Property Manager
16 days ago
Las Vegas
Job Description The Property Manager oversees the overall management of the properties to increase the value of assigned properties by creating and implementing a comprehensive management plan. ESSENTIAL FUNCTIONS/TASKS • Develop and maintain an in-depth working knowledge of the property, including physical condition, mechanical, structural, etc., • Oversee day-to-day activities meeting their deadlines and priorities (i.e. accounting time lines, ensuring the accuracy in new tenant set-up, coding and data entry of payables, work order time lines as it relates to tenant service, etc.), • Supervise direct reports ensuring internal tasks and projects get completed on time., • Prepare and/or maintain files for each assigned property that provides information on buildings, utilities, contractors, contracts, emergency procedures, property insurance, and other information necessary to operate each property., • Prepare annual property expense and capital budgets, CAM reconciliations and quarterly/period reports., • Review operating statements and aged receivables on an on-going basis and resolve discrepancies as required., • Track property budget(s) to meet financial obligations., • Develop and implement tenant relations program with team., • Respond and resolve tenant complaints in a timely and professional manner., • Compose tenant correspondence and property memorandums., • Administer Tenants’ and Landlords’ compliance with terms of the Lease., • Administer Tenant Defaults with the terms of the Lease/company policy and procedures timelines., • Inspect properties on a weekly and monthly basis for maintenance and tenant compliance measures., • Keep Certificate of Insurance documents updated for all tenant and vendor contractors., • Investigate accidents, vandalism, property damage, etc. as required. Review situation, write and submit reports to Corporate Risk Management., • Discuss insurance issues with appropriate in-house personnel., • Authorize repairs and mobilize vendors., • Contract with vendors regarding property operations i.e. (but not limited to) landscaping, HVAC, grounds sweeping, parking lot, storm drain cleaning, electrical, plumbing, trash, etc., • Follow appropriate bid process, review information, and analyze and award contract utilizing proper in-house signing authority procedures, • Obtain bids for capital jobs or tenant improvements and prepare appropriate spending approval forms (MSC) for signature by supervisor prior to awarding the work; prepare contracts for signature thereafter., • Supervise the vendor to ensure successful completion of the project., • Obtain labor and material releases from contractors and post notices of Non-Responsibility as needed for any Tenant Improvement or capital work, • Conduct move-in and move-out suite inspections with tenants prior to occupancy or upon expiration of lease, and complete related paperwork for security deposit refunds or closing out a tenant account on a timely basis., • Communicate and prepare space for turnover (i.e. custodial, painting, carpet, utility (gas/electric) changeover(s), ordering of Park specified signage etc.)., • Negotiate lease agreements, when required, using approval authorities designated by the company., • Prepare lease analysis documents for proper approvals when required., • Prepare Lease documents, tenant notices when required., • Maintain and track lease rollovers (Lease Status Report) or projects for pending transactions and items requiring follow-up., • Review and track lease rolls to work with leasing on TI or refurb plans for vacating units., • Contract and oversee refurbs and turnovers in timeframe to reduce vacancy time., • Work to maintain positive relationships with tenants and resolve critical tenant issues., • Coordinate periodic tenant events and tenant appreciate gifts., • Represent Landlord’s interest in leasing transactions, staying abreast of current market conditions in order to achieve highest occupancy possible., • Type correspondence/leases/reports/memos, etc., copy, distribute and file. Paperwork must be prepared accurately, timely and meet specified deadlines., • Maintain tenant/vendor files and good record keeping. Involves copying, filing, assembling, labeling and organizing new files., • Follow up in written format with a copy of the letter to the tenant lease file or vendor file., • Review A/P vouchers for accuracy, information, and coding on weekly basis. Correct as required., • Print and distribute monthly Lease Status reports & various other reports for the department., • Responsible for maintaining and safe keeping of key and lock distribution to tenant suites., • Additional duties and special projects as assigned. Experience, training, skills required: • 5 or more years of property management experience in commercial/office and/or retail, handling property maintenance & repair, tenant improvements, tenant complaints, vendor contracts, lease administration and enforcement., • Knowledge of real estate law, finance, accounting practices and procedures., • Strong ability to read and interpret lease documents., • Proficient computer skills including Microsoft Office and property management software systems (Yardi experience preferred)., • Strong written and oral communication skills., • Organized, detail oriented and able to multitask., • Utilize customer service skills when assisting tenant inquiries, vendors, and others., • Dependable, reliable, cooperative. Good interpersonal skills. Positive attitude and cheerful disposition in a team-oriented environment. Education: • College Degree in relevant field preferred. LICENSE OR CERTIFICATE REQUIRED: • Valid Driver’s License and registered automobile., • Broker’s License – Optional., • Certified Property Manager – Preferred.