Desk receptionist jobs in Albany, New YorkCreate job alerts

The Receptionist manages our front desk on a daily basis and performs a variety of administrative and clerical tasks as outlined below.Essential Duties and Responsibilities.Greet and welcome guests as soon as they arrive at the office.Direct visitors to the appropriate person and conference room.Ans

Start Your Journey With Blue Compass RV As A Receptionist!.The Role: Are you a people person with a passion for delivering a top-notch first impression? At Blue Compass RV, our receptionist is more than just a voice on the phone or a smile at the front desk, you're the spark that sets the tone for a

The Receptionist manages our front desk on a daily basis and performs a variety of administrative and clerical tasks as outlined below.Essential Duties and Responsibilities.Greet and welcome guests as soon as they arrive at the office.Direct visitors to the appropriate person and conference room.Ans

Start your journey with Blue Compass RV as a Receptionist!.THE ROLE: Are you a people person with a passion for delivering a top-notch first impression? At Blue Compass RV, our Receptionist is more than just a voice on the phone or a smile at the front desk, you're the spark that sets the tone for a

We’re Hiring! Join Our Team at Riverview Salon and Medspa!.We’re looking for a warm and friendly Receptionist to join us at Riverview Salon and Medspa! If you’re a people person with a passion for customer service, this could be the perfect opportunity for you!.Schedule: Tuesday 9 am - 5 pm, F

Be a part of something special!.At Albany Braces, we provide exceptional specialized orthodontic care and experiences that bring healthy, confident smiles to the faces of our patients.This requires a team of highly skilled and creative people who are committed to demonstrating teamwork, compassion,

Job Description We are looking for a Hotel Night Auditor to serve as our guests’ first point of contact and manage all aspects of their accommodation when arriving or departing during the overnight hours. A night auditor has the added responsibility of closing and balancing the current business day and correcting any posting/cashiering errors as needed to ensure accurate reporting to management. Hotel Front Desk Agent responsibilities include registering guests, managing reservations and providing information about rooms, rates and amenities. If you have a knack for customer service and work experience in the hotel industry, we’d like to meet you. Ultimately, you will help create a pleasant and memorable stay for our guests. Responsibilities • Perform all check-in and check-out tasks, • Perform all night audit tasks - running the nightly reports, ensuring accuracy, and submitting to management., • Manage online and phone reservations, • Inform customers about payment methods and verify their credit card data, • Register guests collecting necessary information (like contact details and exact dates of their stay), • Welcome guests upon their arrival and assign rooms, • Provide information about our hotel, available rooms, rates and amenities, • Respond to guest complaints in a timely and professional manner, • Complete shift checklist, • Any other duties as assigned by management. Skills • Work experience as a Hotel Front Desk Agent, Receptionist or similar role, • Experience with hotel reservations software., • Understanding of how travel planning websites operate, like Booking and TripAdvisor, • Customer service attitude, • Excellent communication and organizational skills ' Communication method(s) used: • Email, • Phone, • In person

Job DescriptionDescription: Job Title: Member Services Representative Department: Membership Work Location: Albany and/or Troy Clubhouse Reports to: Membership Director Salary: $15.50-$16.00/hr Hours & Schedule: 15-25 hours/ week hours may vary based on hours of operation Classification: Part-Time, Non-Exempt Benefits: Sick leave, Supplemental health insurance, New York Paid Family Leave benefits, employee assistance program (EAP), and eligibility for additional third-party discounts. Organizational Values At the Boys & Girls Clubs of the Capital Area (BGCCA), you’ll find more than just a job. You’ll be part of realizing our mission to inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible and caring citizens. Our team works together to ensure that youth in the Capital Area are given an opportunity to succeed and flourish in today’s fast paced environment. Overview of Your Role The primary function of the Member Services Representative will be to deliver professional customer service, relationship building and sales skills to create a welcoming environment at BGCCA. The incumbent will provide in-depth information related to BGCCA programs, activities, and special events while assisting with the attraction and retention of members, including the collection and processing of monetary transactions and information for members, participants and guests. The position also supports data collection and analysis systems and may assist with other administrative or clerical support activities as assigned. KEY ROLES (Essential Job Responsibilities): The following job functions are considered essential for this position: • Greet and welcome guests as soon as they arrive at the office and notify appropriate staff of visitors., • Maintain office security by following safety procedures and controlling access via the reception desk. (manage intercom system, monitor logbook, assist with main office security systems), • Maintain electronic and hard copy filing systems, ensuring accuracy and timely updates for easy information retrieval., • Keep updated records of office cash handlings and store all records appropriately., • Provide basic and accurate information regarding Club programs/events in-person and via phone/email., • Answer, screen, and forward incoming phone calls professionally, • Manage and update general voicemail/message service and receive and distribute messages accordingly., • Receive, sort, and distribute daily mail/deliveries., • Respond to and follow procedures for incidents and emergencies as the main point of contact., • Act as the main point of contact for all Club-Main Office communications, including incident/injury reporting to external providers as necessary., • Perform other clerical receptionist duties such as photocopying, sorting, filing, and data entry for Main Office staff as needed. WORK ENVIRONMENT: Fast-paced office environment serving as the primary reception and communication hub. Regular interaction with diverse populations including youth members, families, staff, and community partners. May involve handling cash transactions and confidential information. TRAVEL REQUIRED: No regular travel required. Occasional local travel between Albany and Troy locations may be requested based on operational needs. RELATIONSHIPS: Internal: Maintains close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions. External: Maintains contact as needed with external community groups, schools, members’ parents and others to assist in answering questions or resolving issues that might arise. Requirements: CREDENTIALS, SKILLS/KNOWLEDGE REQUIRED: Education and Experience: • High School Diploma or GED required, • Associate's degree preferred, • Minimum 1 year experience in member services and/or customer service, • Experience with computers, software, phone systems, and data management preferred, • Must be 21 years of age Required Certifications: • Must complete all required BGCCA training within first 60 days of employment Required Skills/Abilities: • Excellent verbal and written communication skills, • Excellent interpersonal and customer service skills, • Ability to work independently and in a team-oriented environment, • Strong analytical and problem-solving skills, • Excellent organizational skills and attention to detail, • Ability to prioritize tasks appropriately, • Excellent time management skills with proven ability to meet deadlines, • Ability to function well in a high-paced and at times stressful environment, • Proficient with Google Office Suite or related software, • Cash handling experience preferred, • Must pass a comprehensive background check, including fingerprinting, child abuse clearance, and sex offender registry check, as required by BGCCA. PHYSICAL REQUIREMENTS: This position may require: • Standing/walking for up to 6 hours per day, • Ability to lift and move up to 25 pounds, • Fine motor coordination for computer work and filing, • Regular verbal communication with children, staff, and parents, • Visual acuity to monitor office activities and review documents, • Ability to sit for extended periods while performing desk work Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Boys & Girls Clubs of the Capital Area is an Equal Opportunity Employer and is committed to recruiting and hiring a diverse workforce. Persons from diverse backgrounds including communities of color, people with disabilities, and the LGBTQ+ community are encouraged to apply.

Looking for receptionist or front-desk work? This pays you to give your opinion from home — no experience, no commute. Focus Group Panel is real market research — actual companies paying for honest feedback. Active members earn up to $790 a week on studies they qualify for. No selling, no fees, no experience. What you'll do: join short remote sessions, surveys, and product tests you choose, and share honest feedback. What you need: a phone, tablet, or computer with a camera and reliable internet. No degree, no résumé, no experience. Why Focus Group Panel: real studies with real brands — not a scam or a sales pitch. Your info stays private. Part-time or full-time, on your schedule. Pay: up to $790/week, varies by study. Spots are limited — check your eligibility today. Compensation varies by study and assignment; not all applicants will qualify. Full terms shown on the application form.

Job Description Keep the Office Running. Support the Team. Deliver Exceptional Service. COMFORT WINDOWS & DOORS is seeking a detail-oriented, organized, and customer-focused Administrative Office Assistant to join our Albany, NY team. This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing administrative responsibilities with customer interaction, and takes pride in keeping daily operations running smoothly. As a key member of our team, you’ll serve as the first point of contact for customers while supporting scheduling, office coordination, and day-to-day administrative operations. What You’ll Do: • Greet walk-in customers and provide outstanding in-person customer service, • Answer incoming calls professionally and assist customers with questions, scheduling, and updates, • Schedule measurement and installation appointments to support project timelines, • Coordinate schedules and maintain internal calendars and tracking systems, • Review documents, sales orders, and customer information for accuracy and completeness, • Perform data entry and maintain organized customer and scheduling records, • Collaborate with sales, production, and installation teams to keep projects aligned and on track, • Assist with general office, clerical, and administrative duties as needed What We’re Looking For: • Previous receptionist, front desk, clerical, or administrative experience preferred, • Strong customer service skills with a professional phone presence, • Excellent verbal and written communication skills, • Strong listening, organizational, and follow-up skills, • Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment, • Detail-oriented with strong problem-solving abilities, • Proficient in Microsoft Word, Excel, and Outlook, • Comfortable using scheduling systems, spreadsheets, and other office technology Why Build Your Career with Comfort Windows & Doors: • Stable opportunity with consistent weekday hours, • Competitive hourly pay with opportunities for growth and advancement, • Health, dental, and vision coverage, • FREE $10,000 Life Insurance Policy, • 401(k) with generous company match, • Paid holidays, vacation, and sick time, • Supportive, team-oriented company culture, • Opportunities for internal promotion and long-term career development Comfort Windows & Doors is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description We are looking for a Front Desk Agent to serve as our guests’ first point of contact and manage all aspects of their accommodation. Hotel Front Desk Agent responsibilities include registering guests, managing reservations and providing information about rooms, rates and amenities. If you have a knack for customer service and work experience in the hotel industry, we’d like to meet you. Ultimately, you will help create a pleasant and memorable stay for our guests. Responsibilities • Perform all check-in and check-out tasks, • Manage online and phone reservations, • Inform customers about payment methods and verify their credit card data, • Register guests collecting necessary information (like contact details and exact dates of their stay), • Welcome guests upon their arrival and assign rooms, • Provide information about our hotel, available rooms, rates and amenities, • Respond to guest complaints in a timely and professional manner, • Complete shift checklist, • Any other duties as assigned by management. Skills • Work experience as a Hotel Front Desk Agent, Receptionist or similar role, • Experience with hotel reservations software., • Understanding of how travel planning websites operate, like Booking and TripAdvisor, • Customer service attitude, • Excellent communication and organizational skills ' Communication method(s) used: • Email, • Phone, • In person

Job Description Do you love working with kids and families? Are you friendly, organized, and great at multitasking? Our fun, fast-paced gymnastics facility for children is looking for a Front Desk Receptionist (part time) to be the welcoming face of our gym! Schedule: Mondays - Thursdays: 3:45-8:15pm, Saturdays 8am-2pm Pay range: $17-$20 depending on experience What You'll Do • Greet children and parents with a positive, upbeat attitude, • Check students in and out for classes, camps, and parties, • Answer phones, emails, and questions about programs and schedules, • Process registrations, payments, and basic account updates, • Assist with birthday parties and special events as needed, • Keep the front desk area clean, organized, and professional, • Communicate clearly with coaches and management What We're Looking For • Friendly, reliable, and customer-service focused, • Comfortable working with kids and families, • Strong communication and basic computer skills, • Able to multitask and stay organized in a busy environment, • Available for afternoons, evenings, and occasional weekends, • Previous front desk, childcare, or customer service experience is a plus (but not required) Why You'll Love Working Here • Positive, supportive, kid-friendly environment, • Fun workplace with energetic kids and families, • Training provided - we'll set you up for success, • Opportunity to grow with a well-established gymnastics program If you're dependable, enthusiastic, and enjoy being part of a team that helps kids grow in confidence and skills, we'd love to meet you!

Job DescriptionWe’re thrilled to share that Albany Gastroenterology Consultants in Albany, NY is currently seeking a Medical Receptionist to join our team! About the Role: The Medical Receptionist 1 serves as the first point of contact for patients and visitors within a healthcare facility, playing a critical role in ensuring a welcoming and efficient patient experience. This position is responsible for managing patient check-ins, scheduling appointments, and maintaining accurate patient records, which directly supports the smooth operation of medical services. The role requires effective communication with patients, healthcare providers, and administrative staff to facilitate seamless coordination of care. Additionally, the Medical Receptionist 1 handles sensitive patient information with confidentiality and adheres to healthcare regulations and policies. Ultimately, this position contributes to the overall quality of patient care by providing organized, professional, and compassionate front-desk support. Minimum Qualifications: • High school diploma or equivalent., • Previous experience in a receptionist or customer service role, preferably in a healthcare setting., • Basic knowledge of medical terminology and healthcare office procedures., • Proficiency with computer systems and electronic health record (EHR) software., • Strong communication and interpersonal skills. Preferred Qualifications: • Certification as a Medical Receptionist or Medical Administrative Assistant., • Experience with specific EHR platforms such as Epic, Cerner, or Meditech., • Bilingual abilities, especially in Spanish or other commonly spoken languages in the community., • Familiarity with insurance verification and billing processes., • Training in HIPAA compliance and patient privacy regulations. Responsibilities: • Greet and assist patients and visitors promptly and courteously upon arrival., • Manage patient appointment scheduling, cancellations, and rescheduling using electronic health record (EHR) systems., • Verify patient insurance information and collect co-payments or fees as required., • Maintain accurate and up-to-date patient records, ensuring confidentiality and compliance with HIPAA regulations., • Answer incoming phone calls, respond to inquiries, and direct calls to appropriate medical staff or departments., • Coordinate patient flow by notifying medical staff of patient arrivals and managing waiting room logistics., • Assist with administrative tasks such as filing, faxing, and data entry to support clinical operations., • Handle patient check-out processes, including scheduling follow-up appointments and providing necessary documentation. Skills: The Medical Receptionist 1 utilizes strong organizational skills daily to manage appointment schedules and patient records efficiently, ensuring minimal wait times and accurate documentation. Effective communication skills are essential for interacting with diverse patients and healthcare professionals, providing clear information and empathetic support. Proficiency with EHR software enables the receptionist to input and retrieve patient data quickly, facilitating smooth clinical workflows. Attention to detail is critical when verifying insurance information and handling sensitive patient data to maintain compliance with privacy laws. Additionally, problem-solving skills help address scheduling conflicts and patient concerns promptly, contributing to a positive healthcare experience.

Job Description We are looking for an experienced Receptionist to support daily front-desk and administrative operations in Cohoes, New York. This Long-term Contract position calls for a detail-oriented candidate with relevant experience who can welcome visitors, coordinate office activity, and keep records and communications organized. The ideal candidate is comfortable balancing customer-facing responsibilities with clerical support while maintaining confidentiality and a well-run office environment. Responsibilities: • Welcome guests courteously, guide them to the appropriate contacts, and ensure a positive front-office experience., • Coordinate incoming and outgoing deliveries, including packages handled through courier services and internal distribution., • Maintain accurate visitor records, call logs, and security badge or pass processes in accordance with site procedures., • Oversee meeting room calendars and help confirm rooms are properly prepared with the necessary equipment., • Provide day-to-day administrative assistance such as document preparation, typing, filing, photocopying, and compiling bound materials., • Assemble and distribute mailers and other office correspondence while supporting general clerical workflow., • Respond to routine information requests and help route questions to the appropriate departments or team members., • High school diploma or equivalent is required., • At least 2 years of experience in a receptionist or administrative support role is required., • Strong verbal and written communication skills with a detail-oriented and service-oriented approach., • Demonstrated ability to manage multiple tasks independently while meeting daily office needs., • Experience handling confidential information with accuracy, discretion, and strong organizational skills., • Proficiency with Microsoft Word, Excel, and PowerPoint, along with general comfort using computer-based office tools., • Background in front-desk operations, clerical support, visitor coordination, and basic office security procedures., • Ability to work until 5:30pm

Job Description Front Desk Experience Coordinator (Receptionist) In Our Own Voices, Inc. (IOOV) Albany, NY | Full-Time | On-Site Salary Range: $38,500 – $40,000 Reports To: Office Manager About In Our Own Voices (IOOV) In Our Own Voices, Inc. (IOOV) is a Black-led, LGBTQ+ people-of-color–centered organization committed to building power, protection, and possibility for our communities. Through advocacy, direct services, and culturally grounded programming, we create spaces rooted in healing, dignity, and collective care. Position Summary The Front Desk Experience Coordinator is the heartbeat of IOOV’s daily operations and community connection. This role goes beyond traditional reception work. It is about shaping the first impression, holding space with intention, and ensuring every person who enters or calls IOOV feels seen, respected, and supported. You are the bridge between community and services, helping to move people from inquiry to impact while keeping the office running with clarity, care, and efficiency. Core Responsibilities Front Desk Leadership and Community Experience • Welcome all visitors with warmth, professionalism, and cultural humility, • Serve as the first point of contact for clients, partners, and community members, • Answer and route calls with accuracy and care, • Support client engagement and connection to services, including programs such as the food pantry, • Maintain a welcoming, organized, and affirming front office environment Administrative Coordination • Manage shared calendars, appointments, and scheduling in coordination with leadership, • Handle incoming and outgoing mail and general communications, • Maintain organized client files, check-in systems, and front desk workflows, • Ensure seamless day-to-day front office operations Data and Systems Support • Enter and maintain accurate data in organizational databases, • Follow funder and organizational requirements for documentation and reporting, • Assist with tracking basic program data and generating reports, • Identify and communicate system or database issues Event and Program Support • Support logistics for IOOV programs, events, and community activities, • Assist with scheduling, space coordination, and vendor communication, • Help manage internal and external event calendars, • Contribute to a smooth and engaging community experience during events Operations and Accountability • Uphold strict confidentiality and ethical handling of all information, • Follow organizational policies and procedures, • Support team operations and special projects as assigned Minimum Qualifications • High School Diploma required, Associate’s Degree preferred, • 2 to 3 years of front desk, receptionist, or administrative experience, • Bilingual Spanish strongly preferred, • Strong computer and database skills, • Excellent communication and interpersonal skills, • Strong organization, attention to detail, and time management, • Ability to multitask and thrive in a fast-paced, mission-driven environment Why This Role Matters At IOOV, the front desk is not just a position. It is a place of trust, access, and connection. You help set the tone for how our community experiences care, dignity, and belonging every single day. Equal Opportunity Employer (EOE) In Our Own Voices, Inc. (IOOV) is an Equal Opportunity Employer committed to equity, dignity, and belonging. We do not discriminate on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, HIV status, veteran status, or any other protected characteristic. We strongly encourage applications from LGBTQ+ people of color, transgender and gender expansive individuals, people living with HIV, and those from communities most impacted by systemic inequities. Company DescriptionIn Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.

Job Description Dental Receptionist / Front Desk Coordinator ( Full Time ) $1,000 Sign-On Bonus | $23-$26/hr | Albany, NY Be the welcoming face of our pediatric dental practice! Pediatric Dentistry of Albany is hiring a Full-Time Dental Receptionist / Front Desk Coordinator to join our fun, fast-paced team. If you're organized, friendly, and passionate about providing excellent service to families, this is the perfect opportunity to build your career in dental administration - plus, enjoy a $1,000 sign-on bonus! Compensation & Perks • $23.00 - $26.00 per hour (based on experience), • $1,000 Sign-On Bonus, • Quarterly performance bonuses, • Annual reviews with promotion opportunities Full Benefits Package • 401(k) retirement plan, • Health, dental, vision, and life insurance, • FSA and HSA accounts, • Paid time off (PTO), • Employee referral bonus program, • Staff discounts Schedule • Full-time | Monday - Friday | 9:00 AM - 5:00 PM, • In-person role based at our Albany, NY office What You'll Do • Greet patients and families with warmth and professionalism, • Check in patients, collect forms, and update health records, • Verify insurance coverage and explain benefits, • Schedule, confirm, and follow up on appointments, • Review treatment plans and assist with financial coordination, • Manage front office operations and maintain smooth patient flow, • Answer phone calls, respond to inquiries, and assist with referrals, • Send appointment reminders and recall notices Qualifications • 1+ year of dental front office experience required, • Experience with dental software (Dentrix preferred), • Excellent communication and multitasking skills, • Friendly, calm, and professional-especially with children and families, • High school diploma or equivalent required, • Must be able to commute or relocate to Albany, NY Why Join Us? At Pediatric Dentistry of Albany, we combine expert pediatric care with a welcoming, family-friendly atmosphere. As our Patient Coordinator, you'll play a vital role in creating a great first impression and ensuring every visit is smooth and stress-free - for parents and kids alike. Ready to grow your front desk career in a supportive, upbeat environment? Apply today and make a lasting difference with us!