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The Receptionist and Administrative Assistant plays a key role in supporting the day-to-day operations of the property management office This position involves front-line customer service, administrative support, and organizational duties to ensure the office runs smoothly The ideal candidate will have excellent communication skills, attention to detail, and an ability to multitask in a fast-paced real estate management environment Greet clients, visitors, and potential buyers with a professional and welcoming attitude Answer and direct phone calls, take messages and provide accurate information as needed Manage front desk area, ensuring it is neat, organized, and stocked with necessary materials Schedule appointments and manage the calendar for the Manager and Assistant Manager Handle incoming and outgoing mail, packages, and courier services Ensure all visitors sign in and are directed appropriately Assist residents with inquiries by phone, email, or in person regarding paperwork, recertification, work orders, and/or any questions to concerns. Assist residents with recertification paperwork questions. Maintain the office filing system Enter data into the CRM system and update resident information as necessary Provide general office support (data entry, photocopying, etc.) Assist Residents with paperwork, scheduling appointments, and general inquiries Order and manage office supplies Help coordinate office meetings and activities Ensure office equipment is working properly Location- Bronx, NY 10453

Estate Planning law firm in Jamaica, Queens is looking for a part-time receptionist to answer phones, great clients, and to do light clerical duties. This position involves 100% phone work and meet and great with clients.

Job Overview: We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient. Key Responsibilities: Provide administrative support to project managers, supervisors, and other construction personnel. Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups. Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible. Assist with the preparation of project documentation, including bids, proposals, contracts, and reports. Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams. Order office and project-related supplies, managing inventory to ensure resources are available when needed. Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department. Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones. Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly. Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation. Monitor and maintain office equipment, arranging for repairs or replacements as needed. Support the team with special projects, as assigned, ensuring timely and accurate completion. Qualifications: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred. 2+ years of administrative experience, preferably in construction or a related field. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Excellent organizational, time management, and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and a high level of accuracy in work. Familiarity with construction documents and processes is a plus.

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

We are looking for a Front Desk Receptionist who preferred to be speaking Spanish to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Fields of Qi Acupuncture is a small Acupuncture practice in the process of growth. We seek part time office support of an EXPERIENCED Receptionist. These duties include greeting patients, scheduling & receiving payments, managing Jane app (will be trained), organizing files, managing insurance payments, changing over treatment rooms, helping to clean the office (vacum, mop, wipe) and bathroom, support with content creation, social media posts/management and other admin duties that apply. Skills Required - Experience working in an Acupuncture, Chiropractor, Massage, Pilates, or Yoga space. - Good organizational skills - Professional & Friendly - Pays attention to detail - Ability to multi- task - Communicates well - Fast Learner Job Type: Part-time Pay: $18.00 per hour Expected hours: 15 – 20 per week Schedule: Day shift alt Saturdays Work Location: In person BIPOC folk encouraged to apply

We are looking for a pleasant FRONT DESK REPRESENTATIVE to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face" of the company for all the visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined, one who is a team player that can perform work duties under pressure in a fast paste environment. A customer-oriented approach is essential. The goal is to make guest and visitors feel comfortable and valued while on premises. You must be reliable and hardworking with great communication skills and experience in answering telephone, taking detailed messages, filing and basic knowledge of Microsoft Excel and Microsoft word. - Proven experience as office clerk or other clerical position - Must be fluent in both English and Spanish language - Familiarity with basic office procedures - -Very good knowledge of MS word MS excel - -Excellent organizational and multi-taking abilities - -High School diploma; BSc/BA in office administration or relevant field is preferred (But not required)

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Medical office in Jamaica, Queens seeking a Positive & Friendly individual for full time or part time Medical Receptionist. Excellent computer, communication, multitasking skills are critical. Must be well organized and detailed oriented. Prior Healthcare experience is required. Pay start based on experience. The right candidate should have at least 3-5 years experience in the medical field and working knowledge EMR (Medent preferred but will train), Word, Excel. Should be experienced in making appointments and handling medical reports and records, answer telephones, scheduling, scanning, faxing. Friendly environment and Immediate hire for the perfect multi-tasking candidate. Must be 25 years old and above, Salary Based on Experience *** Must have 3-5 years of experience is required*** *** Bilingual Spanish is a Plus***

Physical Therapy office looking for new team member must be experienced in medical field. Coordinate appointments for patients. Able to handle busy call volumes and provide excellent customer service. Strong communications & computer skills are a must. The candidate must be able to work under pressure and multitask. Must be hard-working, organized, reliable, self-motivated with excellent interpersonal. Must be available to work on Monday- Thursday 11-7PM Friday's 11-5 PM English/Spanish speaking is a must

Our Company : At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block 1 as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. Job ID: 557036BR City: BROOKLYN State: New York It would be even better if you also had... : • High school diploma or equivalent • Sales/marketing experience 1 - This office is an independently owned and operated franchise office operating under an agreement with H&R Block. Franchisees make their own hiring decisions and any questions regarding employment at this office should be made directly to the franchisee. What you'll bring to the team... : • Answer phones and greet clients in a personalized, friendly, and inviting manner • Match clients with the best-suited tax professional for their needs • Schedule clients how they would like to be scheduled • Help to ensure all clients needs have been met during service both in person, over the phone or virtually • Maintain office cleanliness and organization of resources with team members • Other duties as assigned Your Expertise: • Experience working in a fast-paced environment • Previous experience in a customer service environment • Ability to multi-task • Strong organizational and time-management skills • Computer proficient with the ability to use Microsoft Office Posting Title: Receptionist - Franchise Location Pay Range Minimum: 16 Pay Range Maximum: 18 Pay Range Information: The following information has been provided by the franchisee operating the franchise office that has posted this position, and has not been endorsed or validated by H&R Block. All questions should be made directly to the franchise

-Knowledge of Practice Management Software -Experienced in communicating with insurance companies for claim processing, status and appeals -Posting insurance payments and client payments -Working with reports *HIPAA knowledge and compliance *self motivated and energetic *good communication and interpersonal skills *multitasking *handling heavy phone call volume *bilingual is a plus

Looking for a bilingual ( russian ) receptionist in busy gastroenterologist office. Location 2569 Ocean Avenue, Brooklyn NY 11229. This is part time position Monday Wednesday 12 to 5pm Thursday 9 am to 5pm. Some Sunday 7am to 4pm. Sundays are optional.

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

Private practice medical office is seeking someone who is very personable to answer phones and make appointments for patients. Other duties include verifying medical insurance information. It is important that the candidate be a team player with very good organizational skills who is able to multi-task.

Responsibilities: Greeting and thanking guests in a sincere, friendly manner. Checking guests in on arrival and out on departure. Posting charges to appropriate guest accounts. Anticipating and addressing guests' needs, and resolving their problems and complaints. Assisting guests with disabilities. Operating switchboard and assisting with inquiries. Assisting the reservations manager with taking reservations. Collaborating and communicating with other internal departments to ensure guest satisfaction. Complying with company procedures and safety policies. Performing duties on a daily checklist. Verifying the patient’s health insurance benefits. Explaining insurance benefits to patients. Entering data using dental practice management software. Generating reports for all activities. Posting payments made by patients. Following up on non-paid insurance claims. Managing late payments and overdue accounts. Processing insurance payments and refunds. Uploading completed insurance verification forms. Monitoring weekly, monthly and quarterly reports to confirm payment from clients and insurance companies.

Fast growing neurological company is looking to fulfill front desk receptionist position in established office located in Forest Hills, New York. Front desk receptionist will assist the facility with checking clients in, answering phone calls, and other clerical work. Front Desk Receptionist Duties: Maintain patients' medical records Answering phones Perform patient call backs Checking patients In and Out Verify insurance eligibility Skills* Proven work experience as a Receptionist, Front Office Desk or similar role* Professional attitude and appearance* Solid written and verbal communication skills* Ability to be resourceful and proactive when issues arise* Excellent organizational skills* Multitasking and time-management skills, with the ability to prioritize tasks* Customer service attitude* High school degree; customer service and front desk experience are a plus Benefits and salary information available during the interview process. All benefits started after 1 year of employment Job Type: Full-time Pay: From $18.00 per hour Benefits: 401(k) matching Flexible schedule Paid time off Medical Specialty: Neurology Schedule: No weekends Ability to commute/relocate: Forest Hills, NY: Reliably commute or planning to relocate before starting work (Required) Work Location: In person

Distributor in Maspeth Queens seeking for FULL TIME RECEPTIONIST. LONG TERMS ONLY! Polite, timely manner, highly motivated, reliable, fluent in English. Multitasking, friendly, team worker, bright, excellent on the phone and written correspondence skills. Know how to handle clients, staff, and phone calls, computer knowledge is a must (Word, Outlook, Excel) Good opportunity of growth for better position in the future for serious and reliable person. DUTIES: • Responsible for effectively managing incoming calls and visitors as well as providing administrative support, answer and direct calls on multi-line telephone system • Direct calls to appropriate parties • Administrative tasks: filling, typing, coping, taking messages, sending & receiving faxes, word processing • Data entry and filing • Need to have office experience, and the ability to work efficiently in a fast-paced environment • Assist in creating and submitting expense reports • Take on additional projects as assigned Working hours: Mon- Thu: 8am- 4:30pm Fri: 7am-3:30pm

Mature, experienced medical office background. Appointments via zoc doc,insurance verification, eobs, medisoft software. Part time- mondays, wednesdays and thursday.

Responsibilities: This position supports the management of the New York Branch application portfolio. This includes the following responsibilities for New York’s in-house applications and purchased third-party applications: · Incident Management · Monitoring of Application Services and Processes · Change Management and Implementation · Management of internal IT controls and policies related to the applications · Coordination of tests and documentation of enhancements This position supports NY changes, processes, and issues in Head Office Applications (e.g. LoanIQ, Front Arena, EDW, etc.) This position requires coordination with Head Office colleagues and third-party vendors/consultants. Limited implementation work with SSIS, .Net, Python, and Tableau. (SQL Server Integration Services) ** Specific Tasks / Responsibilities** · Participating in status calls with business users, Head Office, and external consultants related to the application. · Ensuring all internal guidelines and requirements for the applications’ documentation, change management, and incident management are met. · Troubleshooting and resolving technical issues that arise in the applications. · Managing and implementing changes to the applications Miscellaneous Tasks /Responsibilities · Support local Help Desk Function when needed. Requirements/Qualifications · .NET Framework, C#, PowerShell, HTML, CSS, JavaScript, Visual Studio · Azure DevOps · Python · MS SQL, SSIS, SSRS (SQL Server Reporting Services) · Tableau is a plus · Windows Server, IIS · Effective communications & organizational skills · Able to work, self-sufficiently · Service orientation and attitude · Project Management, Test Management, & Business Analysis Skills · Bachelor’s Degree (Computer Science, Information Technology) · Financial Industry background · 2 + years’ experience BENEFITS: · 100% of the health insurance premium paid by the Bank…medical, dental, vision, Group Term Life up to 2X’s base salary, STD, LTD · Health Reimbursement equal to: Single -$2,050 / Family - $4,050 · FSA · Commuter Benefit Subsidy - $65 · Tuition Reimbursement

Looking for a certified medical assistant to work in a small private internal medicine office full-time. Job involves front desk administrative duties such as entering information into electronic medical records, answering phones, scheduling appointments, faxing, and scanning documents, and also medical assisting such as doing vital signs and EKG.