Georgetown
Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Dental insurance, • Employee discounts, • Opportunity for advancement, • Paid time off, • Vision insurance MUST be able to work onsite in Georgetown, TX at a minimum of 3 days per week. Essential Duties & Responsibilities: Onboarding and Offboarding Coordination Oversee all tasks related to employee lifecycle transitions. Onboarding Coordination • Manage end-to-end onboarding for new hires, including offer letters, background checks, orientation scheduling, system setup, documentation, and I-9/E-Verify processing., • Ensure all onboarding paperwork is completed accurately and stored in compliance with company and regulatory requirements., • Prepare and distribute onboarding materials, welcome packets, and technology access requests., • Partner with IT and Payroll teams to ensure systems, equipment, and accounts are ready for the new hires first day., • Facilitate HR orientation sessions and communicate company values, policies, procedures, and benefits.Offboarding Coordination, • Manage the full offboarding process, including resignation processing, termination documentation, exit interviews, and final pay coordination., • Conduct exit interviews and share trends with HR leadership., • Support compliance with federal and state employment regulations related to separation.Job Description Creation & Maintenance Maintain accurate and up-to-date job documentation., • Draft, update, and maintain job descriptions in partnership with managers and HR leadership., • Ensure job descriptions accurately reflect responsibilities, reporting structure, competencies, and physical requirements., • Standardize job description format for organizational consistency and compliance., • Maintain a centralized, accessible job description repository.Performance Management Support employee performance evaluations and development., • Coordinate the performance review processes throughout the year and ensure timely completion of evaluations., • Support managers with goal setting, documentation, and consistent application of standards., • Track review deadlines and maintain accurate performance records., • Provide guidance on performance tools, forms, and processes., • Identify training or development needs based on feedback and performance trends.Benefits Provide comprehensive benefit support., • Effectively manage the organizations health and welfare benefit plans, including medical, dental, vision, life insurance, and other supplemental programs., • Coordinate and provide support during Annual Open Enrollment, including assisting employees with elections, answering benefit-related questions, and ensuring accurate system updates., • Stay current on benefit regulations and legislative changes to maintain compliance and ensure company benefit offerings remain competitive and aligned with legal requirements., • Manage billing and invoicing for all benefit vendors, • Support the Workers Compensation program including correspondence to adjusters, SCI managers, and Team Members.HRIS Administration Oversee Paycom to ensure accurate data and a strong employee experience., • Enter employee transactions including hires, terms, promotions, demotions, and job changes., • Create and maintain reports and queries using HRIS reporting tools., • Maintain proper security permissions for user access and system integrity., • Support enhancements and improvements to HRIS processes and functionality.Employee Relations Maintain communication and support for employees while assessing concerns., • Serve as primary contact for the HR inbox and phone line; respond to general inquiries within 24 business hours., • Identify when routine inquiries require deeper investigation or follow-up., • Manage unemployment responses, child support orders, and other employment-related documentation.Compliance Maintain HR compliance with all federal, state, and local laws., • Remain updated on regulatory changes to ensure compliance with ERISA, COBRA, FMLA, HIPAA, ACA, and other employment laws., • Track compliance data and prepare filings such as ACA, EEO-1, and additional census reports as needed., • Maintain I-9 files and ensure accurate documentation and retention.Payroll Backup Support accurate and timely payroll processing., • Serve as back up support for payroll processing to ensure coverage during absences, high-volume periods, or system issues., • Assist with entering, reviewing, and verifying employee timecards, pay changes, deductions, and additional earnings for accuracy and compliance., • Collaborate with managers to resolve timekeeping discrepancies and ensure all approvals are completed prior to payroll deadlines., • Review payroll reports for accuracy and assist in reconciling payroll data before final submission., • Support the distribution and review of post-payroll reports, including earnings summaries, deduction audits, and variance checks., • Provide excellent customer service to employees by addressing payroll questions, clarifying earning statements, and resolving issues promptly., • Assist with quarterly and year-end payroll activities as needed, such as audits, W-2 preparation, and reporting support.Qualifications, • Experience in benefits administration, performance, and HRIS management., • Employee Relations experience required, including handling inquiries, addressing concerns, and supporting managers with HR-related issues., • Minimum of four (4) years of experience working in an HR department., • Prior experience in HR to collaborate across multiple functions and consistently meet deadlines., • Demonstrates a proactive, high-energy approach with a focus on continuous improvement., • Excellent written and verbal communication skills with the ability to present information clearly to internal and external team members., • Advanced proficiency in Microsoft Office, including strong Excel skills such as pivot tables, VLOOKUPs, formulas, and data analysis., • Knowledge of administrative procedures, computer systems, and customer service principles., • Exceptional attention to detail and accuracy., • Ability to handle and maintain confidential and sensitive information with discretion., • Demonstrated alignment with organizational core values., • Bachelors degree required; majors in Human Resources, Finance, Mathematics, or related fields preferred., • SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred. Flexible work from home options available.
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