HR Compliance Specialist
4 days ago
Sacramento
Purpose The HR Compliance Specialist supports the companys compliance programs by administering policies systems and training that ensure adherence to federal state and local regulations under the guidance of the Sr. HR Compliance Specialist. This role maintains critical compliance records and reporting assists with audits and provides guidance on programs such as E-Verify DOT & Drug and Alcohol OFCCP/EEO and MVR monitoring. Focus & Scope Essential duties and responsibilities i.e. those which are basic necessary and an integral part of the job are indicated below: • Execute day-to-day compliance activities under the direction of the Sr. HR Compliance Specialist., • Assist in implementing administering and evaluating policies and programs related to background checks drug and alcohol testing E-Verify I-9 compliance and other regulated training requirements., • Support administration of the companys OFCCP EEO 16-Step program Sexual Harassment Prevention Training and Workplace Violence Prevention initiatives., • Help coordinate compliance training for federally regulated and non-regulated employees including developing training materials facilitating sessions and maintaining accurate training records., • Communicate compliance policies updates and requirements to employees and leadership in a clear and timely manner., • Administer and maintain compliance databases tracking systems and calendars to ensure deadlines and requirements are met., • Support audit preparation by gathering documentation preparing reports and assisting with internal and external audit requests., • Prepare routine compliance reports and support federal state and local reporting requirements., • Assist in managing the companys DOT and Drug & Alcohol programs across departments including providing DER support and guidance as needed., • Lead the administration maintenance and training of the companys Motor Vehicle Record (MVR) monitoring program., • Monitor open compliance items and track completion to ensure timely resolution., • Participate in compliance risk assessments self-audits and policy reviews; help identify gaps and propose process improvements., • Assist in developing and implementing practical solutions to strengthen compliance programs under the supervision of senior staff., • Contribute to updates of compliance-related policies procedures and training documentation. Key Relationships Reports To: • Senior HR Compliance SpecialistDirect Reports:, • NoneExternal Clients:, • Regulatory and Government Agencies Compliance Vendors/Service Providers and AuditorsInternal Clients: Education: • Minimum 3-5 years of experience in office administration with increasing responsibilities in Human Resources., • At least 2 years of experience in Human Resources regulatory compliance or similar technical experience with program administration., • Experience in construction transportation safety or risk management fields a plus., • Ability to learn and interpret regulations and legal documents with guidance, • Strong attention to detail and accuracy in data management and reporting, • Good written and oral communication skills for routine compliance communications, • Ability to organize work set priorities and work effectively under supervision, • Basic problem-solving skills with ability to escalate complex issues appropriately, • Proficiency with MS Office Suite and ability to learn new software quickly, • Willingness to learn HR compliance laws and best practices through training and development, • Team player who works well in a collaborative environment, • Ability to handle confidential information appropriately, • Proven knowledge of FMCSA PHMSA and DOT regulations, • Attention to detail/accuracy quick learner and internally motivated to seek out answers generate ideas and develop new skills, • Comply understand and support corporate safety initiatives to ensure a safe work environment, • Ability and willingness to abide by Company Code of Conduct daily, • Valid drivers license and ability to drive, • Building Relationships, • Conflict Resolution, • Listening, • Planning/Prioritizing, • Initiative, • Dependability, • Judgement/Decision Making, • Learning/Development Equipment Used: • General office equipment telephone automobile personal protective equipment (i.e. safety glasses hearing protection) when visiting plants. Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • Physical: Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on uneven ground steep slopes and exposure to extreme temperature and/or humidity. Some lifting of materials and equipment up to 50 lbs. Focus & Scope Essential duties and responsibilities i.e. those which are basic necessary and an integral part of the job are indicated below: • Execute day-to-day compliance activities under the direction of the Sr. HR Compliance Specialist., • Assist in implementing administering and evaluating policies and programs related to background checks drug and alcohol testing E-Verify I-9 compliance and other regulated training requirements., • Support administration of the companys OFCCP EEO 16-Step program Sexual Harassment Prevention Training and Workplace Violence Prevention initiatives., • Help coordinate compliance training for federally regulated and non-regulated employees including developing training materials facilitating sessions and maintaining accurate training records., • Communicate compliance policies updates and requirements to employees and leadership in a clear and timely manner., • Administer and maintain compliance databases tracking systems and calendars to ensure deadlines and requirements are met., • Support audit preparation by gathering documentation preparing reports and assisting with internal and external audit requests., • Prepare routine compliance reports and support federal state and local reporting requirements., • Assist in managing the companys DOT and Drug & Alcohol programs across departments including providing DER support and guidance as needed., • Lead the administration maintenance and training of the companys Motor Vehicle Record (MVR) monitoring program., • Monitor open compliance items and track completion to ensure timely resolution., • Participate in compliance risk assessments self-audits and policy reviews; help identify gaps and propose process improvements., • Assist in developing and implementing practical solutions to strengthen compliance programs under the supervision of senior staff., • Contribute to updates of compliance-related policies procedures and training documentation. Key Relationships Reports To: • Senior HR Compliance SpecialistDirect Reports:, • NoneExternal Clients:, • Regulatory and Government Agencies Compliance Vendors/Service Providers and AuditorsInternal Clients: Education: • Minimum 3-5 years of experience in office administration with increasing responsibilities in Human Resources., • At least 2 years of experience in Human Resources regulatory compliance or similar technical experience with program administration., • Experience in construction transportation safety or risk management fields a plus., • Ability to learn and interpret regulations and legal documents with guidance, • Strong attention to detail and accuracy in data management and reporting, • Good written and oral communication skills for routine compliance communications, • Ability to organize work set priorities and work effectively under supervision, • Basic problem-solving skills with ability to escalate complex issues appropriately, • Proficiency with MS Office Suite and ability to learn new software quickly, • Willingness to learn HR compliance laws and best practices through training and development, • Team player who works well in a collaborative environment, • Ability to handle confidential information appropriately, • Proven knowledge of FMCSA PHMSA and DOT regulations, • Attention to detail/accuracy quick learner and internally motivated to seek out answers generate ideas and develop new skills, • Comply understand and support corporate safety initiatives to ensure a safe work environment, • Ability and willingness to abide by Company Code of Conduct daily, • Valid drivers license and ability to drive, • Building Relationships, • Conflict Resolution, • Listening, • Planning/Prioritizing, • Initiative, • Dependability, • Judgement/Decision Making, • Learning/Development Equipment Used: • General office equipment telephone automobile personal protective equipment (i.e. safety glasses hearing protection) when visiting plants. Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • Physical: Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on uneven ground steep slopes and exposure to extreme temperature and/or humidity. Some lifting of materials and equipment up to 50 lbs. Focus & Scope Essential duties and responsibilities i.e. those which are basic necessary and an integral part of the job are indicated below: • Execute day-to-day compliance activities under the direction of the Sr. HR Compliance Specialist., • Assist in implementing administering and evaluating policies and programs related to background checks drug and alcohol testing E-Verify I-9 compliance and other regulated training requirements., • Support administration of the companys OFCCP EEO 16-Step program Sexual Harassment Prevention Training and Workplace Violence Prevention initiatives., • Help coordinate compliance training for federally regulated and non-regulated employees including developing training materials facilitating sessions and maintaining accurate training records., • Communicate compliance policies updates and requirements to employees and leadership in a clear and timely manner., • Administer and maintain compliance databases tracking systems and calendars to ensure deadlines and requirements are met., • Support audit preparation by gathering documentation preparing reports and assisting with internal and external audit requests., • Prepare routine compliance reports and support federal state and local reporting requirements., • Assist in managing the companys DOT and Drug & Alcohol programs across departments including providing DER support and guidance as needed., • Lead the administration maintenance and training of the companys Motor Vehicle Record (MVR) monitoring program., • Monitor open compliance items and track completion to ensure timely resolution., • Participate in compliance risk assessments self-audits and policy reviews; help identify gaps and propose process improvements., • Assist in developing and implementing practical solutions to strengthen compliance programs under the supervision of senior staff., • Contribute to updates of compliance-related policies procedures and training documentation. Key Relationships Reports To: • Senior HR Compliance SpecialistDirect Reports:, • NoneExternal Clients:, • Regulatory and Government Agencies Compliance Vendors/Service Providers and AuditorsInternal Clients: Education: • Minimum 3-5 years of experience in office administration with increasing responsibilities in Human Resources., • At least 2 years of experience in Human Resources regulatory compliance or similar technical experience with program administration., • Experience in construction transportation safety or risk management fields a plus., • Ability to learn and interpret regulations and legal documents with guidance, • Strong attention to detail and accuracy in data management and reporting, • Good written and oral communication skills for routine compliance communications, • Ability to organize work set priorities and work effectively under supervision, • Basic problem-solving skills with ability to escalate complex issues appropriately, • Proficiency with MS Office Suite and ability to learn new software quickly, • Willingness to learn HR compliance laws and best practices through training and development, • Team player who works well in a collaborative environment, • Ability to handle confidential information appropriately, • Proven knowledge of FMCSA PHMSA and DOT regulations, • Attention to detail/accuracy quick learner and internally motivated to seek out answers generate ideas and develop new skills, • Comply understand and support corporate safety initiatives to ensure a safe work environment, • Ability and willingness to abide by Company Code of Conduct daily, • Valid drivers license and ability to drive, • Building Relationships, • Conflict Resolution, • Listening, • Planning/Prioritizing, • Initiative, • Dependability, • Judgement/Decision Making, • Learning/Development Equipment Used: • General office equipment telephone automobile personal protective equipment (i.e. safety glasses hearing protection) when visiting plants. Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions., • Physical: Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on uneven ground steep slopes and exposure to extreme temperature and/or humidity. Some lifting of materials and equipment up to 50 lbs., • Work Environment: Typical office environment with adequate temperatures and lighting low levels of noise. Demands of meeting tight deadlines. Exposed to the conditions of job sites which can include loud noise dust fumes and extreme weather conditions prevalent at the time. May work various hours including early mornings dusk or evenings.