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Job Description Fidem Financial Executive Assistant to C-Suite Executives Location: Philadelphia / Hybrid Company: Fidem Financial Employment Type: Full-time Position Summary Fidem Financial’s executive team is growing, and we are seeking a seasoned, highly proactive Executive Assistant to provide comprehensive administrative and logistical support to four C-level executives. The ideal candidate will have extensive experience supporting C-suite leaders, with a proven ability to anticipate needs, manage complex priorities, and operate with discretion at the highest level of the organization. This role requires deep expertise in coordinating global executive travel, managing visa and immigration processes, and overseeing a wide range of operational and strategic initiatives. You will serve as a trusted partner to the executive team, ensuring seamless execution of priorities in a fast-paced, dynamic, and globally connected environment. Key Responsibilities • Serve as a strategic partner to C-level executives, anticipating needs, prioritizing demands, and enabling leaders to focus on critical business objectives., • Manage complex, multi time zone calendars and schedules for multiple executives, balancing shifting priorities and ensuring alignment with company strategy and deadlines., • Act as the central hub of communication for the executive team, screening correspondence, triaging requests, and ensuring all interactions reflect the tone, professionalism, and discretion of the C suite., • Exercise sound judgment and confidentiality in handling sensitive financial, personnel, and strategic information, functioning as a trusted gatekeeper and advisor., • Coordinate and execute global travel logistics including multi leg international itineraries, visa and immigration documentation, entry and exit compliance, and risk mitigation., • Prepare and maintain visa applications and international documentation for executives and business teams, liaising directly with consulates, legal advisors, and travel management companies., • Plan and coordinate internal and external engagements, including board meetings, investor sessions, global conferences, and cross functional leadership events., • Draft, refine, and prepare high quality materials, such as board decks, executive summaries, and briefing notes, often under tight deadlines., • Monitor operational rhythms and anticipate upcoming needs, from briefing documents to travel approvals, ensuring seamless execution of daily and long-term initiatives., • Collaborate cross functionally with finance, HR and operations teams to support strategic initiatives, track deliverables, and maintain business continuity in the executives’ absence., • Build and maintain strong relationships with internal and external stakeholders, including board members, investors, and global partners, representing Fidem Financial’s leadership with professionalism., • Identify and implement process improvements that enhance efficiency, reduce administrative friction, and align executive workflows with organizational priorities., • Leverage technology intelligently, using advanced productivity tools such as Expensify, Outlook and Microsoft 365 to streamline travel, scheduling, and communication., • Maintain poise under pressure, managing crises such as travel disruptions or last-minute schedule shifts calmly and proactively., • 5–7 years of experience supporting C-suite executives in a complex, global organization., • Proven ability to manage international executive travel logistics with direct experience handling visas and entry/exit documentation., • Outstanding organizational, prioritization, and time-management abilities; capable of handling multiple priorities simultaneously., • Excellent written and verbal communication skills; adept at working with senior stakeholders and external partners globally., • High level of confidentiality, professionalism, and discretion in all interactions., • Expert proficiency with Microsoft Office Suite, calendar management tools, and travel/expense platforms., • Ability and willingness to travel internationally (including last-minute or extended trips) and to work outside normal hours when required., • Experience supporting executives with global business operations., • Familiarity with corporate security protocols, global mobility, or travel risk management., • Collaborative and growth-oriented environment., • Exposure to strategic initiatives in payments, consumer credit, and M&A., • Opportunities for professional development and advancement within the firm. How to Apply Please submit your resume and a brief cover letter highlighting relevant experience to with the subject line “Executive Assistant”. Equal Employment Opportunity Statement Fidem Financial provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Description About Us Action Wellness started as ActionAIDS in 1986 when a group of dedicated volunteers came together to support their community at the beginning of the HIV epidemic. Today, staff provide a range of trauma-informed services to help persons with HIV and individuals with substance use disorders at risk of acquiring HIV achieve physical, emotional and economic well-being. Job Summary The Perinatal HIV Case Manager provides comprehensive case management services to a caseload of approximately 35–40 HIV-positive clients, including pregnant individuals, in both clinical and office-based settings. This role is integral to efforts aimed at reducing vertical transmission of HIV by coordinating care, supporting treatment adherence, and ensuring timely access to prenatal and HIV-related services. The Case Manager works collaboratively with HIV and OB providers, as well as other program staff, to deliver high-quality, client-centered care as part of the Direct Services team. Essential Functions • Serve as the medical case manager for individuals, pregnant women, and families impacted by HIV/AIDS, providing comprehensive support across clinical and community settings., • Conduct needs assessments and develop, implement, and monitor individualized Service Care Plans tailored to each client’s circumstances., • Connect clients to appropriate medical, mental health, housing, immigration, legal, substance use, and social support services., • Coordinate and monitor service delivery, assisting clients in advocating for entitlements and public benefits, including prescription and utility assistance programs., • Provide on-site case management in clinics and hospitals as needed to support continuity of care., • Advocate proactively for clients, utilizing all available resources to address barriers and support access to care., • May be responsible for creating and maintaining resource lists relevant to perinatal and HIV-related services., • Attend a minimum of five perinatal medical appointments, one postpartum visit, and two HIV specialist appointments per client to support engagement in care., • Conduct home visits twice annually to assess living conditions and provide additional support., • Assist clients with transportation coordination to ensure access to essential services., • Collaborate with external service providers and agencies, including the Department of Human Services (DHS), to ensure integrated care., • Offer education, information, and referrals to clients and their support networks to promote informed decision-making., • Represent the agency at community events, including outreach efforts such as baby showers, to raise awareness and connect with potential clients., • Maintain up-to-date knowledge of resources, benefits, and entitlements to effectively refer clients and advocate for their needs., • Achieve a minimum of 450 units of service per month (measured in 15-minute increments), meeting productivity expectations., • Complete written documentation of all client interactions within two business days, in accordance with agency standards., • Ability to manage a caseload of 35–40 clients, meeting service unit goals and documentation deadlines., • Maintain and document minimum required contact with each client on the caseload, ensuring compliance with agency standards., • Must demonstrate readiness to learn supervisory skills through mentoring, coaching, or professional development (may provide direct supervision to an assigned Assistant Case Manager, supporting their development and service delivery)., • Maintain confidentiality and HIPAA compliance in all aspects of service delivery., • Apply a strengths-based approach in all client interactions, promoting empowerment and resilience., • Participate in weekly individual supervision meetings to review cases and receive guidance., • Participate in staff and supervisory meetings at Action Wellness to support team coordination and professional development., • Engage in monthly group supervision meetings to support collaboration and case review., • Attend required agency meetings, including Direct Service, In-Service, and General Staff sessions., • Complete the Division of HIV Health Core Training Series, and attend case reviews, Health Federation, Access Matters, and other collaborative meetings as required. Education and Experience • Bachelor’s degree in Social Work, Nursing, Public Health, Human Services, or a related field is required., • Master’s degree preferred, especially in Social Work (MSW), Counseling, or Maternal and Child Health., • Minimum of one (1) year of experience providing direct services to individuals and families affected by HIV/AIDS, with a focus on maternal and perinatal health., • Experience in medical case management, including service planning, care coordination, and advocacy in clinical and community settings., • Prior experience working with pregnant individuals, families, and navigating insurance, Medicaid, and medical assistance programs is a plus., • Bilingual fluency (especially in Spanish/English or French/English) is highly desirable to support diverse client populations EEO/ADA Statement Action Wellness is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employee(s) with disabilities to perform the essential functions of their job, absent undue hardship. Work Location/Hybrid Information/Salary Based out of our 3600 Market office, Hybrid remote after 90 days Annual pay range: $44,000-49,000 No phone calls please.

Administrative Assistant II (Part-Time). Under the supervision of the Director, the Administrative Assistant II serves as a member of the Power Up Your Business team, providing administrative support for program operations. Must be legally eligible to work in the U.

Candidates must have at least 1 – 2 years of Plaintiff Personal Injury Litigation Legal Assistant experience to be considered for this role. Collaborating with attorneys and paralegals to prepare various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs fo

Community College of Philadelphia Paralegal Studies program, approved by the American Bar Association, prepares students for navigating the field of law, including legal research and writing, legal documentation, legal analytical skills and developing client relationships. Note that paralegals may n

Feldman Shepherd seeks an experienced full-time Paralegal to support the medical negligence and birth injury practice team in the Philadelphia office. Obtain, review, analyze, and summarize medical records and legal documents. Bachelor’s degree and paralegal certification strongly preferred.

Executive Assistant to the Vice President of Human Resources. Executive Assistant to the Vice President of Human Resources. The Executive Assistant to the Vice President of Human Resources provides high-level administrative and project support to the Vice President and the Division of Human Resource

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

The Assistant Program Manager (Assistant PM) is responsible for the successful organization of program materials, including the creation of websites and enotebooks for assigned open enrollment and custom Wharton Executive Education programs held at the Steinberg Conference Center. Penn will reimburs

We are interested in a wide range of expertise, so relevant backgrounds include: * Corporate law * Criminal law * Civil litigation * Constitutional law * Administrative law * Environmental law * Family law * Intellectual property law * Tax law * Labor and employment law * Immigration law * Real est

The Executive Assistant serves as a trusted advisor and critical operations partner to the Executive Director, providing high-level, proactive administrative and strategic support to ensure the efficient and effective functioning of the Institute's leadership and mission. The Executive Assistant wil

Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team.This is a 1-year temporary position, offering $25-$30 per hour.This role is ON-SITE, Monday through Friday, 8:30 AM – 5:00 PM.Administer day-to-day test fleet operations, including department pool c

We are seeking an experienced and proactive Executive Assistant to provide comprehensive support to executive level leadership across Operations, Marketing, and Sales.

Fresh Graduates are encouraged to apply.Providing general office support, including but not limited to:.Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning.Managing travel & expenses, including making travel arrangements and processing expens

Executive Assistant, preferably supporting a CEO/founder in real estate, finance, or a fast-moving entrepreneurial environment. Highly discreet - you'll touch sensitive financial, legal, and business information daily. We're hiring an Executive Assistant to support our CEO directly.

The Executive Assistant is responsible for overseeing the Hospital Operations administrative suite to ensure that it is neat and orderly and that there is appropriate coverage by the administrative support team. The Executive Assistant also participates and oversees other office duties to include ca

Property Administrative Specialist.Our Property Administrative Specialists play an important role in a number of vital hotel functions.At our hotels, Property Administrative Specialists work across departments (e.Guest Services, Engineering, Food & Beverage) to support administrative needs.Whether p

May train and direct office assistants at sites, including preparation of work and training schedules.

A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactiveExecutive Assistant / Personal Assistantto provide seamless support across both business and personal matters. Collaborate closely with Personal Assistant and cross-functional team members.

Bovio Rubino Service is seeking a knowledgeable and service-driven go-getter to join our team as a PT Executive Assistant. Pay: As a PT Executive Assistant, you will be paid $17-$20 hourly. As a PT Executive Assistant, you will:.

The Executive Assistant is a trusted partner to the Managing Director, responsible for keeping priorities clear, processes moving, and the executive focused on what matters most. The Executive Assistant acts as the 'right hand' to the Managing Director, filtering distractions, anticipating needs, an

We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Proven experience as an Executive Assistant or in a

We are seeking a highly skilled Senior Executive Support & Project Management Specialist to provide comprehensive support to our Chief Information Officer (CIO) and technology leadership team.This hybrid role blends executive support, project coordination, communications support.You will manage comp

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. Provide coverage for the Executive Assistant to the CEO during peak periods or vacations.

For forward-thinking administrators and educators, opportunities abound in the School District of Philadelphia.The School District of Philadelphia is committed to.Remove all requisition numbers.We just care about the job post content and details.

Provide supervision and direction to the Executive Assistant team to ensure seamless support to the executive staff. Coordinates, reviews, prioritizes, directs, and distributes a wide variety of complex and confidential requests, contracts, and legal correspondence on behalf of the CEO.

Office Experience & Events Assistant. As an Office Experience & Events Assistant at BCG's Philadelphia office, you'll be part of the Office Experience team - a collaborative, service-oriented group that plays a key role in shaping the workplace and cultural experience.

The Executive Assistant acts as the 'right hand' to the Managing Director, filtering distractions, anticipating needs, and translating information into clear, actionable insights. Executive Assistant - Strategic Partner To Managing Director. University City Housing Company is seeking an organized, m

Senior Executive Assistant To The CFO. The Senior Executive Assistant (Sr EA) to the CFO will work autonomously and use sound judgement to provide high-level administrative and strategic support to the CFO, SVP Investor Relations, and the rest of the Finance & Accounting leadership team. Minimum of

Administrative Assistant, Office Coordinator, Receptionist, or similar clerical rolehealthcare or home-care background preferred.

Maintain and enter data into Foundation bases, including email list management and Raiser's Edge donor tracking software.Assures proper scheduling, correspondence (includes voice mail, phone calls, letters and memos) and follow up on assignments.Prepares documentation and material for meetings.Assur

Susquehanna has a job opportunity available on our Executive Support team in our Philadelphia area (Bala Cynwyd) office.We're looking for a master multi-tasker in this role, someone who thrives on meeting the needs of others and can leverage their communication skills and upbeat attitude to assist o

Job Description Summary: The Executive Assistant provides high-level administrative and operational support to senior leadership within the Division of Business Services, supporting both the Vice President of Business Services and the Assistant Vice President of Residential & Hospitality Services. E

The Executive Office Division of the American College of Physicians (ACP) is looking to hire an Executive Assistant to support C-Suite staff and provide professional level support to the Executive Office (EO). Under the direction of the Manager of Executive Administration, the Executive Assistant wi

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.Working for this leading academic medical center means collaboration with top clinical, technical and busines

Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household. Executive Assistant, Leonard Davis Institute of Health Economics. Penn LDI is powered

Cozen O'Connor has an excellent opportunity for an experienced Legal Practice Assistant to join our Philadelphia office. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners,

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements.

Our team is currently expanding to satisfy the needs of our growing client base, and we are looking to hire an Administrative Assistant to join our Legal Team in our Suburban Philadelphia Headquarters. Provide administrative support to the legal team attorney and paralegals including filing; sorting

Legal Administrative Assistant. The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3-5 years of civil defense litigation experience to join its Philadelphia, PA office. Answer telephone, giving non-legal information when possible, refer call to attorney and take

Legal Administrative Assistant (Legal Secretary). Job Responsibilities: As a Legal Administrative Assistant, you will work alongside attorneys and paralegals to ensure our clients receive best-in-class service. We are actively searching for an experienced Legal Administrative Assistant to join our t

Research and apply client and matter-specific billing guidelines, including coordination with Legal Practice Assistants, Billing Coordinators, Accounts Payable, and attorneys as needed to ensure compliance and accuracy. The firm is consistently ranked among the top 100 law firms in America and has r

The Administrative Assistant assists the Sr Coordinator, Distribution Services, with the electronic package tracking system, tracking and reconciling delivery and package data, and preparing operational and activity reports to ensure smooth and timely service delivery. Adoption Assistance: Penn will

Sr Administrative Assistant - Jeanes Campus.

He/she assumes responsibility to ensure access to care is met within the Cooper Integrated Specialist Network.The clinical/admin DPC advocate is the liaison for the DPC clinicians and work directly with patients to schedule appointments and answering/addressing all incoming emails to the DPC practic

Administrative Assistant - OB-GYN General Practice. Job Title: Administrative Assistant. Summary: The Administrative Assistant is responsible for clerical support within the department to include administrative, clinical and research related duties.

Brightside Cleaning is a well-established business in the Philadelphia area.We are a fast growing company and looking for an individual to assist the President in organizing the company for future success.The position is a work from home position, with periodically coming into office.Phone and compu