75 Best it project coordinator Jobs in New York, NY (June 2025)

Superstar Event Planner Assistant / Administrative Coordinator

We’re hiring a highly organized, smart, and proactive team player to join our fast-paced NYC events team. You’ll support high-impact projects — from corporate events and networking dinners to masterminds and The Event Planner Expo. What You’ll Be Doing Administrative & Project Support Assist planners with scheduling, contracts, timelines, and logistics Keep client files and internal systems up to date and organized Manage follow-ups, spreadsheets, and office coordination Event Coordination & Promotions Support live events from setup to breakdown Greet guests, assist clients, and manage run-of-show logistics Coordinate with vendors and team members Help promote in-house events like masterminds, networking dinners, open houses, and The Event Planner Expo Writing, Content & Social Media Strong writing skills for social media, email updates, and client communications Bonus if you can write blogs, event recaps, or create marketing content Must be confident using Canva to design social graphics, flyers, signage, and decks Requirements 1–2+ years minimum in events or administrative/organization experience Excellent written communication and attention to detail Strong Canva and social media content skills Tech-savvy and quick to learn tools like Eventbrite, Zoom, and Google Suite Team player with a “get-it-done” mindset — evenings and weekends required for events Compensation Base Salary + Performance Bonus + Holiday Bonus

WHO WE ARE We’re a modern creative studio operating at the intersection of fashion, media, branding, and entrepreneurship. We launch brands, design decks, produce video content, build pop-ups, and turn ideas into real-world experiences. Our space is a hybrid studio-office-playground where no two days look the same and that’s exactly how we like it. We’re not corporate. We’re not chaos. We’re curated creative energy and we need someone who can flow with it. WHO YOU ARE - You’re an organized, detail-obsessed problem solver with creative direction and calm energy. - You’re the first one your friends go to when they need a plan, a system, or a last-minute save. - You have experience (or natural talent) supporting founders, creatives, or small team leaders. - You’re just as comfortable scheduling meetings as you are proofreading a brand proposal or helping produce an on-the-fly event. - You’re flexible, resourceful, emotionally intelligent and you know when to follow up without being asked. WHAT YOU’LL DO - Be the right hand to the founder: calendar, travel, emails, priorities, and day to day tasks. - Manage projects, timelines, and creative workflows across internal and external collaborators. - Help prep and polish decks, docs, and digital files to make us look as sharp as we are. - Coordinate shoots, sessions, meetings, and events. - Keep operations flowing and creative chaos at bay with calm, thoughtful systems. - Bring structure without stripping the soul from the creative process. THIS ROLE IS FOR YOU IF… - You’re organized and intuitive, grounded and creative. - You want to grow inside a modern creative company, not just support one. - You’re curious about branding, fashion, media, or entrepreneurship and maybe even want to build something of your own one day. - You’ve got an eye for aesthetics, killer communication instincts, and an ability to stay five steps ahead. TO APPLY Send us a quick note that tells us: - Who you are and what you’re looking for in your next chapter. - Your favorite tool or system for keeping yourself (or someone else) organized. - A project or job where you had to juggle a million moving parts and nailed it. - Please have direct and or parallel experience in an executive assistant role.

About Waltz AI Waltz AI is a cutting-edge marketing platform that empowers teams to build web pages, landing pages, and complete digital experiences through AI-driven prompts and a visual builder. We collect leads, automate email campaigns, and include built-in image editing—all backed by powerful, intuitive AI. The Role We’re seeking a passionate Project Manager to lead our development team. You’ll own the delivery of new features, coordinate across design, engineering, and QA, and ensure we hit milestones on time and on budget—all while fostering a culture of learning and innovation. Key Responsibilities - Plan, track, and drive development sprints from kickoff to launch - Serve as the primary liaison between product, design, and engineering - Define clear project scopes, timelines, and success metrics - Identify and mitigate risks; troubleshoot roadblocks in real time - Facilitate daily stand-ups, sprint planning, and retrospectives - Mentor and motivate team members; encourage professional growth What We’re Looking For - 3+ years of technical project management experience (software/web development) - Strong leadership skills with a bias for action and results - Excellent communicator—able to translate complex ideas for diverse audiences - Passion for AI-powered products and a willingness to roll up your sleeves - Adaptable mindset; eager to learn emerging tools and methodologies - Comfortable working remotely, with occasional travel to our NYC office (approx. 1–2 weeks/year) Nice to Have - Experience with Agile/Scrum frameworks - Familiarity with AI/ML product lifecycles - Background in marketing technology What We Offer Fully remote role with some occasional visits to our midtown office. Competitive $40/hr starting rate, paid weekly Opportunity to shape the future of AI in marketing How to Apply Submit your resume and a brief cover letter outlining your project management experience and why you’re excited about AI marketing. We’ll review applications on a rolling basis. Join us at Waltz AI and lead the charge in building the next generation of marketing technology!

Position: Design Associate Location: 66 Crosby Street, SoHo, New York, NY Employment Type: Full-Time + Commission About DOM Interiors: DOM Interiors is a premier design showroom specializing in sustainable, high-end Italian systems for kitchens, baths, closets, doors, lighting, and furnishings. Representing brands such as Rimadesio, Valcucine, Agape, Rexa, Kristalia, MD House, MDF Italia, Horm, and Davide Groppi, we serve as a key resource for modern architectural and interior design solutions. We collaborate with an international network of architects and designers on private residences, commercial spaces, and multi-unit developments. Position Overview: We are looking for a skilled and motivated Design Associate with strong design sensibility, drafting proficiency, and a keen aptitude for sales to join our team in SoHo, New York. This client-facing role requires a unique blend of design knowledge, sales acumen, and project coordination. The ideal candidate is passionate about contemporary design, highly organized, and motivated to build long-term relationships within the design and architecture community. Key Responsibilities: •Develop and maintain in-depth knowledge of our premium Italian product lines and their design applications. •Create and present tailored design concepts, space plans, and project proposals to clients, architects, and design professionals. •Drive new business opportunities through proactive outreach, networking, and in-showroom client engagement. •Prepare detailed estimates, pricing, and delivery schedules in alignment with company standards and client expectations. •Manage client relationships with clear, consistent communication throughout all stages of the design and sales process. •Represent DOM Interiors at industry events, presentations, and within the broader architecture and design community. •Maintain the showroom’s visual standards, ensuring it reflects the brand’s aesthetic and remains organized, clean, and presentation-ready Required Qualifications: •Bachelor’s degree in Architecture, Interior Design, or related field. •2+ years of professional experience, preferably in sales, design, or showroom environments. •Proficiency in AutoCAD and Adobe Creative Suite. •Proficient in Microsoft Office (Excel, Word, Outlook). •Experience with SketchUp is a plus. •Strong communication and interpersonal skills. •Detail-oriented with the ability to manage multiple projects and timelines.

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