Administrative Assistant/Office manager – Carnegie Hill New York (CHNY) New York, NY Full-Time | In-Person | Monday–Friday | Trauma-Informed, Harm Reduction-Based Care 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: OTP (Opioid Treatment Program) CDOP (Chemical Dependency Outpatient Program) We support recovery from opioids, alcohol, cannabis, stimulants, and other substances. CHNY emphasizes dignity, compassion, and evidence-based care. We are currently seeking a full-time Office Manager to oversee clinic operations and lead administrative support for either the OTP or CDOP program. 📝 Job Responsibilities Oversee front office and administrative operations for either OTP or CDOP Provide reception and clerical needs, ensuring efficient scheduling and patient flow Manage patient check-in, intake, billing coordination, and insurance verification Ensure accuracy of EHR entries and documentation in accordance with CHI policy Maintain supply ordering and inventory control Serve as a key liaison between administrative, clinical, and executive teams Ensure a calm, organized, and welcoming environment for patients and staff Attend required program education/training topics Demeanor supports the principles of trauma-informed and harm reduction-based care ✅ Qualifications Bilingual (English/Spanish) – Preferred Familiarity with electronic medical records preferred. Method One / Computalogic is our EMR. (training materials will be provided) Experience in administrative coordination or office management (healthcare setting preferred) Excellent organizational, communication, and multitasking skills High school diploma or equivalent required; associate’s or bachelor’s degree preferred Dependable, detail-oriented, and team-oriented Understanding of trauma-informed and harm reduction frameworks a plus ⏰ Schedule Full-time, in-person role Monday–Friday From 8AM-2PM 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) Easily accessible via the 4, 5, 6, and Q subway lines 💲 Compensation Competitive hourly wage (based on experience) No health insurance or PTO benefits offered Training provided during onboarding, including Method One / Computalogic Inclusive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications are reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.
The Ophthalmology Site Supervisor isresponsible for coordinating and overseeing all activities within the practice. This includes managing staff, ensuring patient satisfaction, and maintaining the highest level of care. Their duties and responsibilities include: • Supervising and coordinating the activities of the eye care staff, including eye doctors, technicians and office workers, • Managing patient schedules and ensuring efficient patient flow, • Ensuring compliance with healthcare regulations and safety standards, • Developing, implementing, and maintaining office policies and procedures, • Overseeing patient check-in and check-out procedures, • Resolving any patient complaints or issues, • Maintaining and ordering necessary office and medical supplies, • Ensuring the maintenance and cleanliness of the facility, • Organizing staff meetings and collaborating with Administrator on performance evaluations, • Keeping up to date with advancements and changes in eye care and management practices
Purpose of Position: This class of positions encompasses professional staff, supervisory, clinical and administrative work within a pharmacy department, with varying degrees of latitude for independent initiative and judgment. Health System Pharmacists adhere to Federal, State and local laws and other regulatory requirements regarding pharmacy and institutional practice. All personnel may be required to perform related work. Under administrative direction, with the widest latitude for the exercise of independent initiative and judgment, supervises a complex Pharmacy unit or multiple Pharmacy units and/or performs as a specialty clinical pharmacist in a highly-specialized field within a hospital, clinic or other health care setting. Examples of Typical Tasks: At a more responsible level, performs the duties of Assignment Level I: 1. Fills prescriptions and patient orders, resolves discrepancies in patient therapy, and follows-up on problems., 2. Utilizes clinical data in evaluating physician orders to ensure appropriate therapy., 3. Provides and documents drug information and patient counseling., 4. Documents interventions, adverse drug reactions (ADRs), and medication errors., 5. Directs and utilizes personnel including technicians, aides and clerical staff., 6. Assists in the monthly inspection of the patient care units and the Pharmacy., 7. Maintains adequate medication supply in individual work area., 8. Participates in Pharmacy staff in-services and meetings relating to Systemwide and/or health care setting programs., 9. Operates and troubleshoots automated dispensing systems, as needed., 10. Advises prescribers on alternatives for non-formulary drugs., 11. Utilizes Outpatient and Inpatient computerized systems to enter and access patient care information., 12. Coordinates and analyzes statistics and/or clinical data., 13. Participates in quality management and utilization review programs., 14. May coordinate the work of a small group to accomplish a project or assignment., 15. May participate in the preparation and review of policies and procedures., 16. May assist in the development, implementation and execution of Pharmacy staff training curriculum., 17. In the absence of the supervisor, may assist in the supervision of a Pharmacy unit or function. At a more responsible level, also performs the duties of Assignment Level II: 1. Supervises and/or coordinates the operation of a Pharmacy unit or major function., 2. Prepares departmental reports, including the performance of statistical analyses., 3. Develops and implements new processes to improve the operation of the Pharmacy and the quality of care provided., 4. Orients new staff members., 5. Monitors and evaluates staff performance and follows appropriate disciplinary proceedings, as necessary., 6. Prepares unit work schedule., 7. Ensures staff compliance with regulatory agency and health care setting rules and regulations., 8. Responsible for the maintenance of adequate quantities of medication and other supplies in the Pharmacy unit., 9. Evaluates new drugs released by the FDA in terms of efficacy, adverse effect profile, and cost; makes recommendations on additions and deletions to the health care setting’s drug formulary., 10. Manages the medication therapy of a group or unit of patients as part of an interdisciplinary team, and participates in rounds., 11. Coordinates the assessment of medication use., 12. Serves as a professional and technical resource for medical professionals in specialty area(s). In addition to performing the duties of Assignment Levels I and II at a more responsible level, the following are typical tasks performed at Assignment Level III: 1. Initiates and/or participates in research studies conducted in the specialty area; conducts drug administration aspects of drug research projects and prepares reports of findings., 2. Provides pharmaceutical education to professional staff at lectures, meetings or individually., 3. Coordinates the activities of other supervisors in integrating the functions and staff activity of multiple Pharmacy units. Minimum Qualifications For Level I: 1. Possession of a valid NY State license to practice pharmacy. For Level II: In addition to meeting the qualification requirements of the lower level: 1. Two years of post licensure experience; or, 2. Completion of a post graduate specialty residency or fellowship program; or, 3. Current Pharmacy Board Certification. For Level III: In addition to meeting the qualification requirements of the lower levels, an additional: 1. One year of post licensure supervisory experience or specialty clinical experience.
Title: Medical Office Receptionist. Hours: 43 hours per week / 35 hours per week. Compensation: $20 per hour (W2). Must have ability to pay taxes. Position Overview: We are seeking 2 full-time Korean and English speaking medical office secretaries to join our Ophthalmology practice. Seeking an intelligent, responsible, detail-oriented person to join our private Ophthalmology practice. No prior experience necessary. On the job training will be provided. The ideal candidate should have excellent communication skills, attention to detail, and a strong ability to multitask in several different job roles. Job roles will be decided at a later date. Possible Key Responsibilities: • Patient Interaction: Greet and check-in patients, ensuring a warm and professional first impression. Provide assistance with initial paperwork and guide patients through the check-in process., • Customer Service: Address patient inquiries and concerns, both in person and over the phone, in a professional and empathetic manner. Facilitate communication between patients and medical staff, ensuring clarity and satisfaction., • Appointment Scheduling: Efficiently manage the scheduling of patient appointments, coordinating with medical staff to optimize the practice’s schedule and accommodate patient needs., • Records Management: Maintain accurate and up-to-date patient and medical records, ensuring confidentiality and compliance with HIPAA regulations. Manage electronic and physical files, organizing them for easy access and retrieval., • Administrative Support: Provide general administrative support to office staff, including filing, data entry, and managing office supplies. Assist in various clerical tasks to ensure the smooth operation of the office., • Check patient’s insurance eligibility, prior authorization and referrals online., • Review, send and start prior authorization for medications online., • Responsible to book eye surgeries and to carefully follow thru to its completion., • Help with medical billing inquires and completion of daily medical billing needs. Qualifications: • High school diploma or equivalent., • Prior experience in a medical office or customer service role is preferred., • Strong interpersonal and communication skills., • Ability to work independently and as part of a team., • Proficiency in basic computer skills, including basic familiarity with scheduling software and electronic medical records (EMR) systems., • Detail-oriented with strong organizational skills. Benefits: • 40 hours Personal Time Off, • 2 weeks vacation time after full 1 year employment., • Friendly and kind office environment.
About Us Beacon 189 is a community program in Flushing, NY. We are professional, courteous, and social. Our work environment includes: • Working with kids, • Growth opportunities in our organization, • Professional Development Trainings, • Networking opportunities, • Many certifications A day in the life of an Afterschool Senior Counselor The Afterschool Senior Counselor plays a critical role in the successful operation of the Afterschool program. The Afterschool Senior Counselor is responsible for providing a safe and positive environment for school age children and provide opportunities for learning, interaction and academic/personal growth. Afterschool Counselors plan and implement meaningful activities, lesson plans and special events that are structured, age-appropriate, fun, exciting, challenging, and values based in the areas of arts, STEM, character development, literacy, creative expression, community service, physical fitness and/or nutrition. The incumbent will also promote an inclusive, welcoming, and respectful environment that embraces the diversity of all staff and participants, and promotes a positive spirit. Responsibilities: • Ensure the health, safety and well-being of participants in the program by providing appropriate supervision at all times., • Plan and implement meaningful activities, lesson plans, and special events that are age-appropriate, exciting, challenging, and values based in the areas of arts, STEM, character development, creative expression, community service, physical fitness, and/or nutrition., • Prepare the learning environment, lessons, and necessary supplies for program activities., • Support the coordinate and presentation of a culminating performance at the end of the program cycle, if applicable., • Provide support to Activity Specialists with activity implementation., • Assist children with homework and academic enhancement activities., • Work cooperatively with program and school staff., • Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants., • Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences., • Serve as a positive role model for participants., • Maintain accurate program documentation (attendance, sign in/out forms, behavior reports, incident reports, and accident reports, as appropriate)., • Understand and communicate the YMCA’s core values and the goals of the Y After School program to participants and care givers., • Develop and maintain positive relationships with parents and guardians through regular communication about their child’s strengths and areas of growth., • Actively participate in training sessions, designated meetings, and special events., • Adhere to all Department of Health, YMCA of Greater, • New York, and funder standards, expectations, and regulations., • Other activities and duties as needed that address the ongoing health and well-being of our staff and members., • Maintain sanitary habits in accordance with CDC guidelines. Qualifications • High school diploma or equivalent required; college credits preferred., • Minimum of two years of experience working with youth under the age of 13 in a group setting. Key Dates The afterschool season begins on September 8, 2025 and ends in June 18, 2026. Afterschool programs operate from 2:00 pm – 6:00 pm, Monday - Friday and during public school breaks. We offer an exciting and innovative work environment with a culture committed to serving all members of our community. Benefits The YMCA of Greater New York offers a variety of benefits to its staff members including retirement benefits, medical, paid-time off, free YMCA membership and more! Benefit eligibility is determined by an individual’s employment status (ie. full-time or part-time), tenure and/or the number of hours scheduled to work. Click here for more information. Job Type: Part-time Pay: $17.17 per hour Expected hours: 19 per week Benefits: • Employee discount Schedule: • 4 hour shift, • Afternoon shift, • After school, • Holidays, • Monday to Friday, • Weekends as needed Application Question(s): In order to apply, you would need a High School Diploma, do you have your High School Diploma, or a higher degree? Please provide 2-3 dates and times for an online Zoom interview. Are you available to work ALL Monday - Friday: 2pm - 6pm? Experience: • Childcare: 1 year (Preferred) Work Location: In person
The Room Attendant (RA) works with the Housekeeping Management Team to clean guest rooms and public space areas, and/or work in the commercial laundry facility, in accordance with brand time, product and placement standards to ensure total guest satisfaction. Job Description DUTIES AND RESPONSIBILITIES: Deliver on the promise of Sonesta Service in all interactions with guests and clients according to the Sonesta G.U.E.S.T. standards. Respond to guest complaints, special requests and ensure corrective action is taken to achieve complete guest satisfaction. Clean and service assigned rooms or areas according to established standards and procedures including making beds, dusting, vacuuming, cleaning and sanitizing bathrooms, removing trash, etc. May include cleaning the kitchen area, room refrigerator, microwave, coffee maker, dishware, etc. Notify supervisor when service is completed so rooms may be sold or occupied. Report any room unable to be serviced to supervisor according to established procedures. When assigned to laundry, monitor laundry supplies and equipment to ensure they are sufficient and in working order. Operate washers and dryers according to hotel standards and manufacturers’ guidelines. Receive soiled linens and inspect for damaged or stained items. Fold and store clean linens, report damages to supervisor. Minimize waste of supplies and amenities within all areas of housekeeping. May regularly assist with deep cleaning projects. Report needed repairs or unsafe conditions to supervisor. Handle all lost and found items according to established procedures. Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management. Ensure compliance with federal, state and local laws regarding health and safety services. Perform other duties as assigned. QUALIFICATIONS AND REQUIREMENTS: Some previous housekeeping experience preferred. Previous background from the extended stay industry preferred. Ability to speak, read, and write fluent English is preferred; other languages beneficial. Basic reading, writing and mathematical abilities are preferred. Frequently standing up, bending, climbing, kneeling, and moving about the facility. Carrying, lifting or pulling items weighing up to 75 pounds. Will be required to regularly use commercial cleaning chemicals. Will be required to work mornings, evening, weekends, and holidays. Additional Job Information/Anticipated Pay Range Hourly Compensation Range: $29.90 - $39.87 Pay rate outlined follows contract requirements. Benefits Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including: Medical, Dental and Vision Insurance Health Savings Account with Company Match 401(k) Retirement Plan with Company Match Paid Vacation and Sick Days Sonesta Hotel Discounts Educational Assistance Paid Parental Leave Company Paid Life Insurance Company Paid Short Term and Long Term Disability Insurance Various Employee Perks and Discounts Hospital Indemnity Critical Illness Insurance Accident Insurance Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
🌟 We’re Hiring! Front Desk & Billing Coordinator 🌟 Join our neurodiversity-affirming speech therapy practice in Springfield, NJ and help us create a warm, welcoming, and efficient experience for our clients and families. Front Desk & Billing Coordinator – Speechpath & Associates 📍 Springfield, NJ (In-Person, Full-Time) Looking for a role where you can combine warm client carewith hands-on billing expertise? At Speechpath & Associates, a high-tech and forward-thinking speech therapy practice, we’re seeking a Front Desk & Billing Coordinator to be the welcoming face of our clinic and a key player in keeping our billing operations running smoothly. About Us: Speechpath & Associates is a neurodiversity affirming private practice located in Springfield, NJ 07081. Our clinic is well equipped with an innovative sensory gym & sensory room where clinicians prioritize regulation and movement while targeting communication. We offer services ranging from comprehensive speech-language evaluations, in-person or online speech-language therapy, social skills groups, and more. Our mission is to support our clients and their families to optimize growth beyond the clinic setting. Your Role: ✨ Greet and check in clients with professionalism and warmth ✨ Manage scheduling, payments, and client records in our EMR system ✨ Submit insurance claims, process denials, and handle resubmissions/appeals ✨ Support clinicians and ensure families have a seamless, positive experience What We’re Looking For: Experience in medical/therapy office administration strongly preferred Familiarity with insurance billing, claims submission, and denial processing Excellent customer service and communication skills Organized, detail-oriented, and tech-savvy Bilingual English/Spanish strongly preferred Why Join Us? ✅ Competitive pay based on experience ✅ Supportive, innovative, neurodiversity-affirming team culture ✅ Training with advanced EMR & billing systems ✅ Opportunity to gain valuable healthcare office experience and grow into advanced roles within the practice ✅ Make a real difference in clients’ lives 📧 Apply today
At CCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience and geography. Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. Position Summary: Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned. Direct Supervisor: Manager of Operation and Human Resources Responsibilities: Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement. Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments. Answer telephone calls, routing calls to the appropriate person. Facilitate participant referrals and admissions by collecting information via telephone or in- person. Update participant demographic information in the electronic health record information. Collect and reconcile payments from participants, where applicable following established procedures. Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource. Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed. Participate in staff meetings, supervisory meetings, and training. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Word process reports, memoranda and correspondence. Purchases Orders for medical and office supplies. Create IDs and replacement IDs Reminding participants when their insurance expires. Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues. Run Central Registry Report Add and Discharge participants. Medical Dispensing Report from eCR once per week every week. Assist with Insurance Verification Supervise reception area. Maintain a clean, welcoming and comfortable environment. Receiving and sorting daily mail and packages. Uploading photo to EHR Member of CCA Office Safety Committee. Perform data entry or other administrative tasks as assigned. Qualifications: High School Diploma or GED Associate's/Bachelor's degree. (Related experience will be considered in lieu college degree) 3+ years of experience in a front desk / receptionist role required. Experience with Electronic Health Records preferred. Commitment to and experience in working with adults with diverse cultural backgrounds who are involved, or at risk of involvement, with the criminal/juvenile justice system, HIV/ AIDS, or substance abuse. Exemplary customer service skills. Strong organizational and attention to detail skills Computer Skills required Bilingual in English and Spanish preferred. Experience in a receptionist role of a busy healthcare clinic is desired. ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME. 12 paid holidays per year 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment. Time off is earned starting on your first day. 7 days of paid sick time 100% paid family leave 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment Public Service Loan Forgiveness (PSLF) Program