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  • ZI REALTY LLC
    Administrative Assistant
    Administrative Assistant
    hace 7 días
    $17–$20 por hora
    Jornada parcial
    New Hyde Park

    We are a dynamic and fast-growing real estate firm dedicated to providing exceptional service to clients. We are seeking a highly organized and customer-oriented Administrative Assistant / Front Desk professional to be the face of our office. Responsibilities: *Greet and assist agents, clients, and visitors in a professional manner. *Answer and direct phone calls, emails, and inquiries. *Maintain office supplies, organize files, and handle data entry. *Schedule appointments, meetings *Support real estate agents with listing coordination and transaction management. *Prepare and distribute marketing materials and property listings paperwork. *Assist with social media updates. *Perform general office duties to ensure smooth daily operations. Qualifications: *Prior administrative or front desk experience is a Must (real estate experience is a plus). *Strong communication and customer service skills. *Proficiency in Microsoft Office (Word, Excel, Outlook) software. *Ability to multitask and work in a fast-paced environment. *Attention to detail and problem-solving skills. *A positive and professional demeanor.

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  • Zitan Bilt, Inc.
    Construction Admin
    Construction Admin
    hace 8 días
    $30–$40 por hora
    Jornada completa
    Westbury

    Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.

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  • Green Acres Dental Associates
    Dental Receptionist
    Dental Receptionist
    hace 14 días
    $55000–$65000 anual
    Jornada completa
    Valley Stream

    Green Acres Dental is seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service, scheduling appointments, greeting patients, answering phone calls, and handling administrative tasks. Responsibilities: • Greet patients and visitors with a welcoming attitude, • Answer phone calls and direct inquiries to the appropriate personnel, • Schedule appointments and manage the appointment calendar, • Maintain a clean and organized front desk area, • Assist with administrative tasks as needed Requirements: • High school diploma or equivalent, • Previous experience in a customer service or receptionist role preferred, • Excellent communication and interpersonal skills, • Strong organizational abilities and attention to detail, • Ability to multitask and prioritize tasks effectively, • Proficiency in Microsoft Office applications, • Ability to work well in a fast-paced environment If you meet the requirements and are interested in joining our team at Green Acres Dental, please submit your resume. We look forward to hearing from you!

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