Education Administrative Assistant
hace 26 días
San Diego
Job Description DEL MAR UNION SCHOOL DISTRICT CLASS TITLE: ADMINISTRATIVE ASSISTANT Join a team where your administrative precision directly impacts the safety and growth of our early childhood community. We are seeking a mission-driven professional to provide the stability and care that allows our educators to focus on what matters most—the students. BASIC FUNCTION Under the direction of the After School Program (ASP) Supervisor and the Early Childhood Development Center (ECDC) Site Supervisor, oversee, coordinate, organize and perform day-to-day complex secretarial and administrative duties as assigned. REPRESENTATIVE DUTIES * Receive, respond to or route inquiries from staff, parents and the community regarding Early Childhood and After School Programs, compose, type and edit letters to parents, staff and agencies. * Manage calendars for Early Childhood and After School Programs; coordinate schedules and communicate with others regarding meetings, appointments, and other activities. Plan and organize office procedures. * Review applications, schedule interviews, work with Human Resources to onboard new staff; coordinate the successful onboarding of new staff. * Update and maintain Early Childhood and After School Programs websites. * Prepare orders/requisitions for all supplies, materials and equipment, coordinating department ordering for all Early Childhood/After School Program staff and summer program staff; ensure orders are correct; disperse accordingly; receive, review, and forward for processing payment statements from vendors and service providers. * Interview and screen callers and visitors; assist with gate security; provide information or direct to appropriate personnel; provide detailed and technical information concerning District policies, procedures and established regulations; take detailed messages as needed. * Type a variety of items including reports, communications, requisitions, forms, letters, legal documents and other materials; establish, modify and maintain project and confidential filing systems. * Schedule meetings, trainings, interviews and appointments; create and maintain the office calendar; arrange for conference rooms and refreshments; arrange and schedule travel accommodations as necessary. * Respond to inquiries by vendors, school sites and other agencies regarding status of requisitions, purchase orders, packing slips, invoices and licensing requirements. * Generate performance agreements for field trips and assemblies approval. * Manage employee attendance tracking through online leave management system; ensure information that is inputted by employees is accurate. * Oversee workers compensation program for Early Childhood/After School Programs; complete required forms and reports; send employees to approved health facilities as required. * Maintain a variety of complex personnel records, time sheets, lists, files, reports and records, including confidential materials; maintain confidentiality of information and files according to established rules and guidelines. * Receive, screen and route emails and voicemails for the Early Childhood/After School Programs Department. * Operate a variety of office equipment: a computer, facsimile, copier, calculator and others as assigned. * Communicate with outside organizations, the public and parents to exchange information, coordinate activities and resolve issues and concerns; compile information for federal, State and District reports and special projects as assigned. * Perform other work related duties as assigned. KNOWLEDGE AND ABILITIES KNOWLEDGE OF: * Policies, procedures, principles and practices used in professional accounting and auditing work. * Modern office practices, procedures and equipment. * Record-keeping and filing techniques. * General school and/or district office practices. * Applicable laws, codes, rules and regulations related to assigned activities. * District organization, operations, policies and objectives. * Operation of a computer and assigned software including Microsoft Office. * Correct English usage, grammar, spelling, punctuation and vocabulary. * Oral and written communication skills. * Interpersonal skills using tact, patience and courtesy. * CPR and First Aid. ABILITY TO: * Analyze and resolve problems and draw accurate conclusions. * Maintain a variety of specialized and basic records, reports and files. * Read, interpret, apply and explain rules, regulations, policies and procedures. * Operate a variety of office machines including, but not limited to, calculator, facsimile, photocopier and printer. * Operate a computer and related software including Microsoft Office, Early Childhood/After School Programs software and applications. * Communicate effectively both orally and in writing. * Establish and maintain cooperative and effective working relationships with others. * Work independently with little supervision. * Meet schedules and deadlines. * Plan and organize work. * Work confidently with discretion. * Understand and follow oral and written directions. EDUCATION AND EXPERIENCE Any combination equivalent to graduation from high school and three years of increasingly responsible clerical or secretarial experience. LICENSES AND OTHER REQUIREMENTS Valid CPR and First Aid. WORKING CONDITIONS ENVIRONMENT: * Busy office environment with frequent interruptions. PHYSICAL DEMANDS: * Dexterity of hands and fingers to operate a computer keyboard and other office equipment. * Hearing and speaking to exchange information. * Seeing to read a variety of materials. * Bending at the waist, kneeling or crouching to file and retrieve materials. * Sitting for extended periods of time. HAZARDS: * Exposure to communicable diseases. TERMS OF EMPLOYMENT Twelve month work year; Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, Physical and TB Clearance. SALARY Placement on the Classified Salary Schedule on Range 26. Company DescriptionAre you a dynamic, detail-oriented professional who is passionate about child nutrition and thrives in a hands-on, team-oriented environment? The Child Nutrition Dietician & Kitchen Supervisor is a fast-paced role that blends menu planning, nutritional compliance, and daily kitchen operations to support the health and well-being of our students. We’re looking for someone who is knowledgeable, organized, and ready to lead and support kitchen staff while ensuring high-quality, nutritious meals are served every day. If you’re proactive, collaborative, and enjoy making a meaningful impact on student wellness, this could be the perfect opportunity for you! DMUSD is widely recognized as an exceptional district throughout San Diego County and the state of California. This district’s reputation for quality is due to a resolute commitment to providing the highest caliber teaching and learning experience for students. Our students continuously shine academically and are among the highest achieving students in the state. Del Mar Union School District is recognized for excellence in teaching, as well as for quality leadership on the school board and in our schools. We are grateful to have some of the very finest in the education profession working in DMUSD. The Del Mar Union School District (DMUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-student employee, or work/employment related discrimination or harassment, contact: Ryan Stanley, Assistant Superintendent, Human Resources, 11232 El Camino Real, San Diego, CA, 92130; (858) 755 9301.Are you a dynamic, detail-oriented professional who is passionate about child nutrition and thrives in a hands-on, team-oriented environment? The Child Nutrition Dietician & Kitchen Supervisor is a fast-paced role that blends menu planning, nutritional compliance, and daily kitchen operations to support the health and well-being of our students. We’re looking for someone who is knowledgeable, organized, and ready to lead and support kitchen staff while ensuring high-quality, nutritious meals are served every day. If you’re proactive, collaborative, and enjoy making a meaningful impact on student wellness, this could be the perfect opportunity for you!\r\n\r\n\r\nDMUSD is widely recognized as an exceptional district throughout San Diego County and the state of California. This district’s reputation for quality is due to a resolute commitment to providing the highest caliber teaching and learning experience for students. Our students continuously shine academically and are among the highest achieving students in the state. \r\n\r\nDel Mar Union School District is recognized for excellence in teaching, as well as for quality leadership on the school board and in our schools. We are grateful to have some of the very finest in the education profession working in DMUSD.\r\n\r\nThe Del Mar Union School District (DMUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-student employee, or work/employment related discrimination or harassment, contact: Ryan Stanley, Assistant Superintendent, Human Resources, 11232 El Camino Real, San Diego, CA, 92130; (858) 755 9301.