Executive Coordinator
24 days ago
Springfield
Job DescriptionSalary: 20-23 Employment Status:Part-Time, 20 hours per week Primary Location:Fight CRC Office, Springfield, Missouri (not remote) Hours of Operation:Approximately 20 hours per week, MondayFriday, with flexibility; availabilityrequiredduring standard business hours and in advance of major meetings and events Job Summary The Executive Coordinator at Fight Colorectal Cancer (Fight CRC) provides essential administrative, logistical, and hands-on support to the Executive Director and executive leadership team. This role plays a keypartinmaintainingsmooth day-to-day office operations while ensuring high-quality preparation for executive meetings, board activities, and organizational events. This position is based in the Springfield, Missouri office and requires consistent, in-person support, including printing and assembling materials, organizing physical and digital files, preparing meeting packets, and supporting on-site office needs. The ideal candidate is highly organized, dependable, detail-oriented, and comfortable balancing executive support with practical office administration tasks in a fast-paced nonprofit environment. This role is structured as a 90-day, part-time introductory period, with the intent to transition the selected candidate into a longer-term role following successful performance and organizational alignment. Success in this role will be defined by reliability, attention to detail, strong follow-through, and the ability to proactively support executive and office operations. Education and Experience • Bachelors degree (or progress toward a degree) in business, administration, nonprofit management, communications, or a related field preferred; equivalent experience considered., • 23 years of experiencein administrative, office management, or executive support roles preferred, includinghands-on, in-office administrative support., • Experience supportingC-suite executives and/or a board of directorspreferred. Skills and Knowledge • Highly Organized and Detail-Oriented:Strong administrative and office management skills with consistent follow-through., • Strong Communicator:Clear, professional written and verbal communication skills., • In-Person Office Support:Comfortable with printing, copying, assembling meeting materials, mail handling, and other on-site office tasks., • Executive Support Capability:Proactive and able toanticipateand support senior leadership needs., • Technology Proficiency:Skilled in Microsoft Office Suite and Microsoft Teams; familiaritywith tools like Microsoft Planner is a plus., • Design & Presentation Tools:Proficient in Canva, PowerPoint, or similar platforms., • Professionalism & Reliability:Demonstratesdiscretion, sound judgment, dependability, and a service-oriented approach., • Governance Knowledge (Preferred):Familiarity with board support and executive-level workflows. Primary Job Duties Executive, Meeting, and Board Support • Provide hands-on administrative support to the Executive Director and executive leadership team, working closely with a virtual team., • Prepare, print, assemble, and organize agendas, meeting materials, folders, and packets for executive, board, staff, and leadership meetings., • Coordinate meetinglogistics, including scheduling, calendars, space setup, and preparation for in-person and virtual meetings., • Serve as the on-site administrative presence at the Springfield office., • Manage day-to-day office administration, including printing, copying, filing, document organization (physical and digital), mail handling, office supply inventory, and general office organization., • Supportlogisticsand preparation for board meetings, strategy sessions, planning retreats, leadership events, and staff meetings., • Maintain executive- and board-level documentation and records., • Coordinate with staff across departments to ensuretimelypreparation and follow-through., • Performadditionaltasks asassigned by the Executive Director to support executive leadership and office operations. Note This job description is not intended to be an exhaustive list of all responsibilities, duties, or skillsrequired. Responsibilities may be adjusted to meet organizational needs and strategic priorities. Employment with Fight CRC is on an at-will basis.