1000+ Best Immediate start Office & Admin Jobs in United States (March 2026) - page 2

Administrative Ops. Assistant- Bilingual Preferred

23 days ago

Moonachie

Rich’s, also known as Rich Products Corporation, is a family-owned food company dedicated to inspiring possibilities. From cakes and icings to pizza, appetizers and specialty toppings, our products are used in homes, restaurants and bakeries around the world. Beyond great food, our customers also gain insights to help them stay competitive, no matter their size. Our portfolio includes creative solutions geared at helping food industry professionals compete in foodservice, retail, in-store bakery, deli, and prepared foods, among others. Working in 100 locations globally, with annual sales exceeding $4 billion, Rich’s is a global leader with a focus on everything that family makes possible. Rich’s®—Infinite Possibilities. One Family. Purpose Statement Under general supervision, performs a variety of complex technical and administrative duties relating to the support of the Plant Manager and the Steering Team. Key Accountabilities and Outcomes • Acts as receptionist greeting all visitors courteously, determining their needs while contacting the appropriate Rich’s Team Member., • Provide general clerical and administrative support to the Plant Manager/ Human Resources Department; compose and type letters, memoranda, newsletters and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to operations, human resource management programs and activities., • Ensures office runs smoothly by keeping supplies in stock, designing filing systems, filing paperwork, working with vendors, planning events, maintaining calendar of events, processing incoming and outgoing mail and packages, and making sure the office area is organized, clean and customer ready., • Coordinates meeting resources such as assigning/scheduling meetings, ordering lunches, scheduling meeting rooms, organizing A/V requirements and gathering materials., • Key contact person for vendors of Associate uniforms, vending or other supplies., • Assists Steering Team with various tasks and will be cross trained in these functions as necessary., • Provides support throughout the recruitment, new hire and termination process. Tasks include but are not limited to the following: intake of requisitions, data entry, scheduling hourly interviews, intake of new hire evaluations, creating offer letters, scheduling physicals, audiograms and drug screens., • Monitors completion of compliance onboarding paperwork. Provides support throughout the termination process ensuring that the termination checklist is completed by managers., • Processes and enters accurate data into various data management systems accurately for operations and human resources. Process, verifies and maintains personnel action forms, including staffing, recruitment, training, grievances, performance evaluations, classifications and employee leaves of absence., • Explains general terms and conditions of employment to associates and department representatives; conduct initial new employee orientation for purposes of ensuring appropriate completion of compliance training and delivering the customer experience., • Leads Activity Team by coordinating and leading events from start to finish while keeping our associates engaged through those activities by scheduling and leading meetings with associates., • Performs other related responsibilities as needed to support Rich Products Corporation Business Objectives., • Must have a high school diploma, associate’s degree in business administration or related field preferred., • 3 years administrative experience., • Bilingual Spanish highly preferred., • Excellent written and verbal communication skills with a professional demeanor., • Expert knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.) is expected. Individual must be a fast learner and able to assimilate new software, procedures and techniques as they are constantly introduced into this environment., • Must be able to handle multiple assignments concurrently, possess excellent organizational and time management skills, and be able to function in a fast-paced environment. Individual must possess the maturity to deal with matters of a highly confidential nature., • Demonstrated ability in being able to be independent and self-starter in establishing priorities and meeting deadlines., • Work requires attention to detail in creating reports and materials, data entry, etc., • Ability to assume responsibilities without direct supervision, exercise initiative and judgement, make decisions within the scope of assigned authority., • Demonstrated ability in working in a fast-paced environment, juggling multiple competing assignments, tasks and demands., • Daily use of keyboard., • Ability to verbally communicate. Will be required to see and hear well enough to understand Associates questions and respond to their concerns., • Depending on the day’s activities – ability to sit for extended periods of time as well as necessity to actively move about – i.e. transporting and setting up supplies and equipment for meetings in conference rooms., • Ability to work hours necessary to perform job function to the fullest., • May require considerable walking and some climbing throughout the facility., • Will be required to perform tasks such as lifting up to 50 pounds, walking, standing, climbing, reaching, stooping, pulling, pushing, grasping, and balancing COMPENSATION In accordance with state law, the rate or range provided is Rich Products Corporation, its subsidiaries and affiliates ("Rich's"), reasonable estimate of the base compensation for this role. The actual amount may be higher or lower, based on non-discriminatory factors such as experience, knowledge, skills, abilities, shift differential, and location. Annual Range/Hourly Rate $47,840.00 - $56,160.00 Rich Products Corporation, its subsidiaries and affiliates (“Rich’s”), are committed to a policy of Equal Employment Opportunity, standing up for fairness and maintaining a culture of belonging, to provide an exceptional experience for all. We will not discriminate against an applicant or employee on the basis of race, color, religion, sex, national origin, disability, military or veteran status, or any other Federal or State legally protected classes. The information collected by this application is solely to determine suitability for employment, verify identity, and maintain employment statistics on applicants. Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Rich’s. Please contact Rich’s Associate Experience Network at if you need assistance completing this application or to otherwise participate in the application process.

Executive Claims Assistant

26 days ago

New York

Embark on a Journey That Makes a Difference. At Generali Global Assistance (GGA), every day is an opportunity to help people explore the world with confidence. We’re not just in the business of protection—we’re in the business of adventure and peace of mind. Whether it’s a backpacker trekking through the Andes, a family cruising the Mediterranean, or a solo traveler chasing the Northern Lights, we’re there to ensure their journey is safe and supported. From assisting with emergency medical claims to guiding customers through trip disruptions or ID theft, your work helps turn travel challenges into stories of resilience. Set Sail on a Career Path to Success. Our teams value curiosity and collaboration while priding ourselves on fostering a welcoming and inclusive atmosphere for our employees. Elevate your journey through our internal programs, including: • Diversity, Equity, and Inclusion (DEI) Committee, • Career pathing and Individual Development Plans, • Internal training and intern opportunities, • Women in Business Mentorship Program, • Employee awards and recognition, • Education and professional development assistance program Passport to Perks Includes: • Generous Employer contribution for health, dental, and vision insurance, • Paid Maternity and Paternity Leave, • Scholarship Program for Employee Dependents, • Company match on 401k, • Employee Assistance Program (EAP), • Company paid short-term and long-term disability insurance, • Company paid life insurance, • Voluntary Pet Insurance, • Voluntary Legal Benefit, • Discounts on travel insurance, • Time off policies including vacation days, sick days, personal days, holidays and volunteer days (VTO) Your Role on the Expedition: Assists in the clerical support functions for the Liability Claims Department. Reports directly to the VP, Claims. Chart Your Course: • Run loss reports for Generali US Branch insureds., • Set up new claims in the system, including entering all data and establishing reserves., • Files claims documents and correspondence., • Close claim files and issue claim payments., • Process recoveries., • Complete OFAC checks, including wires and manual checks, and maintain the processing log., • Provide OFAC confirmations or flagged results to Compliance., • Set up new claims when new losses are submitted., • Obtain copies of checks and upload them to GUSB claim files., • Distribute incoming mail., • Maintain filing systems., • Retrieve files and coordinate transfer to storage., • Process wire requests for Metropolitan Reporting., • Prepare monthly reporting for clients., • Draft and distribute minutes from monthly meetings., • Conduct monthly reviews of KPIs., • Handles special out going UPS/ Register and Certified mail., • Sorts outgoing letters and attachments and send via mail or fax. Your Ticket to Success: Required Qualifications: • High School Diploma or Equivalent (GED) required., • Communicates clearly and persuasively in both positive and challenging situations; actively listens and seeks clarification when needed., • Proficient in PowerPoint., • Responds effectively to questions., • Demonstrates strong group presentation skills., • Balances individual responsibilities with team objectives., • Shows objectivity and openness to different perspectives., • Reads and interprets written information effectively., • Treats others with respect, honors commitments, and builds trust. Position Coordinates: This is an onsite role based out of our New York City office in the Lower Manhattan - Financial District. Pay Range: 26-31.00/hr Time for Take-off: While there is some flexibility in the hours, this position will be Monday-Friday during regular business hours (approximately 8:00am-5:00pm). Occasional overtime may be required according to business need. One team. Every destination. Generali Global Assistance is proudly part of the Europ Assistance Group and our products utilize a number of corporate and product brands. The brands for our North American team include the following: • CSA: US travel insurance brand for retail, tour operator, cruise and lodging partners. Learn more here., • Generali Global Assistance (GGA): The primary Corporate brand in the United States for our travel insurance, travel assistance, identity and cyber protection, and beneficiary companion products. Learn more here., • GMMI: the industry standard for global medical cost containment and medical risk management solutions. Learn more here., • Iris, Powered by Generali: identity and digital protection solution. Learn more here. Explore new horizons – apply today! Don’t meet every single requirement? At Generali Global Assistance, we are dedicated to building a diverse, inclusive and enriching workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. California Residents - Privacy Notice for California Residents Seeking Employment with Generali Global Assistance is available here: The Company is committed to providing equal employment opportunity in all our employment programs and decisions. Discrimination in employment on the basis of any classification protected under federal, state, or local law is a violation of our policy. Equal employment opportunity is provided to all employees and applicants for employment without regard age, race, color, religion, creed, sex, gender identity, gender expression, transgender status, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, sexual orientation, national origin, ancestry, ethnicity, citizenship, genetic information, marital status, military status, HIV/AIDS status, mental or physical disability, use of a guide or support animal because of blindness, deafness, or physical handicap, or any other legally protected basis under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, classification, placement, promotion, termination, reductions in force, recall, transfer, leaves of absences, compensation, and training. Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of Human Resources. The Company will not allow any form of retaliation against individuals who raise issues of equal employment opportunity. All Company employees are responsible for complying with the Company’s Equal Opportunity Policy. Every employee is to treat all other employees equally and fairly. Violations of this policy may subject an employee to disciplinary action, up to and including termination of employment.

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