Office & Admin jobs in Irvine, California - Page 16Create job alerts

Job DescriptionThis is a full-time, benefited position, supporting the CEO and Admin Team. Hourly rate DOE $30.00p/h-$35.00p/h Administrativp/h-e Assistant Career Opportunity Recognized for your Administrative Assistant Skills Are you passionate about supporting a hospital's administrative needs and collaborating with hospital leadership? Encompass Health seeks an Administrative Assistant who is eager to contribute to our team's success. This role involves overseeing documents, ensuring seamless hospital-wide communication, and organizing files. Join us for a career close to home and heart, where you'll coordinate events, facilitate efficient communication, and contribute to our dedicated team's success. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: • Affordable medical, dental, and vision plans for both full-time and part-time employees and their families., • Generous paid time off that accrues over time., • Opportunities for tuition reimbursement and continuous education., • Company-matching 401(k) and employee stock purchase plans., • Flexible spending and health savings accounts., • A vibrant community of individuals passionate about the work they do! Become the Administrative Assistant you always wanted to be • Manage visitor and telephone inquiries, directing them to the appropriate individuals promptly., • Handle message relay, answer routine inquiries, and ensure accurate and timely correspondence., • Support various word processing tasks including reports, charts, and confidential documents., • Coordinate meetings, travel arrangements, and maintain supervisors' calendars., • Maintain efficient record-keeping and filing systems, and organize documents and correspondence., • Attend meetings to take, prepare, and distribute minutes as required., • Contribute to special projects relevant to your role and department. Qualifications • High school diploma or equivalent preferred., • Proficiency in Microsoft Office products., • Typing proficiency with speed and accuracy, 10-key preferred., • Effective communication skills with personnel and community members. The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eagerly looking forward to meeting you, and we genuinely mean that. Join us on this remarkable journey!

Job Description Be the Backbone of a Thriving Team — Launch Your Career as an Administrative Assistant at TAIT Why TAIT? • Launchpad Role – Start your professional journey with a solid foundation in administrative operations., • Real-World Impact – Support teams that design the spaces and systems shaping communities., • Fast-Paced Environment – Stay engaged with a variety of tasks that keep each day dynamic., • Collaborative Culture – Join a team that values mentorship, growth, and shared success., • Room to Grow – Build skills that can evolve into opportunities in operations, finance, or project support.At TAIT, we believe in building more than just infrastructure—we build careers. This is your chance to grow with a company that invests in your future. Role at a Glance We’re seeking a reliable, experienced Administrative Assistant to work full-time based out of our Santa Ana office. This role is ideal for someone who has worked in an administrative support or office coordinator role and is ready to take on a position with more ownership and variety. This role supports our team by keeping project files organized, managing vendor paperwork, preparing and submitting invoices, and assisting with collections and accounts receivable to help keep projects and finances running smoothly. Essential Duties & Responsibilities • Maintain and organize electronic files and project data, • Manage document filing via online platforms and systems, • Assist with inputting unit pricing expenses, creating and sending vendor purchase orders, & vendor invoice review, • Compile invoice supporting documentation, and create and send project invoices or upload to client supplier portals, • Assist with collections and accounts receivable activities, including tracking outstanding invoices and following up with clients on payment status, • Coordinate information between internal departments and external partners, • Compile large sets of data into clear formats and actionable reports, • Balance multiple administrative tasks in a fast-paced environment, • Contribute as a dependable team member while also working independently, • At least 2 years of previous experience working in professional office environment., • Strong proficiency in Microsoft Office (Outlook, Word, Excel), • Clear, professional written and verbal communication skills, • Proven ability to manage priorities and meet deadlines under pressure, • Excellent organizational skills and attention to detail, • Comfortable working with data, reports, and intermediate computer tasks, • This is a full-time, hybrid remote/in-office position based in Santa Ana, CA, • Must be able to sit for extended periods, occasionally bend or reach overhead, and lift up to 10 lbs., • Valid driver’s license and current automobile insurance. Benefits TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team: • Flexible Work Schedule Options - Remote, Hybrid, In-Person, • Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage), • Dental Plans with little to no deductible, • Vision PPO plan that’s accepted widely from local offices to large retailers, • Company paid Life Insurance, • Voluntary Life, Accident and Critical Illness plans, • Dependent Care and Flexible Spending Accounts, • Employee Assistance Program, • Retirement plan 401(k) with employer match, • Paid time off to relax and recharge with vacation, holidays, and sick time., • Annual memberships with Strava and Headspace for additional health and wellness benefits, • Maternity and Paternity leave time options to care for the newest little family members, • Support for professional growth and development., • Corporate Lodging Program (CLC) TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. California Applicants - view the CA Privacy Notice here before submitting your application. Powered by JazzHR pA3Uz1dFpc

Job Description Radiology Diagnostic/ Receptionist needed in Costa Mesa, CA Hourly Compensation: $22-$25/hr Job Description: The Radiology Office Receptionist serves our patients, members, and providers. Responsible for answering phone calls and scheduling patient appointments. Triages phone calls as necessary. May conduct patient/member pre-certification to ensure coverage for appointments and medical care. With the assistance of data and technology, they function as a liaison and ensures a high value and personalized experience. Location: Hospital in Costa Mesa, CA ( 100% On site, no remote) Required Job Qualifications: 1-3 years experience with radiology diagnostic testing scheduling experience – e.g. mammogram, DEXA, X-ray, Ultrasound, CT, MRI, Nuclear Medicine. • Health insurance verification knowledge, • Completed High School (Diploma or GED) **PREFERRED: - Epic EMR experience. Schedule: Monday to Friday 8:30am-5:00pm Duration: 6 month with possible TTH Please apply online and email for more details Call: 281-769-8184

Job Description Performs a broad range of secretarial and administrative duties to support the Base Hospital function. Provides administrative support to the Base Hospital Coordinator required by the paramedic base hospital designation criteria defined by the Orange County Emergency Medical Services Agency (EMSA). Acts as a liaison in Base Hospital Coordinator’s absence for fire departments, paramedics, MICN’s, receiving centers and other departments within the hospital. Requirements: • Sufficient previous secretarial experience, basic filing skills, computer skills, Microsoft/Excel., • Current CPR., • Medical terminology. Benefits: • Medical, dental and vision coverage is provided for all full time and part time employees*, • Medical is 100% employer paid including dependents*, • Basic Life and AD&D, • 401k plan with company match, • Generous PTO plan*, • Pet Insurance Discount Program*, • Employee Discount Program* *per diem staff ineligible

Job Description Summary: The Accounting Billing Coordinator works under moderate guidance from the Accounting Supervisor to manage open AR and ensure the timely resolve of open billing documents. This role is responsible for contacting customers, maintaining accurate records, resolving payment issues, and providing reports to support the accounting team. The ideal candidate is detail-oriented, proactive, and skilled at managing customer relationships while ensuring compliance with company policies. Responsibilities: • Customer Outreach: Proactively contact delinquent customers via phone and email to collect past-due balances, negotiate payment plans, and secure commitments for payment., • Invoice Management: Upload invoices and supporting documents in PDF format to customer portals, ensuring that all necessary information is available for review and processing., • Account Monitoring & Reconciliation: Maintain and update collections records, track payment progress, and identify discrepancies between invoices and payments. Work with internal teams and customers to resolve any disputes., • Reporting & Analysis: Generate, analyze, and maintain collections reports in Excel for the Accounting Supervisor, providing insights on aging accounts, payment trends, and outstanding balances., • Cross-Department Collaboration: Partner with the sales and shipping teams, as well as the Accounting Supervisor, to resolve customer disputes, identify billing discrepancies, and reconcile canceled or adjusted orders., • Customer Service & Relationship Management: Maintain a professional and diplomatic approach when dealing with customers, ensuring a positive relationship while enforcing payment terms., • Process Improvement: Identify areas for improvement in the collections process and recommend solutions to enhance efficiency and reduce delinquency rates., • Compliance & Documentation: Ensure all collection activities adhere to company policies and legal requirements, documenting communications and agreements with customers for audit and reference purposes. Qualifications and Requirements: • 2–3 years of related experience in collections, accounts receivable, or accounting., • Strong interpersonal skills with excellent verbal and written communication., • Proficiency in Microsoft Excel for reporting and data analysis., • Ability to work with multiple monitors and manage digital records efficiently., • Experience with SAP or similar ERP systems is desirable., • Strong problem-solving skills and attention to detail., • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment., • Must be able to work full-time in an office setting. Schedule Monday-Friday 7:30AM-4:00PM. Company DescriptioniStaffing is a leading employment agency dedicated to connecting job seekers with meaningful employment opportunities. With a passion for helping individuals achieve their career goals, we provide personalized and comprehensive job placement services that cater to diverse industries and job types. Our team of experienced recruiters works diligently to understand the unique needs and aspirations of each applicant and matches them with the best-fit positions in reputable organizations across the nation.iStaffing is a leading employment agency dedicated to connecting job seekers with meaningful employment opportunities. With a passion for helping individuals achieve their career goals, we provide personalized and comprehensive job placement services that cater to diverse industries and job types. Our team of experienced recruiters works diligently to understand the unique needs and aspirations of each applicant and matches them with the best-fit positions in reputable organizations across the nation.

Job Description We are seeking an Estimator/Sales to join our team! You will resolve customer questions and offer solutions to drive company revenue. Responsibilities: • Call and email for past due invoices., • Prospect and contact potential customers, • Resolve customer inquiries and complaints, • Provide take offs from the mechanical drawings, • Code the floor drawings, • Experience in accounts payable, • Previous experience in construction, • Experience with Adobe Acrobat, • Ability to build rapport with clients, • Strong negotiation skills, • Deadline and detail-orientedCompany DescriptionSmall family and woman owned business since 2008Small family and woman owned business since 2008

Job DescriptionInfinite Peripherals, a leading innovator of mobile business solutions, empowers businesses to operate more efficiently. The company offers barcode scanner data and insights that impact the bottom line in real-time as well as secure payment processing solutions on the sales floor. Infinite Peripherals also delivers solutions that help associates engage with customers in impactful ways. With over one million solutions deployed, Infinite Peripherals enhances operations in several industries including retail, inventory management, hospitality, healthcare, and travel. The company is committed to help businesses go paperless in an effort to reduce carbon footprints and energy consumption. With mobility, the possibilities are INFINITE. Office Assistant- 30 hour weekly position Local candidates only. Relocation / H-1B is not offered.Our innovative tech company is looking for an Office Assistant to join our team. DUTIES AND RESPONSIBILITIES: • Receive Visitors, • Answer Phone Calls, • Manage Mail, • Monitor Security, • Clerical responsibilities, • Organize Meetings, • Reception Area Maintenance, • Provide support for different departments when approved by manager, • Development Portal, • RMA /CUSTOMER support, • Coffee Machine maintenance, • Office lunch coordinator (order/pickup), • Restock common areas, • Not a remote or work from home positionThis description is meant to be a guide it does not include every responsibility of role QUALIFICATIONS: • Strong organizational skills; able to manage priorities and workflow., • Ability to work independently and as a member of various teams and committees., • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm., • Occasionally required to stand., • Occasionally required to walk., • Frequently required to sit., • Continually required to utilize hand and finger dexterity., • Occasionally required to climb, balance, bend, stoop, kneel or crawl., • Continually required to talk or hear. Benefits: • A full suite of traditional benefits, • Paid vacation and holidays, • 401k with Company-Match As per company policy, official hiring will be pending background check and drug test. We use e-Verify. Equal Opportunity Employer IPCMobile (founded as Infinite Peripherals Inc.) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job DescriptionDescription: The Cash Posting Clerk is responsible for assisting the Reimbursement Supervisor in all areas of Collections, Billing and Cash application. Please note this is not a remote position. Roles and Responsibilities: · Accurate and timely posting of all cash payments for all businesses. · Review of payments received via live check and research ability to convert to EFT. · Prepare daily cash log for payments received by mail and EFT. · Assist with the securing missing EOBs (either by downloading them from payer website or calling for a copy). · Assist with status of PBM payers. · Prepare and submit billing data and medical claims to insurance companies. · Examine patient bills for accuracy and request any missing information. · Maintain billing software by updating rate change, cash spreadsheets, and current collection reports. · Research payment issues and communicate with other departments for a resolution. · Identify possible low payments based on trends and history. · Assist with registering for payment portals or identify possible ERA/EFT options. · Audit work and ensure accuracy of information provided to customers. · Responsible for patient phone calls related to billing. · Communicate as needed with insurance plans on billing issues. · Communicate cash posting issues or activities with the Reimbursement Supervisor and team. · Assist with Special Projects as assigned. · Perform other duties as assigned by Supervisor. Requirements: · At least two years' experience as a cash poster, in Healthcare or Pharmacy required. · Knowledge of the terms and understanding associated with day-to-day functions of a cash poster. · Must be able to multi-task, prioritize and be detail oriented. · Must be able to work independently and be willing to assist in other areas of the department as needed. · Must have knowledge of insurance and specialized functions of billing and reimbursement. · Must possess excellent oral and written communication skills. Fluency in a second language is a plus. · Must be friendly, professional, and cooperative with a good aptitude for customer service and problem solving. · Organizational skills sufficient to maintain consistent accurate records. · Open to possible overtime due to department demands. · CPR+ experience preferred, but not required. Education and Experience Requirements · High School Diploma or Graduation Equivalent Diploma (G.E.D) · Prior experience in a pharmacy or home health company. Physical Requirements Employees in this role must meet certain physical demands to perform the essential functions effectively. Reasonable accommodations will be provided for individuals with disabilities to ensure they can perform these functions. This position involves frequent sitting and requires the ability to communicate effectively through talking and listening. Occasionally, the role requires standing, walking, and using hands to operate objects, tools, or controls. The employee may also need to reach with arms and engage in physical activities such as bending, kneeling, or crouching. Regularly, the employee must lift and move items weighing up to 20 pounds, with occasional lifting of items up to 50 pounds. Visual requirements include the ability to focus, as well as maintain peripheral vision and depth perception. EEO Statement We are committed to fostering a diverse and inclusive workplace. As an Equal Employment Opportunity (EEO) employer, we ensure that all employment decisions are based on merit, qualifications, and business needs. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We provide a work environment free from discrimination and harassment, and we celebrate diversity by creating an inclusive environment for all employees.

Job Description Full Job Description DISBURSEMENT ASSISTANT JOB SUMMARY: We offer employees the opportunity to grow along with us. We are a growing Class Action Administration company based in Irvine, California, that offers its employees job security, good benefits, and a great working environment. The Company: CPT Group has been serving the bankruptcy and class action communities exclusively since 1984, specializing in providing professional, customized claims processing, noticing, and balloting services. CPT Group is known for offering the best-in-class service and for the great care we take of our clients and employees alike. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. When you join CPT Group, Inc., you do more than simply switch jobs to advance your career. You become part of the CPT family. • This is a company where your strengths and skills will be recognized and appreciated., • Your strengths and skills will be recognized and appreciated., • You'll have access to great benefits. CPT Group is seeking a Disbursement Assistant to work collaboratively with the Case Management team and provide quality assurance of settlement and tax calculations, prepare the settlement payment distributions along with tax reporting procedures, and maintain and properly reconcile settlement accounts. This position will entail accounting and bookkeeping concepts along with the applications of mathematical formulas and calculations. This job might be for you if you are motivated and driven, pay attention to the details, and take ownership of the time you spend with us to truly make a difference. Job functions: • Strong understanding of settlement calculations outlined in a Settlement Agreement/Court Order., • Provide quality assurance of settlement calculations and disbursement procedures., • Follow Disbursement Department protocol and procedures., • Clearly communicate and assist internal departments with respect to disbursement and tax processes., • Proper time management in order to comply with court-ordered deadlines and tax authorities., • Keep tasks organized. FLSA Designation: Nonexempt Reasonable Accommodations: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Physical Requirements: Frequency Key: Never 0 hours; Rare - up to 1 hour; Occasional 1-3 hours; Frequent 3-6 hours; Constant 6-8 hours Physical Activity Frequency Sitting - Constant Walking - Occasional Climbing - Occasional Standing - Occasional Crouching - Rare Reaching - Rare Grasping - Rare Pushing/Pulling - Rare Near Vision - Constant Far Vision - Constant Hearing - Constant Talking - Frequent Smell Never Taste - Never Lifting/Carrying Rare up to 10 lbs. Travel Rare WORK ENVIRONMENT: Office environment a controlled atmosphere or Factory environment a non-controlled atmosphere, moderate noise levels. Works in office environment under moderate supervision. Frequently types and writes on computer. POSITION QUALIFICATIONS: Education: BA/BS preferred - in related field Experience: 1-2 years in a related field, or skill sets Skills: Strong verbal and written communication; strong critical thinking and analysis; strong math skills; detail-oriented; organized; articulate; customer service-oriented; takes direction well, strong work ethic Technical Skills: MS Word, MS Excel, MS Outlook, MS Access Upon employment, all employees are required to fully comply with CPT Group, Inc. rules and regulations for the safe and efficient operation of the company facilities. Employees who violate the rules and regulations will be subject to disciplinary action, up to and including termination of employment. Job Type: Full-time Pay Range: $24.00 per hour Benefits: • 401(k), • Dental insurance, • Disability insurance, • Flexible spending account, • Health insurance, • Life insurance, • Paid time off, • Referral program, • Vision insurance, • No

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Dental insurance, • Paid time off, • Parental leave, • Training & development As we continue to grow and thrive, The Goddard School of Lake Forest is excited to welcome a Preschool Administrative Assistant to our team! In this vital role, you will support the Director and Owner with day-to-day operations, front desk management, and school-wide coordination to help create a safe, welcoming, and enriching environment for children, families, and staff. This is more than just an administrative roleits an opportunity to be a key part of a family-like, award-winning school that fosters curiosity, creativity, and confidence through our innovative STEM-based curriculum. If you're passionate about early education and love working in a team-focused setting, wed love to hear from you. Key Responsibilities: • Assist the Director and Owner with operational and administrative duties to ensure smooth daily functioning of the school., • Serve as the friendly and professional face of the school at the front desk, supporting families, visitors, and staff., • Help with school opening and/or closing procedures as needed., • Maintain up-to-date and organized records in compliance with California state licensing regulations., • Communicate effectively with families and staff to promote strong relationships and positive school experiences., • Coordinate teacher and classroom needs including supplies, scheduling, and communication., • Assist with family tours, enrollment, orientation, and admissions to ensure seamless transitions., • Monitor and support compliance with all local, state, and federal early education standards., • Help nurture a positive, inclusive school culture that values diversity and teamwork., • Step in where needed to support classrooms or operational needs flexibility and collaboration are key!Required Qualifications:, • Must meet California State Licensing requirements:, • 12 ECE units, including, • Infant/Toddler Development, • 3 Administrative Units, • AA or Bachelors Degree in Early Childhood Education, Child Development, or a related field is a plus, • Minimum 3 years of experience in a preschool, early education, or administrative role, • Strong organizational, communication, and multitasking skills, • CPR and First Aid Certification (or willingness to obtain), • Friendly, proactive attitude and ability to work both independently and as part of a collaborative team, • Willingness to work occasional evenings or weekends as neededWhy Join Us?, • Pay Range: $20$24/hour, depending on experience, qualifications, and interpersonal strengths, • A positive, family-like work culture that values each team members contributions, • Award-winning STEM curriculum that inspires future-ready learners, • Medical , Dental and Vision Insurance, 401K, Paid Holidays, and Sick Days, • Discounted childcare and staff tuition discounts, • Ongoing professional development and growth opportunities, with room to grow into leadership roles Apply today: Job Types: Full-time, Part-time Pay: $20.00 - $24.00 per hour Expected hours: 40 per week Benefits: • 401(k), • Dental insurance, • Employee discount, • Health insurance, • Paid time off, • Professional development assistance, • Referral program, • Tuition reimbursement, • Vision insuranceSchedule:, • 4 hour shift, • 8 hour shift, • Monday to FridayAbility to Commute:, • Lake Forest, CA 92630 (Required)Ability to Relocate:, • Lake Forest, CA 92630: Relocate before starting work (Required)

Job DescriptionJob Title: Accounts Receivable Specialist Job Type: Temporary Key Responsibilities: • Manage and process incoming payments in compliance with financial policies and procedures., • Ensure timely and accurate processing of accounts receivable transactions, including invoices, credits, and payments., • Perform daily reconciliations of customer accounts, resolving discrepancies and addressing any account issues., • Collaborate with customers to follow up on outstanding invoices and overdue payments., • Maintain accurate records of all payment and billing activities., • Minimum of 1-3 years of experience in accounts receivable, • Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel., • Excellent communication and interpersonal skills., • High level of accuracy and attention to detail. How to Apply: Please apply or send your resume to

Job DescriptionSalary: 30$-40$ Are you someone who thrives on organization but also has a heart for healing? At Guiding Hands Healthcare, were looking for a dynamic professional who can support operations through scheduling and coverage coordination, and step into group facilitation to support our clients in mental health and substance use recovery. This is a hybrid role that combines behind-the-scenes operational support with direct client engagement. Key Responsibilities: • Facilitate and manage group sessions, including handling call-outs and covering groups on short notice., • Proficiently use Google Applications, Excel, Microsoft Word, Outlook, and Adobe Sign to complete administrative tasks., • Utilize Bamboo for tracking and organizational purposes., • Adhere to and remember all company protocols and processes., • Prepare and send HR paperwork, including employment agreements., • Schedule background checks, drug tests, and other onboarding appointments., • Ensure all forms are completed and filed accurately., • Maintain employee files and ensure compliance with company policies and labor laws., • Track and notify staff of expiring licenses and certifications., • Manage offboarding tasks, including termination paperwork and closing employee files., • Help create staff schedules based on availability and location requirements., • Communicate updates and changes, • Assist with planning wellness initiatives and training sessions. Qualifications: • Must have an active RADT or SUDRC certification., • Previous experience in group facilitation., • Proficiency with Microsoft Office Suite and Adobe Sign., • Strong attention to detail and organizational skills., • Flexibility to cover group sessions on short notice., • Reliable internet connection, transportation, and a home workspace., • Experience in sales is a plus, • Experience with HR processes is a plus., • Strong organizational and communication skills., • Proficient in Google Suite and HR/scheduling tools. Perks: • $25/hour with gas reimbursement for travel., • Part-time position with the potential to grow into full-time., • Majority of work is remote, offering flexibility in your schedule. Group sessions are in person. Job Types: Part-time, Contract, Internship Pay: $30.00 - $40.00 per hour Expected hours: 10 25 per week Schedule: • 8 hour shift, • Choose your own hours, • Day shift, • Monday to Friday, • On call, • Weekends as needed Application Question(s): • Do you have a valid RADT or SUDRC, or a CADC? Ability to Commute: • Laguna Niguel, CA 92607 (Required) Work Location: In person

Job DescriptionDescription: Become the Best Part of PMP Management! PMP is seeking a motivated, detailed, and experienced professional to join our team as Corporate Billing Specialist. Who We Are Property Management Professionals LLC. (PMP) is an industry leading Association management firm providing extraordinary services to common interest developments throughout Southern California, Texas, Arizona and Utah. PMP delivers a level of service only a local management partner can, with the depth and breadth of support and training only seen at much larger management firms. PMP is one of the fastest growing management firms which provides our team members’ a unique opportunity to evolve and grow their careers. Our extraordinary team has been the driver of PMP’s growth since inception. By delivering on our promise of extraordinary service to each of our valuable clients, PMP’s reputation as an industry leader has contributed to our growth and attracted some of the most talented professionals in the industry. PMP’s unique company culture is one of our firm’s most prized attributes. We pride ourselves on a positive, supportive, and rewarding company culture. From the moment you visit one of our division offices or meet a member of our team, you will begin to see and feel what makes PMP’s team so unique. Who We’re Looking For PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients. Position Description: Our Corporate Billing Specialist is responsible for our corporate accounts receivable functions. In this role, the Billing Specialist will handle our corporate A/R billing to our HOA clients. Duties & Responsibilities: • Manage incidental billing to HOA clients per our fee schedule, including review of activity reports from multiple internal and external sources, translating the data to an importable format, and generation of invoice and any additional attachments,., • Manage billback of charges made on company credit cards on behalf of our HOA clients, including identifying applicable transactions on our credit card statements, applying appropriate processing fee charges, preparing billing import sheet, and generation of credit card billback invoices., • Generation of monthly management fee invoices, including coordination of fee adjustments and client concessions., • Generate invoices for payroll pass-through and employment costs for onsite communities., • Track requests for billing adjustment and ensure approved adjustments are made timely., • Record payments received, including application of payment to client and any miscellaneous payments made to the company., • Initiate payments for client billing, including reconciliation of amount pulled., • Research and resolve client billing issues, and issue billing adjustments as needed., • Monitor, report and follow-up on outstanding AR balances, • Provides Accounting Support to other team members as needed, • At least 4 years performing billing and accounts receivable duties, • Advanced Proficiency in Microsoft Excel, • Accuracy and attention to detail, • Ability to work under deadlines, • Ability to manage time effectively, • Ability to multi-task, • Well organized, • Excellent communication skills

Job DescriptionDescription: One of California’s leading educational service providers, FLEX College Prep, is seeking dynamic and customer-driven individuals to drive sales within assigned markets and provide outstanding service to its diverse client base. The administrative assistant will be responsible for assisting with marketing the company's services on a variety of platforms and performing ad hoc administrative duties assisting FLEX's Director of East Asian Markets. This position will be fully on-site at our Irvine location from Monday through Friday 11 AM to 8 PM. What you’ll do: • Market company services on a variety of platforms including: Facebook, Instagram, TikTok, Wechat and Redbook, • Support the Director of East Asian Markets with ad hoc duties and responsibilities, • Support the Irvine office as needed., • Collaborate with the Enrollment and Marketing team on ideal methods to target specific audiences., • Errands: Pick-Up/ Deliver: materials, dry cleaning, take-out as needed To Apply: Send a cover letter and your resume to and complete this online application. Requirements: What we’re looking for: • MUST be able to speak and write in BOTH Mandarin and English., • 1+ years of social media marketing experience, • 1+ year experience of social media management of WeChat or Redbook, • Strong interpersonal communication skills, ability to establish rapport with others, • Excellent time-management, attention to detail, and organizational skills, • Must be authorized to work in the United States of America., • This position will be required to do some amount of travel so a reliable source of transportation will be required.

Job DescriptionDescription: Introduction: Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 90,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With offices throughout California and Nevada, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity. At Seabreeze, people are at the heart of what we do. Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live. Summary: This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operation, and emergency service duties. Essential Duties and Responsibilities: To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions • Provide administrative and clerical support to the General Manager such as reports, letters/correspondence and forms., • Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner., • Prepare board packets, spreadsheets and documentation needed for monthly Board of Director meetings., • Maintain calendars, contact lists and schedules: and conduct appropriate receiving and screening of calls and correspondence for the General Manager., • Send checks and coded invoices to Seabreeze. Track checks and make sure they have the necessary signatures., • Prepare, code and research invoices and check requests for payment of services or products related to office functions. May include C3 research and/or contacting vendors for additional information regarding past due statements or invoices., • Prepare drafts of Board Meeting minutes. Scan and file signed minutes upon Board approval., • Maintain phone lists for extensions, direct dial list, elevator phones, vendor emergency list and employee contact list., • 3 – 5 years administrative experience, • Excellent verbal and written business communication skills, • Must utilize discretion in managing highly confidential or sensitive information, • Strong interpersonal skills; able to work with all levels of management and clients, • Proven ability to manage multiple tasks with competing priorities and deadlines, • Ability to read, understand, and implement established policies and procedures The individual must have strong written and verbal communication skills to communicate effectively with employees and clients at all levels of the organization. Availability: The schedule is 12 hours/ week with the ability to work a flexible schedule that may include holidays. No weekends. Work Environment: The work environment is a typical office building. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request an accommodation such as an ASL interpreter, please contact Vy Nguyen at (949) 334-8166.

Job Description Position Summary WSH Management is currently recruiting for a part time Office Assistant for a 65-unit affordable apartment community located in Fullerton, CA. The Office Assistant will assist the property staff with office operations. Responsibilities include: receiving phone calls, greeting visitors, securing resident signatures, assisting with lease transactions, and maintaining resident files in compliance order. Must be a team player, able to multitask, possess a positive attitude, and present professionally under all circumstances. Reports to: Resident Manager Office Assistant Job Duties: Reports to: Property Manager * $23 to $24 per hour, commensurate with experience * Schedule: Monday to Friday 8am -1pm on property at Pointe Common Apartments Office Assistant Job Duties: * Assist Property Staff with office operations for the apartment community * Receive and respond to phone calls and in-person visits * Greet and qualify prospects using guest cards and appropriate questions * Record all prospect interactions promptly * Demonstrate units and community features * Guide prospects through application process and secure deposits per company procedures and Fair Housing requirements * Secure signatures on paperwork prior to move-in * Conduct new resident orientation * Represent the company professionally at all times * Operate computers with accounting software to store and analyze information * Understand lease agreements and applications * Comply with all federal, state, and company policies and procedures * Use 10-key, copier, fax, and other office equipment as needed * Assist in lease transactions including typing leases and gathering applicant information * Help maintain compliance with Affordable Housing programs * Provide general clerical support to the office * Enforce community policies * Assist with placement and upkeep of signs, banners, and other marketing materials * Distribute newsletters and flyers * Assist with market surveys and competitive community shops * Report and ensure correction of unsafe conditions * Check and respond to all emails within 24 hours * Other duties as assigned to support the success of the property and team Office Assistant Qualifications/Preferred Experience: * Must pass background and drug screening (a conviction does not automatically disqualify you) * High School Diploma or equivalent required; some college preferred * Minimum one year of customer service or apartment leasing experience preferred, or a combination of accounting education and customer service experience * Strong attention to detail and sales ability * Ability to support and contribute to the community team * Strong written and verbal communication skills in English * Proficiency in Microsoft Word, Excel, Outlook, and property management software * Professional appearance and demeanor at all times * Must have valid Driver’s License, reliable transportation, and current auto insurance (position may require driving) * Flexible schedule availability * Must comply with the employee handbook and demonstrate ability to resolve resident concerns professionally * Participate in training to remain compliant with applicable laws Who we are: Join a Team That Makes a Difference – WSH Management For over 25 years, WSH Management has been a trusted leader in managing senior and multifamily apartment communities across California. With deep expertise in both affordable and market-rate housing, we proudly manage more than 80 communities and support a team of over 200 dedicated employees — and we’re still growing. At WSH, we believe that great people make great communities. That’s why we invest in our team through comprehensive training, clear growth opportunities, and a workplace culture built on respect and collaboration. We were honored to receive the 2024 Employee Choice Award, and we’re committed to keeping that momentum going. If you're passionate about service, teamwork, and personal development — we’d love to welcome you to our team. WSH Management provides equal employment opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other basis protected by law. If needed, reasonable accommodations for the hiring process will be made. WSH Management is a drug free workplace. WSH Management is an Equal Opportunity Employer (EOE) M/F/D/V/SO How to apply: If you’re interested in applying for this position, visit our Careers Page at or click “Apply” at the top of this ad.

Job Description Provides clerical support to a specific patient care unit, while maintaining standards of customer service. Coordinates and maintains PAR levels for all supplies. Requirements: • Current BLS certification, • Medical, dental and vision coverage is provided for all full time and part time employees*, • Medical is 100% employer paid including dependents*, • Employee Assistance Program, • Basic Life and AD&D, • 401k plan with company match, • Generous PTO plan*, • Pet Insurance Discount Program*

Job Description Location: Irvine, CA (On site) | Type: Full Time | Hourly Rate: $28-$30 an hr. As a Billing Clerk, you’re one of the most important team members. You will be responsible for efficiently processing all contract-related paperwork associated with the purchase and sale of new and used vehicles, ensuring timely and accurate completion and communication. We’re looking for an experienced Billing Clerk with automotive experience and a guest service approach to daily responsibilities. Your work is key in ensuring operational effectiveness and ultimately ensuring guests leave 100% satisfied with their Norm Reeves experience. This role is a great entry point into your career with us! What You’ll Do: • Process all Car Deals daily, • Review and ensure accuracy of all incentives, rebates, commissions, and sales tax in deal, • Pull warranties and gaps from the deal for processing including cancellations, • Process all Payoffs on trades as soon as possible, including any payoff differences, • Process and follow all necessary steps for rollbacks, • Knowledge of the Automotive industry mandatory, • Proficiency in Computers- Microsoft Office, databases and spreadsheets, • Full-time availability. You’ll also need to be at least 18 years old, • A valid driver’s license and acceptable driving record, • Strong communication skills with both staff and guests, • Excellent organizational and follow up skills, • Maintain a professional appearance and work ethic, • Unlock Your Potential – Free Training & Limitless Advancement Opportunities to Skyrocket Your Career Growth., • Invest in Yourself – Tuition Reimbursement, • Health and Wellness First – Comprehensive Medical, Dental, and Vision Plans to Keep You and Your Family Thriving., • Enjoy Complimentary Group Life Insurance for Added Peace of Mind., • Your Network, Your Success – Employee Referral Bonus Program - Earn While Building a Stronger Team., • Shop and Save with our generous discounts on Sales, Service, and Parts at Any Norm Reeves Location., • Secure Your Future - Build Wealth with 401k Matching, • Smart Savings, Smart Choices – Section 125 Cafeteria Plan & Flexible Spending Account - Save on Taxes for Qualified Expenses.

Job Description Overview The Administrative Assistant is responsible for providing administrative and clerical support to ensure the efficient operation of the department. They perform a variety of tasks including scheduling appointments, coordinating meetings, preparing reports, and handling correspondence. The Administrative Assistant serves as a liaison between departmental staff, management, and external stakeholders, ensuring that communication is clear and effective. Responsibilities • Perform a variety of administrative duties such as answering phones, typing letters, filing, sorting and distributing mails for the department., • Coordinate and maintain office operations by maintaining files, ordering supplies, and performing relevant duties for senior management, ensuring the efficient functioning of the office., • Maintain and track a variety of records and files, including receiving and routing mail, publications, department messages, reports, and indicator boards, and scheduling appointments., • Operate a computer system with a printer, copier, fax machine, and other office machines to ensure smooth and seamless operations., • Process and submit management expense reports, while ensuring the confidentiality and accuracy of sensitive information. Qualifications Education • None required.

Job DescriptionBenefits: • Health insurance, • Paid time off, • Training & development, • Vision insurance, • Competitive salary Key Responsibilities: Clinical Responsibilities: • Patient Care:, • Greet and prepare patients for examination by obtaining and recording their medical history, vital signs (blood pressure, pulse, temperature, etc.), and other relevant health data., • Assist physicians or healthcare providers with patient examinations and procedures., • Administer basic medical procedures and treatments, such as wound care, injections, immunizations, and specimen collection (e.g., blood, urine)., • Prepare and maintain examination rooms, ensuring that equipment is sanitized and ready for use., • Perform routine laboratory tests and diagnostic procedures under supervision., • Provide patient education on health management, treatments, and procedures as directed by physicians., • Clinical Documentation:, • Document patient information, including medical history, physical exams, and treatment plans in electronic health records (EHR)., • Ensure accuracy and completeness of patient charts and documentation in compliance with healthcare regulations., • Assist with the ordering and preparation of diagnostic tests, procedures, and medications as per physician orders., • Patient Communication:, • Communicate with patients regarding test results, follow-up instructions, and scheduling of appointments as directed by the healthcare provider., • Provide support and guidance to patients during procedures and treatments to reduce anxiety and ensure comfort.Administrative Responsibilities:, • Front Desk and Patient Interaction:, • Answer phone calls, schedule patient appointments, and manage the clinics calendar., • Greet patients and visitors, providing excellent customer service and ensuring a positive patient experience., • Verify patient insurance information and update demographic details., • Medical Records Management:, • Maintain and organize patient records, ensuring accuracy, confidentiality, and compliance with HIPAA regulations., • Assist in preparing and processing medical forms, including billing and insurance claims., • Billing and Coding Support:, • Assist in the preparation of billing documents and insurance claims, ensuring that codes for procedures and diagnoses are accurate., • Collect co-pays and process payments from patients as needed., • Supply Management:, • Monitor and maintain inventory of medical supplies, ensuring that the clinical area is properly stocked and organized., • Order supplies and ensure the clinic has necessary equipment for daily operations., • Insurance and Referral Coordination:, • Assist patients with insurance verifications, referrals, and pre-authorizations as needed., • Coordinate between healthcare providers, insurance companies, and patients to ensure smooth and timely care delivery.Qualifications:, • Education: High school diploma or equivalent; completion of an accredited Medical Assistant program preferred., • Certification: Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA) preferred., • Experience: At least 1-2 years of experience as a Medical Assistant in both clinical and administrative roles.Physical Requirements:, • Stand for extended periods and assist with patient mobility as necessary., • Sit for extended periods of time and assist with phone and computer work.Work Environment:, • Clinical office settings such as medical offices, urgent care centers, or outpatient clinics., • Patient-facing role requiring direct interaction with patients in both clinical and office settings.Compensation:, • Benefits and opportunities for continuing education and career advancement.

Job DescriptionSalary: 23-28 Pacific College is dedicated to putting students first, providing an exceptional education in a chosen degree program, and teaching relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values: Professionalism - As an individual or institution, we demonstrate professionalism in everything we do. Altruism As an individual or institution, we practice the principle of unselfish concern for the wellness of others. Community As an individual or institution, we share responsibility for the welfare of our community. Identity As an individual or institution, we strive to establish a sense of true being that will determine our future. Fulfillment - As an individual or institution, we create an environment where academic and professional goals can be achieved. Inclusion As an individual or institution, we embrace differences to promote full participation and a sense of belonging. Collaboration - As an individual or institution, we work as a team to realize shared goals. ROLE DESCRIPTION The role and responsibilities of the LVN Program Administrative Assistant are to plan, organize, and provide administrative and project support for the daily activities in the VN departments under the supervision and direction of the LVN Program Director and/or designees. Manage the day-to-day program activities and challenges on campus in a timely and effective manner to ensure streamlined operations. Multi-tasking is essential for this position and execution of all tasks are performed at the highest standard. This position supports the mission and philosophy of Pacific College and represents the VN program daily for students, faculty, and staff. PRIMARY RESPONSIBILITIES 1. Welcomes and assists students, faculty, and guests, addressing inquiries and directing communication to the relevant personnel., 3. Serves as the main contact for office and classroom equipment requirements and issues., 5. Establishes distribution lists as required to facilitate efficient program communications., 9. Aid in admissions procedures, which involve scheduling interviews with prospective students and ensuring organization of student admission files prior to initial DON interviews., 10. Handle inquiries from faculty, staff, students, and external agencies, providing referrals as needed., 11. Monitor student activities related to academic resources, clinical/lab/simulation/course schedules, and clinical supplies., 12. Coordinate the processes for ordering and distributing student textbooks, clinical supplies, and uniforms., 13. Inspire students towards success in the VN program., 14. Support VN Program Directors and faculty in coordinating various activities and events, such as first semester orientation, clinical schedules, faculty meetings, workshops, pinning ceremonies, commencements, and student meetings., 15. Provide reports, training, and technical assistance to faculty and students as needed., 18. Ensures consistent attendance and active participation in department-level meetings by circulating agendas beforehand, recording meeting minutes, distributing them to attendees, and properly filing them., 20. State Laws and regulations related to licensure, certification, and accreditation., 21. Exhibit positive work attitude, strong work ethic, and professional image and attire., 22. Expected to hold sensitive student and personnel related information strictly confidential., 23. Time management skills and comfortability with routinely shifting demands., 24. High degree of attention to detail and data entry and management experience, 25. Excellent verbal and written interpersonal communication skills modeling the mission and vision of Pacific College. Ability to refer to necessary departments to apply and explain rules, regulations, policies and procedures, as needed., 26. Establish and maintain cooperative and effective working relationships with interdisciplinary Pacific College team., 27. Analyze situations accurately and adopt an effective course of action., 28. Strong time management skills and demonstrates flexibility with work schedule., 29. Ability to sit at a desk and work on a computer, stand, walk, bend, kneel, crouch, to retrieve items, etc. Frequently lift and /or move up to 10 pounds and occasionally lift and/or move up to 15-20 pounds. Items to be lifted or carried might include but are not limited to boxes or files, copy paper, supplies, materials, etc. Most items will be carried by hand or via dolly. Most items must be liftedto knee or waist level, some to chest level, and only a few items overhead. Frequently push and pull objects to open and close file drawers, occasionally move items around the office such as a box of copy paper or computer paper, a small piece of furniture, the office chair, trashcans, small microwave, coffee maker, etc. Occasionally flex upper trunk forward at the waist and partially flex knees, sometimes twisting or rotating upper trunk to right or left while sitting or standing. Occasionally place arms above, at, and below shoulder height to reach. Occasionally climb stairs or inclined surfaces. REQUIREMENTS FOR THE POSITION 1. Associates degree or higher educational degree preferred., 2. Customer service and people skills required., 3. Experience with Microsoft Office required., 4. Excellent technology skills a must., 5. Must work at least one weekend day.

Job Description JOB DESCRIPTION We are seeking a detail-oriented and organized Cash Receipt/Direct Billing Specialist to join our client's team in Newport Beach, CA. In this role, you will be responsible for accurately processing cash receipts and performing data entry tasks to support our finance and accounting departments. Accurately enter cash receipt information into the company's accounting system. Verify and reconcile cash receipts with bank deposits and other financial records. Manage direct billing processes, including generating invoices and tracking payments from clients. Maintain and update customer account information. Assist with the preparation of financial reports and statements. Ensure data integrity and accuracy in all financial records. Collaborate with other team members to resolve discrepancies and improve processes. Perform other administrative and clerical tasks as needed. REQUIRED SKILLS AND EXPERIENCE Proven experience in cash receipt processing and direct billing. Strong attention to detail and accuracy in data entry. Familiarity with accounting software and financial systems. Ability to reconcile financial records and resolve discrepancies. Excellent organizational and time management skills. Strong communication skills and ability to work collaboratively. NICE TO HAVE SKILLS AND EXPERIENCE Insurance industry experience Experience in entering cash receipts into Applied Epic

Job Description Your next opportunity awaits at Fletcher Jones Motorcars. We are hiring a Service Concierge to join our team. The Service Concierge is responsible for greeting and directing guests upon arrival to the service department, assisting with the check-in process and arranging transportation as needed. The successful Service Concierge is comfortable multi-tasking to meet Guest Experience needs. This may include light automotive service such as tire pressure correction, fluid level top off, light bulb replacement and license plate installation. Responsibilities • Greet and assist guests upon arrival for their visit to the service department., • Provide administrative support for the Service Department., • Receipt and close repair orders and act as a cashier confirming accuracy of payment and issuing receipts and accompanying paperwork as needed., • Interact with each customer and follow up as needed in a timely and effective manner., • Maintain appropriate levels of customer service and client retention by resolving customer complaints or concerns immediately and appropriately. Qualifications • Valid in-state driver's license and clean driving record, • High School Diploma or equivalent, • Previous experience in a related role preferred Benefits • Health insurance, • Dental insurance, • Vision insurance, • Paid time off, • 401(k), • 401(k) matching, • Flexible spending account, • Professional development assistance, • Life insurance, • Employee assistance plan, • Disability insurance Pay: $23 per hour. This position is also eligible for hourly compensation up to an additional $3 per hour based on performance. At Fletcher Jones Motorcars, we attract, nurture, and retain the most talented people in the industry by providing the highest quality work environment where productivity, creativity, and personal and professional growth can flourish. We believe our team sits behind the wheel of the Fletcher Jones brand that drives our company toward success. We are an Equal Opportunity Employer Privacy Policy

Job Description Who are we? At 360 Behavioral Health, we take pride in our long-standing commitment to providing exceptional care for individuals impacted by autism and other developmental delays. With over three decades of expertise, we are one of the original and most established Applied Behavior Analysis (ABA)-based behavioral health services authorities. Today, 360 Behavioral Health is one of the top ABA, enhanced personal assistance and respite providers in the United States. The commitment, dedication, and approach to care that guided our founders when they opened their doors continues to guide all we do today. Our devotion to their philosophy landed us on the list for “The 5 Best ABA Therapy Providers for 2023”, and to us being labeled as a certified “Best Place To Work”! What would this role do? As a Center Based Administrative Assistant with 360 Behavioral Health supporting our operations, you work at a local 360 Behavioral Health clinic. You fulfill an essential role as the face of the organization to patients, potential employees and others who visit or call. You support the efforts of the entire local office staff as you work as a team to provide exceptional care to everyone you serve. What we offer (We like to get right to it!) • Competitive compensation (we value transparency) $20.00-$23.00/Hourly., • Monday- Friday 10:00AM-7:00PM Saturdays 9:00AM-1:00PM, • Student loan repayment assistance for eligible roles, • Bonus program(s) for eligible roles, • Career development and advancement opportunities, • Flexible scheduling, • Great and fun company culture, • Expansive Health, Vision, and Dental plans for our full-time partners, • 401(K) retirement savings program, • Mileage and phone reimbursement, • assisting office visitors, • Handle phone calls and emails, • Adhere to company policies and procedures, • Cover required breaks for field partners when needed, • Support with maintaining and updating schedules, • Verify assigned parent/guardian for all drop-offs and pick-ups, • Maintain Emergency Contact information for CBS client(s), • Ensure all partners follow CBS policies, • Identifies opportunities to minimize workplace injuries, accidents, and health problems, • Complete daily closing tasks, • Replenish office supplies, • Hardware Tracking and Enrollment, • Minimum high school diploma / GED., • Office experience – with 1+ years in an administrative position preferred., • Computer savvy with thorough knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)., • Self-motivated, responsible, honest, and articulate., • Excellent organizational, communications and time management skills., • Customer service focus – with a professional demeanor, boundaries, and composure., • Ability to politely interact with individuals and families from diverse backgrounds., • Basic knowledge of developmental disabilities and/or applied behavior analysis (ABA) preferred. 360 Behavioral Health is an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system, we are committed to providing reasonable accommodations. Please contact us at 855-360-4437 for assistance. EEO/Minorities/Females/Disabled/Veterans Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to to let us know the nature of your request. For more EEO information about applicant rights click here. Americans With Disabilities Act 360 Behavioral Health, does not discriminate on the basis of disability in its services, programs, or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health, will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures contact [ADA Coordinator name and contact information] as soon as possible, preferably 30 days after the activity or event. For inquiries, please contact us at Keywords: ABA, Applied Behavioral Analysis, CNA, Certified nurse assistant, behavioral health, RBT, Registered Behavioral Tech, Mental Health, Entry Level, Aid, Respite Care, Caregiver, Paraprofessional, Assistant, Home Health, DSP, Direct Support Professional, Patient care technician, Care Tech, LPN, Psychology

Job Description Our mid-sized litigation firm in the Irvine / OC Airport area specializes in catastrophic injury, insurance defense, real estate and business litigation. We have an immediate opening for a full-time Accounting and Legal Billing Specialist. We are in need of a full-time experienced legal billing specialist with general accounting knowledge. Experience with LEDES ebilling procedures on platforms such as Legal Exchange, Legal-X, Collaborati, Counsel Link, Legal Solutions and TyMetrix 360 is our most sought-after skill. Experience with Clio Manage and Quickbooks Online would also be favorable. Must also be proficient with MS Excel, MS Word, Adobe (or similar) & 10 key. Must be a critical thinker, a self-starter, highly organized, detail oriented & have the ability to multi-task. The ability to work both as a team member and independently is required. This position requires accuracy, attention to detail and will require you to be able to work closely with the senior partners at a fast-paced high volume law firm. Candidate would be responsible for generating draft bills for partner review, processing client invoices both electronically (ebilling) and by mail, accounts receivable, processing daily deposits, money transfers, incoming/outgoing wires, credit card payments, generating financial reports, processing third party vendor invoices, opening new matters and processing expense reimbursements, etc. We offer a collegial environment, work-life balance and growth opportunities. Compensation includes competitive salary, annual salary reviews, benefits and a year-end bonus. This is a great place to grow your career. Company DescriptionLaw Firm that specializes in Business Litigation, Insurance Litigation and Corporate Real Estate Transactions.Law Firm that specializes in Business Litigation, Insurance Litigation and Corporate Real Estate Transactions.

Job DescriptionFree Wheelchair Mission (FWM) is a humanitarian, faith-based, non-profit organization based in Irvine, California, USA. Our mission is to “Transform lives through the gift of mobility to people with disabilities living in developing nations as motivated by Jesus Christ.” There are an estimated 80 million people around the world today in need of a wheelchair. We are focused and committed to being a leading provider of mobility in developing countries, but beyond placing a recipient in a wheelchair, we are bringing transformation that opens doors to education, employment opportunities, and community that these individuals only dreamed of before receiving the gift of mobility. Free Wheelchair Mission is seeking a Manufacturing Administrative Assistant who not only meets the requirements of the job but has an interest in being part of an organization that is making a significant difference in the lives of individuals in need throughout the world. Job Summary: This is a full-time, non-exempt position for a highly organized, detail-oriented professional with outstanding interpersonal skills and a strong sense of initiative. S/He will be responsible for meeting the administrative needs of the Manufacturing team. Responsibilities: • Assist the Manufacturing Team in the management of email, calendars, meeting minutes, and internal communications., • Schedule team meetings and manage Manufacturing and Free Wheelchair Mission organization-wide calendars., • Perform data entry for manufacturing databases – such as Quality Control database, digitizing test reports, and maintaining inventory lists., • Assist Manufacturing Team with general warehouse housekeeping, such as disassembling wheelchairs and organizing samples and tools., • Manage wheelchair requests – assemble new wheelchairs as needed, review safe and ready checklist, and update wheelchair database., • Manage ECR documentation by sending forms and reminders, managing the checklist, and doing general follow-up to keep team accountable., • Assist the Manufacturing Team in maintaining and updating manufacturing and logistics processes and procedures., • Provide support by tracking and tracing shipping containers and performing subsequent updates in Salesforce., • Support shipping information data entry into Salesforce, such as general updates, logging emails and notes, and creating accounts., • Become the Salesforce Super User for the Manufacturing Team (within the first year of hire)., • Complete the process of shipping documentation, including Secretary of State and other consulate documents as needed. Includes delivering documents to local government offices., • Support in consolidating packing lists for GIK donations., • Assist in general data file organization in Salesforce and SharePoint., • Perform general follow-up of assigned actions within the department., • Other duties and tasks assigned by direct supervisor., • Occasional evenings and weekends are required., • Minimum 2 years’ experience as an administrative assistant., • Proactive individual with ability to plan ahead and manage multiple tasks with confidence and good follow through., • Excellent organizational skills with a commitment to accuracy and attention to detail., • Outstanding verbal, written, and email communication skills., • Proficiency in Microsoft Office (Word, Excel, and PowerPoint) required., • Proficiency in Salesforce and Smartsheet’s preferred., • Strong oral and written communication skills, • Must have an active driver’s license, • Strong interpersonal skills with ability to work well within a team. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. Compensation: Depending upon qualifications and experience, $20-$27 per hour. Powered by JazzHR X1Ev95zRb3

Job Description Now Hiring: Experienced Automotive Contracts Clerk Location: Patterson Autos Group – Tustin, CA Schedule: Full-Time | Monday – Friday Patterson Autos Group is looking for a highly organized and experienced Automotive Contract Clerk to join our accounting team! If you have EXTENSIVE automotive contract clerk accounting experience and thrive in a fast-paced dealership environment, we’d love to meet you. Responsibilities: • Accurately process and review automotive sales contracts, • Ensure compliance with dealership and lender requirements, • Communicate with sales, finance, and lenders to resolve discrepancies, • Maintain organized deal jackets and accounting records, • Process daily parts & service deposits, bank reconciliations, flooring payments, • Automotive contract billing experience required, • Strong understanding of auto dealership accounting procedures, • High attention to detail and accuracy, • Excellent communication and problem-solving skills, • Competitive pay based on experience $25-$30 per hour, • Monday–Friday schedule, • Positive, team-focused work environment Apply Today! Send your resume to or apply online at: TustinMazda.com

Job DescriptionSalary: $20 - $24/hr DOE Office Administrator We are looking for a reliable, paid full-time Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Responsibilities: • Coordinateoffice activities and operations to secure efficiency and compliance to company policies, • Manage agendas/travel arrangements/appointments etc. for the upper management, • Manage phone calls and correspondence (e-mail, letters, packages etc.), • Support budgeting and bookkeeping procedures, • Create and update records and databases with personnel, financial and other data, • Trackstocks of office supplies and place orders when necessary, • Submit timely reports and prepare presentations/proposals as assigned, • Assist colleagues whenever necessary Requirements: • Outstanding communication and interpersonal abilities, • Excellent organizational and leadership skills, • Familiarity with office management procedures and basic accounting principles, • Excellent knowledge of MS Office and office management software (ERP etc.), • Qualifications in secretarial studies will be an advantage, • High school diploma; BSc/BA in office administration or relevant field ispreferred

Job Description Location: Irvine, CA (On site) | Type: Full Time | Hourly Rate: $28-$30 an hr. As a Billing Clerk, you’re one of the most important team members. You will be responsible for efficiently processing all contract-related paperwork associated with the purchase and sale of new and used vehicles, ensuring timely and accurate completion and communication. We’re looking for an experienced Billing Clerk with automotive experience and a guest service approach to daily responsibilities. Your work is key in ensuring operational effectiveness and ultimately ensuring guests leave 100% satisfied with their Norm Reeves experience. This role is a great entry point into your career with us! What You’ll Do: • Process all Car Deals daily, • Review and ensure accuracy of all incentives, rebates, commissions, and sales tax in deal, • Pull warranties and gaps from the deal for processing including cancellations, • Process all Payoffs on trades as soon as possible, including any payoff differences, • Process and follow all necessary steps for rollbacks, • Knowledge of the Automotive industry mandatory, • Proficiency in Computers- Microsoft Office, databases and spreadsheets, • Full-time availability. You’ll also need to be at least 18 years old, • A valid driver’s license and acceptable driving record, • Strong communication skills with both staff and guests, • Excellent organizational and follow up skills, • Maintain a professional appearance and work ethic, • Unlock Your Potential – Free Training & Limitless Advancement Opportunities to Skyrocket Your Career Growth., • Invest in Yourself – Tuition Reimbursement, • Health and Wellness First – Comprehensive Medical, Dental, and Vision Plans to Keep You and Your Family Thriving., • Enjoy Complimentary Group Life Insurance for Added Peace of Mind., • Your Network, Your Success – Employee Referral Bonus Program - Earn While Building a Stronger Team., • Shop and Save with our generous discounts on Sales, Service, and Parts at Any Norm Reeves Location., • Secure Your Future - Build Wealth with 401k Matching, • Smart Savings, Smart Choices – Section 125 Cafeteria Plan & Flexible Spending Account - Save on Taxes for Qualified Expenses.

Job Description Eastridge Workforce Solutions is a leading provider of workforce management solutions, committed to connecting skilled professionals with meaningful career opportunities. Job Title: Office Assistant Location: Corona del Mar, CA (On-Site) Job Type: Temporary (Potential for Permanent Placement) Pay Rate: $23–$25 per hour Schedule: Monday–Friday, 30 hours per week Start Date: ASAP Position Overview A private organization in Corona del Mar is seeking a detail-oriented and reliable Office Assistant to support daily office operations. This role is critical in maintaining a professional, organized, and efficient work environment. The position reports to the Office Services Manager and requires strong attention to detail, a proactive mindset, and the ability to work independently or collaboratively. This is an on-site role. Depending on business needs and performance, the position may transition into a permanent role. Key Responsibilities • Assist with the overall organization and upkeep of the office environment, • Manage mailroom activities including sorting incoming mail and preparing outgoing shipments, • Set up and reset meeting rooms, ensuring appropriate supplies and refreshments are available, • Replenish office and kitchen supplies, monitor inventory, and coordinate restocking, • Support supply ordering in coordination with vendors and the Office Services Manager, • Monitor and report maintenance issues related to office equipment and facilities, • Organize storage areas and maintain inventory records, • Assist with document archiving and records management, • Provide in-person support to vendors, delivery personnel, and service providers, • Perform general administrative tasks such as scanning, copying, filing, and data entry, • Provide occasional reception coverage, including greeting visitors and answering phones, • Assist with safety and emergency supply tracking initiatives, • Complete additional operational tasks as assignedQualifications, • High school diploma or equivalent required, • 1–2 years of experience in office administration, facilities support, or a related role preferred, • Proficiency with Microsoft Office (Word, Excel, Outlook), • Familiarity with standard office equipment (printers, scanners, copiers, etc.), • Strong organizational and time management abilities, • Reliable, responsive, and attentive to detail, • Professional communication and interpersonal skills, • Comfortable working independently and collaboratively, • Ability to lift and carry up to 50 lbs when neededCompensation, • Hourly Pay: $23–$25/hour, based on experience and qualifications Benefits: Use this link bit.ly/4cGUQSh to learn more about benefits available to Eastridge’s temporary employees.From time to time Eastridge’s clients may offer additional benefits to Eastridge employees while on assignment.Information about those benefits will be communicated when applicable. Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants. Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. #IPRO

Job Description Bowman and Brooke LLP is a national product liability trial law firm of nearly 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. This year, the firm surpassed its 1,000th trial milestone, affirming our rank as one of the foremost product liability trial firms in the country. Bowman and Brooke is currently seeking a Regional Office Administrator with demonstrated effective leadership and management skills to oversee our Torrance (LAX) and Costa Mesa (OCC), CA locations. The Office Administrator will manage all local human resources functions including performance management, recruiting and onboarding, team building, facility management, budget planning, and in-house and outsourced services. Responsibilities • Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office., • Lead the recruitment, selection and onboarding efforts of the office., • Practices MBWA (Management by Walking Around) to keep abreast of issues, gain commitment from the team and instill confidence in leadership value., • Coach for success and implement disciplinary actions when appropriate., • Coordinate the performance management process., • Review budgets, purchasing, and invoice processing., • Ensure an effective functioning facility by using best business practices to manage resources, services and processes., • Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices., • Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners., • Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety., • Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur., • Exceptional management and leadership skills, evidenced through successful outcomes and team guidance, • Experience working in an often-urgent environment with high internal and external client service expectations, • Experience with property and/or facility management, • Attention to detail, strong organizational skills, and project management skills, • Innate ability to interpret a situation quickly and act on it, • Confident and comfortable working with strong personalities, • Bachelor’s Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience, • Solid working knowledge of the Microsoft Office Suite. Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus Salary Range: $120,000 - $150,000 If you have what it takes and you want to be part of our team, please apply. If your qualifications meet our needs, we will contact you directly. Visit us on the web to learn more about who we are and what we do: . No Agencies or Telephone Calls Please Equal Opportunity Employer

Job Description The Management Trust Position Title: Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time Salary: $19/hr COMPANY PROFILE: The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team. EMPLOYEE OWNER POSITION PURPOSE: The Office Assistant is responsible for providing mailing and other administrative support for our internal and external clients serviced by our office, including, but not limited to the specific tasks outlined below. JOB DUTIES AND RESPONSIBILITIES: • Process daily incoming mail, prepare for distribution, and post outgoing mail, • Make copies, print envelopes, use the folding/inserting machine, and log postage, • Prepare and maintain welcome packet materials; record postage charges, • Inventory, order, and distribute print/mailing supplies, • Maintain a stocked and organized supply area, • Prepare office mail for daily pickup, • Monitor copier supplies (i.e. paper, toner, etc.) throughout the day; reorder as necessary, • Contact/coordinate appropriate vendors for equipment service needs, • Provide periodic relief for the Division Receptionist (if the Receptionist is absent, during lunch periods, etc.), • Conduct research as directed by the Division Vice President of Community Management, • Experience in reception and customer service preferred, • High School Diploma (or equivalent), • Proficiency in administrative support – generally between 1-4 years, • Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus, • Conflict resolution skills, • Ability to meet deadlines and address time-sensitive issues, • Superior multi-tasking skills, • Excellent written and verbal communication, • Ability to provide high-level customer service with astute attention to detail and organization, • Must be a team player, • Ability to manage workflow amid shifting priorities, • Willing to learn Company process and procedures, and learn/use proprietary software, • Adaptable and dependable with a solid attendance record, • Use standard office equipment, including: computer, phone, copier/scanner, etc., • Be stationary for periods of time, • Monday thru Friday, 8:00am to 5:00pm TMT reserves the right to modify this job description at any time based on business need.

Job Description Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services. Job description We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Bilingual (English-Spanish) $18-$20 per hour

Job Description Job Title: Clinic Office Assistant Location: (In person) Van Nuys Position Overview: The Clinic Office Assistant in an ABA clinic plays a crucial role in ensuring the efficient operation of the clinic, focusing on providing administrative and clerical support to the clinical team and families of children receiving ABA services. This role involves supporting scheduling, maintaining cleanliness of the clinic, supporting staff regulations, and fostering a welcoming environment for children and families. Key Responsibilities: • Greet children, families, and caregivers in a friendly, welcoming manner upon arrival., • Check-in clients and tracking attendance., • Schedule and confirm therapy appointments if they are late or need to attend a makeup using the clinic’s electronic health record (EHR) system., • Ensure client records are kept accurate and up-to-date while adhering to HIPAA and other relevant privacy regulations., • Coordinate with Behavior Analysts (BCBAs), Program Managers, and Behavior Technicians and other clinical staff to ensure smooth patient flow and adherence to therapy schedules, and staff conduct., • Answer phone calls, manage clinic emails, and respond to parent or caregiver inquiries, directing them to the appropriate staff as needed., • Assist with the preparation of client materials such as laminating, printing, mailing materials., • Maintain a child-friendly, organized front office and waiting area, including managing sensory tools or activities for children while they wait., • Assisting Behavior Technicians with breaks, toileting for clients, and diaper changes to ensure client safety and privacy., • Supporting the clinic’s culture and morale by adding holiday décor, coordinating themes, and promoting a friendly workplace., • Maintaining work regulations, safety training attendance, and overall collaboration between staff and clients., • Keeping the clinic clean across staff and client areas, opening and closing the clinic and reporting any maintenance issues to appropriate staff., • Help manage clinic inventory, ordering supplies and materials needed for therapy sessions, as directed., • Handle confidential and sensitive information with discretion and professionalism., • Must be fluent in Spanish and English, • High school diploma or equivalent required; Associate’s degree or coursework in child development, psychology, or a related field is a plus., • Prior experience in a pediatric clinic, behavioral health setting, or medical office is preferred., • Familiarity with ABA therapy, special education, or working with children with developmental disabilities is a plus., • Knowledge of electronic health record (EHR) systems and medical terminology is helpful., • Excellent communication, organizational, and multitasking skills., • Ability to interact with children, families, and staff with patience, empathy, and professionalism., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.Physical Requirements:, • Ability to sit, stand, walk, and interact with children for extended periods. Powered by JazzHR I0e3W8hf6g

Job Description International law firmseeks professional biller to join its Billing team in its Irvine office (Remote, but living in Orange County/LA /Inland Empire area). Opportunity is also available in NYC, Wash DC, Dallas, and Los Angeles. Position is Remote, with Flexibility...which means you must live in a commutable distance to to come in once and a while if needed. Responsibilities include but are not limited to: • Collaborate with Pricing department to finalize and implement complex billing arrangements, including multi-payor, volume discounts, and alternative fee arrangements, • Coordinate monthly distribution of pre-bills to partners for review and revisions, • Analyze invoices to ensure compliance with Firm policies and client guidelines, • Generate WIP and On-Account reports and track assigned attorneys' inventories Experience: • 2-3 YRS+ LAW FIRM BILLING (CMS ADERANT OR ELITE) IS REQUIRED. Strong technology skills, including knowledge of Microsoft Office Suite (with an emphasis on Excel)., • A college degree in Business, Accounting, Finance, or related field is strongly preferred, but not required., • Experience with Serengeti, Collaborati, TyMetrix, EBilling Hub, etc preferred.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off Job Responsibilities • Prepares correspondence, memoranda, reports, etc., • May initiates routine and non-routine correspondence, • May book travel and reconcile expense reports, • Answers telephone calls, greets visitors, and resolves routine and complex inquiries, • May schedule appointments & meetings, • May enter in new job into ServiceMaster CRM, captures relevant customer and job information, • May utilize the assistance of one or more support staff members on a reporting or project basis, • Operates a personal computer and appropriate software packages or its equivalent, • May follow up with customer on work performed, • May call customers to collect payments, • May assist other departments within the company, • High school diploma/GED required, • Previous administrative assistant experience preferred but not required, • Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required, • Comfortable with using multiple types of software, • Personal time management and organizational skills, • Verbal and written communication skills, • Dependable and adaptable to operate within a fast-paced work environment, • Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects., • Sitting for long periods of time while using office equipment such as computers, phones etc., • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment., • Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

Job DescriptionBenefits: • Bonus based on performance, • Flexible schedule, • Opportunity for advancement Responsibilities: • Manage daily office operations and maintain organized filing systems., • Assist in scheduling appointments and coordinating service calls for technicians., • Handle customer inquiries via phone, email, and in-person with professionalism., • Prepare and process invoices, estimates, and other administrative documents., • Support the team with data entry and maintaining customer databases., • Assist in marketing efforts, including social media and promotional materials., • Coordinate office supplies and inventory management., • Contribute to a positive team environment and collaborate with colleagues.Requirements:, • High school diploma or equivalent; additional education is a plus., • Proven experience in an administrative role, preferably in a service industry., • Strong organizational skills and attention to detail., • Excellent communication skills, both written and verbal., • Proficiency in Microsoft Office Suite and basic office equipment., • Ability to multitask and prioritize tasks effectively., • Positive attitude and a customer-focused mindset. Flexible work from home options available.

Job Description Position Summary: Samsung SDS plays a leading role in the global logistics market with unique logistics services. With its innovative IT technology, SDS developed the integrated logistics solution called “Cello” in 2010, started its logistics business in 2012 and expanded its logistics business with Business Process Outsourcing. As Korea’s no.1 IT service provider, Samsung SDS has completed a number of SCM/logistics consulting and system development projects for the last 30 years. Based on the extensive experience and expertise it built over the years, Samsung SDS started to provide tech-based logistics services in 2012 and has now grown into a global top-level third-party logistics company. We are seeking a detail-oriented and experienced Inbound Billing & Settlement Specialist to manage end-to-end billing and settlement processes for inbound domestic transportation services across the U.S. This role plays a key part in ensuring accurate cost control, timely payments, and strong vendor coordination, contributing directly to the efficiency and financial integrity of our U.S. logistics operations. To learn more about Samsung SDS America, Inc. please visit Key Responsibilities: • Be responsible for handling all billing and settlement related to the containers transported by the truckers that you are assigned, • Work with the internal systems required for daily functions, • Use accounting knowledge & work experiences and possess understanding of how billing & settlement functions affect financial statements, • Assist in maintaining and enhancing billing procedures, systems, and documentation to improve operational efficiency and data accuracy, • Track and analyze transportation costs and performance data to support budgeting and reporting, • Prepare and compile necessary documentation to support internal and external audits concerning inland transportation charges, • Coordinate with Finance, Accounting departments for monthly closings and accruals, • Coordinate with transportation vendors to facilitate compliance with established contractual billing terms, • Ensure accurate and timely invoice verification, reconciliation, and processing on or before deadlines as per requirements and according to company policy, • Audit carrier freight bills and interpret rates and contracts including DEM/DET, operational accessory invoices based on contracts with customers/truckers and process in system for payment in a timely manner or stipulated credit terms, • Review essential freight documentation that supports charges invoiced and required for payment, • Identify, Investigate and diagnose potential errors and duplicate carrier billing, • Perform collection activity for AR payments and manage overdue/past due invoices from customers within agreed terms, • Produce daily/weekly/monthly/quarterly/yearly reports with combining necessary data and report to SDSA management, customers and HQ., • Prepare regular settlement status report for SDSA management, customer, carriers and HQ, • Perform ad-hoc reporting, as required, • Contribute to the improvement of settlement processes by supporting the development and implementation of automated solutions to minimize manual processing, • Manage, analyze & prepare correction forms for billing corrections in access database, • Collaborate with 3PL providers, carriers, and internal stakeholders to resolve billing disputes or discrepancies by leading effective and continuous communications, • Bachelor’s Degree in Accounting, Finance, Business Administration, or related field required, • 4+ years of experience in billing, freight settlement in Freight forwarding or Transportation/Logistics related industry required, • Strong understanding of U.S. Inbound transportation modes and charge type structures, • Proficiency in ERP systems (e.g., SAP) and transportation management systems (TMS), • Advanced Excel and data analysis skills, • Ability to manage multiple priorities and work cross-functionally while not falling behind other duties, • Ability to quickly grasp situations to make decisions to ensure problems are resolved and corrected, • Ability to build trustworthy relationships with 3PL providers, carriers, internal stakeholders and customers, and experience with vendor management, • Excellent presentation, communication, problem-solving, and organizational skills including effective written and verbal communications skills to communicate with various levels of the organization, • Ability to travel up to 10% in U.S., • Required to work onsite Santa Ana, CA Preferred Qualifications: • Experience working with 3PLs, freight forwarders, and carriers, • Experience in international logistics or ocean freight billing & settlement, • Knowledge of EDI, freight audit software, or automated invoice matching tools Samsung SDSA offers a comprehensive suite of programs to support our employees: • Top-notch medical, dental, vision and prescription coverage, • Wellness program, • Parental leave, • 401K match and savings plan, • Flexible spending accounts, • Life insurance, • Paid Holidays, • Paid Time off, • Additional benefits Samsung SDS America will support your professional development and growth in your future career. Your base pay is one part of our total compensation package and is determined within a range. This allows you to progress as you grow and develop within the position. The base pay range for this role is between $28.00 ~ $38.00/ hr., and your base pay will depend on your skills, education, qualifications, experience, and location. Samsung SDS America, Inc. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, status as a protected veteran, marital status, genetic information, medical condition, or any other characteristic protected by law.

Job Description Home Care Administrator in Irvine Discover a career path that offers challenge and fulfillment! As a Home Care Administrator for Interim HealthCare®, you’ll join an established company in a high-growth industry that’s poised to meet the ever-increasing needs of today’s senior population. A pioneer in home care, Interim HealthCare is seeking a Home Care Administrator with a desire to use their skills in meaningful ways that make an impact every day. In this leadership post, you’ll play a pinnacle role in the daily operations of the business, while enjoying the training, development and growth that comes with it. If you’re ready to take your career to an exciting new level, you are made for this! Our Home Care Administrators enjoy some notable benefits: • $25 per hour PLUS Commision for winning new accounts, • Tuition discounts through Rasmussen University, • Sick Leave & 401(k) Benefits, • Online training and growth, • Make a positive impact in the lives of others through the work you do, • Family-oriented culture that values people As a Home Care Administrator, here’s a big-picture view of what you’ll do: • Manage all aspects of the agency’s operations, including: sales, market development, staff supervision, patient and client relations, • Recruit, hire and oversee all office personnel and healthcare staff, • Maintain positive client relationships, ensuring a high level of customer satisfaction, • Assess patient/client needs, coordinate care, resolve issues and ensure quality care, • Experience in business operations, planning, staff supervision. Ability to provide hands-on care if required., • Knowledge of using EMR / Scheduling System., • Prior experience with hiring and recruiting. Knowledge of using Applicant Tracking System and Job Boards., • Excellent leadership, communication, organizational, problem-solving and interpersonal skills., • Active or Prior CNA or HCA License preferred Why Work for Interim HealthCare? Founded in 1966, Interim HealthCare is the nation’s first home care company and a leading employer of Home Care Administrators. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of Home Care Administrators who are making a genuine difference in the lives of others through the meaningful work they do. We're an equal opportunity employer who does not discriminate against applicants, employees or clients on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability, veteran status or any other category protected by the law, or patients’ decisions regarding.

Job Description This Is How We Fly At JSX, we’re not just a lifestyle carrier – we’re a lifestyle employer. Here, entrepreneurship meets determination, and excellence is our standard. We believe that the journey is just as important as the destination, and every day, we strive to create a Joyful, Simple eXperience for our Customers. Join us, and find your runway to growth, innovation, and success. This is a part-time opportunity. At this time, part-time Airport Service Concierge Cremembers will work no more than 25 hours per week and will not be scheduled for overtime. About the Role: As an Airport Services Concierge, you’ll be the friendly face welcoming our Customers the moment they arrive. You play a key role in creating a smooth, stress-free travel experience—guiding guests through check-in, security, and boarding, while maintaining a clean, well-stocked lounge. You’ll rotate through different responsibilities to keep each day dynamic and rewarding. Punctuality, professionalism, and a passion for service are essential. A Day in the Life: • You’ll be assigned to one of the following key roles each shift, depending on the needs of the day:, • Check-in Agent:, • Be the first point of contact. Greet Customers with a smile, assist with check-in, verify IDs, print boarding passes, and screen luggage for hazardous materials., • Boarding Agent:, • Lead the boarding process. Make clear and friendly announcements, verify identification, and keep Customers informed about flight updates, delays, and procedures., • Security Screening Support:, • Operate the Evolv Weapons Detection System and ensure flagged baggage is carefully and respectfully inspected for safety compliance., • Ground Security Coordinator (GSC):, • Serve as the communication hub between the ground team and flight Crew. Greet arriving aircraft, assist with deplaning announcements, and restock onboard snacks and amenities., • Additional responsibilities include:, • Keep the lounge pristine and welcoming between flights- fully stocked and ready for the next group of Customers., • Be Part of a Team That Values You: Join a tight-knit Crew committed to excellence and mutual support., • No Two Days Are the Same: With rotating posts and a variety of responsibilities, you’ll enjoy a fast-paced, engaging work environment., • Make a Meaningful Impact: You’ll be part of the Customer journey from start to finish, helping create memorable travel experiences. We’re looking for someone who is: • Approachable: You create a welcoming environment where Crewmembers and Customers feel comfortable asking questions, sharing feedback, and collaborating., • Customer-Focused: You’re passionate about exceeding Customer expectations., • Collaborative: You know how to work seamlessly with cross-functional teams., • Organized: You manage your time and priorities effectively, keeping projects on track and ensuring nothing falls through the cracks., • Proactive: You anticipate needs, take initiative, and solve problems after they arise., • In accordance with federal regulations, this role is open only to U.S. citizens. All candidates must successfully complete the required federal background checks and eligibility screenings. Applicants who do not meet these requirements will not be eligible for employment., • High school diploma or GED, • Ability to occasionally lift 75+ pounds, • Ability to perform intermittent physical activity including bending, reaching, and prolonged periods of standing., • 2+ years of customer service experience. All Airport Services Crewmembers are certified as Ground Security Coordinators (GSCs), trained for customer and baggaged security screening, and are responsible for: * Monitoring the operational environment and reporting safety risks in real time * Ensuring compliance with updated policies, alerts, and regulatory guidance * Maintaining personal readiness for safety-sensitive duties * Participating in initial and random drug and alcohol screenings in accordance with DOT and FAA guidelines Pay & Perks: Compensation is $19.25/hour. This was established after performing market research and is aligned with our approach to compensation. • Travel Benefits: Enjoy free non-revenue standby travel on JSX, plus deeply discounted standby travel other major domestic & international airlines for you and your qualifying immediate family., • 401(k) match: 50% of your first 8% Additional Information: May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate (emergencies, changes in workload, rush jobs, technical developments, Security Screening, etc). JSX seeks to provide equality of opportunity in all aspects of employment, as well as to ensure that all personnel activities, such as the recruitment, selection, training, compensation, benefits, discipline, promotion, transfer, layoff and termination processes remain free of illegal discrimination and harassment based upon race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any other characteristic protected by law. Ready to soar with us? Join JSX, where every day is a chance to be part of something eXtraordinary!

Job Description *Position summary The core focus of this administrative support position is to handle tasks relating to compliance for the manufactured home communities in the company's portfolio, specifically related to insurance policies, property taxes, license and permits. Reporting to the Vice President of Internal Operations, the ideal candidate will be organized, due date oriented, follow established procedures, and be willing to learn new tasks. This position will also be cross trained as back-up to the office administrative assistant to handle daily outgoing mail and shipping as needed. *Company Overview Founded in 1958, The Star Companies is a family-owned and operated firm specializing in the manufactured housing industry. With communities throughout California, Colorado, Idaho and Nevada, we provide Value in Housing and Integrity in Service. Star's Mission Statement is: We provide superior service to manufactured home communities, maximizing value of the properties that we are entrusted to serve. *Company Core Values: • Expect excellence, • Strong work ethic, • Take ownership, • Willing to learn, • Do the right thing, • Assist with mobile home park property and liability insurance renewals by completing informational questionnaires, updating property schedules and inventory, logging renewal activities into a spreadsheet., • Coordinate the mobile home park insurance inspections with staff and inspectors and calendar accordingly., • Add and remove drivers from mobile home park auto insurance policies as needed., • Collect insurance policies from insurance agents and save them in the company's software program., • Collect and organize the mobile home park property tax bills, enter to a spreadsheet to track receipt and payments made twice yearly., • Save property tax bill pdfs to the company's software., • Collect mobile home parks license and permit renewals, prepare payment requests, track activity on a spreadsheet., • Record receipt of licenses and permits, and forward to mobile home parks for posting., • Follow up on missing property tax bills, licenses and permits renewal invoices, and newly issued licenses and permits., • Assist with completing forms and applications for mobile home park gas and electric utility conversions by SCE, So Cal Gas, SDG&E, PG&E., • Assist with completing forms and payment for fictitious business name statement filings., • Possess a good work ethic and uphold the company values., • Work well with deadlines, manage priorities, and complete assigned tasks with minimal management oversight., • Able to follow directions and carry out tasks as instructed., • Has excellent written and verbal communication skills to communicate with internal and external contacts effectively and professionally., • Has superb organizational skills., • Has problem solving and analytical skills., • Able to track multiple projects and complete tasks efficiently., • Possess a well-rounded mix of general administrative abilities., • Possess advanced computer proficiency (Windows, Word, Excel, Outlook, OneDrive)., • Able to learn new software, systems, and processes., • Has the ability to see the big picture., • Preserve the confidentiality of sensitive matters., • Has reliable transportation to/from work, with the ability to drive on business errands as back- up to the Office Admin. Asst., e.g. post office, banks on occasion (reimbursed for mileage)., • Has the ability to work at the corporate office in front of a computer screen/typing approximately 90% of a typical working day., • Has the ability to bend, reach and lift boxes and office supplies up to 30 pounds., • AA degree minimum, • Minimum 3 years in general office administration, • Medical, dental and vision benefits, • 401k plan with company match, • 10 paid holidays Location: Tustin, CA 92780 If this position caught your eye, apply online now. We are an Equal Opportunity Employer. Must be able to pass 7-year background check. Any job offer will be based on the results of background screening.

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off Job Responsibilities • Prepares correspondence, memoranda, reports, etc., • May initiates routine and non-routine correspondence, • May book travel and reconcile expense reports, • Answers telephone calls, greets visitors, and resolves routine and complex inquiries, • May schedule appointments & meetings, • May enter in new job into ServiceMaster CRM, captures relevant customer and job information, • May utilize the assistance of one or more support staff members on a reporting or project basis, • Operates a personal computer and appropriate software packages or its equivalent, • May follow up with customer on work performed, • May call customers to collect payments, • May assist other departments within the company, • High school diploma/GED required, • Previous administrative assistant experience preferred but not required, • Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required, • Comfortable with using multiple types of software, • Personal time management and organizational skills, • Verbal and written communication skills, • Dependable and adaptable to operate within a fast-paced work environment, • Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects., • Sitting for long periods of time while using office equipment such as computers, phones etc., • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment., • Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

Job Description A prestigious national law firm is looking to add a Billing & Client Relations Coordinator to join its dynamic team. This role will support the firm's billing team and report directly to the Director of Billing & Client Relations. Responsibilities: Billing: • Assist with client invoice processing, including submission to various e-billing systems., • Support day-to-day billing and invoicing activities, ensuring accurate and timely processing., • Utilize Aderant Expert billing and iTimeKeep timekeeping software to manage billing functions., • Troubleshoot billing system-related issues and escalate as needed., • Assist attorneys and management with specialized billing arrangements for various clients., • Perform full cycle billing functions, including generating, logging, and tracking pre-bills and finalized invoices., • Input and modify time entries using Aderant EA Pro Billing Workspace., • Create and deliver invoices to clients via mail or electronic means., • Set up and manage accounts on third-party e-billing platforms., • Provide billing, accounts receivable, and payment analysis to partners and clients., • Work with internal teams to resolve billing discrepancies and ensure efficient invoice processing., • Assist with training new hires in billing processes and timekeeping systems. New Business Intake: • Assist with client and matter intake processes, ensuring compliance with firm policies and procedures., • Review and validate client/matter data for accuracy in Aderant and other firm databases., • Coordinate with attorneys and administrative staff to ensure proper documentation and approvals for new matters., • Maintain and update client and matter records, ensuring accurate reporting and compliance with firm guidelines., • Provide support and guidance on conflict and risk management processes. Collections: • Monitor and track outstanding accounts receivable, ensuring prompt follow-up on past-due invoices., • Coordinate with attorneys and clients to facilitate timely payments and resolve outstanding balances., • Generate and distribute collections reports for attorneys and firm leadership., • Assist in developing and implementing strategies to improve collections and reduce aged receivables., • Communicate with clients regarding payment status and resolve disputes, as necessary. Requirements: • 2-3 years of legal billing experience preferred., • Knowledge and/or experience in electronic billing required., • Proficiency in Microsoft Outlook, Excel, and report-writing software necessary., • Experience with Aderant EA Pro Billing required., • Strong organizational skills with attention to detail., • Ability to work independently while collaborating with attorneys, staff, and clients. Many of our job openings can be viewed at IND-1

Job Description Compensation Range: $17.00 - $18.00 About Us: One of the reasons why we are the nation’s leading parking management expert is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 72+ years, we understand what it means to earn “Every Thank You,” which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies. (Ace Parking. Our Legacy) Culture: We have a strong, distinctive culture – a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and a deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely. About the Position: This position is an integral part of our team, embodying our core values of accountability, communication, family, exceptional service, and profitability. Your primary responsibility is to provide administrative support to our operations department while upholding these values. Work schedule is Monday -Friday, from 7 am - 3:30pm. Accountability • Manage incoming and outgoing mail and packages., • Perform data entry and maintain databases., • Provide administrative support to the management team., • Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication., • Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties., • Prepare reports, presentations, and correspondence., • Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements., • Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family., • Answer and screen phone calls, taking accurate messages when necessary., • Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations., • Maintain a welcoming and organized office environment that reflects our commitment to exceptional service., • Greet clients, visitors, and guests in a professional and friendly manner., • Process expense reports and invoices., • Order and maintain office supplies. You are a detail-oriented and efficient administrative professional who possesses excellent communication and organizational skills, with the ability to multitask and prioritize effectively. Additional qualifications include: Your Qualifications: • 1-2 years’ experience as an Administrative Assistant preferred., • Strong organizational and multitasking skills., • Excellent written and verbal communication abilities., • Proficiency in office software, including Microsoft Office Suite., • Attention to detail and accuracy in administrative tasks., • Ability to work effectively in a team environment., • Pay Range is $17.00 - $18.00 per hour., • Medical, dental, vision, life insurance coverage, • Flexible Spending Accounts, • 401k, • Vacation/Sick, • Holiday, • Discount programs Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: describing the accommodation.

Job Description Responsibilities: • Establishing, fostering, and maintaining professional and collaborative relationships with attorneys, staff, and clients to ensure compliance with both attorney and client specifications, managing all billing and collections processes from engagement to collections with tact, diplomacy, and effective negotiation skills., • Primarily handling complex billing arrangements which may include client-level billing and collections., • Training and mentoring billing specialists., • Verifying rates with the rate analysts, reviewing, and implementing the outside counsel guidelines, monitors fee caps, tier discounts, and matter budgets; setting up and monitoring alerts; communicating with the firm’s Billing & Intake Committee regarding discounts, write-downs, and write-offs., • Managing the prebill to the final bill process; ensuring that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submitting finalized bills/eBills in appropriate template format, adhering to the attorney and client specifications; and confirming the final bills have been submitted to the client and are posted in the accounting system., • Collaborating with the eBilling Coordinators for new client account set-ups with eBilling requirements; collaborating with Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submitting invoices electronically, taking accountability for successful submission, and troubleshooting issues; and proactively following-up regarding acceptance and timely payment of eBills., • Communicating directly with clients as requested or as established, including following-up on collections and contacting clients as needed. Concisely communicating arrangements with attorneys and clients on their matters; providing clients with requested information on any special billing and or collection arrangements. Responding to all inquiries relating to same., • Responding to inquiries relating to accruals, audits, and payment reports; recommending solutions based on billing trends relating to realization; and preparing ad hoc reports upon request. Requirements • Four-year college degree preferred. Equivalent experience considered., • Prior law experience in a law firm environment required., • Prior law firm billing experience with strong proficiency in Excel, Word and Outlook. Aderant experience is a plus.

Job DescriptionJob Title: Customer Billing Specialist Responsibilities • Carry out the daily invoicing process for customer orders and sales of raw materials and packaging to co-manufacturers., • Process EDI 945s (Warehouse Shipping Advice) to confirm shipment completion., • Collect necessary documents (e.g., BOLs), order information, and shipping/delivery status from 3PLs and customer support to complete invoicing and resolve discrepancies., • Reconcile differences between ordered and shipped quantities before generating invoices., • Ensure all pricing and discounts are correctly applied in the ERP system at the time of invoicing, reporting discrepancies as needed., • Collaborate with the procurement team to validate PO information before billing co-manufacturers., • Ensure successful invoice transmission through EDI platform, SPS Commerce, and via email from the ERP system., • Adhere to timelines for invoicing completion to meet customer receipt, payment deadlines, and financial reporting accuracy., • Validate customer and item setup in the ERP system to ensure billing accuracy, reporting errors promptly., • Collaborate with the EDI team to monitor and troubleshoot electronic invoice submissions., • Work with the finance team to investigate and resolve discrepancies in billing reports., • Ensure month-end billing closure by partnering with customer support to update open orders and invoicing., • Identify orders impacting monthly financial close and prepare summaries for the leadership team., • 3+ years of experience in customer billing, order entry, or invoice processing (1-2 years with a BA degree)., • Invoicing and order entry expertise., • Customer invoicing and EDI knowledge., • Proficiency in Microsoft Office, particularly Excel., • Strong attention to detail., • Experience with ERP systems, particularly Business Central., • Customer service focus. The role follows a hybrid schedule, with Monday onsite and other days remote, working from 7am to 3:30pm. Equipment will be provided for remote work. This temporary role is expected to last until March 31st. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program, • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Irvine,CA. Application Deadline This position is anticipated to close on Sep 29, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description Eggs Unlimited is one of the world’s largest suppliers of eggs, serving the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We are seeking an Administrative Assistant to manage a wide range of administrative and personal tasks. The ideal candidate will be resourceful, detail-oriented, and comfortable managing both professional and personal responsibilities. Responsibilities: • Manage scheduling, appointments, and calendars., • Handle email correspondence and basic admin tasks., • Run personal errands, such as picking up dry cleaning, managing deliveries, or minor shopping., • Handle sensitive and confidential information with discretion and professionalism., • Must have a valid driver's license and reliable means of transportation., • A proactive “go-getter” attitude with the ability to work independently., • Adept at using technology, including office software and scheduling tools., • 1-3 years of experience as an administrative assistant is preferred., • This onsite role is based in Irvine, CA, and requires in-person work Monday through Friday. Compensation and Benefits: • Full range of benefits, including medical, dental, and vision coverage., • Company-paid Life and Disability Insurance., • 401(k) with a company match., • Generous PTO accrual, increasing each year., • Free Lunch Daily., • Unlimited Snacks & Refreshments., • We are experiencing hyper-growth – lots of opportunities for advancement! Notice to Recruitment Agencies: Eggs Unlimited does not accept unsolicited assistance from recruitment agencies for this employment opportunity. Resumes submitted by agencies without an active and signed agreement with Eggs Unlimited's HR department will become the sole property of Eggs Unlimited. No fees will be paid for candidates hired through unsolicited referrals or any other means. Powered by JazzHR k0D3POtt3B

Job DescriptionAdministrative Assistant – Data Operations & Reporting FocusTalley, LLPSuccess ProfilePosition SummaryThe Administrative Assistant (Data Operations & Reporting Focus) is a full-time, in-office role responsible for providing data-driven operational support across departments. This individual will play a critical part in maintaining the integrity of internal systems, ensuring consistency in project execution, and enhancing administrative processes. They will interface with various departments and management levels and will be an integral part of supporting Talley’s operational rhythm through task coordination, CRM upkeep, and performance reporting. This role requires advanced Excel skills, high attention to detail, and the ability to balance multiple priorities with excellent communication and organizational ability. Candidates must thrive in a team-oriented, high-performance environment.Responsibilities- Timely and accurately update and manage data in CRM platforms and internal databases (e.g., client status, lead follow-ups, task completions). • Assist with internal project tracking using Teamwork or other platforms; ensure timely and accurate time entries and task completions., • Generate and maintain Balanced Scorecards and other Excel-based tracking documents for project milestones and team performance., • Support our monthly close processes by coordinating billing matters, tracking status of open items., • Maintain new hire onboarding documentation, scheduling, and task list compliance in coordination with HR and department leads., • Facilitate team meetings: coordinate schedules, prepare agendas, record outcomes, and ensure timely follow-up on action items., • Maintain internal standard operating procedures (SOP) documentation and quality control logs; ensure all team entries are timely and complete., • Generate topics for weekly marketing/drip campaign emails, schedule emails and social media posts (Constant Contact; LinkedIn; Facebook)., • Perform periodic audits of open task lists in project management and CRM systems to ensure all items are current., • Execute special projects and reporting requests from managers and department heads as assigned.Essential Functions of the PositionQualities- Advanced time management and multitasking, • High organizational discipline, • Strong written and verbal communication, • Accuracy and precision in data handling, • Team-oriented and responsive to cross-departmental needs, • Proactive problem-solver with critical thinking skills, • Tech-comfortable and quick to learn internal systemsTechnical Skills- Advanced Excel: Pivot tables, non-simple formulas, conditional formatting, filtering, and data validation, • CRM and task management platform fluency (e.g., Salesforce, Teamwork, Asana), • Proficient in Microsoft Office Suite, • Familiarity with shared drive tools (e.g., Dropbox, Google Drive)Client & Internal Service- Provide timely and accurate updates to management and staff, • Support staff and partners with administrative follow-ups and project coordination, • Maintain a service-first, team-supportive approach in all interactionsPreferred Attributes- 1–3 years of experience in an administrative, operations, or data entry role, • Prior experience in a professional services or project-based environment preferred, • High school diploma/GED required; associate degree or coursework in Business or Data Management a plus, • Strong interpersonal skills and ability to work independently with minimal supervision, • Ability to prioritize and manage multiple tasks efficiently under deadlines, • Flexibility to support special projects and occasional extended hours This is a remote position Powered by JazzHR oRumWMIO3a