Office & Admin jobs in Irvine, California - Page 17Create job alerts

Job Description Casa de la Familia is looking for an administrative assistant to join our team! Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services. Job description We are looking for a responsible in person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities • Answer and direct phone calls, • Organize and schedule appointments, • Plan meetings and take detailed minutes, • Write and distribute email, correspondence memos, letters, faxes and forms, • Assist in the preparation of regularly scheduled reports, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Submit and reconcile expense reports, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • Proven experience as an administrative assistant or office admin assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Bilingual (English-Spanish) $18-$20 per hour

Job Description International law firmseeks professional biller to join its Billing team in its Irvine office (Remote, but living in Orange County/LA /Inland Empire area). Opportunity is also available in NYC, Wash DC, Dallas, and Los Angeles. Position is Remote, with Flexibility...which means you must live in a commutable distance to to come in once and a while if needed. Responsibilities include but are not limited to: • Collaborate with Pricing department to finalize and implement complex billing arrangements, including multi-payor, volume discounts, and alternative fee arrangements, • Coordinate monthly distribution of pre-bills to partners for review and revisions, • Analyze invoices to ensure compliance with Firm policies and client guidelines, • Generate WIP and On-Account reports and track assigned attorneys' inventories Experience: • 2-3 YRS+ LAW FIRM BILLING (CMS ADERANT OR ELITE) IS REQUIRED. Strong technology skills, including knowledge of Microsoft Office Suite (with an emphasis on Excel)., • A college degree in Business, Accounting, Finance, or related field is strongly preferred, but not required., • Experience with Serengeti, Collaborati, TyMetrix, EBilling Hub, etc preferred.

Job Description The Management Trust Position Title: Office Assistant Location: Irvine, CA Reporting To: Office Manager Status: Non-Exempt, Full-Time Salary: $19/hr COMPANY PROFILE: The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team. EMPLOYEE OWNER POSITION PURPOSE: The Office Assistant is responsible for providing mailing and other administrative support for our internal and external clients serviced by our office, including, but not limited to the specific tasks outlined below. JOB DUTIES AND RESPONSIBILITIES: • Process daily incoming mail, prepare for distribution, and post outgoing mail, • Make copies, print envelopes, use the folding/inserting machine, and log postage, • Prepare and maintain welcome packet materials; record postage charges, • Inventory, order, and distribute print/mailing supplies, • Maintain a stocked and organized supply area, • Prepare office mail for daily pickup, • Monitor copier supplies (i.e. paper, toner, etc.) throughout the day; reorder as necessary, • Contact/coordinate appropriate vendors for equipment service needs, • Provide periodic relief for the Division Receptionist (if the Receptionist is absent, during lunch periods, etc.), • Conduct research as directed by the Division Vice President of Community Management, • Experience in reception and customer service preferred, • High School Diploma (or equivalent), • Proficiency in administrative support – generally between 1-4 years, • Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus, • Conflict resolution skills, • Ability to meet deadlines and address time-sensitive issues, • Superior multi-tasking skills, • Excellent written and verbal communication, • Ability to provide high-level customer service with astute attention to detail and organization, • Must be a team player, • Ability to manage workflow amid shifting priorities, • Willing to learn Company process and procedures, and learn/use proprietary software, • Adaptable and dependable with a solid attendance record, • Use standard office equipment, including: computer, phone, copier/scanner, etc., • Be stationary for periods of time, • Monday thru Friday, 8:00am to 5:00pm TMT reserves the right to modify this job description at any time based on business need.

Job Description At Amen Clinics Inc. / MindWorks Innovations Inc., our mission is to be recognized as the global leader in brain and mental health. As an ESOP (Employee Stock Ownership Plan) company, every team member is an owner, contributing to our success and benefiting from it. Founded in 1989, Amen Clinics provides holistic, evidence-based mental health care to patients of all ages. Our multidisciplinary team includes psychiatrists, integrative physicians, nutritionists, therapists, and wellness coaches — all committed to transforming lives through better brain health. Position Summary We are seeking a part-time Administrative Assistant – Alumni Relations to support the operations and development of the newly established Amen Clinics Brain Warrior Alumni Network (ACBWAN). This dynamic role requires a highly organized, tech-savvy individual who can thrive in a rapidly evolving environment. The position entails frequent interaction with volunteers, scheduling and coordinating both in-person and virtual events across the country, and occasional in-person attendance at alumni events in the Los Angeles basin area. The successful candidate will also provide key administrative support for data systems, communications, content engagement, and alumni-centered initiatives. This role may expand into a full-time opportunity as the program grows. Key Responsibilities Data & Portal Management • Maintain and update alumni records in the Hivebrite platform., • Oversee data migration from the BestNotes EMR system., • Draft and deploy monthly meeting notices to alumni network committees., • Maintain accurate records of responses and track attendance for such meetings., • Create and manage spreadsheets tracking alumni engagement., • Develop visual dashboards and data summaries., • Suggest and contribute ideas for campaigns to boost alumni engagement., • Assist in planning alumni chapter events and ambassador trainings., • Schedule and organize logistics for both in-person and virtual events nationwide., • Coordinate vendors, travel, and supplies as needed., • Track and manage program materials and branded merchandise., • Handle document creation, data entry, filing, and correspondence., • Support preparation of materials and supply orders for alumni initiatives., • Provide general support to the Alumni Relations Coordinator., • Minimum 1 year of experience in alumni relations, event planning, or administrative support., • Proficiency in Microsoft Excel and Microsoft Office Suite., • Working knowledge of SMS platforms (e.g., Twilio, ClickSend, SimpleTexting)., • Familiarity with major social media platforms (Facebook, Instagram, LinkedIn)., • Strong written and verbal communication skills., • Highly organized, self-directed, and adaptable to a changing work environment. Knowledge, Skills, and Abilities • Strong attention to detail and ability to manage multiple priorities., • Proactive problem-solver with a collaborative mindset., • Strong interpersonal skills to work with a variety of individuals such as staff, vendors, and alumni volunteers., • Comfortable with digital systems and data entry., • Ability to lift up to 50 lbs., • Prolonged periods of sitting and computer use., • Frequent use of hands and fingers with office equipment., • Occasional standing, walking, and lifting., • Remote work within a temperature-controlled indoor environment., • Moderate noise level., • Reasonable accommodation provided as needed.

Job Description Location: Irvine, CA (On site) | Type: Full Time | Hourly Rate: $28-$30 an hr. As a Billing Clerk, you’re one of the most important team members. You will be responsible for efficiently processing all contract-related paperwork associated with the purchase and sale of new and used vehicles, ensuring timely and accurate completion and communication. We’re looking for an experienced Billing Clerk with automotive experience and a guest service approach to daily responsibilities. Your work is key in ensuring operational effectiveness and ultimately ensuring guests leave 100% satisfied with their Norm Reeves experience. This role is a great entry point into your career with us! What You’ll Do: • Process all Car Deals daily, • Review and ensure accuracy of all incentives, rebates, commissions, and sales tax in deal, • Pull warranties and gaps from the deal for processing including cancellations, • Process all Payoffs on trades as soon as possible, including any payoff differences, • Process and follow all necessary steps for rollbacks, • Knowledge of the Automotive industry mandatory, • Proficiency in Computers- Microsoft Office, databases and spreadsheets, • Full-time availability. You’ll also need to be at least 18 years old, • A valid driver’s license and acceptable driving record, • Strong communication skills with both staff and guests, • Excellent organizational and follow up skills, • Maintain a professional appearance and work ethic, • Unlock Your Potential – Free Training & Limitless Advancement Opportunities to Skyrocket Your Career Growth., • Invest in Yourself – Tuition Reimbursement, • Health and Wellness First – Comprehensive Medical, Dental, and Vision Plans to Keep You and Your Family Thriving., • Enjoy Complimentary Group Life Insurance for Added Peace of Mind., • Your Network, Your Success – Employee Referral Bonus Program - Earn While Building a Stronger Team., • Shop and Save with our generous discounts on Sales, Service, and Parts at Any Norm Reeves Location., • Secure Your Future - Build Wealth with 401k Matching, • Smart Savings, Smart Choices – Section 125 Cafeteria Plan & Flexible Spending Account - Save on Taxes for Qualified Expenses.

Job Description Now Hiring: Experienced Automotive Contracts Clerk Location: Patterson Autos Group – Tustin, CA Schedule: Full-Time | Monday – Friday Patterson Autos Group is looking for a highly organized and experienced Automotive Contract Clerk to join our accounting team! If you have EXTENSIVE automotive contract clerk accounting experience and thrive in a fast-paced dealership environment, we’d love to meet you. Responsibilities: • Accurately process and review automotive sales contracts, • Ensure compliance with dealership and lender requirements, • Communicate with sales, finance, and lenders to resolve discrepancies, • Maintain organized deal jackets and accounting records, • Process daily parts & service deposits, bank reconciliations, flooring payments, • Automotive contract billing experience required, • Strong understanding of auto dealership accounting procedures, • High attention to detail and accuracy, • Excellent communication and problem-solving skills, • Competitive pay based on experience $25-$30 per hour, • Monday–Friday schedule, • Positive, team-focused work environment Apply Today! Send your resume to or apply online at: TustinMazda.com