Leave administration Specialist
5 days ago
Manhattan
Adecco Creative and Marketing partnered with a global CPG company to hire an Leave Admin Specialist. General Information • Leave Administration Specialist (Temporary Assignment), • Assignment Length: 12 months, • Location: Hybrid - 4Days in Office in Midtown Manhattan, 1 Day Remote, • Pay Rate: $40 - $45 per hour, • Schedule: Monday–Friday, 9:00 AM–5:00 PM About the Role This assignment reports to the Leave Administration Manager and plays a key part in supporting a workplace culture that enables employees to successfully balance professional and personal responsibilities. The specialist will manage the day-to-day administration of multiple leave programs while delivering an empathetic, compliant, and efficient employee experience. The ideal candidate brings strong expertise in leave of absence and disability administration, excellent attention to detail, and confidence working with HR technology platforms and cross-functional partners. Key Responsibilities: 1. Leave of Absence Administration • Partner with Leave Technology and Disability vendors to manage cases and resolve issues, • Serve as a primary point of contact for employees throughout the leave process, • Resolve routine Disability, Leave, ADA, and leave portal issues; escalate complex cases to the Leave Administration Manager 2. Process & Program Support • Collaborate with internal stakeholders (HRBPs, People Relations, Payroll, Legal) and external vendors to ensure consistent administrative practices, • Support implementation of new processes to improve efficiency and accuracy, • Facilitate integrations between disability, payroll, timekeeping, and HRIS systems, • Identify and address process deviations with appropriate stakeholders 3. Day-to-Day Case Management • Review and manage leave requests including FMLA, STD/LTD, parental, medical, military, and ADA, • Verify eligibility and documentation using the leave management system, • Send, track, and manage required notices and forms, • Maintain cases throughout the full lifecycle (open, update, close) 4. Employee Guidance & Support • Clearly explain leave policies, employee rights, timelines, and next steps, • Provide checklists, certification reminders, and proactive guidance—especially for maternity and parental leaves, • Serve as an empathetic, knowledgeable resource during sensitive situations, • Compliance & Documentation, • Ensure compliance with federal, state, and local regulations (FMLA, ADA, PFL, etc.) and company policy, • Maintain accurate documentation, audit trails, and deadline tracking 5. Stakeholder Coordination • Partner with HRBPs and managers on eligibility, staffing, and return-to-work planning, • Maintain accurate data across HRIS, leave, and benefits systems, • Coordinate with Payroll on pay impacts, deductions, and benefit alignment, • Liaise with third-party administrators and insurance providers 6. Return-to-Work & Accommodations • Manage fitness-for-duty and release documentation, • Coordinate transitional duty, reduced schedules, and ADA accommodations, • Track approvals/denials and confirm return-to-work dates 7. Workers’ Compensation Coordination • Integrate Workers’ Compensation claims with concurrent leave programs (FMLA, STD), • Review benefits across sources to prevent overpayments and ensure accurate claims processing Qualifications • Bachelor’s degree in Human Resources, Business Administration, or a related field, • Experience in leave of absence administration or disability management, • Strong proficiency with leave administration and HR technology platforms, • Working knowledge of leave-related laws and regulations, • Strong independent and collaborative working style, • Excellent communication and interpersonal skills, • Ability to handle confidential and sensitive information with discretion, • Proven ability to manage multiple priorities in a fast-paced environment This is a W2 position. Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. There is no PTO or holiday pay for contracts. Sick leave is accrued where applicable, check your state laws. Equal Opportunity Employer/Veterans/Disabled Must be authorized to work in the U.S. without employer sponsorship. To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: *The California Fair Chance Act *Los Angeles City Fair Chance Ordinance *Los Angeles County Fair Chance Ordinance for Employers *San Francisco Fair Chance Ordinance