Office & Admin jobs in NY - Page 4

Tax office looking for data entry and bookkeeping entires

This job is a part time position. It would be 30 hours a week starting at $18 to $20 per hour. The job would require handling day to day operations of the office at Rochester Hardwood Floor Inc. Knowledge of Quickbooks and Apple iWork suite is preferred.

1. Organize meetings

Greeting and check in patients Check insurance eligibility Call patients and insurance companies

Buscamos personas hispanas para oficina en Manhattan, vacante para asistente de oficina y asistente comercial. Pagos semanales, buen ambiente laboral, contratación inmediata. Aplica para entrevista.

Looking for a bilingual ( russian ) receptionist in busy gastroenterologist office. Location 2569 Ocean Avenue, Brooklyn NY 11229. This is part time position Monday Wednesday 12 to 5pm Thursday 9 am to 5pm. Some Sunday 7am to 4pm. Sundays are optional.

Answering calls, scheduling appointment, Checking eligibility and pre-auth (will train)

Motivate self starter for busy Bronx Insurance office, great opportunity for right person, experience and bilingual a plus, willing to train.

We are seeking a friendly and detail-oriented Dry Cleaning Counter Clerk to join our team. The ideal candidate will provide exceptional customer service while efficiently managing the drop-off and pick-up process for dry cleaning services. The Ideal candidate will also have previous experience as a counter clerk.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

Fluent in Spanish and English Some background in real state management Customer service experience

office admin work

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Office Administrator (Part-Time) The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer. Position Overview: The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality. Responsibilities: Front Desk Reception: Greet visitors and maintain a welcoming, professional environment. Answer and route phone calls. Coordinate visitor check-ins and ensure compliance with security protocols. Administrative Support: Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials. Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing. Coordinate messenger services, deliveries, and mail distribution. Monitor and restock office and kitchen supplies; track and manage office budgets. Collaborate with building management to address office-related issues and manage office cleanup. Oversee office printers and ensure supplies are adequately stocked. Retail Fulfillment: Process orders from store.SkinCancer.org received via website, email, and phone. Fulfill retail and membership requests, including facilitating shipping. Monitor inventory and provide monthly status updates. Additional Duties: Perform other administrative and retail support tasks as needed to ensure smooth operations. Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while managing multiple responsibilities. Previous experience in office administration, front desk reception, retail, or fulfillment is a plus. Work Schedule: Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

Hi. We re an Endodontics practice in nyc. We re looking for someone to know how to submit insurance greet patience answer calls. hartelijk dank !

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

Private practice medical office is seeking someone who is very personable to answer phones and make appointments for patients. Other duties include verifying medical insurance information. It is important that the candidate be a team player with very good organizational skills who is able to multi-task.

Junior Sales Back Office Responsibilities: Order Processing: Handling sales orders, ensuring they are processed accurately and timely. Customer Support: Assisting the sales team with customer inquiries and issues. Data Management: Maintaining sales records, invoicing customers, generating reports and collecting payments. Coordination: Liaising between the sales team and other departments to ensure smooth operations. Perform month-end close activities based on the monthly close checklist including generating reports, analyzing data and account balances, preparing accrual and/or reclassifying entries. Assist the Accounting Team in the weekly report’s preparation and review. Identify, track, and resolve any reconciling items in an accurate and timely manner. Assist in the year-end financial statement audit by completing the assigned requests. Partner with the Accounting Manager and Sr. Manager to provide support for monthly and year-end financial statement disclosures. Importance of These Roles Efficiency: They ensure that the operational and administrative tasks are handled efficiently, allowing the front office to focus on customer-facing activities. Accuracy: By managing data and processes, they help maintain accuracy in operations, which is crucial for decision-making and customer satisfaction. Support: These roles provide essential support to the sales and operations teams, enabling them to perform their duties more effectively Requirements: Strong critical thinking and problem-solving skills Ability to work independently as well as with a team Strong attention to detail to ensure accuracy Excellent verbal, written, and interpersonal communication skills. Ability to thrive in high volume environment and multi-task Specific experience working in a corporate environment. Italian speaker is a plus.

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

This is a **Remote Retirement Plan Administrator** role RESPONSIBILITIES: • Complete annual compliance testing • Prepare and file 5500 and other forms. • Maintain existing client relationships. • Assist clients with plan document updates and amendments. • Process retirement plan distributions and loans across various investment platforms. • Data analysis, scrubbing and verification. • Reconcile plan assets and preparation of annual valuation. • Recordkeeper website reporting and navigation • Communicate IRS rules and regulations. QUALIFICATIONS: • Bachelor’s degree or an equivalent combination of education, training, experience, and certifications • Must have strong Word, Excel, Outlook and Adobe Acrobat skills. • ASC, Pension Pro and FT William software knowledge a plus • Excellent verbal and written communication skills • Ability to build and maintain strong client relationships • Strong attention to detail and superior organizational skills • Sound judgment and proper criteria for establishing priorities correctly. • Experience with defined benefit plans is helpful, but not required. •ASPPA or NIPA certifications are preferred, however not a requirement TPA Firm offers a competitive salary and benefits package. Please apply to obtain more details and introduction to this TPA owner.

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000