Office & Admin jobs in NY - Page 4

Clothing Import company needs shipping coordinator to coordinate and track shipping activities from port to warehouse and to client Location. Job includes Invoicing, communication with clients and vendors, Skills: Excel, Math, Data Entry Experience 3 to 5 years Desired

Hi. We re an Endodontics practice in nyc. We re looking for someone to know how to submit insurance greet patience answer calls. hartelijk dank !

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

Private practice medical office is seeking someone who is very personable to answer phones and make appointments for patients. Other duties include verifying medical insurance information. It is important that the candidate be a team player with very good organizational skills who is able to multi-task.

Junior Sales Back Office Responsibilities: Order Processing: Handling sales orders, ensuring they are processed accurately and timely. Customer Support: Assisting the sales team with customer inquiries and issues. Data Management: Maintaining sales records, invoicing customers, generating reports and collecting payments. Coordination: Liaising between the sales team and other departments to ensure smooth operations. Perform month-end close activities based on the monthly close checklist including generating reports, analyzing data and account balances, preparing accrual and/or reclassifying entries. Assist the Accounting Team in the weekly report’s preparation and review. Identify, track, and resolve any reconciling items in an accurate and timely manner. Assist in the year-end financial statement audit by completing the assigned requests. Partner with the Accounting Manager and Sr. Manager to provide support for monthly and year-end financial statement disclosures. Importance of These Roles Efficiency: They ensure that the operational and administrative tasks are handled efficiently, allowing the front office to focus on customer-facing activities. Accuracy: By managing data and processes, they help maintain accuracy in operations, which is crucial for decision-making and customer satisfaction. Support: These roles provide essential support to the sales and operations teams, enabling them to perform their duties more effectively Requirements: Strong critical thinking and problem-solving skills Ability to work independently as well as with a team Strong attention to detail to ensure accuracy Excellent verbal, written, and interpersonal communication skills. Ability to thrive in high volume environment and multi-task Specific experience working in a corporate environment. Italian speaker is a plus.

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

This is a **Remote Retirement Plan Administrator** role RESPONSIBILITIES: • Complete annual compliance testing • Prepare and file 5500 and other forms. • Maintain existing client relationships. • Assist clients with plan document updates and amendments. • Process retirement plan distributions and loans across various investment platforms. • Data analysis, scrubbing and verification. • Reconcile plan assets and preparation of annual valuation. • Recordkeeper website reporting and navigation • Communicate IRS rules and regulations. QUALIFICATIONS: • Bachelor’s degree or an equivalent combination of education, training, experience, and certifications • Must have strong Word, Excel, Outlook and Adobe Acrobat skills. • ASC, Pension Pro and FT William software knowledge a plus • Excellent verbal and written communication skills • Ability to build and maintain strong client relationships • Strong attention to detail and superior organizational skills • Sound judgment and proper criteria for establishing priorities correctly. • Experience with defined benefit plans is helpful, but not required. •ASPPA or NIPA certifications are preferred, however not a requirement TPA Firm offers a competitive salary and benefits package. Please apply to obtain more details and introduction to this TPA owner.

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000

Responsibilities: Creating and issuing invoices for private clients. Creating payment plans in consultation with dental staff and patients. Processing payments upon the rendering of dental services. Preparing and submitting claims for payment by health insurance. Informing patients of any co-payments or shortfalls in coverage by their health insurance. Liaising with health insurance providers to ascertain patients' benefits, as required. Ascertaining why claims have been rejected and implementing corrective measures. Updating patients' personal and health insurance details, as needed. Ensuring that patient information remains confidential.

Fast growing neurological company is looking to fulfill front desk receptionist position in established office located in Valley Stream, New York. Front desk receptionist will assist the facility with checking clients in, answering phone calls, and other clerical work. Front Desk Receptionist Duties: Maintain patients' medical records Answering phones Perform patient call backs Checking patients In and Out Verify insurance eligibility Skills* Proven work experience as a Receptionist, Front Office Desk or similar role* Professional attitude and appearance* Solid written and verbal communication skills* Ability to be resourceful and proactive when issues arise* Excellent organizational skills* Multitasking and time-management skills, with the ability to prioritize tasks* Customer service attitude* High school degree; customer service and front desk experience are a plus Benefits and salary information available during the interview process. All benefits started after 1 year of employment Job Type: Full-time Pay: From $18.00 per hour Benefits: 401(k) matching Flexible schedule Paid time off Medical Specialty: Neurology Schedule: No weekends Ability to commute/relocate: Valley Stream, NY: Reliably commute or planning to relocate before starting work (Required) Work Location: In person

Responsibilities: Greeting and thanking guests in a sincere, friendly manner. Checking guests in on arrival and out on departure. Posting charges to appropriate guest accounts. Anticipating and addressing guests' needs, and resolving their problems and complaints. Assisting guests with disabilities. Operating switchboard and assisting with inquiries. Assisting the reservations manager with taking reservations. Collaborating and communicating with other internal departments to ensure guest satisfaction. Complying with company procedures and safety policies. Performing duties on a daily checklist. Verifying the patient’s health insurance benefits. Explaining insurance benefits to patients. Entering data using dental practice management software. Generating reports for all activities. Posting payments made by patients. Following up on non-paid insurance claims. Managing late payments and overdue accounts. Processing insurance payments and refunds. Uploading completed insurance verification forms. Monitoring weekly, monthly and quarterly reports to confirm payment from clients and insurance companies.

Job Title: Receptionist Location: Jericho, New York Schedule: Monday - Friday, 10:00 AM - 5:00 PM We are seeking a reliable and professional Receptionist to join our team full-time. As the face of our office, you will play a key role in providing exceptional customer service and managing day-to-day administrative tasks at our high-end medical facility. Key Responsibilities: - Greet and assist patients and visitors in a courteous manner - Answer and direct phone calls, scheduling appointments as needed - Manage office administrative tasks, including filing, data entry, and handling correspondence - Assist with promotional tasks and marketing initiatives (experience in this area is a plus) - Support healthcare staff when necessary; although not required, experience with phlebotomy or starting IVs would be highly valued Qualifications: - Strong communication and organizational skills - Prior receptionist or administrative experience preferred - Basic healthcare experience or familiarity with medical office procedures is a plus but not mandatory - Ability to multitask and maintain professionalism in a high-end medical environment Position Type: Salary, full-time

Distributor in Maspeth Queens seeking for FULL TIME RECEPTIONIST. LONG TERMS ONLY! Polite, timely manner, highly motivated, reliable, fluent in English. Multitasking, friendly, team worker, bright, excellent on the phone and written correspondence skills. Know how to handle clients, staff, and phone calls, computer knowledge is a must (Word, Outlook, Excel) Good opportunity of growth for better position in the future for serious and reliable person. DUTIES: • Responsible for effectively managing incoming calls and visitors as well as providing administrative support, answer and direct calls on multi-line telephone system • Direct calls to appropriate parties • Administrative tasks: filling, typing, coping, taking messages, sending & receiving faxes, word processing • Data entry and filing • Need to have office experience, and the ability to work efficiently in a fast-paced environment • Assist in creating and submitting expense reports • Take on additional projects as assigned Working hours: Mon- Thu: 8am- 4:30pm Fri: 7am-3:30pm

Ariva seeks a high-energy, self-directed Financial Counselor for an exciting project that offers free and comprehensive financial counseling to New Yorkers in the Bronx and other underserved communities in New York City. The Financial Counselor will help low and moderate-income New Yorkers strengthen their financial stability by assisting them in creating household budgets, improving credit, reducing debt, increasing savings, accessing affordable and safe financial products and services, and providing a good understanding of the US financial system. Additionally, this position will support the program’s outreach and client engagement at community events. This job involves frequent local travel to sites around the Bronx and other communities in New York City and requires some evenings and weekend hours over the course of the year. Face-to-face in-person service is an essential component of this position. All staff must be vaccinated and follow our health and safety procedures in our offices

Full Job Description We appreciate your interest in joining the revolution and movement that is Action Black. We are a disruptive brand aiming to break the conventional training molds and change the world. At Action, everyone is welcome regardless of their religion, race, nationality, age, gender identity, or sexual orientation. Job Title: Front Desk Sales Associate Purpose: To receive and attend to all prospects, members, and guests who warmly arrive at our locations, with the best service attitude and readiness to ACHIEVE TOTAL CUSTOMER SATISFACTION. 3. Responsibilities: Provide excellent customer service. Manage all the databases of the headquarters. Complete customer orders in a timely, swift manner with the best attention. Properly rotate merchandise in the coolers and on the tables. Prepare various bar products following the company's recipes. 1. Knowledge/Talents/Skills. Related career in sales Leadership, and proficiency in office software tools. Good body language. Assertive communication. Excellent customer service. High energy. Attentive listening skills. Open to new knowledge. Proactive approach. 2. Our Team! As a team, we understand that people come before numbers, and with that principle in mind, we work to achieve our goals; we are disciplined and respond quickly to changes, which is why we face each new challenge as a community. The members of our reception team are integral to the initial interaction at all our Action Black locations. They possess extensive knowledge of business operations. They play a crucial role in providing exceptional service to users. They assist users in choosing and scheduling classes, resolving questions, managing bar orders, and facilitating merchandise sales. We are looking for passionate, diligent, trustworthy individuals who are focused on teamwork, with a vision for innovation. The ability to solve problems, dynamic interpersonal skills, a passion for health, and enthusiasm for our brand are essential. Thank you for wanting to change the world with us. Job Types: Full-time, Part-time Pay: From $15.00 per hour Expected hours: 40 per week Benefits: Employee discount Flexible schedule Shift: 4 hour shift 8 hour shift Day shift Evening shift Morning shift Weekly day range: Monday to Friday Rotating weekends Ability to Relocate: New York, NY 10001: Relocate before starting work (Required) Work Location: In person

Strong communication skills , a friendly welcoming demeanor, excellent organization abilities, work on social media and attention to detail.

Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements. Handle correspondence, including emails, phone calls, and mail. Assist with personal errands and tasks, such as shopping, event planning, and household management. Prepare reports, presentations, and other documents as needed. Coordinate with other staff members and external contacts to ensure seamless communication and task completion. Maintain confidentiality and discretion at all times.

answer phone make appoinyments greet patients verify insurance coverage

Full time positions available for busy construction company looking for an Administrative Assistant Quick Books and Microsoft office experience required Bookkeeping experience preferred Job Responsibilities would include but are not limited to: Answering phones & Scheduling sales and installation appointments Meeting with customers to discuss estimates and job materials Drafting emails & organizing orders Internet Research (competitive pricing, researching & purchasing materials, etc.) Ability to prioritize tasks, multitask, and support throughout. Excellent organizational, time management skills and proactive Self-starter able to drive activity in a fast-paced environment Compensation based on experience, salary and commission

Job entail Greeting the guest and clients, giving out passes, checking for identification, answering phone calls, writing daily reports, maintaining outstanding professionalism, data entry, plus other daily duties assign You must have these skills -Excellent communication skills -Enthusiasm and patience while handling questions and concerns. -Ability to speak English fluently and professionally. -Ability to multi task while paying attention to detail. -Schedule flexibility. -Positive attitude. No experience needed ata feont desk Must be able to pass background check mandatory Compensation and benefits: Competitive pay $25.40/hour Paid Vacation Paid sick days Full Health Plan

Organizing, maintaining files, occasional errands, and some basic computer work.

Our company is searching for a professional office clerk to oversee all administrative and clerical duties. If you are a detail-oriented professional with proven clerical experience, we want you. In this position, you will play an important part in assuring our company’s daily office operations run smoothly. Your duties will include answering telephones, distributing mail, recording minutes, and maintaining company files. To succeed in this role, you must be a reliable and self-motivated professional with excellent organizational skills. Our ideal candidate will also be familiar with basic bookkeeping and office administration processes.

Responsibilities: Greeting and thanking guests in a sincere, friendly manner. Checking guests in on arrival and out on departure. Posting charges to appropriate guest accounts. Anticipating and addressing guests' needs, and resolving their problems and complaints. Assisting guests with disabilities. Operating switchboard and assisting with inquiries. Assisting the reservations manager with taking reservations. Collaborating and communicating with other internal departments to ensure guest satisfaction. Complying with company procedures and safety policies. Performing duties on a daily checklist.