Office & Admin jobs in NY

We are looking for a highly motivated, experienced and responsible secretary. Someone proficient in both administrative work and customer service. This position will require strong communication skills and the ability to handle heavy phone volume with patience and respect. Looking for secretary for proof reading documents, filing, make copies, and as an aid to the other secretaries. Great Spelling and Grammar skills are needed. Dental knowledge a plus. Confidentially agreement is required. Full-time: Hours are 9 to 5PM Monday thru Friday. Salary: $17.00 per hour Immediate hire needed

Sewer/Plumbing office  Position Available! We're hiring! Join our team as a Plumbing Secretarial Position. *Qualifications* 1. Proficient in computer applications, data entry and record-keeping skills 2. Communication skills 3. Expertise Billing and invoicing 2. Friendly and professional demeanor 3. 1-2 years of secretarial or administrative experience *Job Details* - Monday to Friday, 9:00 AM - 5:00pm flexible with the hours - ⁠ *In-office position* *LOCATED 10 MIN FROM 5 TOWNS* How to Apply We look forward to hearing from you!

Schedule appointment for patients. Follow up calls, verifying patients information ,screening. candidate should be bilingual English and Russian.

Now Hiring: Front Desk Receptionist for High-End Hair Salon on the Upper East Side Are you a polished, organized, and customer-focused individual with a passion for beauty and exceptional service? Join our team at a luxurious hair salon on the Upper East Side! Key Responsibilities: • Greet clients with a warm, professional demeanor and ensure a welcoming environment. • Manage appointment scheduling and assist with daily salon operations. • Utilize social media platforms to engage with clients and promote salon services. • Handle inquiries, phone calls, and administrative tasks with efficiency and attention to detail. Requirements: • Strong communication and organizational skills. • Familiarity with social media platforms (Instagram, Facebook, etc.) and a creative eye for engagement. • Must be available on weekends. • Previous experience in a salon or luxury environment is a plus but not required. Why Join Us? • Work in a stylish, high-end environment on the Upper East Side. • Enjoy a flexible schedule that works for you. • Be part of a passionate, professional team that values client satisfaction and creativity. If you’re ready to bring your skills and personality to an upscale salon environment, we’d love to hear from you!

Looking for organized,friendly and reliable professional to join our our chiropractic office as a front desk receptionist.

Assistant

Overview I am seeking a dedicated and compassionate Licensed Clinical Social Worker (LCSW) to assist with Supervised Visitation services. The ideal candidate will have experience in social work, preferably in family systems or a similar setting, and will demonstrate sensitivity and professionalism in supporting parents and children during these interactions. This role involves a few hours per week, with a schedule tailored to accommodate all involved parties. Visits will be in-person on weekends and virtual for shorter durations on a weekday evenings. Flexibility is available to align with your availability. Responsibilities: - In-Person Supervised Visitation: - Facilitate child exchanges at designated locations. - Ensure the safety and well-being of all participants during the exchange and visit. - Virtual Supervised Visitation - Set up and monitor virtual visits using platforms like Zoom or Microsoft Teams. - Ensure the child has a functional device and privacy to communicate with the parent. - Observation & Reporting - Observe parent-child interactions and document key observations. - Prepare concise, professional reports summarizing the visit. Skills and Qualifications: - LCSW license in good standing - Experience in Social work, with expertise in family counseling or child welfare preferred. - Strong observational and documentation skills. - Empathy and commitment to providing compassionate care tailored to individual family dynamics. - Proficiency with video meeting platforms (e.g., Zoom, Microsoft Teams) and basic troubleshooting. - Familiarity with the complexities of family systems and the ability to navigate sensitive family dynamics with families in court. Additional Information: - Location: Ideally seeking someone near or in Glen Cove for convenience. This role is perfect for a LCSW looking for flexible, part-time work or someone who has or is starting a private practice and seeking clients. - Perks: Reimbursement for gas expenses and for longer duration visits (4+ hrs), a meal allowance of up to $20 is provided. - Hourly rate is based on experience and whether in person or virtual .

Recibir a los clientes, brindándoles las informaciones que necesiten. Captar las llamadas telefónicas y canalizarlas de manera adecuada y oportuna. Apoyar en la organización en general para una mejor atención al ciudadano. Idiomas: Inglés y español.

Seeking a front desk receptionist who will handle telephone calls and incoming mail. Duties include: answering phone calls and speaking with clients, law firms, and court personnel; sorting and filing documents and files, and scanning documents into client’s files. Opening and closing files. Some billing and following up with clients on payment. Experience perferred, but not required. Resume is required - emails and inquiries wihtout a resume will NOT be considered. Immediate hire. Principals only.

Key Responsibilities: Responding to emails and managing client inquiries. Welcoming clients to the office when necessary. Providing quotes and estimates to clients. Handling administrative tasks such as delivering documents to government offices, notaries, or lawyers when required. Requirements: Precision and reliability. Strong problem-solving skills. A responsible attitude and ability to work independently. Excellent communication and organizational skills. Position Details: Paid hourly. Initial schedule: 3 times a week, approximately 3 hours per day.

Looking for experienced counter person who has experience with POS system must be to read and write in English. Must be able to work weekends Fri, Sat 5-11, Sun 5-10 upper east side.

Front desk receptionist for full or part time . Preferably bilingual ( English/ Russian speaking) medical office in Brooklyn .

Company Description Gotham IT & Gotham Telecom is a global, vendor-agnostic advisory firm specializing in a wide range of technology and service solutions. With over 20 years of experience, the company provides intellectual property and expertise to clients across multiple industries. The company’s core focus includes: Cost Containment Digital Transformation Managed Services Project Management Relocation Services High-End Residential Support Gotham IT & Gotham Telecom offer comprehensive, outsourced solutions and daily support services, ensuring that clients receive expert guidance and tailored solutions in areas such as office security, smart homes, and construction. The company is a certified WMBE (Women and Minority Business Enterprise) with New York State (NYS) and New York City (NYC), and it partners with a broad network of 400 providers offering Software as a Service (SaaS) and all XaaS solutions that utilize AI tools to GROW business and Optimize effort. The firm’s consultants excel at navigating complex challenges, driving results, and optimizing existing infrastructure, all while adhering to high professional ethics. Role Description: Office & Non Technical Operations Manager Location: New York, NY Job Type: Full-Time, On-Site This role is a unique opportunity for an individual who thrives in a fast-paced environment and has the ability to manage multiple priorities effectively. If you are a proactive, solution-oriented individual with a passion for optimizing operations and supporting a growing team, we encourage you to apply. Join Gotham IT & Gotham Telecom as an Office Operations Manager – Be a Key Player in Our Global Success! Are you a dynamic, driven professional with a passion for optimizing operations and leading teams? Do you thrive in a fast-paced, ever-evolving environment where your skills and ideas are valued? Gotham IT & Gotham Telecom, a global leader in cost containment, digital transformation, and managed services, is looking for a top-tier Office Operations Manager to join our cutting-edge team in New York, NY. What We’re Looking For: We don’t just want a manager. We want an exceptional leader. An individual who can take charge of our office’s day-to-day operations, think outside the box, and implement smart, innovative solutions that will keep us on the cutting edge of the IT, telecom, and construction industries. Your Role: As the Office Operations Manager, you will be the backbone of Gotham IT & Gotham Telecom’s operations. You will be responsible for driving the smooth, efficient, and productive flow of our office environment—ensuring that no detail is missed and that every project is completed on time. This is a critical role in our organization, and we’re looking for someone who is both strategic and hands-on, someone who takes pride in ensuring everything is running at its best. What You Will Do: Drive Office Operations: Own the daily office operations and ensure that everything runs like a well-oiled machine. Work with the Best: Coordinate with high-end vendors, clients, and internal teams to maintain flawless service delivery. Support High-Level Projects: Take charge of project management, managing timelines, resources, and expectations to deliver stellar results. Manage the Pulse of the Office: Handle client inquiries, provide administrative support, and ensure our office remains a collaborative and productive space for our experts. Be the Go-To Problem Solver: When a challenge arises, you’ll be the one who quickly identifies solutions and drives them to completion. Guard Confidentiality: Be the trusted steward of sensitive information, ensuring that discretion is always at the forefront of everything you do. What We Need From You: Exceptional Organizational Skills: Multitasking is in your DNA. You juggle priorities with ease while maintaining a laser focus on details. Expert Communication: Whether you’re leading a team, liaising with a vendor, or fielding client inquiries, your communication skills are second to none. Tech-Savvy: You are comfortable with the latest tools—Microsoft Office, Fellow, CRM systems, Excel, and office equipment. You know how to leverage technology to streamline processes and keep everything running smoothly. Project Management Expertise: You have the experience to handle complex projects and can see them through from concept to completion. Industry Knowledge: Familiarity with IT, telecom, and construction sectors is a plus—understanding these industries will help you thrive in our environment. A Cool Head Under Pressure: Tight deadlines and shifting priorities don’t faze you—you thrive in fast-paced environments and bring calm, clarity, and leadership in times of stress. What You’ll Get in Return: Global Impact: Work for a recognized leader in cost management, digital transformation, and managed services, serving clients across the globe. Exciting Work Environment: Collaborate with top-tier professionals in a dynamic, growth-oriented environment. Competitive Salary & Benefits: We offer competitive compensation packages and benefits to keep you motivated and healthy. Career Growth: Gotham IT & Gotham Telecom is committed to fostering talent and offering growth opportunities. If you’re looking for a long-term career with room to rise, this is the place for you. Why Gotham IT & Gotham Telecom? We are not just another company—we are a team of experts committed to making a global impact. We’re proud of our diversity, our commitment to excellence, and our ability to transform challenges into opportunities. This is your chance to join a company that is at the forefront of IT and telecom innovations. If you are an extraordinary office operations leader who can bring energy, drive, and unparalleled expertise to our team, we want YOU! This is your opportunity to make an impact at a company where excellence is not just encouraged—it’s expected. We're looking for the best to join our ranks. If you have what it takes, we can't wait to meet you. Gotham IT & Gotham Telecom is a vendor agnostic, advisory firm providing intellectual property to clients across the globe. Gotham and Global teams share more than 20 years of experience in areas related to Cost Containment, Digital transformation, Managed Services, Project Management, Relocation as well as High-End Residential support. Together with our teams of experts in all of the fields we serve, we provide fully outsourced solutions and daily support services to clients looking for a team with mastery around relevant areas. Our services range from Fully Managed Secure Solutions for Offices, Smart homes and Construction. We are a Certified WMBE with NYS and NYC. We work with a portfolio of 400 providers offering SaaS, and all XaaS solutions for Voice, Contact Center, Mobility, Cost Management (TEM and WEM), Energy and Sustainability Focused projects. Our consultants navigate challenges and successfully drive results, all with the most professional ethics and an eye for Optimization of existing infrastructure. Role Description This is a full-time on-site role for an Office Operations Manager at Gotham IT & Gotham Telecom in New York, NY. The Office Operations Manager will be responsible for overseeing daily operations, managing office procedures, handling client inquiries, coordinating with vendors, and ensuring efficient workflow within the office environment. Qualifications Office Management, Administrative Support, and Vendor Management skills required Strong organizational and multitasking abilities QBO excellence a MUST Excellent communication and interpersonal skills Proficiency in Microsoft Office, Fellow, Tasks, and office equipment operations Experience with CRM’s and software Portals Excellent Excel Skills required Ability to prioritize tasks and work under pressure Experience in project management Wisdom and Discretion in the handling of private and confidential information Knowledge of IT, MSP, Telecom preferred Construction experience a plus Familiarity with Social Media and Marketing creation Industry IT Services and IT Consulting Employment Type Full-time

Are you organized, friendly, and ready to work in a fast-paced environment? We’re looking for a motivated individual to assist with day-to-day operations at our thriving showroom. About Us: We sell high-quality materials for kitchen and bathroom projects, offering everything homeowners need to bring their renovation visions to life. Responsibilities Include: Answering phone calls Organizing paperwork Setting reminders Preparing quotes for clients Showing clients around the showroom Writing up invoices and quotes Other clerical tasks Ideal Candidate Qualities (Not Required, but Preferred): • Bilingual in English and Spanish • Previous relevant experience If you’re detail-oriented, great with people, and excited to join a busy team, we’d love to hear from you!

Luxury building concierge. Handle incoming and outgoing packages, mail etc. answer phones and maintain concierge desk

We are seeking an experienced Store and Office Manager to oversee our new Long Island location. The ideal candidate will have excellent leadership, communication, and organizational skills, as well as knowledge of medical insurance coverage. The Store and Office Manager will be responsible for managing daily store and office operations, supervising staff, and ensuring exceptional customer service. Responsibilities: - Manage daily store and office operations, including opening and closing procedures - Supervise and train store and office staff to ensure excellent customer service and efficient operations - Maintain a clean, organized, and safe store environment - Process sales transactions, manage inventory, and maintain accurate records - Handle customer complaints and resolve issues in a professional manner - Implement visual merchandising and store displays to promote sales and brand awareness - Manage office administrative tasks, including answering phones, responding to emails, and managing files - Maintain compliance with company policies, procedures, and safety standards - Analyze sales data and make recommendations to increase sales and improve operations - Provide guidance on medical insurance coverage options to customers and staff - Verify patient insurance coverage and process claims accurately Requirements: - 3+ years of retail management experience, preferably in a medical supply or healthcare environment - Strong leadership, communication, and organizational skills - Ability to work in a fast-paced environment and prioritize tasks effectively - Excellent customer service and problem-solving skills - Basic math skills and accuracy with handling cash and operating a point-of-sale system - Knowledge of medical insurance coverage options, including Medicare, Medicaid, and private insurance plans - High school diploma or equivalent required; associate's or bachelor's degree preferred - Availability to work flexible hours, including weekends and holidays What We Offer: - Competitive salary and benefits package - Opportunities for career advancement and professional growth - Collaborative and dynamic work environment - Recognition and rewards for outstanding performance If you are a motivated and experienced retail manager with knowledge of medical insurance coverage, please submit your application, including your resume and cover letter. Thank you!

Front Desk Receptionist needed for Afternoon Hours Duties and Responsibilities are as follows - Preparing and typing routine correspondence, letters and reports - Answering Phones & routing calls to appropriate person - Greeting visitors and Patients as applicable and conducting them to the appropriate location or person as needed - Setting up Charts for new clients - Maintaining schedules and daily calendars - Scheduling clients - Assisting in Various basic personnel administrative functions Requirements Experience in medical office References Required Bilingual/Spanish or Polish Speaking Schedule 1-7pm Job Types: Part-time Schedule: Monday to Friday able to cover some Saturdays and Sundays if needed Education: High school or equivalent (Preferred) Experience: Customer Service: 1 year (Preferred) Computer Skills: 1 year (Preferred) Work Location: In person

A security professional for your granite business should focus on access control by monitoring entry points to prevent unauthorized access. They should employ surveillance tools to oversee the facility and detect suspicious activity. Protecting inventory from theft or damage is crucial, along with preparing for and responding to emergencies like fires or safety incidents. Additionally, they should enforce safety regulations to ensure the protection of employees and customers. Finally, educating staff on security procedures is essential to maintaining a secure environment. By fulfilling these responsibilities, a security professional helps create a safe atmosphere for your business. They should also manage my schedule and tell me where I should be at what time and take phone calls of the office

I WILL GRADUATE Youth Development Program is seeking a highly organized and responsible college graduate for our full-time Administrative Assistant to support full-time managers, other employees, and office visitors by handling various tasks to ensure that all interactions between the organization and others are positive and productive. These professionals may also be referred to as Administrative Coordinators or Administrative Specialists. Duties and Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Make travel arrangements, such as booking flights and cars and hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Other responsibilities as assigned and required by the emerging needs of the department and company. Key Requirements: College student or recent College Graduate (minimum Associate Degree). Degree in Administration or Management. Prior administrative experience (1-2 years). Strong command of Microsoft Suite, e.g., Word, Excel, PowerPoint, etc. Google Suite; e.g. goggle docs, forms, etc. Excellent computer skills, especially typing. Attention to detail. Bilingual (Spanish/English preferred). Desire to be proactive and create a positive experience for others. Job Type: Full-time Pay: $40,000.00 - $45,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person

Midtown acupuncture office Job Title: Receptionist for Acupuncture Office Schedule: Monday, Wednesday, Friday, 10:00 AM – 6:00 PM Location: 2 W 45th Street, Suite 500, New York, NY 10036 Job Summary: We are seeking a friendly and organized receptionist to join our acupuncture and Traditional Chinese Medicine practice. The ideal candidate will provide excellent customer service, manage the front desk, and assist with administrative tasks to ensure smooth clinic operations. *** Retiree is welcome! Key Responsibilities: • Greet and check in patients warmly and professionally. • Schedule and confirm appointments. • Answer phone calls, emails, and patient inquiries. • Manage patient records and intake forms. • Process payments and maintain accurate records. • Maintain a clean and welcoming reception area. Qualifications: • Strong interpersonal and communication skills. • Proficiency in basic computer programs (e.g., scheduling software, email). • Highly organized and detail-oriented. • Previous experience in a medical or wellness office preferred. • Interest in acupuncture or holistic health a plus.

This is not your standard personal assistant job. I am looking for someone very organized, who is willing to do anything from answering calls, filing, booking appointments, researching better rates for services or even helping run errands or helping around the house. I am the CEO of a record store in midtown Manhattan. Much of the work will be there. We are a family business and have a lot of different types of tasks that we need help with. You need to be computer savvy, be able to use excel and like to work with people. You need to be able to take initiative, and not be discouraged if the job seems too small or too big. I’m looking for a go getter and someone who can help keep my chaos organized.

Due to our rapid growth we are seeking a highly organized and detail-oriented Scheduling Coordinator & Administrative Assistant to join our dynamic team. In this role, you will be responsible for managing schedules, providing administrative support and ensuring the efficient operation of our office. The ideal candidate will have excellent communication skills, a strong ability to multitask, and a proactive approach to problem-solving. We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability and life insurance. These standard offerings are effective on the first of the month following your start date. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging and meal reimbursement for business-related use. A Pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers Interns and Contractors the option to elect health insurance under our contingent staff medical plan as of the 1st of the month following 60 days of employment in addition to limited paid time sick time. Seasonal staff are not eligible for benefits. Compensation is commensurate with technical skills and is provided in accordance with applicable state requirement.

The Turett Collaborative (TTC) seeks a motivated, proactive, and organized Executive Assistant to join our firm. The position provides hands-on experience working alongside firm leadership, allowing you to gain valuable insights into the strategic management of a creative, dynamic organization. Working within a collaborative environment, you'll be encouraged to use your own initiative, problem-solving skills, and creativity to streamline administrative processes. We are a fun creative group of 12 architects and interior designers. This job offers flexible hours. The pay is The Turett Collaborative (TTC) seeks a motivated, proactive, and organized Executive Assistant to join our firm. The position provides hands-on experience working alongside firm leadership, allowing you to gain valuable insights into the strategic management of a creative, dynamic organization. Working within a collaborative environment of architects and interior designers, you'll be encouraged to use your own initiative, problem-solving skills, and creativity to streamline administrative processes. We are a fun creative group. Salary range is $65k-$80k. Hours are flexible.

We are seeking a highly organized and detail-oriented Personal Assistant to effectively manage the daily schedule, administrative tasks, and personal errands of Executive's The ideal candidate will possess exceptional communication skills, a proactive attitude, and the ability to maintain confidentiality with sensitive information. Responsibilities: Calendar Management: Manage a complex calendar, scheduling appointments, meetings, and travel arrangements with accuracy and efficiency. Coordinate with internal and external parties to confirm schedules and logistics. Communication Management: Answer and direct phone calls, manage email correspondence, and effectively communicate with clients, vendors, and colleagues. Prepare and distribute correspondence, including letters, memos, and presentations. Travel Arrangements: Book domestic and international travel, including flights, accommodations, and ground transportation. Manage travel itineraries and necessary documentation. Administrative Tasks: Process expense reports and maintain financial records. Manage personal errands, including shopping, deliveries, and household tasks as needed. Maintain filing systems and important documents. Personal Support: Assist with personal errands and appointments as needed, including healthcare appointments. Manage household tasks such as coordinating maintenance and repairs. Qualifications: Experience: Minimum of 5 years of experience as a Personal Assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time management skills Strong communication and interpersonal skills Discretion and ability to maintain confidentiality