Office & Admin jobs in NY

Job Summary We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. The ideal candidate will provide administrative support to ensure smooth daily operations, assist with office management tasks, and coordinate with various departments. This role requires excellent organizational skills, the ability to multitask, and a proactive approach to problem-solving in a fast-paced work environment. Duties Perform general administrative tasks, including answering phones, managing emails, and handling correspondence. Maintain and organize office files, records, and documentation to ensure easy access and retrieval. Assist with scheduling meetings, coordinating appointments, and managing calendars. Prepare reports, spreadsheets, and presentations using Microsoft Office Suite. Order office supplies, track inventory, and ensure all office equipment is properly maintained. Support HR and management with employee onboarding, paperwork, and company communications. Handle data entry, recordkeeping, and processing invoices or expense reports. Assist in coordinating company events, travel arrangements, and team activities. Serve as a point of contact for internal and external communications, ensuring professionalism and efficiency. Qualifications High school diploma or equivalent; an associate's or bachelor’s degree is a plus. Previous experience in an administrative or office support role preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with attention to detail and accuracy. Ability to multitask, prioritize, and manage time effectively. Excellent verbal and written communication skills. Professional demeanor with the ability to work both independently and collaboratively. Join Our Team! Become part of a supportive and innovative work environment where your contributions will help drive efficiency and success. If you are a motivated individual with a passion for organization and teamwork, we’d love to hear from you! Job Type: Full-time Pay: From $18.00 per hour Expected hours: 40 per week Language: Prefer Chinese Schedule: 8 hour shift Weekends as needed Work Location: In person

Front Desk

The ideal candidate will be responsible for providing administrative support to the Principals of the company to ensure the efficient operation of the office. From scheduling client meetings to communicating amongst the teams, you will be a critical team member to foster a smooth operation of a fast-growing company. You will work directly with the company's co-founders and handle many mission-critical tasks. Responsibilities Bookkeeping: Process estimate, invoices, and receipt. Record payments and other transactions. Follow up with clients on overdue invoices. Office Admin: Answer phones and direct calls with a positive attitude and an energetic work ethic Greet clients and contractors with warmth and attentiveness Proactively share time-sensitive messages with clients and appropriate team members Schedule meetings and management office calendar Order office supplies and provide inventory control system Performs miscellaneous job-related duties as assigned. Qualifications: Proficiency in Chinese (mandarin讲中文) and English Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) 5-days in-person: Reliably commute to Flushing, NY 11354 5 days a week (Required) Ability to multi-task, stay organized, and demonstrate strong work ethics Experience with Quickbook is not required, but a plus Excellent written and verbal communication skills Job Type: Full-time Pay: From $45,000.00 per year Benefits: 401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance Schedule: Monday to Friday Ability to Commute: Flushing, NY 11354 (Required) Work Location: In person

Job Overview Modern Age is a forward-thinking longevity and wellness clinic in NYC, dedicated to helping clients look and feel their best at every age. We are a growing startup seeking a customer-centric, proactive Full-Time or Part-Time Front Desk Administrator who shares our passion for wellness, aesthetics, and providing exceptional service. Key Responsibilities: Warmly greet and assist clients, ensuring a seamless and welcoming experience that reflects Modern Age’s commitment to personalized care. Manage scheduling, appointment confirmations, and client communications using platforms like Canvas and Podium. Process payments and manage billing with Stripe, ensuring smooth and secure transactions. Address guest concerns or complaints with professionalism and efficiency. Handle administrative tasks such as filing, correspondence, and maintaining office supplies. Following up with labs orders when necessary. Collaborate with management to streamline front desk operations and improve efficiency as we grow. Stay up-to-date on Modern Age’s services, including Botox, HydraFacials, Microneedling, and other longevity-focused treatments, and products to confidently address client inquiries. Assist with maintaining a calm, organized workspace that enhances the client experience. Qualifications: Previous experience in a med spa, aesthetics, or wellness setting is required. Outstanding customer service and communication skills, with a warm and professional demeanor. Familiarity with platforms such as Stripe, Canvas, and Podium is plus. Excellent time management skills to prioritize tasks effectively. The ability to multitask and prioritize in a fast-paced environment. A proactive mindset with a desire to assist in streamlining operations and enhancing overall client satisfaction. Team player who works well in collaboration with management and supports the vision of Modern Age. What We Offer: An exciting opportunity to be part of an innovative startup at the forefront of longevity and aesthetic care. A positive, supportive work environment focused on professional growth. Competitive hourly wage with room to grow within the company. Discounts on retail and aesthetic services. Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Expected hours: 25 – 40 per week Schedule: 4 hour shift 8 hour shift Day shift Morning shift Work Location: In person

What this Position Offers: - Competitive Pay - Full-time position - Paid Vacation - Paid Sick days - Paid Holidays - Opportunity for growth to a management position - Great and friendly work environment - Opportunity to see patients get better - reward of helping others This job requires flexibility and availability to work evening and weekend hours as needed. Reliability is a must. Promotion is based on performance and initiative to solve problems. We are looking for an independent 'problem-solver' minded individual who is capable of making everyone happy. Bilingual is a plus: Spanish / Chinese / Russian Growth Potential with Promotions for the Right Candidate A urology practice is seeking an experienced medical office professional who can multitask and independently handle a variety of front-office, back-office and clinical tasks. An ideal candidate would also be able and willing to do medical assisting tasks as needed. Must be able to obtain medical history. This role is critical to creating a positive first impression for the practice. Your caring and positive attitude will have a significant impact on patient loyalty and their relationship with the practice. Must be available to work a flexible schedule including evenings and some weekends. We are a smoke-free and drug-free organization. An ideal candidate would understand that this is as much a front desk position as it is a sales position as the ability to communicate with prospective patients for them to choose us is critical to business success. The employee should be able to manage and follow up on all patient requests. Prior successful sales experience is beneficial. We are looking for an experienced healthcare professional. An ideal candidate would have experience with the following skill set: PRIMARY FUNCTION: - Experience with front office duties. - Experience in benefit eligibility including out-of-network benefits, preauthorizations, surgical authorizations or billing. medical billing and collection practices - Experience with surgical scheduling - Sales Oriented - Pleasant and professional phone manner. Must be comfortable handling urine specimens and blood specimens. Follow HIPAA rules; be able to confidentially discuss private medical issues with male and female patients such as sexual health and urinary incontinence in a professional manner. Your duties will include explaining our medical services; schedule appointments, answer and return calls from potential and existing patients. Document all interactions in EMR (electronic medical records). Check-in patients, verify insurances, pre-certify and schedule tests (CT, MRI, etc) and surgeries with insurance companies. Schedule hospital surgeries. Submit medical billing information; collect patient payments. Responsibilities: - Greeting our patients and directing the flow of the facility including the office and surgical practice area - Enters patient demographics in system - Collects co-pays and past balances at time of check-in and enters into the batch for the day Ideally, you have experience with medical assistance for procedures such as cystoscopy, urodynamics, uroflow. Compensation commensurate with skills and experience. Includes base salary plus performance based incentives. Please include a cover letter detailing your experience and skills that are relevant to this position. This will significantly improve your chances of employment in our practice. Principals only. Recruiters, please don't contact this job poster.

As a Receptionist/Assistant you will be responsible for providing administrative support to ensure efficient operation of the medical office. You will support doctors and patients through a variety of tasks related to patient care management, organization and communication. The target is to complete all activities accurately, with high quality and in a timely manner. Many opportunities to move up in the ladder in the company and assume managerial position with paid vacation time as bonus. Responsibilities • Organize and schedule appointments • Update and file medical records and insurance reports • Assist during medical examinations • Produce and distribute correspondence memos, letters, faxes and forms • Prepare and clean treatment rooms and medical instruments Skills • Spanish speaking is a must • Knowledge of medical office management systems and procedures • Excellent time management skills and ability to multi-task and priorities work • Social perceptiveness and service oriented • Strong organizational and planning skills • Proficiency in MS Office and patient management software Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: • 401(k) matching • Employee discount • Flexible schedule • Paid sick time • Paid time off • Paid training • Professional development assistance Medical Specialty: • Pain Medicine Schedule: • 10 hour shift • 8 hour shift Work Location: In person

Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support. This position requires strong organizational skills, effective time management, and the ability to handle multiple tasks efficiently in a fast-paced environment. Responsibilities Perform data entry tasks accurately and efficiently to maintain up-to-date records. Manage office operations, including scheduling appointments and maintaining calendars for team members. Serve as the first point of contact at the front desk, greeting visitors and managing incoming calls. Assist with administrative tasks such as filing, document preparation, and correspondence. Support medical duties as needed, ensuring patient information is handled with confidentiality and professionalism. Coordinate meetings and prepare necessary materials for presentations or discussions. Maintain an organized office environment to enhance productivity and workflow. Experience Previous experience in an administrative role is preferred, with a focus on office management or reception duties. Familiarity with calendar management and scheduling software is highly desirable. Strong organizational skills are essential, along with the ability to prioritize tasks effectively. Excellent time management skills to ensure deadlines are met without compromising quality. Proficiency in data entry and basic computer applications is required. Experience as a medical or medical specialty receptionist is a plus but not mandatory. We encourage candidates who are proactive, detail-oriented, and eager to contribute positively to our team to apply for this exciting opportunity as an Administrative Assistant. Job Type: Full-time Pay: $20.00 - $22.00 per hour Benefits: Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

This position will need someone who is experienced in administrative and marketing development. Know something about customer experience and customer service.

As a Data Entry Representative, your responsibilities and duties will include: - Transferring data from paper formats into computer files or database systems using keyboards, data recorders, or optical scanners. - Typing in data provided directly from customers. - Creating spreadsheets with a large number of figures accurately. - Verifying data accuracy by comparing it to source documents. - Updating existing data in the system. - Retrieving data from the database or electronic files as requested. - Performing regular backups to ensure data preservation. - Sorting and organizing paperwork after entering data to prevent loss.

We are looking for a friendly, organized, and professional Front Desk Administrator to be the first point of contact for our patients. You will manage front desk operations, schedule appointments, handle patient inquiries, and support the daily flow of the optometry office. Key Responsibilities: Greet patients warmly and check them in/out for appointments Schedule and confirm appointments via phone, email, or in person Answer phones, respond to inquiries, and direct calls appropriately Verify insurance and collect co-pays or payments Maintain accurate patient records and update information as needed Coordinate with optometrists and staff to ensure smooth office flow

Secretary/ office assistant needed for an expediting drafting & design firm, computer skills a must!!!! , social media knowledge ,answer phones, schedule appointments, invoices , contracts . Fill out forms. And keep track of company clients 830 am to 5 pm mon to fri

Part-Time or Full-Time | In-Person | $20–22/hr + Performance Bonuses RRYL Skin Spa is a high-end skincare studio in Midtown Manhattan, rooted in Moroccan wellness traditions and modern skincare rituals. We are seeking a poised, detail-oriented, and hardworking Front Desk & Brand Assistant to help support our daily operations, and contribute meaningfully to our growing brand. This is more than a front desk job. You’ll represent a luxury experience—ensuring every client feels seen, cared for, and immersed in the world of RRYL. ✨ Your Role Greet clients with warmth, elegance, and attentiveness Manage bookings, confirmations, and schedule flow using Mindbody Handle payments, send digital receipts, and track client preferences Answer phone calls, messages, and client DMs (Instagram/WhatsApp) Maintain a clean, calm, and high-standard front of house Support light content creation: film behind-the-scenes, client testimonials, spa ambiance, etc. Represent the brand voice and aesthetic in all interactions 🎯 Who You Are Professional, polished, and reliable with a strong work ethic Passionate about skincare, luxury service, and hospitality Tech-savvy: Comfortable with booking software (like Mindbody), email, and social media Excellent communicator with strong organization skills Naturally proactive: sees what needs to be done and does it Previous spa, salon, hospitality, or luxury retail experience preferred 💼 What We Offer $20–22/hr based on experience (with growth potential) Performance bonuses for client rebookings, content support, and referrals Flexible part-time or full-time schedule based on your availability Discounted or complimentary skincare treatments The opportunity to grow with a rising luxury wellness brand

Looking for a dental office manager who is well rehearsed in using Dentrix. Someone who has previous experience in dental billing, requests and approvals. Good understanding of dental insurance companies. Organized and efficient work ethic Monday - Thursday 35 hour work week

Job Title: Salesperson – Logistics Job Overview: We are seeking a driven and results-oriented Salesperson to join our logistics team. This role requires a highly motivated individual who can effectively promote our logistics services to potential clients and maintain strong relationships with existing customers. The ideal candidate must be bilingual, fluent in both English and Mandarin Chinese, to effectively communicate with our diverse client base. This is a crucial role in expanding our market reach and driving revenue growth. Key Responsibilities: · Develop and execute strategic sales plans to achieve business objectives and sales targets. · Identify potential clients, generate leads, and conduct outreach to promote logistics services. · Build and maintain strong client relationships through regular communication and personalized service. · Conduct client meetings, presentations, and negotiations to close deals. · Collaborate with internal teams to ensure timely and accurate service delivery to clients. · Stay updated on industry trends, market conditions, and competitor activities. · Maintain accurate records of sales activities and client interactions. · Provide post-sale support to address client inquiries and resolve issues promptly. Skills and Qualifications: · Must be fluent in both English and Mandarin Chinese, enabling effective communication with diverse clientele. · Able to quickly respond to client needs and resolve complex issues or unexpected situations. · Familiarity with U.S. market culture and customer habits, with the ability to craft targeted sales strategies and communication approaches. · Experience in sales, logistics, transportation, or shipping industries is a plus. · Strong negotiation, presentation, and interpersonal skills. · Strong teamwork and execution skills, capable of efficiently advancing client projects through cross-department collaboration to achieve sales goals. · Excellent organizational and time management skills. · Proficient in Microsoft Office applications. · Bachelor’s degree in Business, Sales, Logistics, or a related field is preferred. Join our team and play a pivotal role in driving our logistics business forward while leveraging your bilingual communication skills to connect with a wide range of clients. 职位名称：物流销售人员 职位概述： 我们正在寻找一位具有推动力和结果导向的物流销售人员加入我们的团队。此职位需要一名积极主动的个体，能够有效推广我们的物流服务，与潜在客户建立联系，并维持与现有客户的良好关系。理想候选人需具备双语能力，能够流利使用英语和中文进行沟通，以有效服务于我们多元化的客户群体。该职位对扩大市场覆盖面并推动收入增长具有重要作用。 主要职责： 制定并执行战略性销售计划，以实现业务目标和销售指标。 识别潜在客户，生成销售线索，并进行外联推广物流服务。 通过定期沟通和个性化服务，建立并维护稳固的客户关系。 进行客户会议、产品演示及谈判，以达成交易。 与内部团队合作，确保按时并准确地向客户提供服务。 及时关注行业趋势、市场动态和竞争对手活动。 维护准确的销售活动和客户互动记录。 提供售后支持，及时回应客户咨询并解决问题。 技能和资质： 必须能熟练使用英语和中文进行有效沟通，以服务于多元化客户群体。 能快速响应客户需求，具备解决复杂问题和突发情况的能力。 熟悉美国市场文化与客户习惯具备针对性，指定性销售策略与沟通方案的能力。 具备销售领域的成功经验，物流、运输或航运行业背景者优先。 优秀的谈判、演示及人际交往能力。 良好的团队协助意识与执行力，能在跨部门配合中高效的推进客户项目落地，以达成销售目标。 出色的组织能力和时间管理能力。 熟练使用 Microsoft Office 办公软件。 拥有商业、销售、物流或相关领域的学士学位者优先。 加入我们的团队，发挥您的双语沟通能力，与广泛客户建立联系，共同推动我们物流业务的发展！

Front Desk Agent Job Responsibilities: Welcome customers and guests in a warm and friendly manner. Ascertains their purchasing needs. Assists customers in a branded, friendly, proactive, and efficient manner with appropriate follow-up as necessary. Knows all essential aspects of our business operations. Collects payments by accepting cash, check, or charge payments from customers; and makes change for cash customers. Verifies credit acceptance by reviewing and recording customer information and operating credit card authorization systems. Balances cash drawer by counting cash at beginning and end of work shift. Monitors lobby and work area determine customer flow. Responds to customer inquiries and requests in a timely, friendly, and efficient manner. Facilitates correspondence with customers. Acts as the site liaison for the services and sales center. Works collaboratively with other staff, managers, and resources.

Company Description Busy Ophthalmology Practice Role Description This is a full-time on-site role for a Front Desk Receptionist located in Brooklyn, NY. The Front Desk Receptionist will be responsible for welcoming patients and visitors, answering and forwarding phone calls, scheduling appointments, and managing patient information. Daily tasks include performing clerical duties such as scanning, data entry, and clerical duties. Providing excellent customer service and ensuring smooth administrative operations are key responsibilities of this role. Qualifications Proficiency in Phone Etiquette and Receptionist Duties Computer literate Strong Communication and Customer Service skills Ability to multi-task and manage time efficiently Previous experience in a medical or healthcare setting

Working directly with Senior Partner on legal matters, including films, real estate and personal issues

Full Job Description Job Overview: We’re seeking a motivated and outgoing Guest Service Associate to support both in-office and out-of-office functions for our premiere tour company, HeliNY. This role is ideal for someone who enjoys engaging with people, thrives in a dynamic environment, and has a passion for both customer service and hands-on marketing. The ideal candidate will spend part of their time in the office handling customer inquiries via phone and email, and the other part actively promoting our services in the community. Your goal will be to generate awareness, attract new customers, and drive ticket sales while ensuring a smooth and welcoming experience for every client. Key Responsibilities: Customer Service (In-Office): · Answer incoming phone calls and respond to customer emails promptly and professionally · Assist walk-in clients with booking tours and answering general questions · Manage scheduling, basic data entry, and maintain accurate records of sales and customer interactions · Provide outstanding service to ensure repeat business and customer satisfaction Field Work & Sales (Out-of-Office): · Promote our sightseeing tour services, charter flights, and destination packages to potential customers in designated public areas and high-traffic spots · Create brand and product awareness by distributing flyers, engaging with potential customers, and offering on-the-spot information · Persuade potential clients to visit the office and book tours or learn more about our other helicopter experience offerings. · Track and report outreach activity and generate sales leads · Work closely with the office team to align on promotions, messaging, and sales goals Qualifications: · 2+ year of experience in customer service, retail, hospitality, or in-person sales · High school diploma or GED required; college coursework or a degree in Marketing, -Communications, Business, or Hospitality is preferred · Experience in field marketing, tourism, hospitality, or aviation is a plus · Outgoing, friendly personality · Excellent verbal communication and interpersonal skills · Highly motivated, reliable, and capable of working independently · Basic computer literacy (email, spreadsheets, and booking systems) · Bilingual or multilingual candidates are encouraged to apply Additional Requirements: · Must be available to work the full Friday–Sunday schedule consistently · Ability to stand, walk, and be active for extended periods while working in the field · Comfortable working both indoors and outdoors in various weather conditions Job Type: Part-time Expected hours: 24 per week Benefits: - Employee assistance program - Referral program Schedule: - 8 hour shift - Day shift - Evening shift - Every weekend Education: - High school or equivalent (Required) Experience: - Customer service: 2 years (Required) Shift availability: - Night Shift (Required) - Day Shift (Required) Ability to Commute: - Hoboken, NJ 07030 (Required) Ability to Relocate: - Hoboken, NJ 07030: Relocate before starting work (Required) Work Location: In person

Front desk counter representative at a local car rental office. Driver's license is preferred but not required. Must be responsible, professional, and representable. Reach out if interested by applying.

Looking for an secretary to pick up phines

We are seeking a highly organized and experienced Admin Assistant / Office Administrator to join our team. We also would consider a summer internship. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have previous experience as an administrative assistant or office manager. Responsibilities: Manage and oversee all administrative functions of the office Coordinate and manage calendars, appointments, and meetings Handle vendor management, including negotiating contracts and maintaining relationships Plan and coordinate company events and meetings Develop and implement office policies and procedures to ensure efficient operations Maintain office supplies inventory and place orders as needed Handle budgeting and financial tasks, including expense tracking and reporting Utilize QuickBooks for financial record keeping Experience: At least 1 year of demonstrated experience in an administrative support or office management role Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both written and verbal Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with QuickBooks or other accounting software is preferred Ability to handle confidential information with discretion Strong problem-solving skills and attention to detail We offer competitive compensation based on experience. If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you.

We are a reputable legal support company seeking an experienced, detail-oriented, and organized individual to join our team as an Office Assistant. The ideal candidate will thrive in a fast-paced environment, demonstrate strong multitasking abilities, and have the capacity to work independently while managing various office tasks efficiently.

Description: We are seeking a Master’s Level Social Worker (MSW) who is bilingual in English and Spanish to provide on-site telehealth therapy at our Brooklyn office (11219). This is a meaningful opportunity to support patients’ mental health while working in a collaborative, professional setting. Responsibilities: Conduct telehealth therapy sessions on-site Provide counseling and support to adults and/or seniors Complete clinical documentation in a timely manner Work with interdisciplinary teams to coordinate care Ensure compliance with all clinical and privacy standards Requirements: Master’s degree in Social Work (MSW) Bilingual in English and Spanish (required) Experience in a clinical or mental health setting Must be available to work on-site in Brooklyn Strong communication and documentation skills Benefits: Competitive salary Flexible schedule options Supportive work environment Room for growth and advancement Training and equipment provided Join Us: Be part of a growing team focused on providing compassionate, high-quality mental health care through innovative telehealth solutions.

Are you a warm, friendly, and detail-oriented professional who loves creating a welcoming environment? NYHO is seeking a Real Estate Receptionist to be the Director of First Impressions—the friendly face that greets our staff, clients, and visitors while ensuring smooth day-to-day office operations. If you thrive in a fast-paced setting, have a heart for customer service, and enjoy supporting a dynamic team, this is the perfect opportunity for you! Compensation: Salary Range: $40,000 - $60,000 Paid Time Off Compensation: $40,000 - $60,000 yearly Responsibilities: Be the first point of contact for all visitors, agents, and clients, providing exceptional service in person and over the phone. Maintain a welcoming and professional office area. Assist with administrative duties, including handling mail, checks, and packages. Answer and direct phone calls, emails, and inquiries to the appropriate departments. Support agents with transactional management, schedules, and office resources. Manage office calendars, meetings, and daily events. Assist with marketing efforts, social media communication, and agent engagement. Provide basic tech support for office tools, including email, printers, and scheduling systems. Help coordinate office events and meetings to foster a positive and collaborative work environment. Qualifications: A friendly and professional demeanor with strong interpersonal skills. Excellent organizational abilities and attention to detail. Proficiency in Microsoft Office, Google Suite, Adobe Acrobat. Strong multitasking and problem-solving skills in a fast-paced environment. A team player with a proactive approach to office support and operations is essential. Prior experience in reception, customer service, or an administrative role (real estate experience is a plus). About Company NYHO is a dynamic real estate brokerage in The Bronx, NY, known for our commitment to innovation, goal achievement, and a collaborative culture. We believe in providing our staff with top-tier support backed by decades of proven results, to help them thrive in their careers. As a Market Center, we emphasize teamwork, personal growth, and a passion for serving clients and the community. Join us and be a part of a company that values excellence, service, and leadership in the real estate industry! Job Type: Full-time Pay: $40,000.00 - $100,000.00 per year Benefits: 401(k) matching Employee discount Paid time off Parental leave Relocation assistance Retirement plan Tuition reimbursement Schedule: Monday to Friday Weekends as needed Ability to Commute: Bronx, NY 10467 (Required) Ability to Relocate: Bronx, NY 10467: Relocate before starting work (Required) Work Location: In person

We are currently seeking a compassionate and reliable Interventionist to join our team on a part-time basis. The ideal candidate will work closely with individuals or small groups to provide behavioral, academic, or emotional support based on specific needs. Responsibilities: Provide targeted interventions in line with established plans Monitor and document progress of individuals Collaborate with staff, families, and professionals as needed Maintain a supportive and structured environment Requirements: Experience working in education, counseling, or behavioral support is preferred Strong communication and interpersonal skills Dependable and able to work independently Relevant certifications or background (if applicable) If you're passionate about helping others and making a meaningful impact, we'd love to hear from you!

se solicita personal para el área de ventas directas pagos base más comisión por ventas dos Vacasiones al año. buen ambiente laboral. crecimiento sin límite

We are seeking a Master’s Level Social Worker (MSW) who is bilingual in English and Spanish to provide on-site telehealth therapy at our Brooklyn office (11219). This is a meaningful opportunity to support patients’ mental health while working in a collaborative, professional setting.

Check in and check out guests Take and enter phone reservations Attend to guests needs and requests Coordinate with housekeeping maintenance and management Please indicate if you have any prior Hotel experience

Job Description: We are looking for individuals who regularly use screen readers such as JAWS, NVDA, or VoiceOver to evaluate websites for accessibility. Your feedback will help identify areas where websites may not be usable by blind or visually impaired users. This work supports efforts to ensure digital inclusion and ADA compliance. 🔧 Responsibilities: Navigate and use websites with a screen reader Report accessibility barriers and usability issues Provide honest feedback from a user’s perspective No coding or technical background required 🎯 Ideal Candidate: Regular user of JAWS, NVDA, or VoiceOver Lived experience with visual impairment Reliable, detail-oriented, and communicative Comfortable working remotely and independently

Looking for experienced Dental Front Desk receptionist or Dental Insurance Coordinator. Must have strong verbal and written communication skills in English. Bilingual in one of the following languages a plus: Russian, Spanish, Chinese, or Korean. We offer employee discounts and perks. Full-time staff get annual bonuses and 5 days PTO. Pay based on experience, kindly refrain from applying if not experienced in dental field. This is not a remote position, please provide resumes for consideration. Please do not apply if not experienced in dental field. Serious applicants only. Company Description Busy dental office in Oakland Gardens, Queens seeking immediate hire for front desk and insurance coordinator. Why Work Here? Great staff, flexible hours Busy dental office in Oakland Gardens, Queens seeking immediate hire for front desk and insurance coordinator. Experience: At least 1 year experience in dental Compensation: $23-25 Hourly Paid Time Off Other Industry: Healthcare

Job Summary Bilingual Medical Assistant & Receptionist (English/Spanish) (Polish/Russian) will play a vital role in collaborating with a team of doctors and nurse practitioners in translating and supporting clinical staff to ensure efficient operations of the clinic. This includes accurately documenting patient information, assisting with patient inquiries, managing medical records, and ensuring compliance of healthcare regulations. The goal is to complete all activities accurately, with high quality in a timely manner. Responsibilities - Assisting clinicians in translating Spanish speaking patients, prep patient IV’s, perform EKGs, document medical history and vital signs. - Maintain the exam room between patient use to ensure cleanliness for the next patient. - Demonstrate exceptional phone communication skills, conveying empathy and professionalism in all patient interactions. Taking the appropriate measures, or if needed, delegating it to a nurse or provider. - Conduct outbound calls to patients, scheduling in office and telehealth appointments, providing instructions, gathering information and addressing concerns. - Verify patient insurance coverage and review prior authorizations requirements. - Ensure strict adherence to healthcare regulations, including HIPAA, and uphold the organization's code of conduct. Skills - Proven work experience as a bilingual medical assistant & receptionist (English/Spanish) - Knowledge of medical office management systems and procedures - Excellent time management skills, detail oriented, ability to multi-task and prioritize work - Social perceptiveness and service oriented - Excellent written and verbal communication skills - Strong organizational and planning skills - Proficiency in MS Office and patient management software - Proficiency in Electronic Medical Record (EMR) system - BLS Certification (Preferred) - Certified Medical Assistant (Preferred) Experience 1 Year experience (Preferred) Entry level candidates will also be considered Schedule Full Time M-F Location Brooklyn, NY 11210 Job Type: Full-time Expected hours: 40 per week Benefits: - Paid time off Medical Specialty: - Cardiology Schedule: - Monday to Friday Work Location: In person

The Bottom Line: Reliable support role for management consultant offering real business experience, flexible scheduling, and professional mentorship. Your Day-to-Day: - Handle mail, filing, and administrative organization - Run errands, appointments, and in-person business tasks - Support project coordination and basic research What Makes You Right for This: - Dependable : Consistent availability and follow-through on commitments - Organized : Natural ability to create and maintain efficient systems - Proactive : Anticipate needs and suggest improvements without prompting - Trustworthy : Handle confidential information with complete discretion - Mobile : Reliable transportation for errands and appointments What You Get: - Flexible 10-15 hours weekly - Training in business consulting methods - Professional references and recommendations - Competitive hourly pay - Real-world business experience Requirements: - Flexible schedule with some same-day availability - Basic computer skills (email, documents, internet) - Professional communication skills - Tech experience and expertise a plus Ideal For: Someone seeking meaningful part-time work with growth opportunities rather than just another gig. Ready to start immediately for the right person. Send brief message explaining your interest along with contact info.

We are seeking a detail-oriented and organized Office Clerk to join our team. The ideal candidate will play a vital role in ensuring smooth office operations by performing various administrative tasks. This position requires strong customer service skills and proficiency in office software, making it essential for maintaining effective communication and support within the organization. Responsibilities Greet and assist visitors at the front desk, providing excellent customer service. Manage incoming calls and respond to inquiries with professionalism. Perform data entry and maintain accurate records using computerized systems. Utilize Google Suite for document creation, scheduling, and collaboration. Proofread documents for accuracy and clarity before distribution. Provide administrative support to team members as needed, ensuring efficient workflow. Handle customer support inquiries, addressing concerns promptly and effectively. Maintain an organized filing system for easy retrieval of documents. Experience Previous experience in an administrative role is preferred but not required. Strong customer service skills with a friendly demeanor. Familiarity with front desk operations and office procedures is a plus. Proficient in using Google Suite applications (Docs, Sheets, Calendar). Excellent proofreading skills to ensure high-quality documentation. Bilingual Chinese candidates are encouraged to apply to enhance communication with diverse clients. A willingness to learn and adapt in a fast-paced environment is essential. Join our team as an Office Clerk where your contributions will help create a positive experience for both our clients and staff! Job Type: Full-time Pay: $20.00 - $21.00 per hour Expected hours: 35 per week Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Work Location: In person

looking for a personal assistant, to schedule appointments, follow up with tenants, and more paper work. must know English and Spanish to qualify

Key Responsibilities: Communicate fluently in both English and Mandarin. Proficiently use Microsoft Windows and Excel for data management, reporting, and administrative tasks. Update and maintain all necessary DOH-mandated forms, including medical forms, I-9 documents, and annual training records. Ensure full compliance with DOH regulations. Multi-task effectively under pressure. Contribute to team efforts by accomplishing related tasks as needed. Maintain HR record systems to uphold accurate files. Exhibit a friendly and professional demeanor. Qualifications: GED or higher. Strong understanding of DOH compliance. Ability to multi-task under pressure. Friendly and professional demeanor. Job Type: Full-time Pay: $18.00 - $20.00 per hour Benefits: 401(k) Health insurance Paid time off Schedule: 8 hour shift Work Location: In person

诚聘女保险文员一名，要求中英文流利，工作认真负责， 无经验可培训 工作时间：周一至周五，9am-5pm 工作地点：法拉盛缅街

We are a reputable, patient-centered independent orthopedic practice dedicated to providing compassionate and comprehensive healthcare. We are seeking a friendly, organized, and professional Front Office Administrator to be the first point of contact for our patients and help support the daily operations of our office. ** Job Description** As the Front Office Administrator, you will be responsible for greeting patients and visitors in a warm and courteous manner, answering incoming calls, scheduling appointments, and managing patient inquiries. You will verify insurance, collect co-pays, process payments, and maintain accurate and up-to-date patient records using our electronic medical system (EMR). Your role will also involve preparing and organizing charts for daily appointments, coordinating with clinical staff to ensure smooth patient flow, handling incoming and outgoing correspondence (including faxes and mail), and performing general administrative tasks such as scanning, filing, and data entry. Qualifications The ideal candidate will have a high school diploma or equivalent, with additional certification in medical administration being a plus. You should have at least one year of experience in a front desk or administrative role, preferably in a medical office setting. Familiarity with electronic medical records (such as Compulink, Epic, Athena health, or similar platforms) is strongly preferred. Strong verbal and written communication skills, excellent organizational ability, attention to detail, and a professional, friendly demeanor are essential for success in this role. You must also be comfortable handling multiple responsibilities in a fast-paced environment and committed to providing outstanding customer service. Spanish speaking a plus.

law office seeking qualified paralegal for matrimonial office

We are looking for a reliable and organized Administrative Assistant with at least 2 years of experience to help with day-to-day office tasks. The right candidate will be detail-oriented, professional, and able to manage multiple responsibilities efficiently. Key Responsibilities: Answer phones and emails Schedule meetings and manage calendars Organize and file documents Prepare reports and basic presentations Order and manage office supplies Support team members with administrative tasks Maintain a clean and organized work environment Requirements: Minimum 2 years of experience in an administrative or office role Good communication and organizational skills Comfortable using Microsoft Office (Word, Excel, Outlook) Able to handle tasks independently and follow instructions High school diploma or equivalent (additional education is a plus)

NYPR – Express DMV Services in Long Island City is hiring full-time Operations Team Members to assist with daily DMV and insurance-related tasks. This is a great opportunity for individuals who are organized, customer-oriented, and fluent in English and either Spanish or French. No prior DMV experience? No problem — paid training is provided! Key Responsibilities: Handle daily DMV service tasks and back-office operations Scan, verify, and organize customer documents Process basic insurance paperwork Provide friendly and professional customer service in-person and over the phone Maintain accuracy and attention to detail in all transactions Requirements: Fluency in English (required) Fluency in Spanish or French (required) High attention to detail and organization Excellent interpersonal and communication skills Basic computer skills Willingness to learn — training provided Benefits: Paid training Supportive, team-oriented work environment Opportunity for growth in DMV and insurance services Weekly pay ($16.50/hour) Schedule: Monday to Friday: 9:00 AM – 6:30 PM Saturday: 10:00 AM – 4:00 PM Full-time position NYPR – Express DMV Services is an Equal Opportunity Employer. Pay : $16.50 an hour Job Type: Full-time Shift: Day shift Work Location: In person

patients scheduling insurance verification Prior authorization customer service

We are looking for a Receptionist to join our busy hair salon. 🔹 Job Type: Part time 🔹 Experience: Preferred – at least 1 year in a similar role 🔹 Responsibilities: Greeting clients Answering phone calls and scheduling appointments Managing the front desk and customer inquiries If you are organized, friendly, and have great communication skills, we’d love to hear from you!

Employment Type: Full-Time Compensation: $18.00 – $22.00 per hour (commensurate with experience) Position Overview: We are seeking a proactive and Bilingual Medical Front Desk Receptionist to join our team. The ideal candidate will be fluent in English and Spanish, possess strong interpersonal and computer skills, and have experience or knowledge in physical therapy settings and no-fault insurance procedures. Key Responsibilities: - Greet and assist patients courteously and professionally. - Manage multi-line phone systems: answer calls, schedule appointments, and direct inquiries appropriately. - Verify patient information and insurance details, with a focus on no-fault cases. - Maintain and update electronic medical records accurately. - Coordinate patient flow to ensure timely appointments and minimize wait times. - Handle billing inquiries and process payments. - Collaborate with physical therapists and administrative staff to support clinic operations. - Ensure compliance with HIPAA regulations and maintain patient confidentiality. Qualifications: - High school diploma or equivalent; associate degree preferred. - Minimum of 1 year of experience in a medical front desk or administrative role, preferably in a physical therapy clinic. - Bilingual proficiency in English and Spanish is required. - Familiarity with no-fault insurance and workers' compensation processes is preferred. - Proficient in using electronic medical record (EMR) systems and Microsoft Office Suite. - Excellent organizational skills and attention to detail. - Strong communication and interpersonal abilities. - Ability to multitask and thrive in a fast-paced environment. Benefits: - Competitive hourly wage. - Paid time off and holidays. - Opportunities for professional development and training. Application Instructions: Interested candidates are encouraged to submit their resume and a brief cover letter outlining their relevant experience and language proficiency

MAIN FUNCTION: To assist with the daily operational needs of the practice. ESSENTIAL DUTIES AND RESPONSIBILITIES: Answer all calls in a pleasant, professional manner, transfer them to the appropriate party, or take a complete message. Provide accurate information regarding all services and procedures for accessing services in our practice. Greeting new patients and their family members. Enforce confidentiality rule. Insurance Verification Obtain insurance authorizations for services Prepare outgoing mail. Distribute incoming mail. Miscellaneous typing tasks. Collect payments and copays. Assist the Office Manager with creating the schedule. Making new charts for all new patients Keeping track of supplies Maintaining the office Copying, scanning, and filing Perform all other duties as assigned. COMPETENCY REQUIREMENTS: Answering/Transferring of calls Taking Messages Computer Software Skills Detail Oriented Prioritizing Workload The ability to work independently Some knowledge of the health insurance system is a plus EDUCATION & QUALIFICATIONS: The applicant must have a pleasant, friendly telephone manner and professional appearance. Ideally, the individual being considered would have at least two years of experience in a similar capacity, which would demonstrate their awareness of office procedures. The applicant must communicate well with clients, staff, and outside agencies/insurers. Days: Monday through Thursday Hours per week: 20 Typical start time: 8:45 AM Typical end time: 1:45 PM Pay: 20.00/hour Work Location: In person

Accounts Payable Specialists assist companies with invoicing and billing. Key duties and responsibilities of an Accounts Payable Specialist include: Managing accounts payable using accounting software and other programs Handling accounts payable for separate entities and vendors Analyzing workflow processes Establishing and maintaining relationships with new and existing vendors Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures Processing due invoices for payments Comparing purchase orders, prices, terms of payment and other charges Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts. EXPERIENCED IN QUICK BOOKS.

About LiveFlow We are building the next-generation accounting and finance platform to enable lean finance teams to run massive enterprises. We have raised over $21M from top-tier investors including: YC, YC Continuity, Valar Seedcamp, WndrCo, Moonfire,Bradley Horowitz (VP Product, Google) and more. We are helping thousands of companiesto streamline their financial workflows and we have hundreds of 5/5 ratings on G2. Our founding team previously worked atEurope's fastest growing fintech, Revolut. About the Role LiveFlow is looking for a part-time Office Manager to join our in-person New York team, and help with keeping our space clean, organized, and efficient. This role requires someone who takes initiative, stays ahead of issues, and thrives in a fast-paced setting. What You Will Do Serve as the main point of contact for all operational and logistical needs in LiveFlow’s office in Flatiron Manage vendor relationships, including coordination of office cleaning (and where appropriate, negotiating costs) Order, organize, and maintain inventory of office supplies (e.g., laptops, headphones, monitors, chargers) Ensure that kitchen is well-stocked and well-arranged (e.g., water, snacks, and especially coffee) Coordinate office events such as team activities, happy hours, and dinners for groups of 30+ employees (and growing!) Receive packages and maintain well-organized storage areas (+ a well-organized floorplan in general) Assist with ad-hoc tasks What We’re Looking For 2+ years of experience in an administrative support position or work in a relevant field (e.g. office/facilities management, administrative assistant) Strong interpersonal skills with the ability to communicate effectively across both internal and external stakeholders Expert organizational skills and attention to detail with the ability to manage multiple tasks while working independently Startup experience preferred Interview Process Intro/Screening Call with Recruiter Office Visit & Career History Interview with Chief of Staff Please note, this is a part-time role with a pay rate of $25 - $30/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are seeking a dynamic and experienced HR Manager who is fluent in both English and Mandarin. With a minimum of 6 years in human resources, the ideal candidate will lead HR operations while acting as a cultural and communication bridge between English- and Mandarin-speaking staff. This role requires strong interpersonal, organizational, and compliance skills, with an emphasis on supporting a bilingual workforce. 我们正在招聘一位精通中英文的人力资源经理。理想的候选人应具备至少六年的人力资源工作经验，能够有效管理人力资源运营，并在中英文员工之间起到桥梁作用。此职位需具备出色的人际沟通能力、组织协调能力以及法规合规能力，尤其擅长服务于双语工作环境。 Key Responsibilities | 主要职责： Manage full HR operations including recruitment, onboarding, performance management, and employee engagement 负责招聘、入职、绩效管理及员工关系等全面人力资源工作 Develop and implement HR policies and procedures in line with company and legal requirements 制定并执行符合公司和法律要求的人力资源政策 Support communication and collaboration between Mandarin-speaking teams and English-speaking management 协助中英文团队之间的沟通与协作 Provide HR support for cross-border teams (e.g., China/US, China/SEA operations) 为跨国团队（如中国与美国/东南亚）提供人力资源支持 Manage labor law compliance and ensure workplace policies meet local standards 确保企业符合劳动法规定，落实各项政策制度 Oversee employee development, training programs, and succession planning 管理员工发展、培训项目及继任计划 Handle employee relations issues including conflict resolution, terminations, and grievances 处理员工关系事务，包括冲突调解、解雇及申诉问题 Generate HR reports and support strategic planning with data insights 提供人力资源报告，支持战略规划与数据分析 Requirements | 任职要求： Bachelor’s degree or above in Human Resources, Business, or related field 人力资源、工商管理或相关专业本科及以上学历 At least 6 years of progressive HR experience, with at least 2 years in a managerial role 至少6年人力资源工作经验，其中2年以上管理岗位经验 Fluency in both Mandarin and English (oral and written) is required 中英文听说读写流利 是必须要求 Deep understanding of Chinese labor law (if applicable) and cross-border HR practices 深入了解中国劳动法（如适用）及跨境人力资源操作流程 Strong interpersonal and conflict-resolution skills 具备出色的人际沟通与冲突解决能力 HR certification (e.g., SHRM, PHR, CHRP) is a plus 拥有HR认证（如SHRM、PHR、CHRP）者优先 Experience working in a multicultural or bilingual company preferred 有多文化或双语工作背景者优先