Office & Admin jobs in NY - Page 3

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Medical office in Jamaica, Queens seeking a Positive & Friendly individual for full time or part time Medical Receptionist. Excellent computer, communication, multitasking skills are critical. Must be well organized and detailed oriented. Prior Healthcare experience is required. Pay start based on experience. The right candidate should have at least 3-5 years experience in the medical field and working knowledge EMR (Medent preferred but will train), Word, Excel. Should be experienced in making appointments and handling medical reports and records, answer telephones, scheduling, scanning, faxing. Friendly environment and Immediate hire for the perfect multi-tasking candidate. Must be 25 years old and above, Salary Based on Experience *** Must have 3-5 years of experience is required*** *** Bilingual Spanish is a Plus***

Filing, copying, collating, some Word entries. Must have at least 2 yrs experience office work. Owner is present to instruct & work with. In owner's large apt. English. Meticulous. Follow instructions.

I'm looking a recruitment office at diverse city ventures looking for an employment we have some position opening for Data Entry Specialist role, Customer Service and Administrative Assistant. We're excited to offer a competitive wage and comprehensive benefits.

Physical Therapy office looking for new team member must be experienced in medical field. Coordinate appointments for patients. Able to handle busy call volumes and provide excellent customer service. Strong communications & computer skills are a must. The candidate must be able to work under pressure and multitask. Must be hard-working, organized, reliable, self-motivated with excellent interpersonal. Must be available to work on Monday- Thursday 11-7PM Friday's 11-5 PM English/Spanish speaking is a must

Preferably someone with a few years of Dental experience. As well as someone who is familiar with dental terminology

I'm a recruitment manager at water health care, we are looking for an data entry specialist and customer service and administrative assistant. we're excited to offer a competitive wages and benefits

We are seeking a friendly and organized Front Desk Receptionist to be the welcoming face of our restaurant. If you have excellent communication skills and enjoy providing outstanding customer service, we want to hear from you! Responsibilities: Greet and welcome guests as they arrive Manage reservations and seating arrangements Answer phone calls and respond to inquiries Provide information about menu items and restaurant services Assist with administrative tasks as needed Qualifications: Previous experience in a reception or customer service role is preferred Strong communication and interpersonal skills Ability to multitask and stay organized in a fast-paced environment Proficiency in basic computer applications What We Offer: Competitive hourly wage of $27 Flexible scheduling Employee discounts on meals Opportunities for growth and advancement A positive and supportive work environment How to Apply: Interested candidates should send their resume

Job Title: Personal Assistant Location: [West Babylon, NY] Job Type: [Part-time] About Us: [Marco construction, we are hiring new staff for Personal Assistant to the CEO.] Job Summary: Personal The Personal Assistant (PA) will provide comprehensive administrative support to [name/position of the person you’ll be assisting] to enhance their productivity and ensure smooth operations. The ideal candidate will be organized, detail-oriented, and able to handle various tasks with professionalism and discretion. Key Responsibilities: Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Communication: Handle correspondence, including emails and phone calls, ensuring timely responses. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation. Research: Conduct research on various topics as requested and prepare reports or summaries. Task Management: Assist with personal and professional tasks, prioritizing effectively to meet deadlines. Record Keeping: Maintain organized files and documentation for easy retrieval. Event Planning: Assist in planning and organizing events, including logistics and guest management. Confidentiality: Handle sensitive information with discretion and integrity. Qualifications: Proven experience as a personal assistant or in a similar administrative role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities. Preferred Qualifications: What We Offer: Competitive salary [Additional benefits, such as health insurance, paid time off, etc.] Opportunity for professional growth and development. How to Apply: Interested candidates should send their resume and a cover letter

Real estate management office. Dealing with tenants, property managers, Collections. Email communication etc.

We are seeking a highly organized and detail-oriented individual to join our team as a part-time Office Administrator. As an Office Administrator, you will play a vital role in supporting the day-to-day operations of our church office, ensuring smooth functioning and efficient communication within the organization. This is a part-time position of five days per week ideally suited for individuals with excellent administrative skills and a passion for supporting the mission of the church. Responsibilities include: **Administrative Support** -Manage the church office, including answering phone calls, responding to emails, and greeting visitors in a professional and friendly manner. -Maintain the church calendar, scheduling appointments, meetings and events. -Assist in preparing and distributing weekly bulletins, newsletters, and other church related materials. -Handle incoming and outgoing correspondence, including sorting and distributing mail. -Maintain accurate and up-to-date records, databases and filing systems. -Function as an administrative assistant to the Pastor and assist him in anyway necessary. **Communication and Coordination** -Coordinate and communicated with church staff, volunteers, and congregation members to facilitate effective collaboration. -Manage church event bookings, including coordinating with external vendors, scheduling rooms, and assisting with logistics. -Update and maintain the church website and social media platforms with relevant information and upcoming events. -Serve as liaison to Pleasant Hill Nursery School. Serve as ex officio member of the Pleasant Hill Board. Serve as ex officio member of the Property committee. ** Office Operations** -Order and maintain office supplies, ensuring adequate inventory levels. -Coordinate and assist with the setup of meetings, conferences, and other church-related activities. -Assist in maintaining and organizing church facilities. Note problems in need of attention and notify appropriate people to handle including the Pastor, the custodian, Council President and head of proper committee. **Requirements** -High School diploma or equivalent (additional relevant qualifications are a plus). -Proven experience in administrative or office support roles. -Excellent organizational skills, with the ability to prioritize tasks and meet deadlines. -Strong written and verbal communication skills. -Proficient in using office software, such as Microsoft Office Suite and email marketing. -Ability to maintain confidentiality and handle sensitive information with discretion. -Exceptional interpersonal skills and the ability to work effectively with diverse groups of people. -Flexibility to adapt to changing needs and work independently with minimal supervision. JOB TYPE-Part-time PAY-$22 Per hour EXPECTED HOURS-25 hours M-F (including occasional evening hours to attend meetings). BENEFITS-Paid Time Off

Position Overview Business Analyst is a crucial part of Cemco Industrial. As a Business Analyst, you will acquire fundamental knowledge in terms of industries of our operations (nuclear, defense, and power generations) and apply necessary skills to contribute to multiple projects, from procurement to strategy development. Your Key Responsibilities - Assist project teams throughout the procurement cycle, ranging from market price research and order execution - Prepare and process the details of commercial and technical documents - Maintain a detailed project schedule and timeline - Support project teams in managing relationships with partners and clients - Utilize in-house procurement database to identify industry trends and collaborate key stakeholders for developing a strategy Our Desired Qualifications - Highly-driven character with an integrity to hold uncompromising moral and ethical value - A Bachelor’s degree or equivalent experience required - Attention to details - Proficiency of Microsoft Suites (e.g. Excel and PowerPoint) - Strong Interpersonal skills to work as a team member - Korean/English bilingual proficiency preferred

The Assistant Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness, efficiency, and safety for Homework Hub staff, students, and families. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. This person must have leadership skills, be exceptionally well organized, computer-savvy, fast-paced, flexible, and enjoy the administrative challenges of supporting a busy office of students, teachers, and staff. Responsibilities include: 1. Office Maintenance - Serve as the point person for office maintenance such as mailings, ordering of supplies, monitoring equipment, and paying bills. In charge of organizing office operations and procedures. 2. Office Organization - Ensure that main office, front desk, bathrooms, supply closet, and classrooms are maintained and organized. Monitor cleanliness of the Homework Hub (including supervising cleaning staff), update and maintain office folders and student folders. Ensure staff/student organization of schedule by keeping track of staff hours and student assignments as well as checking in teachers and students. 3. Supervision of all Students, Teachers, Staff - Manage safety precautions for all students (aware of allergies, voice/noise level, bathroom safety, and dismissal of students). Assist in communication between students and teachers. Manage staff with being on time, carrying out their duties, and limit excessive social interactions. 4. Administrative Assistance - Answer the phones, design and create flyers, spreadsheets, documents, photocopying, and other tasks as needed. 5. General Advertising - Perform advertising related tasks as needed. This includes sending out email blasts through Constant Contact or posting on social media. Maintaining and updating website with the assistance of Hibu (website company). Overseeing the Marketing Coordinator's responsibilities and communicating immediate needs. 6. HR Coordinator, Recruiter, and Test Prep Coordinator - Perform related tasks as needed. Overseeing HR Coordinator and Recruiter. Keeping track of their schedules and communicating immediate needs. 7. Emails and Text Messages - Keeping track and responding immediately to all email and messages you can answer confidently. 8. Database/Schedule - Tracking schedule for cancellations and booking appointments. Must fully learn the use of our database and be quick on the computer (including typing at a fast rate). Office Assistant tasks and job responsibilities may be revised, added, or discontinued as needed to support the effective and efficient operations of the Homework Hub. Requirements - Proven office management, administrative, or assistant experience. Knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Knowledge of the education system, such as understanding the difference between academic levels such as AP, regents, and honors classes. Patient, kind, and pleasant demeanor dealing with parents, colleagues, and students. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Apple devices. A degree in Communications or Business is a strong plus. Hours for this position: Monday-Friday 9AM-5PM Please note that we will do a thorough background and reference check on all interviewees. Job Type: Full-time Pay: $20.00 - $22.00 per hour Schedule: 8 hour shift Work Location: In person

The Family Worker is responsible for maintaining high quality, effective parent engagement practices that contribute to the healthy development of families. The Family Worker will maintain a caseload of or about 15 providers and their associated families. Responsible for addressing individual family needs Providing referrals and resources, and designing monthly parent engagement activities in collaboration with the educational staff Provide network provider support, make initial and ongoing assessment of family needs, and create work plans for families which involve goal setting, home visits, provider site visits, parent education, and family support services. The Family Worker is expected to adhere to the regulations and standards set forth by the NYC Department of Education, Universal Pre-Kindergarten, 3K , New York City Department of Health regulation. Assistance in main office Job Type: Full-time Pay: $32,000.00 - $36,000.00 per year Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Professional development assistance Tuition reimbursement Vision insurance Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Work Location: In person

Our Company : At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block 1 as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. Job ID: 557036BR City: BROOKLYN State: New York It would be even better if you also had... : • High school diploma or equivalent • Sales/marketing experience 1 - This office is an independently owned and operated franchise office operating under an agreement with H&R Block. Franchisees make their own hiring decisions and any questions regarding employment at this office should be made directly to the franchisee. What you'll bring to the team... : • Answer phones and greet clients in a personalized, friendly, and inviting manner • Match clients with the best-suited tax professional for their needs • Schedule clients how they would like to be scheduled • Help to ensure all clients needs have been met during service both in person, over the phone or virtually • Maintain office cleanliness and organization of resources with team members • Other duties as assigned Your Expertise: • Experience working in a fast-paced environment • Previous experience in a customer service environment • Ability to multi-task • Strong organizational and time-management skills • Computer proficient with the ability to use Microsoft Office Posting Title: Receptionist - Franchise Location Pay Range Minimum: 16 Pay Range Maximum: 18 Pay Range Information: The following information has been provided by the franchisee operating the franchise office that has posted this position, and has not been endorsed or validated by H&R Block. All questions should be made directly to the franchise

Buscamos 3 Jóvenes que quieran trabajar en oficina en Midtown Manhattan. Deben ser mayores de 18 años, vivir en el área de N.Y., disponibilidad de horario y en lo posible experiencia en servicio al cliente. Pagos semanales, contratación inmediata. Calificaciones: Actitud positiva Personalidad amigable y servicial Entusiasmo por aprender y crecer

Commercial Insurance Office administrative Assistant will train also as Customer service.

This is a part time position. Answering calls, taking appointments and maintaining a busy calendar for business while also personally assisting for running errands and making appointments.

-Knowledge of Practice Management Software -Experienced in communicating with insurance companies for claim processing, status and appeals -Posting insurance payments and client payments -Working with reports *HIPAA knowledge and compliance *self motivated and energetic *good communication and interpersonal skills *multitasking *handling heavy phone call volume *bilingual is a plus

Metal Art is a premier steel company committed to delivering high-quality steel products and solutions. With years of expertise in the industry, we pride ourselves on our innovation, sustainability, and customer satisfaction. Our team of dedicated professionals works tirelessly to meet the evolving needs of our clients. We are currently seeking a highly motivated and organized Personal Assistant to support our executives and enhance operational efficiency.

We are looking for a Virtual Assistant to provide administrative support to our team while working remotely. As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. Virtual Assistant Responsibilities • Respond to emails and phone calls • Schedule meetings • Book travel and accommodations • Manage a contact list • Prepare customer spreadsheets and keep online records • Organize managers’ calendars • Perform market research • Create presentations, as assigned • Address employees administrative queries • Provide customer service as first point of contact

We are seeking a motivated Personal Assistant to the CEO to enhance our operational efficiency. Responsibilities: - Manage the CEO's schedule and coordinate meetings - Handle communications and correspondence - Prepare reports and presentations - Assist with project management and task prioritization - Maintain a well-organized office environment Qualifications: - Strong organizational and multitasking skills - Proficient in office software and technology - Excellent written and verbal communication skills - Ability to work in a fast-paced environment Work in NYC and Connecticut. Some remote and some in person.

Join Our Team at Secure Cash, LLC! We are an established armored trucking company seeking a motivated and detail-oriented dual-role Bookkeeper and Office Assistant to support our financial and administrative operations. If you have a passion for numbers and enjoy working in a fast-paced environment, we want to hear from you! Key Responsibilities: Bookkeeping Duties: Maintain accurate financial records, including accounts payable and receivable. Prepare and process invoices, payments, and expense reports. Reconcile bank statements and ensure accurate cash flow management. Assist with payroll processing and ensure compliance with relevant regulations. Prepare monthly financial statements and reports for management review. Assist with budgeting and forecasting activities. Ensure all financial transactions are recorded in compliance with company policies and applicable regulations. Manage vendor and customer accounts and maintain positive relationships. Office Assistant Duties: Answer phones and greet visitors in a professional manner. Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Organize and maintain office filing systems, both electronic and paper-based. Assist with the preparation of reports, presentations, and correspondence. Order office supplies and manage inventory levels. Support the onboarding process for new employees, including preparation of paperwork and orientation. Help maintain a clean and organized office environment. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent; associate degree in accounting or related field preferred. Proven experience in bookkeeping or accounting, preferably in a similar industry. Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Ability to communicate effectively, both verbally and in writing. Strong problem-solving skills and the ability to work independently. Knowledge of compliance regulations in the armored transportation industry is a plus. Working Conditions: · Office environment within an armored trucking company. · May require occasional overtime or flexibility in hours. What We Offer: Competitive salary [$64,350 to $70,000] Comprehensive benefits package A supportive and dynamic work environment Opportunities for professional growth and development Secure Cash, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Looking to hire a Full Time receptionist/Admin for a Small financial services firm located in Astoria Queens. The position requires someone with great customer service skills and the ability to take and make phone calls, send out emails and manage calendar. The position will be from M-F 930AM - 530PM with no overtime required. There is room for flexibility for the right person