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Job Description Client: Large Pharma Job ID: 590 Length: 1 Year (Renewable) Pay Rate: Up to $34/hr. Location: Summit, NJ Job ID: IP Operations Assistant Part-time: 8 hours, 3 days a week (preferably Tues, Wed, Thurs) Ability to work at Summit, NJ location at least one day per week. The IP Operations Assistant role is designed for an experienced, proactive, and self-starting individual seeking to work in a supportive and team-oriented setting. The position focuses on assisting with trademark data review, verification, and related administrative tasks, requiring interaction with in-house and outside counsel as well as business teams. Key Responsibilities • Interpret trademark correspondence to identify data entry errors and resolve inquiries from outside counsel., • Manage trademark assignment and chain of title changes, including communication with outside counsel., • Verify details of Powers of Attorney (POA), assignments, and related documents, preparing them for attorney signature, notarization, and legalization., • Support the IP Operations Manager in departmental projects such as organizing POAs, running reports, and data verification., • Minimum of three years of trademark experience, particularly with trademark assignments and chain of title changes., • Preferred but not required: New Jersey Notary certification., • Strong organizational, teamwork, and time management skills with attention to detail and problem-solving abilities., • Experience handling high-volume, complex data with the ability to multitask and work under pressure., • Proficiency in Excel (including advanced data analysis and manipulation such as pivot tables), Microsoft Outlook, and Adobe Acrobat., • Proven ability to manage projects independently while providing clear updates to the IP Operations Manager., • Required proficiency in trademark IPMS databases, preferably Memotech., • Understanding of trademark law sufficient to perform duties with minimal supervision., • Comfortable using information technology and document management tools., • Strong written and verbal communication skills, capable of effective interaction at all company management levels. TechData is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Company Description

Job Description The Legal Assistant will provide advanced administrative and legal support across our firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination. The ideal candidate will possess a strong legal background, with specific experience in insurance defense and insurance coverage, expertise in handling complex litigation support tasks, superior organizational skills, and a proactive approach to managing attorney schedules and case progress. This individual will demonstrate professionalism in client interactions, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role. Responsibilities: • Provide comprehensive administrative and legal support for insurance defense and insurance coverage matters, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents., • Assist with electronic filing of insurance-related claims in State and Federal Courts, ensuring compliance with insurance defense and coverage regulations, maintaining client confidentiality, and handling documents securely., • Communicate with courts, clients, insurance adjusters, experts, opposing counsel, and co-counsel, ensuring attorneys are updated on case status and tracking deadlines related to insurance defense and coverage matters., • Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters, interpreters, and experts as needed for insurance-related litigation., • Open and close case files related to insurance defense and coverage, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system with attention to insurance-specific details., • Perform data entry, process expense reports, check requests, and manage large mailings specific to insurance defense matters; assist with document formatting, proofreading, and editing to ensure clarity and accuracy in insurance-related materials., • Transcribe dictation and type documents related to insurance defense and coverage litigation; arrange travel accommodations for attorneys handling insurance cases., • Record and securely store client information, ensuring confidentiality of insurance claims and sensitive materials; assist with attorney marketing tasks and supporting overflow work for other attorneys as needed in the insurance defense and coverage space., • In-office 4 days per week., • Associate’s degree or higher is preferred., • At least 3 years of experience specifically in insurance defense and insurance coverage, with a strong understanding of relevant insurance policies, claims procedures, and related legal processes. Experience with New Jersey matters and Court rules is a plus., • Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Teams., • Highly proficient with the usage of a case management system and other software applications specific to insurance defense., • Knowledge of State and Federal Court E-Filing, with a focus on insurance defense filings and related procedural requirements., • Proficient in multi-tasking, attention to detail, excellent communication, and organizational skills., • The ability to anticipate schedules and deadlines related to insurance claims and litigation, and move projects forward., • Exemplary planning, prioritizing, and time management skills. Salary is commensurate with experience and skill set. Position offers benefits, including health, life, short-term and long-term disability, as well as 401k, flexible work, and paid time off. For New York City Applicants: Salary range: $18.00 - $40.00/hr. ($37,440.00 - $83,200.00), plus may be eligible for an annual discretionary bonus. The anticipated salary range is for candidates who will work in New York City. The salary offered to a successful candidate will depend upon the individual’s skills, experience, qualifications, and other job-related factors permitted by law. Gerber Ciano Kelly Brady, LLP, is a multi-state employer, and this salary range may not reflect positions that work only in other states. If you’re interested in becoming part of a truly collaborative team consistent with our mission, core values, business goals, and promises to each other, then your journey begins here.

Job Description Your Mission: At Garces, Grabler & LeBrocq, we’re not just a law firm—we’re a team on a mission to make a difference. We're looking for a Bilingual Front Desk GGL Ambassador to be the friendly, professional face of our Hackensack office and a vital link between new clients and our legal team. You’ll help fuel client acquisition efforts, provide key administrative support, and guide prospective clients on their journey with us. This is your chance to be the first impression—warm, helpful, and proactive. What You’ll Do: • Be the voice of the firm: answer incoming calls, screen prospective clients, and gather vital info to assess case potential., • Conduct detailed intake interviews and determine the best course of action—internal referral or external resource., • Enter new client leads into our case management system (Smart Advocate) and follow up with precision., • Organize, upload, and manage client documents and legal files., • Schedule appointments and coordinate logistics with our Investigators and Car Service providers., • Translate documents and conversations for Spanish-speaking clients and internal team members., • Keep the client experience running smoothly—communicate with attorneys, paralegals, and departments with clarity and urgency., • Assist with denial disputes and client support tasks as needed., • Represent our values and mission with professionalism, empathy, and a positive attitude. What You Bring: • Bilingual fluency in Spanish & English (required)., • 1+ year of experience in customer service, sales, healthcare, or legal assistance., • Stellar communication skills and active listening ability., • Organizational superpowers and laser-sharp attention to detail., • Tech-savvy—proficient in Microsoft Office and comfortable with case management systems (Smart Advocate a plus!)., • Professional presence and a people-first mindset., • Ability to adapt quickly and juggle multiple priorities with grace., • A strong understanding of—or interest in—personal injury and medical/legal services. Requirements: • High School Diploma or GED, • Ability to sit for long periods and occasionally lift up to 15 lbs, • Must be available for in-person work and occasional travel to other GGL locations, • Flexibility for occasional weekend availability or overtime Perks & Benefits: • Competitive Pay + Bonus Opportunities, • 401(k) + Matching, • Health, Dental, Vision, Life Insurance, • Flexible Spending & Health Savings Accounts, • Paid Time Off & Holidays, • Employee Discounts & Assistance Program, • Fun firm culture: Birthday lunches, holiday parties, summer picnics, and more!, • Access to NJ Devils & Rutgers game tickets Ready to Join the GGL Team? Be part of something bigger. If you're ready to make an impact and grow with a respected NJ law firm, apply now! Compensation: $45,000 - $50,000 yearly Responsibilities: • Assist with other administrative tasks, such as data entry, copying, filing etc., • Plan for company trips and outings and provide itineraries to ensure off-site activities are a success, • Handle deliveries and manage incoming and outgoing mail, • Make appointments for employees and ensure the calendar is current and correct, • Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or informationQualifications:, • Has previous experience with word processing programs and basic computer skills, • 1 year of experience as a receptionist, administrative assistant, guest service specialist, or similar position preferred, • Has experience answering telephone calls and troubleshooting stressful situations, • High school diploma, G.E.D. or equivalent, • Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills, • Bilingual, English - SpanishAbout Company Big enough to win, small enough to care. The law firm Garces, Grabler & LeBrocq matches each attorney with the needs of the client—a personalized approach we’ve found to be a win-win. Our lawyers work as a team to provide expert legal representation for any and all legal matters. Garces, Grabler & LeBrocq is divided into departments by practice area. It’s a structure that gives us an edge over most other law firms in NJ. For more information about the Firm, please visit - - career page at apply directly to the job posting. Or submit your resume to . Compensation & Benefits: 401K, Medical, Vision, Dental coverage, FSA, life, long-term disability insurance, 401K plan match, paid time off policy, Paid Firm closed holidays, discretionary bonus, birthday lunches, holiday parties, and picnics. We take care of our clients; they take care of us! If you want to make a difference, we want you!

Job Description Small general practice law firm located in Hackensack, New Jersey is seeking a part-time legal assistant for Associate Attorney, 15-20 flexible hours per week. Legal experience, computer proficiency, research and writing skills are necessary. Please email resume to and . Salary commensurate with experience.

Job Description Prestigious Law firms across the country are seeking Legal Secretarys/Practice Assistants to be part of their teams! Serve as a point of contact for the attorney’s assigned workgroup to ensure all work is of the highest quality and completed promptly. Collaborate with secretarial group and team members to ensure attorney and client needs are met. Answer telephones and record messages. Check attorney voicemail as directed. Retrieve and transcribe voicemail messages. Draft non-routine correspondence from brief notes or verbal instructions; type and prepare various documents, forms, correspondence, and memoranda utilizing Microsoft Office Suite. Proofread material for grammatical, typographical, and spelling errors. Prepare spreadsheets utilizing basic formula calculations, sorting, hiding/unhiding columns, formatting cells, setting up page layout including print area and print titles. Create presentation materials for client pitches/seminars, utilizing Slide Master, Presentation Views, Design Themes, Layouts, Animations/Effects and inserting graphics. Convert documents from PDF to Word, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Ensure compliance of the new business approval process; perform preliminary conflicts checks, prepare conflict waiver letters and engagement agreements. Prepare check requests, as well as processing invoices and reimbursements. Review monthly bills for consistency, accuracy and spelling; check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Prepare document mailings and track delivery Schedule messengers and other vendors for pick-up and delivery of documents. Prepare travel arrangements (including research and maintenance of routine travel information such as frequent flyer numbers and personal preferences). Coordinate meeting and conference room planning (including technology and services needed). Maintain attorney State Bar documentation and process MCLE forms. Maintain CRM database with attorneys’ client information, opportunities, business development efforts, and business relationships. Maintain and update attorney calendar with relevant and critical information. Coordinate with paralegals and attorneys for client filings/mailings. Responsible for attorney’s time submissions and ensure compliance with firm’s timekeeping protocols. Perform other related duties as assigned. Desired Skills and Qualifications: Strong interpersonal skills and ability to support positive working relationships and effectively communicate, interact, and follow instructions in a demanding environment with a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Effective time management and organizational skills. Ability to adapt to changes in the work environment and handle unexpected events. Ability to work proactively and independently with minimal supervision but also works well within a team. Ability to identify areas and processes for improvement and takes action to implement change. High level of accountability; consistently meeting agreed-upon commitments. High level of technical skills in MS Office Suite (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and other firm software applications. The qualified candidate will have 5+ years of experience preferably in a law firm or professional services environment.

Job Description CFI Consultants, LLC is a consulting firm that partners with law firms and litigation departments to deliver operational and technology-driven solutions. We focus on improving efficiency, accountability, and results for our clients. We are seeking a Technology Associate (Level One) to join our team in providing direct, in-office technical support to our law firm clients and their attorneys. Position Overview The Technology Associate will provide frontline, in-office technical support tailored to the needs of attorneys and legal staff. This includes onsite troubleshooting, device management, user administration, and support for legal technology platforms. The role also contributes to business automation and business intelligence initiatives that enhance our clients’ operations. This position requires strong communication, adaptability, and professionalism while working directly with law firm personnel in high-pressure environments. Key Responsibilities • Provide onsite technology support, five days per week, for attorneys and legal staff at client law firms., • Support remote access when needed, but serve primarily as the in-office resource for attorneys., • Perform Install, Move, Add, and Change (IMAC) services for Windows 11 PCs and Mac devices., • Install and configure security patches and updates across client systems., • Support and troubleshoot networking (TCP/IP) and computer hardware issues., • Manage users, passwords, and licenses in Active Directory, Office 365, and third-party legal technology platforms., • Wipe hard drives, reinstall Windows OS, join computers to a domain, and deploy software., • Assist attorneys with video conference setup, remote hearings, and client-facing technology., • Maintain IT inventory, licensing, and documentation for client environments., • Provide excellent customer service in high-pressure, attorney-facing situations., • Strong troubleshooting skills and ability to operate independently under minimal supervision., • Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)., • Experience with Windows OS administration and security patching., • Understanding of TCP/IP networking and computer hardware., • Excellent oral and written communication skills, with strong customer service focus., • Associate’s Degree in IT or related field and/or certifications (CompTIA A+, Network+, Security+, Microsoft Certifications)., • Prior IT experience such as Helpdesk, Desktop Support, or Legal Technology Support., • Experience with Windows Server (Active Directory, Group Policy, DNS, DHCP)., • Familiarity with Office 365 administration., • Experience with coding/scripting (JavaScript, PowerShell)., • Directly support attorneys and law firms with their technology needs., • Gain exposure to litigation technology, trial support, and legal operations automation., • Be part of a growing consulting firm that values trust, accountability, and excellence. • Operational Support, • Trial support services CFI is interested in motivated professionals that are willing to learn, critically analyze situations, and contribute to a variety of projects. CFI employees must adapt to client needs, respond to business growth opportunities, and develop streamlined workflows.CFI Consultants is a consulting practice that specializes in unifying the needs of law firms and their clients. CFI Consultants provides the following services for its clients:\r\n\r\n•\tLitigation Management\r\n•\tIT Solutions and Management\r\n•\tMetric Analytics\r\n•\tBilling Procedures \r\n• Operational Support\r\n• Trial support services\r\n\r\nCFI is interested in motivated professionals that are willing to learn, critically analyze situations, and contribute to a variety of projects. CFI employees must adapt to client needs, respond to business growth opportunities, and develop streamlined workflows.