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COMPANY: Family Office \n POSITION: Executive Assistant \n LOCATION: Great Neck, NY (in office 2x rotating days per week) \n HOURS: 8:00AM-5:00PM with flexibility as needed \n COMPENSATION: $115-130K (DOE) + Discretionary Bonus \n BACHELOR'S DEGREE: Preferred \n \n We are seeking a dynamic and enthusiastic Executive Assistant who functions in an efficient, detail-oriented, and proactive manner, supporting the owner of the business in significant manners concerning management and direction of the business. The core responsibility of this position is to provide administrative and operational support in a dynamic environment while maintaining the utmost discretion with regards to proprietary and confidential information. \n \n The ideal candidate will have a proven track record of leadership ability, diplomacy and tact with a high degree of professionalism, and experience supporting senior management in a fast-paced environment. We seek a candidate who is a team player, extremely motivated, resourceful, organized, communicative, and able to leverage the managers' time by completing tasks independently with strong attention to detail. \n \n The position is based in Great Neck, NY. \n \n Responsibilities of the Executive Personal Assistant: \n -Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule \n -Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time \n -Handle a broad range of duties from day-to-day operational activities to scheduling meetings and correspondence with Ownership, Management and their Assistants \n -Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements \n -Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, meals, car service arrangements and driving directions as needed \n -Process and track expense reports and reimbursements \n -Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling \n -Assist in presentation preparation and formatting \n -Meticulous attention to the managers’ shifting priorities while in and out of office \n -Anticipate needs, responding promptly and accordingly \n -Prioritize and manage multiple administrative projects simultaneously and in a timely manner \n -Handles sensitive & confidential information in an appropriate manner without exception \n -Provide core administrative support such as faxing, filing, and copying \n -Performing ad hoc projects as needed \n \n Requirements of the Executive Personal Assistant: \n -Minimum of seven years of corporate executive administrative experience in roles that interfaced with senior level executives, external guests and an internal pool of Assistants \n -High school diploma required; Associate’s or Bachelor’s degree preferred \n -Excellent phone manner and management \n -Absolute discretion and appropriate handling of highly sensitive information essential \n -Advanced proficiency in MS Word, Outlook and proficiency knowledge in PowerPoint and Excel \n -Experience and proficiency working with automated expense tracking, online travel etc. \n -Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions \n -Sound judgment and problem solving skills \n -Excellent interpersonal and communication skills \n -Ability to anticipate needs and make sound decisions with minimal direction \n -Superb organizational skills with a strong detail orientation \n -Resourceful, proactive and strong follow through \n -Enthusiastic team player with a positive attitude who works well with others \n -Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment \n -Self-starter with the ability to work independently and with minimal guidance \n -Ability to work well in a team environment and be proactive in assisting others as needed \n -Must be flexible to work overtime and be available as needed

Job Description The Assistant Director of Wellness uses his/her specialized knowledge to ensure the Resident’s care and management needs are being adequately and correctly met and assists the Director of Wellness as an additional liaison between Residents, the Residents Legal Representatives, their families, administrative staff, and community-based service providers. Responsibilities include the direct supervision of the Wellness and Reflections Unit; motivation, supervision, and in-service training/education of the Resident Service Aides. Schedule: Tuesday-Saturday 9-5:30PM DUTIES AND KEY RESPONSIBILITIES: • Administrative Services:, • Responsible for overall supervision of the Resident Services Department in the absence of the Director of Wellness, • The Assistant Director of Wellness will cross cover responsibility for the overall supervision of Wellness and Reflections, • Must be familiar with and able to implement emergency procedures as outlined in the Emergency and Disaster Plan., • Responds to all requests for information and all other activities as directed by the Executive Director, Director of Wellness, and/or the Vice President of Clinical Services., • Responsible for the 24-hour, 7 days a week operation of the Wellness / Reflections Unit when the Director of Wellness is absent/unavailable:, • Monitor proper scheduling and assignment of staff for Wellness and Reflections Program in accordance with company policy and State Health Department regulations, • Work collaboratively to find adequate coverage as needed in Wellness and Reflections, • Available and responsive to staff and/or Management and/or Resident’s families/providers for immediate consultation 24/7, • Maintains on-going infection control surveillance, OSHA standards, universal precautions and basic sanitation and safety in Wellness Office and the Reflections Unit inclusive of the Resident’s apartments., • Assures the accuracy of Resident records and documentation in adherence with company policies as well as regulations of the State Department of Health., • Reviews electronic health records dashboard throughout shift to ensure compliance with company policies., • Assures the medication management system adheres to State and local Department of Health laws and regulations and company policies, as well as Memory Care requirements:, • Assures thorough reviews of Medication Administration Records to include “chart to cart” audits and monitoring of electronic record dashboard., • Addresses all findings as a result of the review and develops appropriate training strategies to address such findings, • Follows the company policies and procedures related to incident reporting and notifications as well as State Department of Health Regulations including informing Director of Wellness and Executive Director of incidents., • Maintain active community and professional relationships to support positive promotion of the company., • Develop contacts with community agencies serving senior citizens and clergy and refers residents where/when appropriate., • Maintain a liaison with facility and the community nursing homes, hospitals and assisted living facilities., • Conducts daily observational walk-through of the Main Dining Room/Reflections Dining Room to assure Residents are appropriately groomed and dressed, • Performs other duties as assigned by the Director of Wellness, the Executive Director, and Vice President of Clinical Services., • Monitor and maintain documentation on the Emergency Response System to ensure compliance, reporting findings to the ED as required, • Resident Supervision:, • Acts as Resident advocate, • Visits with Residents to evaluate their concerns, • Refers all Resident complaints and/or concerns to the Director of Wellness and/or Executive Director for immediate investigation and resolution, • Provides oversight to the admission process of the Resident to include:, • Conducts pre move in evaluations, • Reviews appropriateness and accuracy of the Resident’s physician evaluation for sign off on same, • Conducts (or delegates as appropriate) Initial Level of Care Evaluation of Resident prior to admission into the community and follow-up evaluation as per company policy and State Department of Health regulations., • Provide initial and ongoing orientation to facility for new Residents., • Acclimate Resident and introduces them to other Residents., • Encourage Residents to participate in social activities., • Inform ED, Director of Wellness and Department Heads of the general well-being or Residents as well as their ability to live in the Assisted Living setting., • If delegated by ED or Director of Wellness, communicates change in Resident status to the Resident’s Representative and appropriate Administrative/Home Office Business Staff., • Monitor the Wellness and Reflections Communication Logs daily for any unusual occurrences or changes in resident’s status and records and insures interventional strategies appropriately., • Ensure all corporate policies and procedures and State Department of Health Regulations for Assisted Living Residences, Special Needs Program are followed and maintained., • Supervise Wellness and Reflections Unit staff to ensure that Residents receive appropriate care and services., • Coordinate care with the Department Heads, Resident’s physician, and other third-party providers:, • Collaborate with the Director of Wellness and Director of Case Management to assist residents with referrals to pertinent agencies when needed; i.e., Long Term Care insurance forms, nursing homes, social services agencies, Able Ride, etc., • Assist with hospital, skilled nursing facility, rehab centers, et al, with transfers and discharges and liaises external staff and discharge planner to determine suitability of Resident to return to facility:, • Conduct off site visits as indicated/requested by ED/ Director of Wellness., • Act as a liaison with Resident’s personal physician and other healthcare providers., • Refer Resident service problems to the appropriate Department Managers and Director of Wellness and Administration as necessary., • Develop and keep accurate Resident records in compliance with company policy and regulatory rule:, • Collaborate in the development of the Resident service/care plans with multidisciplinary team, healthcare providers, third party providers (particularly home health) and the Resident’s family/Legal Representative., • Review and revise resident service plans every six months and when a change in resident status warrants., • Document necessary social, recreational, physical, emotional, mental / behavioral health findings, needed and ordered interventions, and eventual outcomes, • Review visiting and outside physician and provider notes and implement any changes in prescribed management as ordered by physician,, • Assure annual physician evaluations are completed., • Oversee and document review of Residents who are self-administering medications to ensure continued competency and report all findings to ED, Director of Wellness, Resident’s physicians and Representatives – follow up as needed and indicated;, • Conduct skin observations on Residents, documenting findings to maintain compliance, and report findings for follow up., • Staff Education, Development, Supervision and Evaluation:, • At the request of the ED and/or Director of Wellness:, • Interview, recommend for hire and promotion, train, supervise, evaluate, coach, discipline, and refer to ED and Director of Wellness for termination:, • Supervise care staff, • Conduct and/or schedule staff in-services to improve the quality of care to respond to both individual and global staff identified needs, • Follow company in-service schedules to meet State Department of Health requirements as well as company policy, • Assure in-service training, competency observations, • Assure Medication Aides are in compliance with all State Department of Health training and ongoing in-services requirements, • Conduct periodic health seminars for the Residents and/or Residents’ families in collaboration and coordination with the Director of Recreation., • Provide oversight of the staff audit process as delegated by the Director of Wellness, • Conduct and monitor staff completion of audits including but not limited to: ERS, Controlled Substances, Medication Administration Records, Medication Carts, Resident medical files and Resident care, • Report findings of the audits to the Director of Wellness, • Assist ED and Director of Wellness with plans of corrections based on findings; follow ups as required to ensure staff and findings are in compliance, • Follow all workplace injury procedures, including completion of reports for timely reporting and issuing corrective action when necessary., • Adhere to and uphold company policies and procedures.

The ideal candidate has prior Executive Assistant and/or Personal Assistant experience and knows how to support a dynamic, high-energy principal. Executive Personal Assistant to Founder | Long Island / NYC. We’re partnering with the Founder & Creative Director of a successful, accessories brand to

Job Description Overview Opportunity: Housekeeping Inspector Inspect guest rooms and public areas to ensure cleanliness, maintenance, supplies, and amenities meet HHM and brand standards. Support the housekeeping team by maintaining quality standards, coaching associates, and helping deliver an exceptional guest experience. Your Growth Path Housekeeping Supervisor – Assistant Executive Housekeeper – Executive Housekeeper Your Focus Inspect guest rooms and assigned areas to ensure cleanliness, maintenance, and presentation meet HHM and brand standards. Verify that guest room supplies, amenities, and linens are fully stocked and properly arranged. Coach and support housekeeping associates to ensure work is performed in accordance with established hotel and brand standards, as well as HHM core values. Maintain inventory levels and ensure adequate housekeeping supplies are available. Issue supplies, linens, and equipment to housekeeping associates as needed. Inspect completed work to verify quality, consistency, and compliance with established standards. Perform or assist with cleaning duties when necessary to support operational needs. Report maintenance issues promptly to the appropriate department and follow up as needed. Follow sustainability guidelines and practices in support of HHM's EarthView program. Practice safe work habits, wear appropriate personal protective equipment (PPE), and comply with MSDS and OSHA standards. Help ensure overall guest satisfaction by maintaining high standards of cleanliness and service. Perform other duties as assigned by management. Your Background/Skills High School diploma preferred. Previous housekeeping experience. Previous supervisory responsibility preferred. HHM Hotels Benefits and Perks • Competitive wages for full time opportunities, • Medical, Dental and Vision Health Insurance, • Paid Time Off, • 401k Company Match, • Daily Pay, • Free Basic Life Insurance, • 24/7 access to TELUS Health, a confidential work-life resource., • Travel Discounts, • Commuter Transit and Commuter Parking Benefits, • Employee Assistance and Wellness Program, • Educational/Professional Development, • Referral Bonus Program Work Environment and Context Work schedule varies and may include working on holidays, and weekends. Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, reaching, kneeling, bending. What We Believe People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Responsibilities of the Executive Personal Assistant:. Requirements of the Executive Personal Assistant:. Excellent interpersonal and communication skills.

Executive Personal Assistant to Founder | Long Island / NYC.Make sure to apply with all the requested information, as laid out in the job overview below.We’re partnering with the Founder & Creative Director of a successful, accessories brand to hire an exceptional Executive Personal Assistant

Executive Personal Assistant to Founder | Long Island / NYC.Make sure to apply with all the requested information, as laid out in the job overview below.We’re partnering with the Founder & Creative Director of a successful, accessories brand to hire an exceptional Executive Personal Assistant

Responsibilities of the Executive Personal Assistant:. Requirements of the Executive Personal Assistant:. Handle a broad range of duties from day-to-day operational activities to scheduling meetings and correspondence with Ownership, Management and their Assistants.

Responsibilities of the Executive Personal Assistant:. Requirements of the Executive Personal Assistant:. Excellent interpersonal and communication skills.

The Vice President of Development & Public Affairs leads the development and implementation of strategies that strengthen the organization's visibility, enhance its reputation, and support its mission and long-term sustainability. The Vice President is responsible for elevating the organization's presence within the community by developing and executing marketing and communication strategies that align with organizational goals and objectives. The position oversees efforts to build meaningful relationships with donors, community partners, and stakeholders while promoting a consistent and compelling organizational brand. The Vice President establishes measurable goals and performance indicators for all development and public affairs activities and develops and manages an annual calendar of fundraising campaigns, marketing initiatives, special events, and community engagement efforts, with defined gross and net revenue targets. The salary range for this position is $120k - $125k. • Undergraduate degree, Master's degree in marketing or related field strongly preferred, • At least five years of proven experience in a non-profit marketing/ public affairs leadership position supervising others, • Demonstrated success in fundraising, donor cultivation, stewardship, and resource development initiatives, • Excellent communication skills, • Ability to comfortably deliver verbal presentations and to motivate staff, volunteers and donors to supporting our mission, • Strong written, verbal, and public speaking skills, with the ability to effectively communicate with donors, Board members, volunteers, community stakeholders, and staff, • Knowledge of marketing, social media, AI & fundraising software and database management, • Knowledge of industry accepted standards and best practices, • Strategize and oversee all resource development activities marketing, fundraising and public relations. Partner with the CEO to integrate all marketing and public relations activities to help ensure that each resource development activity is related to and supportive of other RD activities., • Supervise and develop department staff including the Director and the Assistant Director of Development. Ensure that all department operations are running effectively., • Oversee the annual marketing plan and branding strategies for the Agency(s), including running the related Strategic Planning LTO committee, and preparation and adherence of budgets., • Organize and lead marketing strategy meetings on a regular basis, with specific focus on the launch of WFCA, Trust, Planned Giving, LW Events, Employer Branding & General Info; report on activities to CEO and leadership as needed, • Work closely with executive staff and program management to define marketing objectives and collateral; centralize and streamline organization's marketing materials, utilizing established brand guidelines; consolidate and designate use of various mailing list databases, • Oversee implementation of the Agency's marketing strategy as it relates to campaigns, events, public relations, and creation and delivery of promotional materials and press releases, • Lead all areas of content generation and production across all media platforms (website, social, digital, print, etc.), utilizing third party vendors where appropriate; ensure brand messages are consistent, • Maintain relationships with key stakeholders and act as primary liaison with media and marketing vendors, ensuring for the most effective messaging and positioning of the organization, • Evaluate ROI on all marketing related contracts and components; monitor analytics; i.e. Google, Facebook, etc., and marketing performance dashboard, recommending and implementing adjustments as deemed appropriate., • Drive overall CRM (customer relationship management) including but not limited to Advocacy/Family/ Board Committees, Agency Newsletter, etc.; nurture and enrich all external perceptions of the organization, • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal network, participating in professional societies, etc., • Ensure that team is continuously nurturing renewable donor support from year to year by staying connected to donors via personal calls, emails, presentations, etc., • Work with the Marketing Consultant to ensure that all marketing efforts are on time and on target, • Work with the Public Relations consultant to ensure that the agency messaging is on brand, on time and impactful, • Ensure that all marketing efforts and SM communications have a measurable goal/impact, • Do quarterly department assessment to measure status of campaign(s) and to pivot as needed, • Be mindful of agency values and mission in everything you say and do, • Perform other related tasks and projects as needed or required by the CEO. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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Exceptionally organized and detail-oriented• Proactive and able to anticipate needs• Professional, trustworthy, and discreet• A strong communicator with excellent follow-through• xklufbp Comfortable working in a fast-paced environment where priorities can change quickly• Tech-savvy and abl

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