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Job Description This role supports daily operations across brokerage transactions, listings, property management, and executive-level organization. The successful candidate will manage tasks from assignment through completion, maintain accurate systems, and ensure continuity across transactions and projects. This position requires strong organizational skills, attention to detail, responsiveness during work hours, and the ability to work independently once direction is provided. Compensation: $66,000 - $75,000 yearly Responsibilities: Transaction & Deal Coordination • Coordinate the full lifecycle of real estate transactions from offer through closing, • Prepare and organize purchase memorandums, contracts, disclosures, and addenda using Dotloop and DocuSign, • Track transaction timelines and required milestones in accordance with established SOPs, • Maintain continuity across emails, documents, and transaction records, • Communicate with attorneys, lenders, inspectors, and title companies to support timely closings, • Coordinate post-closing follow-ups, including client reviews and referrals Listings & Showings • Coordinate listing preparation, including photography, signage, lockboxes, and marketing logistics, • Upload and manage listings in MLS, • Track listing paperwork sent, signed, and pending, • Schedule and manage showings using ShowingTime, • Provide regular status updates on listings and activity Systems, Organization & Operations • Maintain accurate and organized systems within:, • Google Drive / Google Workspace, • Lofty CRM, • Dotloop, • Track tasks digitally from assignment through completion, • Ensure documentation and task tracking are centralized and up to date, • Identify and implement workflow improvements to enhance operational efficiency Property Management, Purchasing & Financial Support • Assist with paying property bills and tracking expenses using Buildium, • Track expenses for rental properties, renovations, and investments, • Assist with purchasing materials, supplies, and services, • Coordinate deliveries, timelines, and vendor follow-ups, • Support QuickBooks data entry, reconciliations, and wire tracking, • Assist with entity setup (LLCs) and compliance documentation, • Track commissions and basic banking activity Executive Support • Manage calendars, scheduling, and inbox organization, • Draft professional correspondence and internal documentation, • Track renovation and investment projects and coordinate vendors and contractors Qualifications: • Valid driver’s license and reliable personal vehicle, • Strong working knowledge of Google Workspace (Docs, Sheets, Gmail, Calendar), • Minimum of 2 years’ experience in real estate operations, transaction coordination, or property management, • Experience with Dotloop, DocuSign, CRM systems (Lofty preferred), and Buildium or similar platforms, • Ability to manage multiple tasks and priorities independently, • Experience working with structured processes or SOPs, • Strong responsiveness and communication during work hours (phone, email, text) About Company We are a high-volume real estate brokerage and investment firm specializing in acquisitions, sales, property management, and development. Our operation is fast-paced, detail-driven, and systems-oriented. We work with clear processes, defined expectations, and a strong focus on execution. We are seeking a Real Estate Executive Assistant / Operations & Transaction Coordinator to work directly with ownership and a lead real estate professional. This role is ideal for someone who thrives in structured environments, follows established processes, manages multiple priorities independently, and takes ownership of outcomes.

Job Description JOB DESCRIPTION JOB TITLE: Executive Assistant FLSA: Exempt LOCATION: Yonkers REPORTS TO: President & CEO SALARY RANGE: $80,000 to $85,000 per year SUMMARY: Westhab is seeking a highly capable, resourceful professional to serve as a trusted partner to the President & CEO and senior leadership team. The ideal candidate brings sound judgment, executive presence, and the ability to anticipate needs, manage complexity, and operate with discretion across a wide range of organizational priorities. This individual will serve as a central point of coordination for high-impact initiatives across the organization. This role offers a unique opportunity to contribute meaningfully to our mission while gaining exposure to executive leadership, organizational strategy, and mission delivery. BENEFITS AND PERKS • $1,000 Sign-on and Retention Bonus, • Medical, Dental and Vision after 30-days with up to 85% paid by Employer, • Paid Vacation, Sick and Personal Time, • Tuition Reimbursement Life Insurance, • Pension Plan and Voluntary 403b Plan, • Hybrid after 90-days, • Free Parking, • Staff Development and Promotional Opportunities DUTIES AND RESPONSIBILITIES: Completes a broad variety of tasks for the President and CEO including: • Manages calendar, screens calls, prepares letters, contracts, and other documents, including many items that are confidential in nature., • Manages a variety of special projects for the President including a series of annual staff events, groundbreakings, and ribbon cuttings., • Prepares for and attends quarterly board meetings including advanced distribution of materials, taking minutes, and recording all Board resolutions., • Communicates on behalf of the President and CEO with board members, donors, staff, partners and others, on a broad range of agency initiatives., • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a confidential nature. Determines appropriate course of action, referral, or response. Completes a broad variety of tasks for the Leadership Team including: • Provides project support for Westhab’s Chief Real Estate Officer, General Counsel, and other members of the leadership team that require extreme attention to detail and precision., • Supports all administrative projects, filings, and other matters, as needed, to advance the work of the Leadership Team., • Takes initiative to create efficiencies and improve processes to best support administrative functions. Completes a broad variety of fundraising tasks including: • Manages the donor CRM with extreme attention to detail including receiving and processing all gifts, producing reports and mailing lists, and preparing letters., • Assists with planning and logistics of special events as needed including onsite staffing., • Prepares print collateral for donor and external meetings., • Coordinates with all departments and Development to ensure all in-kind gifts received are tracked in CRM and stewarded well, in addition to coordinating pick-ups and distribution to sites, • Coordinates with all departments, HR, and Development to track all volunteers across Westhab in CRM, connect prospective volunteers with the appropriate Director, and ensure completion of paperwork, • Assists with communications efforts including basic graphic design, photography, social media, and website updates. Qualifications: Associates Degree required, Bachelor degree preferred with 3-5 years of administrative experience supporting executive teams. Strong written and organizational skills that reflect ability to lead projects and perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Strong computer skills with proven ability to learn new programs and skills enthusiastically. Proficient in Microsoft Office (Word, Excel, and Power Point). Adobe Acrobat, Google Docs, Canva, and Social Media web platforms will also be helpful. AGENCY PROFILE & EMPLOYEE EXPECTATIONS Westhab is a prominent community development organization, providing housing and supportive services for more than 20,000 New Yorkers each year. We are staffed by an extraordinary group of hard-working professionals that are committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE) OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA): The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Join our dedicated team at Bronxworks Adult Protectives program and be a part of a vital mission that makes a difference in the lives of vulnerable adults. We are looking for compassionate and skilled individuals who are committed to making a positive impact in the lives of the most vulnerable adults. Together, we can create a safer and more supportive environment for those in need. The primary goal of the Adult Protective Services program is to provide timely and effective intervention for at-risk adults living within the community. We aim to prevent harm and foster an environment of safety and security through comprehensive assessment, and intervention tailored to the individual needs. • Associates degree, or high school diploma or equivalent and two years related experience, • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment, • Proficiency in basic filing principles and standard correspondence formats, • Minimum typing speed of 50 words per minute, • Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis, • Review invoices for accuracy and forward to fiscal department on a timely basis, • Maintain monthly inventory log for all program items, equipment and furniture purchased, transferred, traded in, or discarded., • Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on, at a minimum, a monthly basis, • Process, distribute and reconcile staff MetroCards and travel reimbursements, and maintain appropriate/supporting documentation organized, • Assist supervisor in monitoring APSNET and assigning incoming cases, • Draft, copy, fax and file memoranda, letters, APS meeting minutes and/or other agency documents, • Maintain calendar, schedule appointments, and arrange meeting rooms, • Provide office and building tours to program new staff, • Deliver and/or obtain documents to/at BronxWorks offices, funding sources and/or other agencies, • Perform additional duties as assigned by the executive assistant, assistant director, and program director, • Maintain an organized office and assist with smooth functioning of the APS program site, • Providing general support, including filing, photocopying, and sorting mail/office deliveries, • Greeting all visitors, staff, and clients, • Maintaining a petty cash fund, • Keeping an inventory of office supplies and ordering supplies when needed, • Preparing fiscal forms, • Keeping logs of MetroCards distributed and monitoring accurate accounting for the cards, • Reporting IT-related issues with staff cellphones and computers/laptops to the IT department, • Picking up and delivering packages, proposals and reports, • Assisting with the preparation of mailings/certified letters, • Ability to use a computer for prolonged periods., • Ability to occasionally lift and/or move up to 10 pounds., • Ability to stand, walk, or sit for long periods of time., • Ability to climb five flights of stairs., • Ability to bend and retrieve objects and/or documents. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact hrbenefits@bronxworks.org.

Senior Administrator Department: Early Childhood Services Location: The Bronx (location subject to change) Reports To: Early Childhood Director of the Bronx Salary Range: $60,000 - 65,000 (benefits include life insurance, 401k plan and vacation, personal and sick time-off) Schedule: Monday-Friday, 8 am-4 pm, or 9 am-5 pm. Schedule may vary due to program needs. Job Summary: Responsible for administrative and program support services for the Head Start/ Early Head Start and Early Head Start Child Care Partnership Program. For the start-up phase for 2 years this will be an evolving position. Interim roles and responsibilities will be adjusted and this position requires an individual to be flexible. Job responsibilities will be revisited once all center-based sites are up and running. Education, Experience and Skill Requirements: BS degree Business Administration or related field Excellent oral & written communication skills Excellent interpersonal skills Able to work independently & collaboratively Some administrative experience Proficiency in Microsoft Word & Excel Well - developed organizational skills including the ability to multi - task and manage time effectively Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local / state) Meet all employee health requirements in Head Start Performance Standards / Head Start Act 2007 Strong competency in administration support skills, including attention to detail, resourcefulness in learning new software and office equipment, strong skills in word processing, database, spreadsheets, template maintenance and quality procedures are necessary. Pre-Employment Requirements: Successfully clear; NYS DOI Fingerprint Screening, NYS Central Registry Clearance, Sex Offender Registry Clearance, 3 reference checks, physical examination with updated TB test, Tdap, MMR, varicella (fees may apply) Meet all employee health requirements in Article 47 (DOHMH) and Head Start performance standards Mandated Reporter training certificate (every 2 years) and comply with agency's policy and procedure regarding identification and reporting of child abuse and neglect Obtain First Aid/CPR and Preventive infectious diseases certificate within the first year of employment Essential Duties and Responsibilities: Provide admin support that helps ensure smooth program operations. This includes and is not limited to: Assist with managing the Sr. Director's calendar, including scheduling meetings, confirming appointments and prioritizing meetings utilizing google calendar Coordinate documents including new hire paperwork and accounting documentation. This includes highly confidential and privileged information. Professionally interface with internal and external vendors, staff, potential partners, consultants, and community service representatives Plan and migrate Staff HR files in COPA and update regularly Coordinate travel, including flights, hotels, for Sr. Director and Managers as needed for training Assist program with internal ERSEA file reviews Train new Program Assistant Develop positive and strategic relationships at all levels of the organization Assist with budget related activities Assist GSS as needed in centralized purchasing requests and procedures. Assist Sr Director of EC in reviewing variance reports, updating policies and procedures to ensure HSPS Program and Design Management requirements (i.e., Staff files, New Employee Onboarding, trainings, and others - as appropriate) Provide executive-level administrative support to the Regional Director and management team. Manage calendars, schedules, meetings, and travel arrangements Prepare correspondence, reports, presentations, agendas, and meeting minutes. Coordinate leadership meetings, training, and special events. Assist with administrative functions for the program, including document preparations for meetings, maintain record keeping, including minutes, of all planning meetings Process required staff & volunteer forms / documents related to HR onboarding (example - Department of Investigations, and Statewide Central Registry Checks) Assist with all professional development / training scheduling, as necessary Participate in all required trainings & meetings to enhance skills & knowledge; Participate in annual self-assessment, community assessment, & ongoing monitoring Perform other duties as needed Other projects & program / fiscal responsibilities as assigned How To Apply: Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact (at least two (2) professional references should be from a former supervisor). Equal Opportunity Employer (EOE)

Job Description Administrative Assistant Essential Duties and Responsibilities: (including but not limited to the following) • Answer incoming telephone calls, take accurate messages (paper and voicemail), and assist callers or direct inquiries appropriately., • Turn office phones on each morning and off each evening., • Check and manage office email daily, including receipt, printing, forwarding, responding to, and distributing emails as directed., • Type, compose, prepare, and distribute letters, email correspondence, notices, broadcasts, and other office documents., • Fax, mail, and process outgoing correspondence; manage postage and make post office runs as needed., • Copy, print, collate, and distribute letters, materials, packets, and documents., • Maintain organized filing systems for office records and documents., • File meeting minutes and related materials,, • Maintain files of relevant news articles and conduct daily searches for news items of interest., • Maintain office supply inventory, including paper, toner, copier supplies, stamps, and general office materials; notify the designated supervisor when reordering is needed., • Receive, unpack, and organize office deliveries and supply orders upon arrival., • Assist with basic kitchen/office upkeep, including coffee preparation, monitoring kitchen supplies, and restocking the refrigerator with beverages. Meeting Preparation & Administrative Support • Prepare monthly and bi-monthly meeting folders., • Mail agendas before meetings., • Print labels for mailings., • Assemble and distribute meeting packets., • Copy news articles and other materials for meetings., • Format, edit, update, print, and distribute meeting minutes as needed., • Report attendance to the designated supervising staff director., • Attendance reporting for meetings., • Maintain accurate office records and documentation as assigned., • Update membership database., • Receive election petitions and forward to the Election Committee., • Perform other clerical, administrative, and office support duties as assigned by the President, Staff Directors, Executive Administrative Assistant, or designated supervisor., • If Executive Board members or committee chairs request copying or assistance, staff should first check with one of the Staff Directors or designated supervisor for direction, • Strong organizational skills, • Pleasant interpersonal skills on the phone and face-to-face Benefits • Pension after 5 years of employment, • Full medical benefits at no cost to the employee, • Additional benefits: dental, optical, and prescription reimbursement, legal plan and financial planning advisor, • Paid vacation: 1 week – 5 weeks, increases with years worked, • Paid sick and personal days (15), • Paid holidays (16)

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As a Physical Therapy Assistant with Executive Search Network/Platinum Staffing, you will work closely with licensed physical therapists to provide high-quality care to patients with medical problems or other conditions that limit their ability to move or perform functional activities. If you are a

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Our receptionists will greet you personally and pleasantly, and our licensed veterinary technicians can educate you on topics such as bandage care and diabetic management. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc.

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