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Job Description Assistant Controller – Gabrielli Truck Sales Position Summary Gabrielli Truck Sales, a leading family-owned commercial truck dealership group with multiple locations across the Northeast, is seeking an experienced Assistant Controller to support the Controller in managing the financial operations of our growing organization. This role will be integral to maintaining the accuracy, integrity, and efficiency of all accounting and reporting processes. The Assistant Controller will ensure compliance with dealership-specific tax and regulatory requirements, support operational leaders with financial insights, and contribute to process and system improvements across the accounting department. Key Responsibilities • Assist in the preparation and review of monthly, quarterly, and annual financial statements for all Gabrielli Truck Sales entities., • Support the Controller in day-to-day accounting operations, including general ledger management, accounts payable/receivable, bank reconciliations, and payroll processing., • Ensure compliance with federal, state, and local tax regulations, including but not limited to:, • Sales tax filings and audits, • Federal Excise Tax (FET) reporting and compliance, • Local business and property taxes, • Dealership and manufacturer-specific reporting requirements, • Coordinate with external auditors and tax advisors to support annual audits and tax preparation., • Maintain and enhance internal controls and accounting procedures to ensure timely, accurate, and compliant financial reporting., • Assist in the budgeting and forecasting process, preparing variance analyses to support operational decision-making., • Provide financial insights and reporting to dealership and department managers, helping to drive profitability and operational efficiency., • Participate in system upgrades, automation initiatives, and process improvements across all Gabrielli dealership locations., • Train, mentor, and support accounting staff, promoting a culture of accuracy, accountability, and continuous improvement., • Serve as a key contributor on special projects and initiatives led by the Controller and executive management team. Qualifications / Requirements • Bachelor’s degree in Accounting, Finance, or a related field required; CPA or progress toward CPA strongly preferred., • 5+ years of progressive accounting experience, ideally within an automotive or truck dealership, retail, or multi-entity organization., • Solid understanding of dealership accounting operations, including tax compliance (sales tax, FET, and multi-state filings)., • Experience with dealership management systems (DMS) such as CDK, Reynolds & Reynolds, or Karmak preferred., • Proficiency in Microsoft Excel, accounting software, and financial reporting tools., • Strong analytical, organizational, and communication skills with exceptional attention to detail., • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment., • A proactive and hands-on approach to problem-solving and process improvement. About Gabrielli Truck Sales Gabrielli Truck Sales is a family-owned and operated dealership group with over 20 locations serving the Northeast. For more than 60 years, Gabrielli has been a trusted leader in heavy-duty truck sales, leasing, parts, and service, representing top brands such as Volvo, Mack, Hino, and Isuzu. We pride ourselves on our commitment to customer satisfaction, operational excellence, and developing our team members for long-term success. Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know. Benefits: • Medical and Dental plan, • Paid Holidays, • Paid vacation and sick/personal time, • 401k with an employer match, • EMPLOYER Paid Life insurance benefit, • Gym Reimbursement program

Job Description Location: REMOTE - MUST RESIDE IN NY, NJ or CT Salary: $75,000 - $80,000 Other Forms of Compensation: Medical, Dental, Vision, 401k, PTO At over 300 college & universities around the country, Chartwells Higher Education is re-inventing the on-campus dining experience. We are challenging the norm and setting new standards by investing in high-tech, food-infused social spaces that bring people together to promote meaningful relationships and interactions. We are food-forward difference makers, bound together by a desire to feed hungry minds and prepare students for success. We are seeking hungry, humble and smart associates who are looking to join and grow with a diverse organization. We invite you to start your career journey with us and look forward to hearing from you. Job Summary Executive Assistant to the Senior Vice President and Regional Vice President Be at the heart of leadership. Set the rhythm for success. Make an impact where it matters most. As Executive Assistant to our Senior Vice President (SVP) and Regional Vice President (RVP), you'll be more than an assistant - you'll be a trusted partner, strategic thinker, and the link that keeps priorities on track. This is your opportunity to work at the heart of our organization, where every day brings new challenges, high-level exposure, and the chance to make a measurable difference. About the Role We're looking for a highly organized, resourceful, and personable professional to partner closely with our Senior Vice President and Regional Vice President. Your role will be critical in ensuring the their time, communications, and strategic initiatives are managed with precision and purpose. If you thrive in fast-paced environments, anticipate needs before they arise, and balance professionalism with approachability, we want to hear from you. What You'll Do • Manage the SVP and RVP calendars, travel, and daily priorities to ensure maximum effectiveness., • Prepare materials, agendas, and follow-ups for meetings and presentations., • Act as a professional liaison between the SVP/RVP and internal/external stakeholders., • Track progress on strategic projects, ensuring deadlines and deliverables are met., • Handle sensitive matters with discretion and sound judgment. What We're Looking For • 5+ years of executive support experience (C-suite preferred but not required)., • Bachelor's degree is preferred, or equivalent professional experience., • Prior experience in the food service or hospitality industry is preferred., • Strong organizational skills, attention to detail, and a proactive mindset., • Excellent written and verbal communication abilities., • Comfort with technology, including Microsoft Office and virtual meeting tools (Teams/Zoom)., • A collaborative, service-oriented approach with a professional yet warm demeanor. Why Join Us? In this role, you'll work side-by-side with the SVP and RVP, gaining insight into executive leadership and organizational strategy. You'll have the opportunity to shape how our leadership team operates and contribute to initiatives that drive our success. Apply to Chartwells Higher Education today! Chartwells Higher Education is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace. Associates at Chartwells Higher Ed are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave, • Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023WageTransparencyChartwellsHED.pdf Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Req ID: 1554584 Chartwells HE SHARON MCNEELEY [[req_classification]]

The Department of Design & Construction, Division of Infrastructure, is looking for an Administrative Liaison to join the Division's Office of Administrative Services. The successful candidate will serve as a liaison and/or back-up liaison between multiple Divisions within the agency. Key responsibilities include: • Personal Expense Liaison: Reviewing employees' monthly personal expense reimbursement requests for accuracy, submitting complete packages for approval, maintaining logs, updating employee files, and following up to ensure timely reimbursements., • Payroll and Time Management Liaison: Picking up and distributing paychecks, pay-stubs, reimbursement checks when needed, and health insurance forms to in-office and field staff., • Back-up Liaison (Purchasing, Technology and Innovation, and Fleet): Coordinating payment for the initial and renewal of the ENVISION training, this includes maintaining a log to track the use of the funds through a Purchase Order, ensure payments are processed, and follow up with employee through the completion of the training; coordinate new and internal hire onboarding, including creating Track-It tickets for workstation assignments, working with T&I technicians for PC and phone setup, reviewing and submitting driver's vehicle requests, commuting renewals, and parking permit requests, reviewing and submitting requests for business cards, wireless devices, laptops/Surface Pros, and PPE, following up with Operations Facilities on workstation maintenance and employee relocations, and maintaining the Division's Management Services e-Files. Other Responsibilities: Processing external DDC consultants, this involves completing or reviewing requests for new PIMS users and/or existing PIMS users requiring date extension. Serving as MetroCard liaison for the Construction Management Unit, maintaining copiers and printers at 30-30 Thomson Ave. (ordering supplies, coordinating maintenance), assisting with the distribution of goods and materials, and providing back-up support to the Deputy Commissioner's Executive Assistant when required. Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

Tectonic is currently seeking a full-time Legal Administrative Assistant to provide direct administrative support to the General Counsel while assisting with office management and day-to-day operational functions within a fast-paced consulting environment. This role supports contract review, negotiation, execution, and recordkeeping processes, while assisting with qualifications packages, and coordination across multiple departments. This position also serves as a backup resource for departmental administrative functions and general office support activities. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality, accuracy, and professionalism. This position offers an opportunity to gain exposure to legal, contractual, compliance, and business operations functions within a professional consulting environment. Essential Functions • Provide administrative support to the General Counsel, including scheduling, correspondence, document preparation, and coordination of legal and contractual matters;, • Assist with preparation, review, routing, tracking and execution of contracts, subconsultant agreements, non-disclosure agreements, amendments, and related documents;, • Support contract negotiation and administration activities by coordinating comments, maintaining tracking logs, collecting required documentation, and monitoring contract status;, • Assist with qualifications and compliance activities, including certifications, licenses, and related documentation;, • Maintain electronic and physical contract files, legal records, databases, and document management systems;, • Prepare reports, spreadsheets, presentations, and correspondence using Microsoft Office applications;, • Coordination communication and documentation between legal, accounting, HR, project management, business development, and executive staff;, • Serve as backup for departmental administrative staff and provide support for routine office and operational functions as needed;, • Assist with meeting coordination, document production, filing, mail distribution, office organization, and other administrative tasks;, • Handle confidential and sensitive information with professionalism and discretion;, • Support special projects and perform other administrative, legal support, and operational duties as assigned. Qualifications • 3+ years of experience in administrative support, legal administration, contract administration, executive support, or a related professional services environment;, • Paralegal Certificate preferred; equivalent combination of education and relevant experience will be considered;, • Experience supporting contract review, contract administration, document coordination, compliance activities, or legal support functions strongly preferred;, • Experience with professional services proposals, vendor registrations, licensing, certifications, or related compliance activities preferred;, • Associate's Degree or Certificate Program in Paralegal Studies, Business Administration, Legal Studies, or a related field preferred;, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), including the ability to prepare reports, spreadsheets, and professional correspondence;, • Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and competing requests;, • Excellent attention to detail and accuracy in document preparation, recordkeeping, data entry, and file management;, • Strong written and verbal communication skills, with the ability to interact professionally with employees, clients, vendors, and external partners;, • Ability to work independently while collaborating effectively across departments and with all levels of staff;, • Professional judgment, discretion, and ability to maintain strict confidentiality when handling sensitive information;, • Experience with document management systems, contract management software, CRM platforms, or workflow tracking systems preferred;, • Demonstrated ability to learn new processes, systems, and regulatory requirements in a fast-paced professional environment;, • Reliable, proactive, and service-oriented approach with a willingness to support both legal/contract functions and general administrative needs as required. Physical Requirements In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 10 lbs. of force occasionally. Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competitive Salary & Benefits Package • Opportunities for mentoring, professional development and career advancement, • Tuition reimbursement to advance education, • Paid time off, including vacation, sick leave, and personal days, • Company-observed, paid holidays, • 401(k) retirement plan with profit-sharing opportunities, • Comprehensive group medical insurance, including health, dental, vision, and life coverage, • High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA), • Flexible spending accounts (FSAs) for medical expenses and dependent care, • Commuter benefits for public transportation costs, • Short and long-term disability coverage, • Employee Assistance Program Pay Range Tectonic's goal is to compensate employees fairly and equitably across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate's work location, experience, education, certifications, and capabilities compared to the advertised position. Pay Range: $24.00 - $32.00 / hour Tectonic is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. Employment decisions are based on qualifications, merit, and business needs. Tectonic participates in USCIS E-Verify to verify employment authorization.

Position Summary: Reporting to the Chief Physician Officer, the Executive Administrative Assistant (EAA) will provide full administrative support to the Executive Leadership Team supporting day-to-day operations relating to high-impact and valued projects. Previous personal assistant experience a pl

The New York City Department of Correction (DOC) is an integral part of the City's evolving criminal justice system, participating in reform initiatives and strategies aimed to move the city towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledge experts. DOC seeks to recruit Executive Director of Counseling Services Unit assigned to the Division of Programs and Community Partnerships. The selected candidates will be assigned to the Assistant Commissioner that oversees the subdivision of Counseling Services. With latitude for the exercise of independent judgment and initiative, and under the guidance of an Assistant Commissioner, the Executive Director will be responsible for supervising the day-to-day operation of the Counseling Services Unit, which includes three dedicated teams who provide social services and individual counseling, program counseling such as group-based counseling, and a substance misuse programming team. Duties for this position include but are not limited to: • Supervise team of Deputy Directors and other managerial and administrative staff assigned to purview;, • Manage the implementation of appropriate system of policies, internal controls, data collection and procedures. Particularly associated with social services and case management related services, as well as behavior modification programming;, • Develop, evaluate and refine performance indicators for Counseling Services Unit staff;, • Provide analysis and recommendations for proactive strategies as required;, • Serve as a liaison in various meetings with Federal, State, City government, and nonprofit agencies;, • Coordinate compliance activities to remain abreast of the status of the Counseling Services Unit and to identify trends. This includes but is not limited to, observing staff in correctional facilities and spending time within the facility to understand overall operational trends., • Maintains statistics and assists in research and best practices pertaining to correctional treatments., • Convene daily, weekly, and ad-hoc stakeholder meetings to ensure programs are afforded in a comprehensive, integrated, and client-centered manner;, • Perform related duties as required;, • Preferred Skills - Master's Degree from an accredited college in Social Work, Criminal Justice, Psychology, Mental Health Counseling, or a related field., • Supervisory experience in a group, community, educational, or institutional setting is preferred., • Knowledge of the criminal justice system and experience working with justice involved populations., • Ability to establish and maintain effective working relationships with all levels of correctional staff., • Ability to exercise independent judgment, prepare written reports and documents., • Knowledge of human development and behavior, counseling techniques, behavior modification and intervention techniques., • Ability to mentor and provide positive interaction, guidance, and leadership to people in custody., • Excellent writing, communication, inter-personal, analytical, research, problem-solving, and organizational skills., • Licensure in field of Social Work, Mental Health Counseling, or similar., • Bilingual in Spanish and English a plus.

Excellent organizational, time management, and interpersonal skills.

Executive Administrative Assistant.

Coordinate and work with the Executive Staff to ensure smooth running of the Executive area, to include ensuring phone calls are promptly answered and directed appropriately, greeting guests, assisting and using judgment on day-to-day issues involving staff and the Executives. The Executive Assistan

And we're looking for an Executive Assistant to start immediately!. Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).

VirtueStaff is seeking a high-level, confident executive assistant to serve as a strategic partner to our client.

Executive Assistant To The Founder. Assist with personal errands, gifting, and household vendor coordination as needed. Provide day-to-day administrative support to streamline the Founder's personal and professional responsibilities.

Executive Administrative Support.

Executive Assistant at Assistant Launch. Assistant Launch is a US-based company expanding its operations and actively hiring Executive Assistants from the Latin American region. Over the past 6 years, we've placed thousands of Executive Assistants with founders and executives.

Collaborate with Executive Assistants and Administrative Assistants to coordinate school-wide events including Parent-Teacher Conferences, Open House, Graduation, Board events, and other special programs. The Superintendent's Executive Assistant serves as a trusted strategic partner to the Superinte

Our client is a rapidly growing EV charging company seeking a highly organized, detail-oriented, and proactive Executive Assistant to support executive leadership and help drive day-to-day operations. Manage executive calendars, scheduling, meetings, and daily priorities.

Location: Alternating between Massapequa and Garden City offices.Position Type: Part-Time with the opportunity for full time w/ benefits.Working Hours: Monday - Friday: 9 AM - 3 PM OR Monday - Thursday: 2 PM - 8 PM.At Pathways Within, we offer a collaborative approach to wellness and mental health s

Thick-skinned and resilient comfortable working with a variety of personalities.

The Child Center of NY strengthens children and families with skills, opportunities, and emotional support to build healthy, successful lives.Founded in 1953, The Child Center of NY has become a powerful community presence throughout the city.With 50 locations and 100 programs in NYC's most under-se

The assistant will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, answering telephones, and editing correspondence.

Excellent interpersonal and problem-solving skills.

Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.

The Office Manager is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.Performs registration/enrollment/intake of families and children for services.Coordinates and distributes program information.

Clerical/Admin - Administrative Assistant.

The Office Manager is responsible for the organization and coordination of office operations, procedures and resources to ensure optimal efficiency of the program and Agency.Performs registration/enrollment/intake of families and children for services.Coordinates and distributes program information.

New York Institute of Technology seeks an Administrative Assistant for the College of Arts & Sciences (CAS) at our Long Island campus. New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and

Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Patient Care Coordinator (Administrative Assistant). Excellent interpersonal skills that allow effective working relationships with a diverse, patient, colleague, and vendor population.

Duties Description Duties- responsible for the following, under supervision:.Scanning of records, using a computer communication/request system to process retrieval of records from the file room and distribution to staff, carrying file boxes, retrieval of records from the digital web content system,

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions. A

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

The Academy Charter School Administrative Assistant understands and promotes the school's mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school.

At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant. Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department manag

File Clerk/General Administrative Assistant. We are currently seeking a full-time file clerk/general administrative assistant for our Rockville Centre office to assist in the day to day organization and administration of the office.

In this role, the Bilingual Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors. Bilingual Administrative Assistant. The Academy Charter School Bilingual Administrative Assistant understands and promotes the school's miss

The candidate for the Administrative Assistant should be organized and familiar with Microsoft Excel and Microsoft Word.

Per Diem Administrative Assistant. We are looking for a Per Diem Administrative Assistant to join our team!.

The Administrative Assistant is responsible for managing the workflow of the front desk, ensuring that clients feel welcomed and that administrative operations run smoothly to support the clinical team.

A successful Administrative Assistant and Office Support should have: Strong organizational and time management skills to handle multiple tasks efficiently.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our administrative office and multiple departments. Strong interpersonal skills and cultural sensitivity.

Office Assistant - Reproductive Specialists - Mineola. We have an exciting opportunity to join our team as a Office Assistant - Reproductive Specialists - Mineola. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to com

In furtherance of Executive Order 31 and OCFS's mission to have a diverse workforce, all people with disabilities are encouraged to apply.

Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment Excellent communication skills, both verbal and written, with the ability to interact effectively with all levels of personnel Ability to maintain confidentiality and handle sensitive i

Northwell Health - 270-05 76th Ave [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, responding

NYU Langone Health - - Responsibilities: Provides front-desk support for clinical intake; Screens telephone callers professionally; Schedules routine appointments and follow-ups; Collects co-pays and balances owed; Maintains patient demographic data and insurance information.