Personal executive assistant jobs in Hempstead, New YorkCreate job alerts

Job Description The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position This is not your typical Executive Assistant role. It offers meaningful exposure to senior management and the opportunity to contribute to high-level projects and strategic initiatives. You'll play a pivotal role in supporting the firm's goals, gain insight into executive decision-making, and work in a fast-paced, dynamic environment. This role is ideal for someone who is eager to learn, highly motivated, and seeking long-term professional growth within a collaborative organization. What You'll Be Doing: • Serve as a trusted "right-hand" to senior management, managing complex calendars, organizing meetings, and preparing leadership for strategy sessions., • Oversee and manage executive inboxes, drafting correspondence, flagging urgent matters, and ensuring timely follow-ups., • Develop a deep understanding of leadership priorities, goals, and preferences to operate as an effective extension of the senior management team., • Coordinate and plan business and personal travel, conference participation, and leadership attendance at firm events., • Support client-facing marketing events and business development activities as needed., • Handle essential behind-the-scenes tasks-occasional errands, important phone calls, and logistical details-to keep operations running smoothly., • Collaborate closely with senior management on projects and initiatives that advance the firm's strategic objectives. What We're Looking For: We're looking for someone who is: • Confident in taking ownership and proposing solutions while knowing when to seek guidance. Comfortable making mistakes, learning from them, and embracing constructive feedback., • Highly driven and motivated to support the firm's growth. Confident in their ability to achieve excellence and excited to contribute to our industry leadership., • Detail-oriented and organized, with a passion for making lists and ensuring that every task is checked off., • A versatile writer and able to meticulously edit complex documents with zero errors., • Unflappable under pressure, with a competitive drive and the ability to thrive in high-stakes situations., • Tech-savvy and quick to learn new tools and platforms, with a keen interest in ChatGPT or other large language models-or ready to become obsessed., • Familiar with the legal industry or experienced in a law firm environment (preferred but not required)., • Logical and proactive, able to navigate complex situations and make swift decisions without overthinking. Qualifications: • 3+ years of experience in a legal or law office setting preferred., • 3+ years in operations, executive support, or a similar role., • Bachelor's degree from an accredited institution is required., • Post-graduate degree is a plus but not mandatory. Why Join Us: • This role is designed as a growth opportunity., • Be part of a firm that is transforming the industry with innovative approaches., • Work in a fast-paced, high-energy environment where your contributions are valued., • Gain exposure to high-level strategy and decision-making., • Enjoy a supportive, fun, and collaborative team culture. Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. To Apply If you don't meet every qualification but believe you'd be a great fit, we encourage you to apply. We value a diverse range of experiences and are excited to see what you can bring to the table. Please submit your resume along with a cover letter detailing why you're the ideal fit for this position. Job Posted by ApplicantPro

Job Description Personal/Executive Assistant Long Island, NY (In-office preferred, open to Hybrid) $100K – $150K (DOE) Position Overview Seeking a highly capable Executive/Personal Assistant to support a dynamic CEO managing multiple business ventures and a fast-paced personal life. This role is primarily personal with some corporate support, requiring exceptional organization, discretion, and follow-through. The right candidate will bring polish, strong judgment, and the ability to operate independently at a high level. The Ideal Candidate • Highly organized with meticulous attention to detail, • Discreet, trustworthy, and high integrity, • Polished, professional, and “on their game”, • Proactive with strong follow-through, • Manage personal logistics: travel, itineraries, purchases, events, • Oversee scheduling, renewals, and day-to-day personal operations, • Coordinate with vendors, staff, and external contacts, • Provide light executive support as needed, • Prior experience supporting a high-level executive or family office, • Ability to be responsive off-hours when needed, • Strong organizational and communication skills, • Must be able to hit the ground running Apply Now:

Job Description: Position Available: Administrative Assistant 1 (NY HELPS), SG 11, Line # 06409 Location: SUNY Old Westbury - Enrollment Management and Marketing Salary: $40,391.00 to $58,447.00 plus $4,000.00 location pay. Salary may vary for appointments made at traineeship level. Shift: Monday through Friday, 8:30 a.m. to 5:00 p.m. Status: Contingent Permanent When Available: As soon as possible Duties: According to Civil Service Standards, but particularly provide administrative, technical, and customer-service support to the Director of Admissions and the admissions team in the Office of Admissions. The incumbent will play a key role in ensuring efficient office operations, positive visitor experiences, and accurate data management within a fast-paced, technology-driven enrollment environment. Duties include but not limited to the following as below: Administrative Support to the Director of Admissions • Manage and maintain the Director's digital calendar, appointments, and scheduling workflow., • Organize and routes incoming correspondence, including email, digital documents, and physical mail., • Composes, types, and distributes meeting notes, correspondence, and reports., • Provide administrative and clerical support to the Admissions team in a timely and organized manner., • Maintain office-wide calendars, recruitment schedules, and staff availability using current scheduling software., • Tracks and maintain inventory of office supplies, printed materials, and promotional items; submit orders as needed., • Serve as the first point of contact for visitors and callers, offering courteous and accurate information and directing inquiries appropriately., • Greet and assist prospective students, families, and campus guests, ensuring a welcoming office environment., • Sets up and manages paper and electronic filing systems. Uses various information technology applications such as email, database, spreadsheets and word processing applications., • Coordinate travel logistics, including reservations and requests for state vehicles, following institutional travel procedures., • Maintain Admissions, Recruitment, and Student Ambassador budget records, tracking expenditures and preparing routine budget summaries., • Assist in the planning, execution, and tracking of direct communication campaigns, including email, print mailings, and digital outreach., • Update and maintain mailing lists for high schools, counselors, community organizations, and partner programs., • Monitor general Admissions email inboxes, forwarding inquiries to relevant team members and ensuring timely follow-up., • Coordinate major mail distributions, digital campaigns, and cyclical admissions projects to ensure they are completed accurately and on schedule., • Support on-campus and virtual recruitment events as needed., • Assist with the planning, coordination, and execution of Open House, Accepted Student Days, and Orientation programs, including event logistics, communication, and day-of support., • Assist with onboarding, scheduling, and communication for Student Ambassadors. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. Requirements: Minimum Qualifications: Competitive: Candidates must meet one of the following criteria: • Promotional: A current employee who is reachable on the appropriate Administrative Assistant 1 promotional list., • Open Competitive: Must be reachable for appointment on the appropriate NY State Civil Service eligible list for this title as an Administrative Assistant 1., • Agency Transfer: Candidates must be permanently appointed in the title of an Administrative Assistant I, transferring from another State agency., • Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework., • Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Traineeship: To advance to the full performance level of this title, you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 1, you will automatically advance to Trainee 2. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination. Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Additional Information: The successful candidate must be authorized to work in the United States. The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179. The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at . Application Instructions: Please submit the following online: • cover letter,, • resume,, • contact information (name, email address and telephone number) for three (3) references, and CLOSING DATE FOR RECEIPT: May 6, 2026 VISA sponsorship is not available for this position. We encourage protected veterans, individuals with disabilities, women and minorities to apply. Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury policies, including the completion of pre-employment screening.

Our client, a leading venture capital firm, is seeking a Temporary Executive Assistant/Personal Assistant to support a managing partner. Organizing documents and ensuring accurate execution by Nick Providing ad hoc scheduling and travel booking support to additional team members as needed, especiall

A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at

Completion of a NYS-accredited Medical Assistant program required. National Medical Assistant certification preferred. Certified Medical Office Assistant Interview Day.

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Excellent verbal, written, interpersonal, relationship building and presentation skills.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Exceptional customer service and interpersonal skills. Commercial Lines Account Executive.

Proven experience as an Account Executive or Senior Account Executive in wholesale fashion/apparel, accessories, or a related consumer product category. A growing fashion/apparel company is seeking a Senior Account Executive to manage and grow key department store and boutique accounts.

New York State Gov - Office of Mental Health [Building Maintenance] As a Facility Operations Assistant at the State of New York, you'll: Perform basic building maintenance and repair tasks using the appropriate tools and equipment; Move furniture and office equipment as needed at various sites; Use

Requirements: 5 to 10 years of closing experience as an Account Executive in B2B SaaS Track record of success in high-growth, fast-paced startup environments at the Series A through C stage Deep experience owning the full sales cycle including outbound prospecting, discovery, qualification, demonstr

Customer Service / Office Assistant. A well-established manufacturing company in Port Washington, NY is seeking a reliable and detail-oriented Customer Service / Office Assistant to support daily operations.

Under the supervision and direction of the program administrative supervisor, the Program Assistant/Biller provides administrative and clerical support to the program staff and functions as the liaison between agency departments and programs. The Program Assistant is responsible for managing client

Part Time Office Assistant - Community Preservation. The Town is looking for a Part Time Office Assistant in our Community Preservation Department.

Join CGI as a NYC Public Sector Account Executive Director. Strong communication and interpersonal skills, both verbal and written, at all levels. Public Sector Account Executive Director - NYC.

We are looking for a highly organized and proactive Executive Assistant to support day-to-day operations at our Freeport office.

Exciting opportunity to join the A Place for Mom team as an outside sales Healthcare Account Executive. Together, we simplify the senior care search with free, personalized support connecting caregivers and their loved ones to vetted providers from our network of 15,000+ senior living communities a

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative