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SUMMARY: The Executive Assistant plays a critical role in maximizing the efficiency and effectiveness of senior leadership by providing high‑level administrative, organizational, and communication support. Serving as an extension of the President and Regional President, this position requires strong judgment, proactive problem‑solving, and the ability to manage sensitive information with absolute confidentiality. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Acting as the main point of contact between the executives and internal/external clients, • Produce presentations and briefs with a high degree of autonomy, • Complete and submit expense reports and other financial reports for executives, • Collects and analyzes data for implications regarding budget, project, and/or program initiatives., • Prepare and edit correspondence from executives to internal/external clients, • Proactively updating communication and documentation from year to year., • Anticipate, plan, and refresh recurring events and activities, ensuring timely communication and sustained engagement., • Provide support in planning, organizing, and facilitating meetings as needed, • Coordinate and attend conventions and events, manage vendor interactions, and serve as the primary greeter for internal/external clients at the welcome booth., • Demonstrates strong foresight regarding issues and opportunities before they arise., • Manage complex calendars, schedule meetings, and coordinate appointments., • Coordinate and manage all travel plans for executives., • Prepares agendas, notices, minutes, and resolutions for corporate meetings and associated internal Boards., • Support coordination of regional initiatives, performance reviews, and cross‑functional projects., • Track key deadlines, deliverables, and strategic priorities across the region and office., • Maintain confidentiality and exercise discretion with sensitive information, • The ability to work well with all levels of leadership, teammates, vendors, clients, and carriers., • Screen calls for the President and the Regional., • Continue professional development., • Other duties as assigned COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. • QUALITY OF WORK - Work is accurate, thorough, and neat. Is attentive to details and demonstrates effective organizational skills., • PRODUCTIVITY - Able to effectively handle the volume of work required for the position without sacrificing accuracy or timeliness. Efficiently manages multiple tasks and priorities., • RELIABILITY - Consistently meets deadlines, follows up to ensure tasks are thoroughly completed and can be counted on to meet commitments., • CONTINUOUS IMPROVEMENT – Understands what needs to be accomplished and seeks opportunities to improve own or departmental work processes and to better utilize technology., • INITIATIVE - Identifies new and/or additional tasks and duties. Is able to work independently, prioritize, and takes ownership. Knows when to ask questions and request help., • INTERPERSONAL RELATIONSHIPS - Develops and maintains strong, supportive relationships both internally and externally. Is cooperative, professional and positive in all interactions., • COMMUNICATION SKILLS - Communicates clearly and accurately using written, verbal and electronic methods., • ADAPTABILITY/FLEXIBILITY - Effectively handles changes and/or interruptions and demonstrates a willingness to adapt to new situations, priorities and tasks. Able to adjust approaches to reach a desired outcome., • BALANCE - Effectively manages personal feelings and emotions, especially in situations involving crises or conflicts.Functions in a controlled manner when under stress., • ATTITUDE - Exhibits an attitude which is positive, open to new ideas, and committed to achieving the desired results., • LANGUAGE SKILLS - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public., • MATHEMATICAL SKILLS -Ability to work with mathematical concepts as well as basic addition, subtraction, multiplication and division. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations., • REASONING ABILITY- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. EDUCATION & EXPERIENCE REQUIRED: • Bachelor’s Degree (BA/BS) in the business field is preferred with three (3) years of related experience as an Executive Assistant; other combinations of work and/or education will be considered., • Intermediate to Expert Microsoft Office skills - Specifically, PowerPoint and Excel, • Strong organizational/time-management skills, • Strong computer and Internet research skills, • Flexibility, • Professional/courteous demeanor, • Project coordination experience

Executive Assistant Zang Enterprises is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our President/COO & CEO. This is a role for an individual who thrives in a fast-paced, high-responsibility environment and has a true talent for managing details with precision. Responsibilities • Provide high-level administrative support, • Manage and prioritize a dynamic calendar of meetings, events, and travel, • Coordinate internal and external communications and serve as a liaison with staff, partners, and clients, • Prepare and organize reports, presentations, meeting materials, and executive briefings, • Attend key meetings, take detailed notes, and ensure timely follow-up on action items, • Assist with project management, operations, and special assignments as needed, • Handle confidential information with integrity and discretion, • Anticipate needs and proactively resolve administrative and logistical issues, • Support personal and business-related tasks as required, • Organize and maintain digital and physical files, ensuring easy access and accuracy, • Prepare agendas, take detailed meeting notes, and distribute action items to relevant parties, • Support operational needs such as data entry, research, and report generation, • Learn and utilize new technologies, tools, and systems to improve efficiency and workflows, • Provide ongoing technology support for executives, including troubleshooting Zoom, audio/visual tools, software, and devices to ensure seamless daily operations Qualifications • Proven experience as an Executive Assistant or in a similar high-level administrative role, • Strong written and verbal communication skills, • Ability to adapt quickly, solve problems, and stay calm under pressure, • Experience in operations, HR, or project management is a plus, • A can-do attitude with a willingness to take initiative and grow, • Exceptional attention to detail with outstanding proofreading and editing skills, • Strong organizational skills with the ability to manage multiple priorities under tight deadlines, • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and willingness to learn new tools and platforms, • Tech-savvy, resourceful, and adaptable, • High level of professionalism, discretion, reliability and judgment, • Self-starter with a strong ability to anticipate needs and take initiative, • A collaborative spirit with the ability to work well as a team player, contributing positively to company culture The ideal candidate will be a fast learner with a natural aptitude for technology, able to streamline processes, and anticipate needs before they arise. This is a critical position within our organization, requiring the ability to maintain structure, ensure follow-through, and uphold a high standard of excellence in all work—while working as a true team player who supports and uplifts others. Job Type: Full-time Pay: $50,000 - $60,000 per year Benefits: • Dental insurance, • Health insurance, • Paid time off, • Vision insurance Schedule: • Monday to Friday Work Location: • In person - Phoenix, AZ

Job Description ???? Join the Rafi Law Group Team! ???? Are you a dynamic, organized professional with a passion for helping others succeed? Rafi Law Group is seeking an Executive Assistant to support our fast-growing legal team and executive leadership! If you're ready to thrive in a high-energy environment where your voice matters and your impact is real — this is your opportunity to shine! ???? A Role That Keeps You at the Center of It All As Executive Assistant at Rafi Law Group, you’ll play a critical role in helping our leadership team stay focused, prepared, and one step ahead. Your organization, intuition, and communication skills will help drive success behind the scenes—while keeping our people connected and our mission moving forward. You will: • Manage executive schedules and communication with efficiency and professionalism, • Prioritize emails, phone calls, and daily agendas, • Gather and organize documentation in preparation for meetings, • Coordinate travel arrangements and help plan internal events, • Assist with legal, marketing, and personal tasks, • Run occasional errands and provide day-to-day executive support ???? What We’re Looking For • Minimum 2 years of experience as an Executive Assistant or Legal Assistant, • Ability to stay organized and plan ahead in a fast-paced environment, • Calm under pressure—with great time management and follow-through, • A proactive problem-solver who doesn’t wait to be asked, • Exceptional written and verbal communication skills, • A reliable, positive presence—someone who’s always one step ahead ???? Why Rafi Law Group? • We’re Arizona’s fastest-growing personal injury law firm—and we’re just getting started, • Our newly renovated office is built for collaboration, innovation, and energy, • You’ll be surrounded by ambitious, caring professionals who push each other to grow, • We believe in giving back—to our clients, our coworkers, and our community, • Every day is different—and your role is key to keeping the momentum strong Are you ready to be part of something bigger? Step into a career where your work matters, your ideas are valued, and your growth is unstoppable. Join Rafi Law Group—and let’s build something incredible together. #ExecutiveSupport #JoinOurTeam #RafiLawGroup #OrganizedAndOnIt #LegalCareers #LeadershipSupport #MakeItHappen

LOCATION: Phoenix, AZ or Orlando, FL Job Summary: Sales Administrator (Sales Ops/Admin) provides high-level administrative, operational, and strategic support to the Sales Leadership Team, including the National Sales Manager and President. This role acts as a trusted partner to executive leadership, ensuring priorities are aligned, communications are streamlined, and key initiatives are executed with precision. This individual serves as a central point of coordination across leadership, sales, and cross-functional teams - driving organization, accountability, and follow-through. The ideal candidate is proactive, highly organized, detail-oriented, and exercises a high level of discretion while managing competing priorities in a fast-paced environment. Key Responsibilities: Executive & Leadership Support • Provide direct administrative and operational support to executive leadership, acting as a trusted liaison across internal teams and external partners, • Manage complex calendars, scheduling, and prioritization of meetings across multiple stakeholders, • Prepare leadership for meetings by organizing agendas, materials, and key discussion points, • Attend executive meetings to capture decisions, action items, and key takeaways; distribute clear and concise recaps, • Track and manage action items to ensure accountability and timely follow-up across teams Sales & Business Operations Support • Support sales leadership initiatives through project coordination, reporting, and administrative execution, • Assist in managing recurring sales operations processes such as forecasting, corporate account expansion tracking, and internal sales calls, • Organize, develop, and maintain sales reports, dashboards, and presentations for leadership, board meetings, and external partners, • Partner with leadership to ensure alignment and execution of key sales priorities and deliverables Meeting & Event Coordination • Coordinate and execute logistics for executive-level meetings, board meetings, and sales-related events, • Prepare boardrooms and conference spaces, including materials, presentations, and technology setup, • Manage end-to-end meeting logistics including scheduling, vendor coordination, catering, and on-site execution, • Ensure meetings are structured, efficient, and aligned with leadership objectives Project Management & Strategic Initiatives • Own and execute special projects assigned by executive leadership, including planning, coordination, documentation, and delivery, • Serve as a central coordinator for cross-functional initiatives, ensuring timelines and deliverables are met, • Identify and implement process improvements to enhance operational efficiency, communication, and meeting effectiveness Administrative Excellence • Maintain organized records of leadership documentation, meeting notes, and strategic materials, • Provide day-to-day administrative and "catch-all" support, including handling time-sensitive and ad hoc requests, • Handle confidential and sensitive information with professionalism and discretion, • Anticipate executive needs and proactively address priorities with minimal direction Qualifications: • Proven experience as an Executive Assistant, Executive Administrator, or similar role supporting senior leadership, • Experience supporting C-suite executives (CEO, President, COO, or equivalent), • Strong experience coordinating high-level meetings, board interactions, and cross-functional initiatives, • Demonstrated ability to manage calendars, prepare agendas, track action items, and drive follow-through, • Experience creating executive-level presentations and reports (PowerPoint, Excel, etc.), • Exceptional organizational, time management, and prioritization skills, • Strong written and verbal communication skills, • Ability to work independently, anticipate needs, and operate with a high level of ownership, • High level of professionalism, discretion, and attention to detail, • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google Workspace Benefits: • Medical, • Dental, • Vision, • Flexible Spending Account (FSA), • Life Insurance, • Roth or traditional 401(k), • NexGenEAP Wellness Program, • Personal Time Off (vacation) The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Executive Assistant will own core executive support functions including strategic calendar management, inbox oversight, meeting preparation, reporting coordination, travel planning, call screening, project follow-up, and personal assistant support. The Executive Assistant exists to protect the t

The Associate Director, Product Management for ftwilliam.com provides strategic and operational leadership for technology enabled products in a SaaS environment. This role serves as a key connector across Product, Engineering, Marketing, Sales, Support, and external partners. The Associate Director leads and coaches teams responsible for product strategy, customer engagement, partnerships/integrations, and quality execution-ensuring alignment to customer needs, business priorities, and go to market readiness. Reporting & Leadership Scope * Manages the Product Owner Manager, who oversees Product Owners and Document Drafters * Manages Product Manager/Custom Development Project Manager * Oversees Subject Matter Experts, including an Actuary and ERISA Attorney * Oversees the Quality Control team * Works closely with Marketing, internal Product Management, Sales, Support, and external partner organizations Product Strategy & Portfolio Leadership * Drive product direction and prioritization in partnership with internal Product Management and key stakeholders. * Identify and evaluate new product and development opportunities based on customer needs, business goals, and market signals. * Ensure product strategy translates into clear execution plans and measurable outcomes across teams. Partnerships & Third-party Integrations * Identify, assess, and advance new partnership opportunities that support strategic growth and customer value. * Lead discussions and ongoing collaboration with third-party providers regarding integrations, requirements, and positioning. * Partner with Engineering team to ensure integration initiatives are aligned, feasible, and well supported. Customer Advisory Board & Institutional Customer Engagement * Own and run the Customer Advisory Board (CAB) : planning agendas, facilitating sessions, capturing insights, and driving follow through. * Facilitate product updates and roadmap discussions with institutional customers to build trust, adoption, and alignment. * Translate customer feedback into actionable roadmap items, product improvements, and partnership opportunities. Cross Functional Enablement (Marketing, Sales, Support) * Provide ongoing product updates and insights to Marketing to enable creation of collateral, messaging, and campaign planning. * Support Sales with product positioning, competitive differentiation, talking points, and training content. * Facilitate regular product updates for the Support team to improve readiness, consistency, and customer outcomes. * Facilitate regular product updates for Sales to ensure field alignment on roadmap, releases, and customer relevant value. Team Leadership, Coaching & Change Management * Lead with strong ownership and accountability to push initiatives through complexity and ambiguity. * Coach managers and team members to embrace change, scale effective processes, and continuously improve delivery. * Provide guidance to ensure SMEs (Actuary/ERISA Attorney) are integrated effectively into product definition, decisions, and quality outcomes. * Oversee quality control practices to ensure high standards for accuracy, compliance, and customer experience. Customer Discovery, Focus Groups & Competitive Research Coaching * Coach and support the team in planning and facilitating focus groups, customer interviews, and feedback sessions. * Ensure teams apply structured synthesis methods (themes, patterns, and actionable insights) that feed the roadmap and story development. * Coach the team through ongoing competitor research and market analysis to inform positioning, differentiation, and prioritization. * Promote consistent discovery and research practices that strengthen customer centric decision making. Required Qualifications * 7+ years of Product Management experience in a SaaS company * Bachelor's degree in business, engineering, marketing, software development, or a related field or equivalent combination of education and experience. * Demonstrated experience leading cross functional work in a matrix environment. * Experience working with external partners and third-party integrations. Required Skills & Leadership Characteristics * Strong leadership presence with the ability to drive large, complex initiatives to completion. * Ability to inspire and motivate teams, creating clarity, focus, and accountability. * Proven ability to coach teams through change, helping others adopt new processes and ways of working. * Exceptional communication skills (written, verbal, and facilitation), including executive level and customer-facing communication. * Customer centric mindset with strong instincts for customer value, usability, and outcomes. * Strong judgment, prioritization, and stakeholder management skills in a matrixed organization. Preferred Qualifications * Experience in the employee benefits industry. * Experience partnering with Marketing on go to market launches and campaign strategy. Our Interview Practices To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you-not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process. Compensation: $133,400.00 - $238,400.00 USD This role is eligible for Bonus. Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process. Additional Information : Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request. EQUAL EMPLOYMENT OPPORTUNITY Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Job Description About Us: Arizona Liver Health (ALH) is dedicated to driving high standards of care and advancing medical innovation through leading clinical trials, ensuring patient safety and regulatory compliance, and generating high-quality clinical data. Our network of multiphase, multitherapeutic research, standard of care, and VEN Centers sites is staffed by skilled providers, research, clinic, pharmacy, and patient outreach professionals. ALH operates state-of-the-art facilities and programs to meet the evolving needs of clinical research and overall patient treatment. Job Title: Regional Director of Clinical Research Location: Peoria, AZ Reports To: CEO or VP of Clinical Operations Compensation: $135,000 - $150,000 annually, depending on experience Status: Full-time, Salary, Exempt Essential job functions/duties Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. • Develops and implements standards and guidelines for clinical research under the direction of the Principal Investigator or sub-investigator., • Responsible for assuring the strategic vision, direction and management of clinical research function., • Identifies and mitigates program risks proactively., • Critically review protocols and advise sponsors on changes., • Become a scientific resource for other team members including familiarity with investigational drug mechanisms of action., • Develop a working knowledge of the FDA requirements for study development, including when hepatic and renal impairment studies are required., • Develop standard operating procedures and processes to create best overall guidelines, • Oversee the overall evaluation and development of drugs or healthcare solutions and oversee programs designed to prevent or treat disease, and more., • Provides academic and administrative leadership., • Collaborate with Budget and Contracts Team to develop financially successful research projects., • In depth knowledge of working practices and industry best-practices., • Represent the company in research efforts and partnerships; build strong relationships with vendors and collaborates with Business Development (BD) to build strategic pipelines of research studies for assigned sites., • Identifies business needs and collaborates with senior leadership to create strategic plans to increase patient volume and revenue for the assigned region, • Identify and recruit high-caliber senior research staff fit to the strategic objectives, • Foster a transparent environment encouraging strong partnerships and mutual trust between teams, sub-teams and leaders., • Ability to establish work priorities and set realistic goals, meet deadlines and organize a work environment ensuring efficient team participation., • Responsible for coordinating and implementing assigned protocols in compliance with FDA CFR, GCP and company SOPs., • Ability to fill in on behalf of research managers and all direct report positions, • Identifies business and employee risks and collaborates with appropriate parties to find sound resolutions, • Adhere to assigned spending budget from the Finance team and provide regular communication regarding spending needs, • Collaborate with operations and HR to develop, document, and assign metrics for each direct report, • Holds manager(s) accountable for performance of sites and individuals to achieve assigned Key Performance Indicators (KPIs) for being met, • Partner with the CEO to establish the vision and strategic planning for all research at ALH and ACT and to ensure delivery of the strategic plan, particularly with respect to clinical research, • Train/Retrain/Onboard new research staff with annual retraining as needed, • Review weekly site screening and clinic volume to meet and/or exceed goals, • Regulatory and /or Quality Assurance/Quality Control duties at site as needed. Become a resource for regulatory questions after shadowing the compliance management team. This should include IRB submissions, learning IRB requirements, and all regulatory requirements for a new protocol and IND/NDA for sponsors., • Report regularly to executive team members and other relevant departments on status of Research Operations and performance, • Maintain effective, and positive, working relationships with patients, sponsors, providers and employees., • Troubleshoot and resolve research, protocol, and SOP issues --- advise Site Managers, • Develop SOPs and processes as appropriate for the operations of the site, • Assist in establishing and enforcing departmental standards, • Attend and present at scheduled meetings with research staff. Present new studies and site goals to the recruiting and APP teams (research and SOC)., • Direct/Assist with projects and tasks assigned by the VP of Research., • Provide assistance with study protocol adherence as necessary., • Oversee the Research Site Managers or Assistant Managers., • Resolve daily issues/concerns for the site and advise on any work quality concerns., • Monitors adherence to protocols and study timelines., • Completes Study Feasibility Forms in conjunction with study start-up team., • Establishes departmental needs, supplies, staffing and equipment goals to continually improve the research process within the established guidelines of the institute., • Serves as a liaison across assigned regional sites for research related activities., • Acts as a liaison for clinical trial sponsors, vendors and sites., • Develops and coordinates clinical trial and operational activities and manages the execution to ensure completion according to project timelines and budget across multiple locations., • Ensure high quality clinical research conduct by supporting clinical research training, career development of research staff, and collaboration with compliance., • Develop management systems and prepare for study initiation, • Assess study feasibility in terms of study's impact on site resources, labor cost, cost by procedure, potential for problems (such as serious AEs, noncompliance, willingness of subjects to participate, protocol deviations, etc.) Supervisory responsibilities • Hiring and training new team members, • Timely execution of performance evaluations, • Mentorship and coaching to elevate skillsets of current team, • Plan both professional and personal goals with team members to ensure productivity and meeting assigned KPIs, • Delegate responsibilities among team members as needed to ensure efficiency, • Perform progressive disciplinary action and proper documentation in collaboration with Human Resources for team members as necessary, • Conduct site specific team building activities to engage employees, • Ensure high quality, high volume and efficient productivity., • Work with Human Resources to oversee all relevant HR activities and strategies for developing staff in line with strategic goals of the organization., • Identify training needs of team members., • A thorough understanding of regulatory requirements, principles of GCP and biomedical research ethics., • Strong Interpersonal communication and customer service skills, both verbal and written. Able to interact effectively with professional, administrative staff, sponsor and regulatory representatives, patients, potential subjects and referral sources., • Strong organization, time-management, and leadership skills with ability to train others and help upskill leadership team members reporting under them, • Ability to provide all employees and research subjects with excellent service experience by consistently demonstrating professional decorum., • Bachelor's degree required in nursing, health sciences, or related field with at least five (5) years of clinical research experience in an operational leadership role OR, • APP (advanced practice provider), RN (registered nurse), or Foreign Medical Graduate with direct patient care experience and clinical leadership role in hospital or private practice setting for at least three (3) years, • Previous experience as a senior leader with high-level decision-making responsibilities required, • Able to lift at least 25 lbs., • Able to sit for long periods (at least 50%), • Health, Dental, Vision (with HSA plans and employer contribution), • 4 weeks PTO, • 5 days Sick Time, • 7 Company Paid holidays + 2 Paid Half-days, • 401K with up to 6% company match (eligible to enroll after 90 days), • Short & Long Term Disability, • Educational Assistance Must have active and valid documentation and authorization to work in the United States for any employer (work sponsorship or work visa transfer not available) EEO statement It is the policy of the Institute for Liver Health DBA Arizona Liver Health and Arizona Clinical Trials to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate. Notice to Staffing Agencies: It is our policy that any and all contact with third party staffing or recruitment vendors come through our Talent Acquisition Team directly. We have an established and preferred network of contracted partners that we engage if and when we deem it necessary. We request that staffing agencies refrain from repeatedly contacting our hiring managers or employees directly. Unsolicited resumes, onsite solicitations, and inquiries will not be considered or responded to. Overly persistent and pushy inquires may also be blocked across our network as spam. Thank you for your understanding and cooperation.

Job DescriptionDescription: Position Summary Grand Canyon Law Group is seeking a highly capable, polished, proactive, and exceptionally organized Executive Assistant to support the firm’s Owners/CEOs and COO. This is a high-impact role for a professional who can protect executive time, create structure around competing priorities, drive follow-through, and operate as a trusted right hand across both business and personal logistics. This role is not a simple administrative support position. It is designed for someone who can bring order to complexity, anticipate needs before they become urgent, and create leverage for the firm’s top leadership. The Executive Assistant will own core executive support functions including strategic calendar management, inbox oversight, meeting preparation, reporting coordination, travel planning, call screening, project follow-up, and personal assistant support. The right person will understand how to balance discretion, urgency, professionalism, and operational excellence while supporting multiple high-performing executives in a fast-paced law firm environment. Primary Purpose of the Role The Executive Assistant exists to protect the time of the Owners/CEOs and COO, increase their strategic capacity, reduce administrative drag, and ensure that critical priorities across the business and personal logistics do not get dropped. This role is responsible for turning chaos into order, managing competing priorities, driving accountability and follow-through, and serving as a trusted partner in both executive operations and day-to-day execution. Key Responsibilities Executive Calendar Management & Time Protection • Strategically own and manage the calendars of the Owners/CEOs and COO with precision and sound judgment., • Protect executive time by ensuring calendars reflect actual priorities rather than reactive demands., • Build intentional structure around leadership meetings, deep work, travel, speaking engagements, reporting review, personal commitments, and strategic planning time., • Resolve scheduling conflicts proactively and minimize calendar friction., • Ensure executives are not over-scheduled with low-value meetings or tasks that should be delegated elsewhere., • Coordinate internal and external meetings across multiple stakeholders with professionalism and efficiency., • Monitor, organize, and help manage executive inboxes to keep communication streamlined and strategic., • Prioritize messages that require executive attention and reduce noise by triaging lower-value communications., • Draft email responses, internal communications, scheduling replies, and professional correspondence in the voice of the executive when appropriate., • Maintain a system for tracking outstanding replies, flagged follow-ups, and pending commitments., • Help establish structured times for executives to review and respond to email rather than operating reactively throughout the day., • Prepare agendas, briefing notes, attendee summaries, reports, and supporting materials for key meetings., • Ensure each executive is scheduled and prepared for meetings with the necessary context, documents, and objectives., • Organize leadership meeting packets, planning materials, and executive prep documents., • Track meeting action items, decisions, deadlines, and commitments., • Follow up with team members and stakeholders to ensure execution after meetings., • Help maintain rolling task lists, priority trackers, and accountability systems for executive initiatives., • Prepare and coordinate weekly and monthly executive reports related to production, sales, marketing, and firm performance., • Ensure reports are timely, accurate, and delivered in a format that allows leadership to review efficiently., • Set aside time on executive calendars for report review and discussion., • Track recurring reporting deadlines and coordinate with internal departments to ensure inputs are gathered on time., • Screen inbound calls and requests directed to the Owners/CEOs and COO., • Prioritize urgent matters, redirect items appropriately, and schedule dedicated callback times when needed., • Serve as a thoughtful gatekeeper who protects executive focus while ensuring important relationships and issues are handled well., • Manage personal and professional travel planning for the Owners/CEOs and COO., • Coordinate flights, hotels, rental cars, reservations, event logistics, and itineraries with a high level of detail and responsiveness., • Prepare complete travel packets and ensure executives are fully informed and organized before departure., • Anticipate scheduling conflicts, timing issues, and travel changes before they become problems., • Maintain a master tracker of executive priorities, deadlines, delegated work, and special projects., • Coordinate timelines for strategic initiatives, operational launches, hiring efforts, internal events, speaking opportunities, and leadership priorities., • Follow up with department heads, vendors, and team members on deadlines and next steps., • Identify bottlenecks before they turn into fires and escalate issues appropriately., • Prepare weekly status summaries so executives have clear visibility into what is moving, what is at risk, and what requires attention., • Provide high-trust personal assistant support to the Owners/CEOs and COO as appropriate., • Coordinate personal appointments, reminders, vehicle service, family logistics, and time-sensitive personal to-dos., • Help manage birthdays, anniversaries, gifts, cards, flowers, and special events., • Support RSVP management, event attendance planning, and thoughtful relationship follow-up., • Organize files, records, digital folders, and executive reference materials for ease of access., • Build and maintain systems that increase clarity, preparedness, and executive efficiency., • Help create repeatable workflows for recurring executive tasks and support needs., • 5+ years of experience supporting senior executives, owners, founders, CEOs, COOs, or other high-level leaders in an Executive Assistant or similar role., • Demonstrated experience supporting multiple executives with competing priorities., • Strong background in strategic calendar management, inbox management, executive communications, travel coordination, and project follow-through., • Experience handling confidential business and personal matters with discretion and maturity., • Excellent written communication skills, including the ability to draft polished correspondence on behalf of executives., • Strong organizational and project coordination skills with exceptional attention to detail., • Ability to think ahead, anticipate needs, and solve problems before they escalate., • Comfortable operating in a fast-paced, high-accountability, high-trust environment., • Proficiency in Microsoft Office, Google Workspace, calendar tools, communication platforms, and reporting workflows., • Executive presence and sound judgment., • Exceptional discretion and confidentiality., • Strong gatekeeping instincts paired with strong relationship skills., • Ability to prioritize quickly and accurately in a dynamic environment., • Ability to manage both strategic executive support and practical day-to-day logistics., • Strong follow-through and accountability orientation., • Clear communicator with a high standard for professionalism., • High adaptability, resourcefulness, and calm under pressure., • Executive calendars are organized, intentional, and aligned with top priorities., • Scheduling conflicts, unnecessary meetings, and reactive calendar chaos are significantly reduced., • Executives walk into meetings prepared, with the right materials and clear context., • Follow-up items are documented, assigned, and closed out., • Executive inboxes are cleaner, more strategic, and easier to manage., • Weekly and monthly reports are prepared and reviewed consistently., • Travel and event logistics run smoothly with minimal executive effort., • Personal assistant tasks are handled quietly, accurately, and proactively., • Major priorities move forward without executives having to chase every detail themselves., • 95%+ calendar accuracy with minimal scheduling conflicts or double-bookings., • Weekly calendars aligned to top executive priorities., • Minimum protected deep-work blocks scheduled consistently for the COO and other executives as needed., • 90%+ on-time follow-up on delegated action items and tracked commitments., • Master executive priority tracker updated weekly., • Weekly executive check-ins or dashboard summaries delivered on time., • Major deadlines surfaced at least 5 business days in advance when possible., • Daily inbox triage completed and flagged follow-ups tracked to closure., • Key meeting briefs prepared in advance and follow-up items captured within 24 hours when needed. This role is critical to increasing the effectiveness of the firm’s top leadership. A strong Executive Assistant does not just keep calendars moving — they create leverage, reduce friction, improve follow-through, and help leadership stay focused on what matters most. In a growing law firm, that impact is significant. The right person in this role will directly improve executive capacity, organizational discipline, and overall execution. We are looking for a high-caliber Executive Assistant who thrives in complexity, takes pride in being three steps ahead, and knows how to make senior leaders more effective. This role is for someone who is exceptionally organized, sharp, polished, trustworthy, and motivated by creating order, momentum, and excellence behind the scenes. If you are the kind of person who loves protecting time, driving follow-through, and making high-performing executives even stronger, we want to hear from you. Requirements: