Executive and Personal Project Manager
24 hours ago
Hollywood
The Executive & Personal Project Manager provides comprehensive, 24/7 support to an executive by managing professional, personal, and household operations. This role goes beyond traditional assistant duties, requiring a strategic, take-charge individual who can oversee projects, manage people and vendors, and ensure seamless execution across all aspects of the executive’s professional and personal life. The ideal candidate thrives in a fast-paced environment, anticipates needs, and operates with full accountability and discretion. This position is located in Fort Lauderdale/Miami, FL on a full time on site basis. Key Responsibilities: • Strategic and Operational Management:, • Act as the executive’s right hand in driving key initiatives, managing priorities, and ensuring deadlines are met., • Lead and coordinate cross-functional projects and ensure progress across multiple workstreams., • Develop systems and processes that improve efficiency in both personal and professional operations., • Administrative Support:, • Manage complex calendars, meetings, and travel across multiple time zones., • Prepare, proof, and edit high-level correspondence, presentations, and reports., • Handle confidential and sensitive information with discretion and sound judgment., • Communication and Liaison:, • Serve as the executive’s point of contact for internal teams, external partners, and key stakeholders., • Screen, prioritize, and respond to correspondence and requests on behalf of the executive., • Ensure all communications are streamlined and the executive’s time is optimized., • Financial and Vendor Oversight:, • Manage budgets, invoices, and expense reports., • Source, vet, and oversee vendors, service providers, and consultants., • Negotiate contracts and ensure service quality and accountability. Other Responsibilities: • Household and Staff Oversight:, • Manage household staff, including hiring, scheduling, and performance oversight., • Supervise ongoing property management, home maintenance, and renovation projects., • Serve as the point of contact for contractors, designers, and service vendors., • Personal Schedule Management and Related Responsibilities:, • Coordinate personal and family appointments, events, and travel., • Ensure smooth integration of personal and professional calendars., • Handle personal errands, purchases, and reservations with accuracy and confidentiality., • Travel and Event Planning:, • Plan complex domestic and international travel for the executive and family., • Coordinate logistics, accommodations, and detailed itineraries., • Plan and execute private events and gatherings as needed., • Special and Ad Hoc Projects:, • Lead short- and long-term personal or family projects, such as relocations, renovations, and investments., • Conduct research, provide recommendations, and manage execution from concept to completion. Qualifications: • Proven experience in a Chief of Staff, Project Manager, Estate/Household Manager, or Executive/Personal Assistant capacity., • Strong project management skills with the ability to oversee multiple priorities and teams simultaneously., • Exceptional organizational, problem-solving, and decision-making abilities., • Excellent written and verbal communication skills., • Proficiency with office, scheduling, and project management software (e.g., Google Workspace, Microsoft Office, Asana, Trello)., • Demonstrated ability to maintain discretion, professionalism, and trust in a high-demand environment. Additional Requirements: • 24/7 Availability: Must be reachable and responsive to urgent or last-minute needs., • Flexibility: Ability to work outside of standard business hours, including evenings, weekends, and holidays., • Hands-On and Self-Directed: Comfortable taking full ownership of outcomes and making decisions independently., • Detail-Oriented: A meticulous, proactive, “no-task-too-small” mindset paired with executive-level thinking. This 24/7 role requires a disciplined, highly organized, and solution-oriented professional who can think like an operator and act like an owner. The ideal candidate brings a balance of executive-level judgment, hands-on project management skills, and the ability to manage people, processes, and priorities with precision.