Project finance jobs in Linden, New Jersey - Page 2Create job alerts

Job description: The Technology Financial Project Analyst will support the technology finance team with managing costs of projects, maintaining data in accrual/invoice model, responding to ad hoc requests and completing data reconciliations.

Job Description Job Title: Chief Operating Officer Employee Type: Exempt/Full Time Purpose: Prevention Links’ mission is to foster healthy, sustainable communities by empowering people through education, collaboration, and by serving as a linkage to resources. Reporting to the Chief Executive Officer (CEO), the Chief Operating Officer (COO) is responsible for leading and managing a comprehensive array of services and programs to advance this mission. The COO will lead a team of division directors implementing a variety of program models delivered across 12 sites with a program staff of 125. The COO will review on an ongoing basis services being offered and develop new programs as needs emerge and will be responsible for all activities pertaining to compliance, quality assurance, personnel, program budgets, and stakeholder relations. The COO will inform the CEO of all program issues and accomplishments. The COO will partner with their peers—the Chief Financial Officer (CFO), Chief People Officer (CAO), Chief Compliance Officer (CCO), and Chief Development Officer (CDO)—while also being responsible for all program planning, organizing, operating, and staffing. They are responsible for developing, implementing, and managing the program aspects of the annual budget in conjunction with the CFO and CEO. The COO is responsible for ensuring that Prevention Links’ services are in compliance with all federal, state, funding, and city regulations, certifications, and licensing requirements.[MS1] Finally, the COO will assist the CEO in planning, organizing, and implementing public and private fundraising initiatives. Responsibilities • Provide effective and inspiring leadership, as well as stewardship, of Prevention Links by being actively involved in all programs and services. Advance a continuous quality improvement process throughout the program and service areas, focusing on systems/process improvement. Promote regular and ongoing opportunities for all staff to give feedback on program operations., • Lead a high performing team of division directors, managers, and program staff to the next level by further developing and implementing recruitment, training, and retention strategies., • Partner with the CEO to represent Prevention Links with external constituency groups, including community, governmental, and private organizations., • Ensure that all program activities operate consistently and ethically within the mission and values of Prevention Links., • Prepare and submit an annual operational budget to the CEO and CFO for review and approval, manage effectively within this budget, and report accurately on progress made and challenges encountered., • Ensure the continued financial viability of Prevention Links’ program/service units through sound fiscal management. Provide programmatic leadership and input for all strategic planning processes with the CEO and staff., • Lead the enhancement, operationalizing, and implementation of the organizational vision as established in Prevention Links Strategic Plan., • Ensure ongoing programmatic excellence through the development and monitoring of key performance indicators, objectives, and key results at the agency, service line, division, program, team, and staff levels., • Demonstrate consistent quality of finance and administration, fundraising, communications and systems; recommend timelines and resources needed to achieve the program goals., • Attract, develop, coach, and retain high-performance team members, empowering them to elevate their level of responsibility, span of control, and performance., • Create a supportive environment of continuous learning and development., • Work with staff to develop systems to ensure consistent, high-quality project management., • Translate desired behaviors associated with each goal into meaningful performance measures., • Expand revenue generating and fundraising activities to ensure sustainability of existing programs and the growth of Prevention Links; cultivate existing relationships and develop new funder relationships.[MS2], • Manage relationships with partner organizations., • Establish, maintain, and empower community advisory boards to co-design, deliver, and evaluate programs and services in a shared power model., • Continuously cultivate opportunities to increase Prevention Links’ brand awareness through community engagement with diverse sectors and stakeholders., • Develop, market, and implement trainings, workshops, and presentations to educate, inform, and engage individuals with Prevention Links mission and program., • Secure membership and represent Prevention Links on relevant boards, committees, and working groups at the local, state, and national levels., • Understand, articulate, and advance the interconnected nature of Prevention Links programs and services across divisions by nurturing relationships between individual, departmental, and agency goals., • Maintain deep and current subject matter expertise in the areas of substance use disorder prevention, treatment, recovery support, harm reduction, public health, family strengthening, youth development, and related issues., • Develop the necessary systems, processes, and tools to better support the facilitation, collection, and sharing of knowledge that is generated by the programs., • Develop dissemination system to share organizational learning with a broad range of communities and stakeholders.[MS3], • Ensure that key grant and project outcomes are evaluated and leveraged for maximum community and organizational impact. The COO will be thoroughly committed to Prevention Links strategy and mission. All candidates should have demonstrated leadership, coaching, and relationship management experience and strong demonstrated success establishing and managing funder relationships. Specific requirements include: • Program Leadership and Management: This individual will have taken a hands-on approach in leading a variety of programs and initiatives. The ideal candidate will have a track record of effectively leading a performance-based and outcome-based program and staff. They will have developed and operationalized strategies that have taken a program or organization to the next stage of growth., • Team Building and Development: The successful candidate will have recruited, managed, and developed a strong team of staff, program/project managers, and development professionals., • Exceptional Communication and Influencing Skills: As a voice/advocate of Prevention Links, the COO will have strong written and verbal communication skills. They will be a persuasive, credible, and polished communicator with excellent interpersonal and multidisciplinary project skills. This individual must work collaboratively with internal as well as external partners and other organizations, providing exposure for program impact in a variety settings., • Minimum of 5 years’ executive leadership experience, • Advance degree preferred, • Experience developing and implementing organizational strategic plans that include program services, general operations, finance, marketing and human resources, • Experience working and communicating with state and federal government officials, • Experience managing, overseeing, and reporting program and operational budgets, • Unwavering commitment to quality programs and excellence in organizational and project management with the ability to achieve strategic objectives, and manage a budget, • Strong demonstrated coalition building experience with the ability to engage a wide range of stakeholders, • Ability to work effectively in collaboration with diverse groups of people, • Integrity, positive attitude, mission-driven, and self-directed with demonstrated passion for Prevention Links’ mission and commitment to working collaboratively with a management team of senior professionals, • Ability to think strategically, manage multiple priorities, and problem solve, • Solid judgment and apparent leadership skills, • A team player, who can interrelate and operate effectively with peers and other associates within a collegial, yet demanding, work environment, • An individual who is able to handle a variety of constituencies, manage multiple tasks simultaneously and thrive in a complex environment with multiple priorities, • Impeccable integrity, • Strong analytical skills; basic business intuition, and common sense, • Excellent customer service skills and a customer-service orientation, • Establish connections with others to build trust, share ideas and accomplish work., • Help others become more effective through strengths development, clear expectations, encouragement and coaching., • Be proactive about making others feel safe and welcomed., • Be clear in communication and communicate the same information in multiple formats (verbal, written, one on one, group, etc.), • Identify the consequences of actions and hold yourself and others responsible for performance., • Take responsibility and ownership of yours and your teams actions and results., • Be solution-focused., • Voice your concerns and reservations in real time., • Be generous with positive feedback., • Be 10 minutes early for meetings with funders, partners, and stakeholders., • Must be able to perform work responsibilities in various locations., • Must possess excellent oral and written communication skills., • Must be sensitive, flexible and responsive to gender, race, ethnicity, socio-economic status, religion, age, sexual orientation or any other special needs as reflected in the ability to communicate with staff and/or clients., • Must be proficient with Microsoft Word, Excel, PowerPoint, Outlook and possess basic computer skills., • Must be available to attend weekend and evening meetings and events as required. *EF, • Must be able to work both independently and in a team environment., • Must possess the time management skills necessary to organize and manage multiple priorities and tasks., • Must be authorized to work in the U.S and New Jersey., • Must possess the ability to serve as a representative of Prevention Links, upholding agency’s expectation of excellence and collaboration., • Must maintain an understanding of all programs, grants, and projects offered by Prevention Links., • Must adhere to Prevention Links administrative, reporting and recordkeeping guidelines to support accurate documentation of activities. *EF, • Must participate in all agency required training., • Must be able to speak and write English proficiently., • Must be able to walk, stand and sit for long periods of time., • Must be able to sit for long periods of time at computer., • Must be able to lift 25 pounds., • Must possess a valid New Jersey Driver’s License and an independent mode of transportation. *EF, • Must complete all other duties and tasks as requested by the CEO. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Job descriptions can be revised and updated periodically to meet the needs of the organization. SUPERVISORY RELATIONSHIP: Reports directly to CEO TRAVEL: Domestic travel is required for this full-time position. Local, independent travel is required. Must possess a valid driver’s license and method of transportation. Position requires frequent travel within and outside of Union, Middlesex, Hudson Counties. All travel mileage will be reimbursed. EVENING AND WEEKEND AVAILABILITY: Must be available evenings and weekends for meetings, outreach, & program coverage. HOURS PER WEEK: 35 Hours/ Week, Salary, Exempt Prevention Links provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Prevention Links complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Prevention Links expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Prevention Links’ employees to perform their job duties may result in discipline up to and including discharge.

Job Description Position Summary: The Assistant Vice President leads core financial processes, including the annual operating budget and monthly projection updates with stakeholders and manages the overall administration of the Finance Department and directly supervises both payroll and financial analysis functions. Essential Duties and Responsibilities: • Oversees payroll functions:, • Reviews weekly and bi-weekly payroll inputs for appropriateness and accurry, • Reviews and approvesweekly and monthly payment requests for employee related expenses (i.e.: medical, 401k contribs, union dues, benefits, etc.), • Provides salary data to outside unions as requested., • Acts as Administrator for ADP security profiles & Time & Attendance portals, timeclocks, etc., • Liaison with People & Organization Department for key projects and compliance (ACA, benefits, exec comp, etc.), • Prepares required employee data as requested by government or state agencies, • Manages monthly financial forecast data and process, including but not limited to the following:, • Works across departments, reviews data to have a greater understanding of their outlook and if on budget, • Reviews monthly income and expense trends to determine risks, • Meets regularly with individual business areas to discuss changes or issues – keeping a pulse on financial impacts, • Manages the performance forecast progress of changes monthly by working closely with Financial Analyst and Programming team, with the ability to keenly monitor progress towards budget goals and risks, • Provides a monthly update to VP Finance and CAO to discuss progress against budget, • Determines Finance department’s monthly closing timelines and its coordination with projection deadlines, • Provides accurate internal P&L documents at year end, • Establishes the annual budget process. Responsibilities include, but not limited to:, • Issues budget timeline & worksheets with guidelines obtaining assistance from Financial Analyst, • Reviews & analyzes budgets submissions for reasonability, appropriateness and purpose, • Providse explanations for variances, • Work closely with CEO, Executive Producer and VP Finance to develop strategies to achieve a breakeven budget, • Ensures adherence to required deadlines, • Plan Administrator for NJPAC’s 401k and 457b plans, • Assumes full responsibility for managing the 401K plan, acting as the liaison between NJPAC, the 401K provider, ADP and the plan advisor., • Verifies that the retirement plans stay in compliance, • Prepares data for mid-year and end of year testing, • Prepares monthly match calculation, • Monitors plan operations (i.e., rollovers, loans, accuracy of contribution data, enrollment), • Prepares requested document and assist auditors with yearly 401k plan audit, • Verifies the 401k plan 5500 annual tax return for accuracy, • Arrange and conduct quarterly Retirement Committee meetings, • Support general accounting functions, which include the following:, • Supervisory experience in Accounting:, • Approves banking and wire transfers, reviews journal entries for accuracy before posting., • Assists in year-end closing functions, • Reviews staff account reconciliations, and provides guidance on adjustments needed, • Assists in Finance workflow improvements and SOP documentation., • Performs special projects and other duties that may be assigned by the VP, Finance. Qualifications and Special Requirements: • Bachelor’s degree in Finance/Financial Analysis, Accounting or related field., • Minimum of eight (8) years of general accounting experience with at least five (5) years in a supervisory or managerial capacity., • Strong knowledge of MS Excel and PowerPoint., • Strong knowledge of non-profit GAAP accounting and reporting., • Ability to lead a team to create synergy by clearly communicating priorities, • Ability to operate well in both high level and detailed realms; ability to plan ahead, • Strong attention to detail, submitting work of the highest quality Personal Attributes: • A self-starter with a results-oriented and productive workstyle, at ease in a fast-paced, highly visible, entrepreneurial and ever-changing environment, • Unimpeachable integrity and ethical behavior; strong ethical sense to handle confidential and sensitive information in a discreet manner, • Commitment to the mission and values of NJPAC, • Empathetic listener and communicator: Effective communication skills, ability to clearly articulate knowledge and lead an effective team, • Skilled in assessing employees' strengths and weaknesses, and helping them recognize and fulfil their potential, • Excellent organizational and management skills, with proven ability to collaborate and lead by example, • Strong project management experience

Job Description Responsibilities: • Assist the E-Billing Manager and E-Billing team with all electronic on-boarding needs to include, client matter setup and mapping, timekeeper entry and mapping, diversity submission as required, and rate updates/maintenance in the various e-billing platforms utilized by the firm clients, • Transmit electronic billing via Ebilling Hub and various e-billing sites, • Responsible for recording and maintaining accurate phase, task, and billing codes, • Assist with bill preparation for more sophisticated e-bills and/or on-demand requirements as available (both manual & electronic), • Maintaining and adding timekeepers to restricted lists in Time Entry software, • Send weekly reports to the Billing Team for un-submitted invoices and rejected invoices., • Prepare invoices for usage of various e-billing sites, • Coordinate special client billing requests with E-Billing Manager, • 3+ years experience working in a professional services environment, law firm billing experience preferred., • Experience with financial/billing software packages and Finance/Accounting organizational operations. Elite billing system experience preferred., • Experience with electronic billing transmission on a variety of e-billing platforms, eBillingHub experience preferred., • Ability to adhere and apply billing department policies and procedures., • Proficiency in MS Office; strong knowledge of Excel required.

Job Description Position Overview We are seeking a Senior Billing / Collections / Accounts Receivable Specialist with 10+ years of hands-on experience in billing, collections, and accounts receivable. The ideal candidate will have expert-level proficiency in Sage accounting software and a strong background in construction/service industry billing, including AIA, progress billing, and retainage. This role is critical to ensuring accurate billing, effective collections, and the maintenance of strong cash flow. Key Responsibilities · Oversee the full-cycle billing, collections, and AR process. · Prepare and submit all invoices (AIA, progress, service, and change orders) using Sage. · Manage collections through professional follow-up calls, emails, and correspondence. · Reconcile customer accounts, apply payments, and resolve discrepancies. · Monitor AR aging and escalate delinquent accounts when necessary. · Provide weekly and monthly reports on receivables, collections, and cash flow. · Collaborate with project managers and service teams to resolve billing issues. · Ensure compliance with contracts, lien/bond requirements, and company policies. Tasks / Duties Billing · Generate accurate AIA and progress billings with retainage tracking. · Prepare service invoices and time & material billings. · Verify contracts, change orders, and supporting documentation before invoicing. · Submit invoices via customer portals, email, or hard copy as required. · Track retainage and ensure timely release and collection. Collections · Review AR aging weekly to identify and act on delinquent accounts. · Contact customers regarding outstanding balances and negotiate payment plans. · Document all collection activity within Sage. · Escalate high-risk accounts for lien/bond or legal action. · Reduce Days Sales Outstanding (DSO) through consistent collection strategies. Accounts Receivable · Apply customer payments (checks, ACH, wires, credit cards) accurately in Sage. · Investigate and resolve short payments or misapplied cash. · Maintain detailed AR records and ensure reconciliation with the general ledger. · Support month-end closing and provide AR documentation for audits. Skills & Qualifications · Minimum 10 years of experience in billing, collections, and accounts receivable. · Expert-level knowledge of Sage accounting software (required). · Strong knowledge of construction billing, AIA processes, progress billing, and retainage. · Excellent communication, negotiation, and problem-solving skills. · High level of organization, accuracy, and attention to detail. · Ability to work independently with minimal supervision. · High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Job Description Pyle People Deliver. That’s why A. Duie Pyle has become the Northeast’s premier transportation and logistics provider. Since 1924, our “Service First” mentality has pushed us to exceed the expectations of both our customers and fellow employees in the performance of all job related responsibilities. It is through this mindset that we’ve created our Leadership Development Program in pursuit of the next wave of Pyle leaders. • 24 week program; combination of classroom and on the job training, • We have two annual classes: January and June A. Duie Pyle’s Leadership Development Program (LDP) is an accelerated training program designed to prepare and develop future leaders. LDP will take you on a six month progression where you will learn about operations, project implementation, brokerage, finance and other areas of our business while developing a strong understanding of the transportation industry. Your career will begin at the closest Pyle terminal to your home. Here, you will learn about freight handling and our LTL, less-than-truckload, business. Over the course of the next six months, you will gain valuable hands on experience working various shifts on our dock and riding along in our trucks. You will learn how our operation works both during the day and at night. Additionally, you’ll spend time in our corporate office engaging with and learning from our senior leadership. Nearing the completion of the program, you’ll receive your placement within our Pyle network and following successful completion you’ll put your new acquired skills to work. The responsibilities of the position include, but are not limited to: • Shadowing Pyle leaders to develop leadership skills through on-the-job experiences, project assignments and formal training, • Understanding “teamwork” – learning how all team members and roles impacts the operation, • Participating in classroom style learning to develop industry and company knowledge, and develop professional relationships with high level leadership, • Prior work experience, preferably in a supply chain, logistics, transportation or similar field; combination of part-time work, internship, and or co-op in any field or industry will be considered, • Associates or Bachelor’s Degree (any major) preferred; High School Diploma or GED required, • Excellent Communication – both written and verbal, • Ability to work in a fast paced, deadline oriented environment, • Willingness to relocate within the Pyle network upon program completion For a full job description associated with this posting, please contact A. Duie Pyle’s Human Resources department. This job posting is intended solely for external advertising purposes and does not represent a comprehensive list of all job-related duties and qualifications. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.