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Job Description At Pediatric Home Service, we help medically complex kids live their best lives, at home, with their families. As a national leader in pediatric home care, we offer a full range of services including infusion, clinical nutrition, respiratory therapy, PPEC, private duty nursing, and DME. Whether you're caring for patients or supporting behind the scenes, every role at PHS makes a difference. Join a mission-driven team that’s committed to putting children and families first. • Position:Dropship Coordinator, • Location: San Antonio, Texas, • Analyze and monitor daily drop shipping order reports., • Troubleshoot and address any drop shipping problems, concerns, errors or delays., • Communicate and build relationships with both vendors and customers to ensure supplies are received in a timely manner via drop shipping., • Evaluate current drop shipping processes and suggest improvements for a positive customer experience., • Compares identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records., • Determines method of shipment based on time constraints and customers’ special needs., • Assembles cardboard containers or selects preassembled containers., • Picks correct products per order and prepares packages for shipping., • Posts weights and shipping charges, and affixes postage., • Unpacks and examines incoming shipments for damage and reports to purchasing if needed., • Examines outgoing shipments to ensure shipments meet specifications., • Assists Support Services department as needed which may include delivering equipment to patients from time to time in certain locations, • Assists clinicians with locating and preparing equipment and supply needs., • Completes necessary warehouse-related paperwork., • Interacts with customers/clients, as necessary., • Maintains inventory of shipping materials and supplies., • High school diploma or GED; or one to three months related experience and/or training; or equivalent combination of education and experience., • Previous warehouse experience is a plus. Pediatric Home Service is a pediatric home health agency that has provided high quality DME and nursing services to children that are medically fragile since 1990. Our services allow our clients to remain and thrive in their homes, schools, and communities. The majority of the clients we serve are age’s birth through 21 years old and have a variety of technologies that might include a trach, ventilator or g-tube. BENEFITS: • Generous Paid Time Off (PTO) for full time employees to ensure a healthy work-life balance, • 401(k) Matching to help secure your future, • Tuition Reimbursement to support your educational and professional growth, • Professional Development & Learning Opportunities to expand your skills and knowledge in pediatric care Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance. #DME123

Internal: Customer Service Representatives, Account Coordinator, VP of National Sales and National Sales management, Accounting, Purchasing, Operations. Review all accounts to ensure program compliance, develop unique sales approach, identify needs, and expand sales. Attend Sales Meetings, Training

Act as vendor contact person for Communicare Health Centers as well as primary accounts payable contact for all audit questions and requests. Assist the Purchasing Coordinator when necessary; and train new accounts payable staff. JOB QUALIFICATIONS: Must have at least a High School diploma or GED Mu

Job Description Are you passionate about making a difference in the lives of medically fragile children? Pediatric Home Service is excited to be opening a new Prescribed Pediatric Extended Care (PPEC) center in San Antonio! We will provide specialized day care for children with complex medical needs in a nurturing, safe, and fun environment. Our dedicated team delivers personalized, high-quality care that helps children thrive. If you're committed to exceptional patient care and looking for a rewarding opportunity, we invite you to join our growing team in San Antonio! • Position: Administrative Coordinator, • Location: San Antonio, TX 78233 The Administrative Coordinator is a key support role, responsible for managing front-office operations and providing clerical support for clinical programs. Working closely with the Administrator and/or Director of Nursing, this position ensures the accuracy and maintenance of administrative, medical, billing, payroll, and personnel records, while fostering a professional and efficient office environment. • Route incoming calls and process messages promptly., • Handle and distribute mail and deliveries; coordinate outgoing mail and maintain logs., • Create and manage correspondence, forms, policies, and reports., • Manage office and medical supplies; ensure equipment is operational., • Coordinate with the corporate purchasing manager for equipment and supply needs., • Assemble and maintain clinical information and medical records., • Organize patient and employee files according to company policy., • Complete billing processes and collaborate with Billing and Collections Coordinators for accuracy., • Assist with payroll processing, including timesheet verification and check requests., • Prepare and maintain various documents, logs, and purchase orders., • Support new hire processes, maintain employee files, and manage the employee database., • Education: High school diploma required; associate’s or bachelor’s degree in business administration or a related field preferred., • Required: CNA License, • Experience: Previous administrative experience in a healthcare setting is preferred., • Experience with financial reporting/billing and ICD-10/CPT coding preferred., • Familiarity with third-party payors and pre-certification processes preferred., • Skills:, • Strong organizational and communication skills., • Proficiency in office software and attention to detail., • Impactful Work: Make a profound difference in the lives of children and families facing unique health challenges., • Innovative Environment: Join a team at the forefront of pediatric health care innovation and best practices., • Career Growth: Explore diverse opportunities for professional development and advancement within our expanding network., • Collaborative Culture: Work alongside dedicated professionals who share a commitment to excellence and compassionate care., • Holiday Pay, • Paid Time Off, • Health and Dental insurance, • Short & Long-Term Disability and Life Insurance

Job Description Position Summary The Administrative Coordinator provides comprehensive administrative and operational support to program leadership and staff. This role plays a critical part in employee recruitment, onboarding, offboarding, participant administration, purchasing, travel coordination, and overall office operations. The Administrative Coordinator ensures accuracy, compliance, timeliness, and effective communication across multiple systems, departments, and stakeholders. PLEASE NOTE: There is a link below to begin the interview process. Completion of this step is required to confirm and solidify a face-to-face interview. New Employee Recruitment & Hiring Support Contact applicants to schedule interviews (in-person and virtual/Zoom). Prepare and distribute offer letters in coordination with leadership and HR. Send welcome emails with first-day instructions, arrival details, and expectations. Distribute, collect, and track required onboarding forms, including G&A of Texas – Alamo Consent Forms. Submit completed hiring documentation to appropriate personnel for background checks and pre-employment processing. New Employee Onboarding (First Day & Setup) Create and complete New Employee PAN packets. Submit IT/MIS tickets and access requests, including: Cabinet access VPN access WSA MIS New User forms WSA Other Access forms Assign laptops and coordinate FOB access requests. Submit IT tickets for desk and workstation setup. Distribute and track completion of required cybersecurity and SPI online training. Train new staff on: Timesheet submission procedures Mileage reimbursement processes Employee Separation (Termination / Resignation) Complete all required MIS and G&A termination or resignation forms.Coordinate, collect, and maintain exit interview documentation Retrieve all WSA-issued equipment, including: Laptops and chargers FOBs and keys Gas cards Submit IT tickets to deactivate system access, email accounts, and VPN access. WEX Participant AdministrationReview and approve WEX packets submitted by Rural and Urban Career Navigators.Review participant notes in WIT for accuracy, completeness, and compliance.Submit approved WEX packets to Elizabeth Reyes for onboarding in G&A.Maintain and update the WEX Participant Tracker.Update payroll tracker on a bi-weekly basis. Purchasing & PaymentsProcess employee-related purchases, including:Name tags Business cardsShirts and branded itemsCoordinate and process participant-related purchases and payments (Urban and Rural), including: Rent and utilities; Insurance Education- and training-related expensesReview all supporting documentation and case notes. Obtain required approvals from the Project Director prior to processing payments.Ensure purchases and payments comply with organizational and funding requirements. Travel & Conference Coordination - Coordinate staff travel arrangements, including:Hotel accommodationsFlight bookingsCompile and distribute complete travel itineraries and supporting documentation.Submit and track:Post-travel reimbursement documentationEnsure all travel arrangements comply with organizational, funding, and fiscal policies.Serve as a point of contact for staff regarding travel-related questions, updates, and changes. Additional Administrative DutiesAttend Center Partnership Meetings as assigned.Maintain and track WSA equipment inventory.Submit miscellaneous IT/MIS tickets for non–Career Navigator staff.Provide general administrative and operational support as needed to ensure program success. Qualifications (Recommended): High school diploma or equivalent required; Associate’s degree preferred.Minimum of 2–3 years of administrative, program support, or coordination experience.Strong organizational skills with attention to detail.Proficiency in Microsoft Office (Word, Excel, Outlook) and database systems.Ability to handle confidential information with discretion.Strong communication and time-management skills.Ability to work independently and manage multiple priorities in a fast-paced environment. Please start your interview process here:

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