Project Manager - Owner's Representative
13 days ago
Philadelphia
Job Description ABOUT US REMS provides client experiences that deliver exceptional results and lasting relationships. We guide clients through the full commercial real estate development and construction process—including site selection, planning, design, construction, and turnover—serving as the Owner’s Representative and an extension of our clients’ organizations. Our mission is to deliver outcomes that go beyond scope, schedule, and budget while creating meaningful impressions. We operate with a foundation of Client Advocacy, Operational Excellence, Professional Mastery, Transparency, Adaptability, Effective Communication, Continuous Improvement, a Supportive Environment, and a Positive Climate POSITION OVERVIEW The Project Manager is responsible for the planning, execution, and delivery of commercial real estate construction projects while serving as a trusted advocate for the client. Acting as the Owner's Representative, the Project Manager supports and collaborates with Senior Project Managers and project leadership, leads project teams, manages consultants and contractors, and ensures projects are delivered in alignment with client goals, contractual requirements, and REMS standards. This role requires a professional who can operate with increasing autonomy, make sound decisions, and proactively manage risk—while also supporting senior team members and collaborating effectively across internal teams and external stakeholders to deliver unified results. KEY RESPONSIBILITIES Client Advocacy & Project Leadership • Serve as the primary Owner’s Representative, protecting the client’s best interests while advancing their vision., • Support Senior Project Managers in leading projects from pre-development through construction and closeout, ensuring alignment with scope, schedule, budget, and quality., • Assist Senior Project Managers in day-to-day project oversight, providing reliable coordination and follow-through on delegated tasks and action items., • Prepare, organize, and distribute project materials on behalf of senior project leadership, including agendas, status reports, and correspondence., • Monitor project progress and flag issues, risks, or delays to Senior Project Managers in a timely manner to enable proactive decision-making., • Maintain and update project budgets, cost reports, and financial tracking on a regular basis, ensuring accuracy and alignment with the approved project budget., • Process and track owner pay applications, contractor invoices, and consultant billing; review for accuracy against contract values and approved change orders., • Manage, log, and maintain change order tracking logs; support the preparation, review, and negotiation of change orders with contractors and consultants., • Prepare and distribute monthly owner financial reports, including budget-to-actual summaries, cash flow projections, and cost-to-complete forecasts., • Prepare detailed meeting agendas in advance of all project meetings, ensuring agenda items are aligned with project priorities and distributed to attendees in a timely manner., • Lead or support the facilitation of project meetings, including Owner-Architect-Contractor (OAC) meetings, design coordination meetings, and internal project reviews., • Record and distribute comprehensive meeting minutes promptly following all project meetings, capturing decisions made, action items assigned, responsible parties, and due dates., • Establish, maintain, and enforce the project document management structure within SharePoint and other designated platforms, ensuring all project documentation is current, organized, and accessible to the project team., • Manage the organized storage and version control of drawings, specifications, contracts, submittals, RFIs, correspondence, and meeting minutes throughout all project phases., • Ensure document naming conventions, folder structures, and filing protocols are consistently followed by the project team., • Manage all phases of assigned projects, including planning, design coordination, procurement, construction, and turnover., • Fully understand and administer contracts, ensuring consultant and contractor scopes align with the contract SOW., • Review and interpret drawings, specifications, and technical documents to identify risks, gaps, or conflicts., • Manage schedules, RFIs, submittals, and procurement tracking., • Lead and coordinate architects, engineers, general contractors, vendors, and other project stakeholders., • Foster a collaborative, respectful, and accountable project environment., • Enforce compliance with REMS' Safety Program and Quality Control Program., • Maintain professionalism, integrity, and ethical standards in all dealings., • Promote a positive company image through fair, respectful, and professional relationships., • Continuously seek opportunities for improvement—personally and within project execution., • Support mentoring and knowledge sharing as part of REMS' commitment to Professional Mastery., • Bachelor’s degree in construction management, engineering, architecture, or related field, or equivalent professional experience., • Minimum 3+ years of experience in commercial construction project management or Owner’s Representative roles., • Demonstrated experience managing project financials, including budgets, change orders, pay applications, and cost reporting., • Strong working knowledge of construction means, methods, sequencing, and scheduling logic., • Proficiency with Microsoft Office; construction project management software experience preferred., • Ability to understand, interpret, and implement plans, specifications, and contract documents., • Demonstrated ability to manage multiple priorities, work independently, and meet deadlines., • Excellent written and verbal communication skills., • Strong problem-solving, decision-making, and conflict-resolution abilities. Successful Project Managers at REMS demonstrate: • Client Advocacy: Consistently putting the client’s needs first., • Individual Responsibility & Collective Success: Owning outcomes while strengthening the team., • Operational Excellence: Planning ahead, not reacting., • Professional Mastery: Commitment to growth, learning, and technical excellence., • Transparency & Communication: Clear, honest, and timely communication., • Adaptability & Continuous Improvement: Thriving in dynamic environments. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, drive, kneel, stoop, reach, bend, climb; touch and grasp, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, depth and peripheral vision, and the ability to adjust focus. The noise level in the work environment, particularly when in the field, can vary significantly and at times be very loud. The above statements are intended to describe the general nature and level of the work being performed by the individuals assigned this position and are not intended to be exhaustive of all duties, responsibilities, knowledge, skills, abilities, physical job demands and working conditions. Flexibility with hours is required. COMPENSATION & BENEFITS Salary Range: $75,000 - $95,000 per year Benefits Include: • Health insurance coverage, • Generous paid time off, • Professional development, • Cell phone stipend This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Company DescriptionREMS provides client experiences that deliver exceptional results and lasting relationships. We guide clients through the full commercial real estate development and construction process—including site selection, planning, design, construction, and turnover—serving as the Owner’s Representative and an extension of our clients’ organizations. Our mission is to deliver outcomes that go beyond scope, schedule, and budget while creating meaningful impressions. We operate with a foundation of Client Advocacy, Operational Excellence, Professional Mastery, Transparency, Adaptability, Effective Communication, Continuous Improvement, a Supportive Environment, and a Positive ClimateREMS provides client experiences that deliver exceptional results and lasting relationships. We guide clients through the full commercial real estate development and construction process—including site selection, planning, design, construction, and turnover—serving as the Owner’s Representative and an extension of our clients’ organizations.\r\n\r\nOur mission is to deliver outcomes that go beyond scope, schedule, and budget while creating meaningful impressions. We operate with a foundation of Client Advocacy, Operational Excellence, Professional Mastery, Transparency, Adaptability, Effective Communication, Continuous Improvement, a Supportive Environment, and a Positive Climate
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