Litigation Legal Secretary- 3449990
1 day ago
Los Angeles
Job Description Job Title: Litigation Legal Secretary Location: Los Angeles, 90067 Salary/Payrate: $95K-$110K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Overview: Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts. Key Responsibilities: • Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports., • Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail., • Handle document edits, redlines, PDF conversions, and quality checks., • Coordinate client billing in partnership with accounting; track matters and billing activity., • Manage attorney inboxes (with access), organize messages, and prioritize tasks., • Arrange complex travel, including visa support, and process vendor payments., • Support client service initiatives and business development efforts, including CRM data entry and list maintenance., • Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly., • Oversee delegated tasks to internal departments and verify completion., • Occasionally assist with attorneys’ personal administrative needs., • Step in for general office tasks (printing, scanning, couriering) as necessary. Skills & Qualifications: • Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems., • Strong communication, multitasking, and organizational abilities., • Keen attention to detail and ability to manage shifting priorities in a fast-paced setting., • High degree of professionalism, discretion, and client service mindset., • Ability to work independently and collaboratively., • Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs)., • Flexibility to adjust schedule based on workload demands. Requirements: • High school diploma or equivalent required., • Minimum of 5 years’ administrative/legal support experience or equivalent.