Pace Center for Girls, Inc.
Executive Assistant
4 days ago
Jacksonville
Job Description Job Summary: The Executive Assistant provides high-level administrative, project management, and board support to Pace Center for Girls’ Executive Leadership Team (ELT). This role ensures leaders are equipped to focus on strategic priorities by managing schedules, communications, and critical projects with accuracy and discretion. The Executive Assistant is a trusted partner to the ELT, serving as a central point of coordination for board engagement, organizational initiatives, and cross-functional priorities. Reporting directly to the Chief Executive Officer, this position requires excellent judgment, strong organizational skills, and the ability to balance multiple priorities in a fast-paced environment. The Executive Assistant represents Pace with professionalism and care, modeling our values of Caring, Learning, Purpose, and Results. Salary: $70,000 Who We Are: At Pace we transform girls’ lives through academic and counseling programs based on girl-centered, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again. Founded in 1985, Pace Center for Girls is a nonprofit organization that believes all girls, regardless of their story, deserve a safe and supportive space where they can become strong, compassionate and successful women. Our Culture: At Pace, our culture is built on core beliefs that foster a supportive, mission-driven, and empowering environment where girls can thrive and reach their full potential. Our culture is rooted in the following foundational behaviors: Caring – We are warm, sincere, compassionate, and collaborative, fostering an environment of support and connection. Purposeful – We are focused on our mission and committed to social responsibility, ensuring our efforts make a meaningful impact. Learning Oriented – We are open, inventive, and exploratory, continuously seeking growth and improvement. Results Driven – We are focused on achieving goals and measurable success, ensuring accountability and progress. Girl-Centered – The ways that girls learn and develop are unique. That's why we've created an environment that responds to their needs so they can feel safe enough to develop meaningful and trusting relationships while embracing their capabilities, strengths and autonomy. Using Your Strengths – Every girl brings something exceptional to the table. At Pace, we focus on developing these special characteristics. By supporting a girl's talents and positive attributes we help her achieve her goals. Understanding Trauma – Trauma can alter the course of a girl's life. At Pace, we recognize that trauma may be the root cause of unhealthy behaviors, which is why we work hard to help heal and empower girls. What We Offer: • Growth and Development - Competitive salaries, ongoing learning and development opportunities, and subject-specific instructional coaching to support growth and success., • Work Life Balance – Team members benefit from 20 paid time off days, 14 paid national holidays, and an additional 5 days for wellness week. Center based team members observe a balanced schedule with 230 academic days and 20 dedicated in-service planning days. Teachers become eligible to receive an additional 2 weeks of paid time off after one year of employment., • Comprehensive Benefits - Full-time team members are eligible for a range of benefits, including medical, dental, vision, life insurance, short-term and long-term disability, flexible spending accounts, critical illness, accident coverage, legal and identity theft protection, and a 403(b)-retirement plan. Team members working 30 or more hours per week are eligible for medical, dental, FSA, HSA, and the 403(b)-retirement plan. Those working less than 30 hours per week are eligible for the 403(b)-retirement plan. Executive Support – Optimize Leadership Capacity • Manage complex calendars, travel, and meeting logistics for the Executive Leadership Team., • Draft, edit, and prepare correspondence, presentations, and reports with clarity and accuracy., • Anticipate needs of the ELT to ensure timely follow-up and seamless execution of responsibilities., • Partner with the CEO to support Pace’s Board of Trustees., • Plan and execute board and committee meetings, including scheduling, preparing materials, drafting agendas, and recording minutes., • Track and support follow-up on board action items, ensuring timely completion., • Lead and support cross-functional projects on behalf of the ELT, ensuring deadlines and deliverables are met., • Monitor progress on organizational initiatives and provide updates to senior leaders., • Research, synthesize, and prepare background materials to inform executive and board decision-making., • Identify opportunities to streamline processes, improve systems, and strengthen alignment across teams., • Bachelor’s degree or equivalent experience preferred., • Significant experience (5+ years) as an Executive Assistant supporting senior executives, with direct experience supporting a Board of Directors or Trustees., • Strong project management skills, with the ability to prioritize, plan, and execute multiple initiatives., • Exceptional writing, editing, and communication skills., • High level of discretion, professionalism, and emotional intelligence., • Expected to complete and participate in all required trainings and drills, • Required to align with the Mission, Values, and Guiding Principles, maintain ethical standards, and comply with all policies and procedures of Pace Center for Girls
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