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Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar role supporting a CEO, founder, or senior executive.

Nooks is the AI Sales Assistant Platform (ASAP) that automates the busywork so reps can focus on the human part of selling and generate more sales pipeline. Nooks has helped thousands of sales reps hit quota, saved customers hundreds of thousands of hours, and powered hundreds of millions of dollars in pipeline. Nooks is loved by sales teams at companies like Hubspot, Rippling, and Toast, and hundreds more. For more information, visit . About the Role: We are looking for a Senior Engineer to join our engineering team. In this role, you will work at the forefront of LLMs and AI agents to transform the way enterprises do outbound sales and generate pipeline. You will have the opportunity to help scale our existing products and build new products alongside our customers. As a senior member of the team, you'll work closely with the engineering leadership team to shape technical and product vision. If you're passionate about working in a fast-paced environment and help build a category defining sales product, we want to hear from you. What you’ll do: Build and maintain scalable, high-performance applications across the full stack Lead the design and implementation of new features in our core platform Collaborate closely with product, design, and other engineering teams to deliver impactful solutions Architect and develop front-end components using React and TypeScript Work on back-end services and APIs with Node.js and Python Mentor and guide junior engineers in best practices, coding standards, and architectural principles Own the end-to-end delivery of features, from ideation to production Continuously improve the performance, scalability, and reliability of our applications Contribute to the company’s technical roadmap, setting standards for code quality and development processes Help define and evolve the team’s engineering culture We’re looking for someone who has: At least 8 years of experience in full-stack engineering, with expertise in React, TypeScript, Node.js, and Python Proven technical leadership experience for at least 1 year, ideally with some experience in mentoring junior engineers Demonstrated ability to thrive in fast-paced and high-growth environments Ability to work in the San Francisco office 3+ days per week Strong communication skills and the ability to work effectively in a team-oriented environment Past experience working at a startup or fast-growing tech company Compensation at Nooks for eligible roles includes base salary, equity, and benefits. Base salary is a single component of the total compensation package, which may also include equity in the form of options, comprehensive health, dental, vision, life and disability insurance coverage, hybrid work, and unlimited paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment. We offer competitive compensation because we want to hire the best people and reward them for their contributions to our mission. Please reference the job posting’s subtitle for where this position will be located. For pay transparency purposes, the base salary range for this full-time position in the location listed is: $250K - $325K annually. Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Nooks is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. Nooks is an equal opportunity employer committed to fostering a diverse and inclusive workforce. We believe in providing equal employment opportunities to all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. Nooks does not discriminate in hiring, promotion, compensation, or any other employment practices, and we are committed to ensuring a workplace that is free from discrimination, harassment, and retaliation. We encourage individuals from all backgrounds to apply and join our team.

Nooks is the AI Sales Assistant Platform (ASAP) that automates the busywork so reps can focus on the human part of selling and generate more sales pipeline. Nooks has helped thousands of sales reps hit quota, saved customers hundreds of thousands of hours, and powered hundreds of millions of dollars in pipeline. Nooks is loved by sales teams at companies like Hubspot, Rippling, and Toast, and hundreds more. For more information, visit . About the Role: We are looking for a Senior Engineer to join our engineering team. In this role, you will work at the forefront of LLMs and AI agents to transform the way enterprises do outbound sales and generate pipeline. You will have the opportunity to help scale our existing products and build new products alongside our customers. As a senior member of the team, you'll work closely with the engineering leadership team to shape technical and product vision. If you're passionate about working in a fast-paced environment and help build a category defining sales product, we want to hear from you. What you’ll do: Build and maintain scalable, high-performance applications across the full stack Lead the design and implementation of new features in our core platform Collaborate closely with product, design, and other engineering teams to deliver impactful solutions Architect and develop front-end components using React and TypeScript Work on back-end services and APIs with Node.js and Python Mentor and guide junior engineers in best practices, coding standards, and architectural principles Own the end-to-end delivery of features, from ideation to production Continuously improve the performance, scalability, and reliability of our applications Contribute to the company’s technical roadmap, setting standards for code quality and development processes Help define and evolve the team’s engineering culture We’re looking for someone who has: At least 8 years of experience in full-stack engineering, with expertise in React, TypeScript, Node.js, and Python Proven technical leadership experience for at least 1 year, ideally with some experience in mentoring junior engineers Demonstrated ability to thrive in fast-paced and high-growth environments Ability to work in the San Francisco office 3+ days per week Strong communication skills and the ability to work effectively in a team-oriented environment Past experience working at a startup or fast-growing tech company Compensation at Nooks for eligible roles includes base salary, equity, and benefits. Base salary is a single component of the total compensation package, which may also include equity in the form of options, comprehensive health, dental, vision, life and disability insurance coverage, hybrid work, and unlimited paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment. We offer competitive compensation because we want to hire the best people and reward them for their contributions to our mission. Please reference the job posting’s subtitle for where this position will be located. For pay transparency purposes, the base salary range for this full-time position in the location listed is: $250K - $325K annually. Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Nooks is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws. Nooks is an equal opportunity employer committed to fostering a diverse and inclusive workforce. We believe in providing equal employment opportunities to all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. Nooks does not discriminate in hiring, promotion, compensation, or any other employment practices, and we are committed to ensuring a workplace that is free from discrimination, harassment, and retaliation. We encourage individuals from all backgrounds to apply and join our team.

Pie's mission is to empower small businesses to thrive by making commercial insurance affordable and as easy as pie. We leverage technology to transform how small businesses buy and experience commercial insurance. Like our small business customers, we are a diverse team of builders, dreamers, and entrepreneurs who are driven by _ that guide every decision we make. This leadership role, reporting to the VP of Billing and Collections, serves as the authoritative source for all billing, collections, and payments performance data at Pie Insurance. The Senior Manager is responsible for delivering accurate, timely, and actionable financial reporting, and for enforcing robust controls and compliance across Pie's Workers' Compensation and Commercial Auto billing operations. The role encompasses the entire reporting lifecycle—from data extraction and reconciliation to executive-level dashboarding. Key areas of ownership include Accounts Receivable (AR) aging, collections effectiveness, payment lifecycle analytics, bad debt tracking, and audit invoice management. This position provides essential support for month-end close, balance sheet integrity, internal controls compliance, and external audits, requiring close collaboration with Finance, Accounting, Operations, and Product teams. Core Responsibilities: Financial Reporting & Accounts Receivable (AR) Analytics • Own the Aged Trial Balance (ATB): Maintain the authoritative ATB, ensuring accuracy, timeliness, and alignment with the Finance department., • Support Allowance for Doubtful Accounts (AFDA): Provide insights through trend analysis, risk segmentation, and collections performance data., • Generate Comprehensive AR Reports: Produce detailed AR aging reports segmented by product line, payment method, payment plan, and risk indicators., • Develop Collections Performance Dashboards: Create weekly and monthly reports on recovery rates, delinquency, payment success/failure rates, NSF/chargeback volumes, and bad debt projections., • Manage Audit Invoice Reporting: Track premium true-ups, audit payment success rates, and outstanding receivables across all products., • Deliver Financial Analysis: Prepare trend and variance reporting for Management Business Reviews (MBRs), forecasting, and executive operational reviews. Payment Lifecycle Management & Cost Analysis • Establish Payment Source of Truth: Centralize data for all payment activity, including pay-by-pay records, Payment Service Provider (PSP) performance, settlement accuracy, remittances, and recurring payment behavior., • Ensure Data Integrity: Guarantee 100% accuracy between billable activity, collected payments, and General Ledger (GL) balances., • Analyze Payment Mix and Costs: Track payment method mix (ACH, credit card, debit card, check), transaction volumes, channel effectiveness, and the total cost of payments (e.g., Stripe fees, chargeback expenses, collection agency commissions)., • Quantify Payment Failures: Assess the financial impact of failed payments, retry logic performance, and down payment effectiveness., • Monitor Churn & Retention: Analyze billing, collections, and payment behavior impacts on customer retention and churn. Collections Performance & Strategy Visibility • Report on Collections Effectiveness: Provide comprehensive reporting on internal vs. third-party collections, including placement effectiveness, recovery rates, and cost-to-collect., • Track Key Collections Metrics: Monitor NOC rates, payment success rates, policy survival rates, and retention by cohort., • Analyze Outcomes: Segment collections outcomes by age, balance, payment method, underwriting segment, and agency performance., • Develop Predictive Models: Build models and scenario analyses to inform collections strategy and resource allocation., • Identify Bad Debt Risk: Establish early warning indicators for bad debt and support segmentation strategies to maximize recovery. Month-End Close & System Reconciliation • Lead Monthly AR Close: Direct monthly activities including AR aging validation and bad debt allowance analysis in collaboration with Accounting., • Execute Critical Reconciliations: Perform reconciliations between core systems (Zuora, Stripe, Salesforce, PPS, Nexus Audit, and GL)., • Resolve Discrepancies: Identify, investigate, and resolve reconciliation breaks, payment misallocations, and system discrepancies., • Document Adjustments: Maintain documentation and tracking for premium adjustments, refunds, write-offs, and billing corrections., • Support Audits: Provide clean data packages and variance explanations for quarter-end and year-end audit requests. Controls, Compliance & Audit Support • Execute Internal Controls: Perform Internal controls for financial reporting, including documentation, testing, and remediation of control deficiencies., • Maintain Balance Sheet Integrity: Establish robust reporting controls and reconciliation frameworks., • Manage Audit Trails: Maintain comprehensive audit trails for all financial adjustments, write-offs, and manual system interventions., • Support Audits: Facilitate internal and external audit requests with accurate data samples and process walkthroughs., • Ensure Compliance: Confirm compliant reporting of unclaimed property, refund reserves, and customer fund handling., • Identify and Improve Controls: Identify control gaps and recommend improvements to processes, tooling, or policy., • Document Procedures: Maintain documentation for reporting processes, system access controls, and reconciliation procedures. Data Quality & System Integration • Ensure Data Integrity: Uphold data integrity across all billing platforms (Zuora, Stripe, Salesforce, PPS, Nexus Audit)., • Resolve Data Issues: Identify and resolve systematic data issues that compromise financial reporting accuracy., • Support Modernization: Assist Billing Modernization initiatives by validating data migration, testing new reporting outputs, and documenting updated workflows., • Enhance Automation: Partner with Product, Engineering, and Data teams to improve automated reporting capabilities., • Document Methodology: Maintain data dictionaries, field definitions, and reporting methodology documentation., • 7+ years in financial analytics, data reporting, or AR operations in technology-driven environments., • Public accounting (Big 4 or large regional) / consulting experience highly preferred, • Proficiency in SQL for querying enterprise data warehouses and building financial and operational reports directly from structured data sets., • Hands-on experience building dashboards and executive-level reports in Looker (preferred), Power BI, or Tableau., • Experience working with enterprise data warehouses and collaborating with Data Engineering or Analytics teams to source, validate, and operationalize financial reporting data., • Workers' Compensation insurance billing experience is highly advantageous., • Expert proficiency in Excel/Google Sheets (pivot tables, complex formulas, VLOOKUP/XLOOKUP, data visualization)., • Comfort and fluency working with and manipulating structured and unstructured data sets., • Exceptional reconciliation skills, with the proven ability to investigate and resolve complex, multi-system discrepancies., • Experience with billing/payment platforms (Zuora, Stripe, Salesforce preferred) and the ability to extract and analyze data from various sources., • Working knowledge of GAAP principles, AR fundamentals, and financial controls, • Knowledge of internal control program compliance requirements and financial audit processes., • Demonstrated experience reconciling complex payment ecosystems (PSPs, remittances, recurring payments)., • Highly analytical, detail-oriented mindset with an unwavering commitment to data accuracy., • Excellent communication skills, capable of translating technical findings for non-technical audiences and creating high-level executive dashboards., • Comfortable building structure and clarity in ambiguous or nascent environments. The use of AI in Application Review: To support a fair, efficient, and consistent hiring process, we use AI-powered tools to assist in the initial screening of applications. These tools help us identify qualifications and prior work experiences that align with the requirements of the role. We may also use AI assistant video tools during interviews to support note-taking and candidate evaluation. All AI-powered outputs are still subject to human oversight and decision-making at multiple stages of the process. By submitting your application, you acknowledge and consent to Pie utilizing these AI technologies to assist in our evaluation process. Base Compensation Range $130,000 - $165,000 USD • Competitive cash compensation, • A piece of the pie (in the form of equity), • Comprehensive health plans, • Generous PTO, • Future focused 401k match, • Generous parental and caregiver leave, • Our _ are more than just a poster on the wall; they’re tangibly reflected in our work Our goal is to make all aspects of working with us as easy as pie. That includes our offer process. When we’ve identified a talented individual who we’d like to be a Pie-oneer , we work hard to present an equitable and fair offer. We look at the candidate’s knowledge, skills, and experience, along with their compensation expectations and align that with our company equity processes to determine our offer ranges. Each year Pie reviews company performance and may grant discretionary bonuses to eligible team members. Unless otherwise specified, this role is remote. Remote team members must live and work in the United States (territories excluded) and have access to reliable, high-speed internet. Pie Insurance is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic. Pie Insurance participates in the E-Verify program. Please click , and _ for more information. Pie Insurance is committed to protecting your personal data. Please review our . Safety First: Pie Insurance is committed to your security during the recruitment process. We will never ask you for credit card information or ask you to purchase any equipment during our interview or onboarding process. _ _ #LI-REMOTE #BI-REMOTE

Job Description Job Title: Executive Assistant Location: Seattle, WA 98101 Salary/Payrate: $90K-$100K, bonus and AWESOME benefits!!! Work Environment: 100% Onsite Bachelor’s degree required: Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: Please send your resume in Word format if you are interested in an Executive Assistant opening with a law firm located in Seattle, WA 98101. Salary in the $90K-$100K range and AMAZING benefits. If you are not interested in this position, please pass onto colleagues/associates as we do offer referral fees should they be hired. Client is seeking an Executive Assistant for its Seattle office. This position will provide executive and administrative support to the Managing Partner and will serve as a liaison to senior management teams. The ideal candidate will be outgoing and positive by nature, have a strong desire to work closely within a team, be able to jump in where needed and take effective action without having to know the total picture, react in a helpful manner and with urgency to situations and events that require a quick response or turnaround, and have the ability to easily switch gears. The position will involve regular exposure to confidential material and requires a high level of professionalism, organization, discretion, and integrity. Looking for someone who is very straightforward, positive, and proactive, and enjoys working in teams. QUALIFICATIONS • 3-5 Years of executive assistant experience in a law firm setting., • A Depth of understanding of legal concepts, terminology, and case flow., • Bachelor’s degree or equivalent experience., • Proactive, self-starter, self-manager, with tenacity in finding solutions to problems with tact and diplomacy., • Able to multi-task and work independently with a high level of accuracy., • Ability to handle sensitive situations and confidential information with discretion., • Effective time management skills: ability to organize and prioritize efficiently., • Work well with people at all levels inside and outside the firm., • Ability to understand problems, think critically, and identify creative solutions., • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint); advanced skills preferred. RESPONSIBILITIES: • Managing an active calendar of appointments., • Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings., • Plan, coordinate, and manage the attorney’s schedule., • Work cooperatively with others in the firm to disseminate information on behalf of the Managing Partner., • Work closely and effectively with the Managing Partner to keep them informed of upcoming commitments, responsibilities, and critical information related to the firm and active cases., • Manage a variety of special projects., • Prioritize conflicting needs and deadlines proactively and efficiently., • Manage monthly expense report., • Proofread and edit communications, presentations, and reports for Managing Partner and other senior leadership as needed., • Schedule internal and external meetings (coordinates meeting logistics: presentation materials, technical support, conference rooms, tracking attendees, catering, etc.), • Compile and analyze data., • General office duties, including administrative recordkeeping, mail, copy, and scan projects., • Offer support and assistance to other departments and employees as needed for special projects and/or events.

Job DescriptionDescription: Executive Assistant Reports To: Human Resources Manager Salary: $80,000 - $95,000 Status: Non-Exempt Location: Seattle About Us: Williams Kastner is a premier multi-practice law firm in the Pacific Northwest with more than 65 attorneys in Washington (Seattle and Spokane) and Oregon (Portland). We have been serving local, regional and national clients since 1929. As a firm we embrace diversity and inclusion, and support community programs and projects that foster equal opportunities for all individuals. Position Overview: We are seeking an Executive Assistant to provide administrative support for one of our senior Equity Members in the Seattle office. This position must perform high level administrative duties, organize and maintain a very busy attorney calendar, all meetings and teleconferences, and observe strict confidentiality regarding client and firm matters. Requirements: Responsibilities of the Executive Assistant This position generally involves recurring work situations with occasional variation from average to moderate complexity. The employee must perform all duties with minimal supervision. Responsibilities for this position include, but are not limited to, the following: • Management of attorney’s work calendar: manage calendar; frequently meet or correspond electronically to review priority of calendar activities and client/contact requests; schedule and maintain calendar of work appointments., • Schedule, coordinate and arrange internal and external work-related meetings and teleconferences involving numerous parties. Assist attorney in preparing for work meetings, related research, routine memoranda, etc., • Make work-related domestic and international travel arrangements., • Monitor attorney’s electronic email (inbox and sent mail) for work-related action items and time critical information that must be brought to his attention; monitor and transcribe all voicemails; process hard copy mail., • Assist with internal and external client communications – monitoring, retrieving, sorting, prioritizing and responding accordingly to phone calls, emails, and hard copy mail., • Interface with clients and other firm attorneys to anticipate and ensure timely responses, and coordinate responses to client inquiries and requests., • Maintain Professional Contacts database in Outlook, and update Case Sheets for all matters., • Process expense reimbursements and check sources to determine expense allocation., • Assist with client file openings, conflicts checks, and timesheets., • Other work-related duties as assigned. Position involves recurring work situations with occasional variation from the normal to a moderate degree of complexity. Employee must perform all duties with minimal supervision. Overtime may be required during periods of high workload. Qualifications of for the Executive Assistant • Familiarity with basic office policies and procedures., • Ability to operate standard office equipment, such as personal computer, scanning and photocopier., • High level of computer literacy including working knowledge of Windows, Excel, Word, Outlook, PowerPoint, Adobe Acrobat., • Ability to maintain filing and recordkeeping systems., • Excellent time management skills keeping attorney informed of progress and problems via e-mail., • Excellent oral and written communication skills., • An eye for detail for correspondence and document edits., • Ability to follow instructions and organize work to meet deadlines., • Resourcefulness, adaptability, innate ability to take initiative and produce results., • Self-motivated, detailed and communicative professional., • Ability to occasionally work overtime when needed., • Strong attention to detail and ability to work independently and self-check work., • Task oriented, excellent organizational skills, ability to prioritize work load., • Enthusiastic, energetic, outgoing attitude and able to adapt to new or changing circumstances. Additional experience and educational preferences: Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities to perform the job. • College Degree or Certificate in Business Administration or equivalent experience preferred. Salary Range and Benefits: $80,000 - $95,000 – The salary range is dependent upon a variety of factors, which include but are not limited to the following: the candidate’s relevant experience, skill level, and demonstrated ability to perform all of the essential functions of the position as well as ability to perform functions which would arise from the needs of the position or as assigned and all of the qualifications listed in the job description. Benefits include: medical, dental, vision, life insurance, short & long term disability, 401K, paid time off, and holiday pay. Working Conditions: Normal office environment with little exposure to excessive noise, dust, temperature and the like. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential responsibilities or requirements. This position is capable of working remotely one or possibly two days per week depending on the needs of the attorney. When in the office, candidate can anticipate a normal office environment with little exposure to excessive noise, dust, temperature, etc. Candidate must be able to remain in a stationary position 50% of the time; frequently operates a computer and other office machinery such as a calculator, copy machine, and computer printer; often works under deadlines; occasionally needs to move about the office to access file cabinets, machinery, etc. Ability to occasionally lift objects weighing up to 10 pounds. Travel outside the office may be necessary occasionally.

Job Description The Lumber Manufactory (TLM) is building the future of sustainable lumber with next-generation sawmill technology. We design and operate state-of-the-art modular sawmills that produce high-grade dimensional wood products with greater efficiency and less waste. Backed by leading investors including Cantos, Slow Ventures, Susa Ventures, Banter Capital, Humba Ventures, and Ravelin Capital. We are seeking a highly organized, proactive Executive Assistant to support our leadership team. You'll partner directly with senior executives to manage complex calendar and travel schedules, protect focus time, and keep executive days running seamlessly. Location: This role is based in the Seattle area and requires office presence 5 days a week. In This Role, You Will Manage complex calendars for multiple senior executives, coordinating meetings, minimizing conflicts, and ensuring strategic use of their time. Prepare for meetings by creating agendas, gathering materials, and following up on action items to keep projects moving forward. Coordinate travel logistics including flights, accommodations, ground transportation, and itinerary management. Manage communications by filtering emails, fielding phone calls, and serving as a trusted liaison between executives, internal teams, and external partners. Maintain confidentiality while handling sensitive company information with sound judgment and discretion. Support special projects and initiatives by coordinating resources, tracking timelines, and ensuring deliverables stay on schedule. Prepare documents, presentations, and reports that support decision-making and external communications. Adapt to changing priorities and support team and operational needs as they evolve. Who You Are Proactive and anticipatory. You don't wait to be asked. You see what needs to happen and make it happen. Exceptionally organized with advanced time management skills. You manage multiple calendars, priorities, and deadlines without dropping anything. Detail-oriented and meticulous. You catch mistakes before they matter and maintain high standards in everything you do. A skilled communicator who can shift tone and approach based on audience. You're direct with peers and polished with executives and external partners. Comfortable with ambiguity and fast-paced environments. You thrive when priorities shift and you're asked to wear multiple hats. Naturally collaborative and a reliable problem-solver. You work well cross-functionally and find solutions before escalating issues. Discreet and trustworthy. You handle confidential information appropriately and earn the trust of the executives you support. Qualifications 5+ years of experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role supporting senior executives. Proven track record managing complex calendars and coordinating high-level meetings Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), and calendar management tools. Excellent written and verbal communication skills. Ability to maintain confidentiality and exercise good judgment with sensitive information. Experience with project management or task tracking tools (Asana, Monday.com, or similar) is a plus. High school diploma or equivalent; some college coursework or professional certification in business administration is preferred. The expected starting annual base salary for this position is $65,000-$85,000, depending on experience and background. Our compensation and benefits package includes comprehensive health coverage, life insurance, and flexible time off. The applicable annual base salary paid to a successful applicant will be determined based on multiple factors, including but not limited to the nature and extent of prior experience and educational background. We offer competitive compensation and comprehensive benefits, including: 100% employer-paid health coverage for employees and dependents (medical, dental, and vision) 100% employer-paid life insurance and disability coverage Paid time off and company holidays The opportunity to help build something from the ground up in an essential, evolving industry Join our team as we modernize timber from forest to finished product. The Lumber Manufactory is an equal opportunity employer committed to building an inclusive team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

A leading enterprise organization is seeking a highly experienced Executive Assistant to directly support the CEO in a fast-paced, high-performance environment. This role requires exceptional executive presence, resilience, professionalism, and the ability to operate with discretion in a highly visible position supporting complex business operations. The ideal candidate has extensive experience supporting a CEO or C-level executive within a Fortune 500 or Fortune 1000 environment and is accustomed to managing competing priorities, sophisticated scheduling demands, and high-pressure situations with precision and sound judgment. Key Responsibilities • Provide strategic, high-level administrative support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel planning., • Manage highly dynamic scheduling across multiple priorities, stakeholders, and time zones while anticipating conflicts and proactively identifying solutions., • Prepare executive materials, presentations, reports, and confidential communications with exceptional attention to detail and accuracy., • Coordinate executive meetings, leadership sessions, and cross-functional initiatives, including agendas, materials, follow-up actions, and tracking deliverables., • Serve as a trusted liaison between the CEO, internal teams, external partners, board members, and senior stakeholders., • Handle sensitive business information and confidential matters with the highest level of professionalism and discretion., • Bring structure and organization to fast-moving initiatives through strong prioritization, project coordination, and independent problem-solving., • Support operational, administrative, and strategic initiatives driven by the Office of the CEO in a rapidly evolving business environment. Qualifications • 7–10+ years of experience in a senior-level Executive Assistant role supporting a CEO or C-suite executive within a Fortune 500 or Fortune 1000 organization., • Demonstrated longevity supporting senior executive leadership in complex corporate environments., • Proven expertise managing highly complex executive scheduling and shifting business priorities., • Strong executive presence with exceptional written and verbal communication skills., • Outstanding attention to detail, organizational ability, and follow-through., • Advanced critical thinking and complex problem-solving capabilities., • Ability to thrive in a demanding, high-accountability environment requiring adaptability, professionalism, and resilience under pressure., • Experience handling sensitive information and executive-level business matters with discretion., • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Preferred Qualifications • Prior experience directly supporting a CEO in a large-scale enterprise environment., • Background working within large-scale corporate, technology, professional services, or fast-growth organizations., • Exposure to board support, legal, governance, contract, or compliance-related administrative processes is a plus., • Strong project coordination and cross-functional collaboration experience preferred.

Job DescriptionDescription: About Treehouse: We work to create opportunities for young people in foster care to thrive. We believe that every young person impacted by foster care determines their own future and can build the life of their dreams. Treehouse seeks to hire passionate individuals who understand the power of young people, celebrate diverse voices, and challenge themselves to do better. We are committed to providing opportunities for staff to learn and grow with the organization. Benefits Summary: Treehouse values work-life balance and prioritizes the health of our staff. Our excellent benefits package includes medical, dental, vision, and life insurance plans with options for 100% employer-paid premiums; a retirement plan with 3% employer match; and paid leave that includes twelve (12) holidays, generous PTO, and two weeks of Staff Appreciation days off. • Generous PTO leave of four (4) weeks initially, with annual increases in the first five years of employment, • Healthcare benefit plans include options for 100% covered preventive care, • Two (2) weeks off (separate from PTO) for Staff Appreciation Weeks (with each week including a holiday), • 403B retirement plan employer matching program (50% of employee contributions, up to 6% of gross pay, that are 100% vested upfront), • 100% of payroll taxes for state family medical leave are covered by Treehouse, • Free, convenient parking, • Dog-friendly office space Pay Transparency: This position’s annual pay range is $77,406.58 to $82,935.60 DOE. Primary Worksite Location: Seattle, Washington A submitted resume and cover letter are required as part of the application process for this position. *Note that resumes/applications submitted for this position are reviewed on a rolling basis as received, until the position is filled.* Please note that there is a written response to scenarios and skill level included in the recruiting process for this role. Selected applicants will be asked to provide a written response to a set of scenarios and skill level questions as a screening step in the recruiting process. Job Summary: The Executive Assistant - ESREH works in close partnership with assigned leadership members and contributes to Treehouse’s success by helping build strong, efficient, and collaborative partnerships internally and externally. In this role, the Executive Assistant - ESREH tracks complex and competing priorities and works to meet Treehouse’s mission and intended impact while ensuring leadership focus on advancing organizational mission, impact, and long-term transformation. This role is rooted in equity, decolonization, and pro-Blackness, and actively contributes to building systems and practices that dismantle structural inequities. The Executive Assistant - ESREH supports and advances a culture of abundance, restoration, and transformation, helping cultivate an environment where historically marginalized communities experience dignity, access, and opportunity. The Executive Assistant – ESREH is a mission-driven, equity centered team member who helps cultivate psychological safety, accountability, and care, while embedding practices that promote healing, belonging, and sustainable change across the organization. Essential Duties and Responsibilities: Administration and Calendar Management: • Provide high-level, targeted executive administrative support, serving as the CHRO’s primary point of contact and response to staff inquiries, requests, and concerns, ensuring responsiveness grounded in respect, clarity, and equity., • Manage complex calendars with a strategic lens, prioritizing time in ways that reflect organizational commitments to abundance, impact, and transformation., • Provide administrative meeting support to the CHRO and the ESREH team as appropriate, including scheduling; serving as the CHRO's liaison; preparing agendas, presentations, and materials; taking notes or minutes; room reservation, setup, and cleanup; and running virtual and in-person technology with attention to accessibility, inclusion, and equitable participation., • Prepare, develop, and execute presentations, including researching, drafting, and finalizing complex documents and reports, as assigned, while supporting a culture of restoration and continuous improvement., • Reliably maintain assigned departmental administrative records in accordance with compliance requirements and organizational transparency., • Route DocuSign signatures, manage invoices, and ensure timely processing of documentation., • Coordinate travel logistics and track arrangements., • Maintain strict confidentiality and uphold trust in all interactions. Executive Communications and Culture Development: • Coordinate communication and messaging on behalf of the CHRO with clarity, integrity, and alignment to organizational values., • Collaborate with the Marketing and Communications team to ensure messaging reflects commitments to pro-Blackness, decolonization, and equity-centered storytelling., • Partner with Employee Success, Racial Equity and Healing (ESREH) teammates to cultivate a workplace culture grounded in dignity, restoration, accountability, and care., • Model proactive, transparent communication practices that strengthen trust and belonging across teams. Project and Initiative Management: • Responsible for project management administration in support of the CHRO, including managing budgets, timelines, contracts, and resources. Work independently or in collaboration with the project management team or other Executive Assistants to scope and administer projects, manage logistics, keep records and report on outcomes., • Support and manage projects, including timelines, budgets, contracts, and deliverables, ensuring alignment with strategic priorities and equitable outcomes., • Contribute to initiatives that drive transformational change, centering equity and community-informed practices., • Work in collaboration with other administrative staff across the organization to ensure that projects are in alignment and are appropriately resourced and implemented with cultural responsiveness and trauma-informed approaches., • Support specific strategic departmental projects/initiatives, including scoping, tracking goals and success metrics, and reporting on outcomes., • Edit and proofread organizational materials as identified by the CHRO in collaboration with content experts to ensure materials are clear, accurate, and accessible., • Manage the department SharePoint site to support ESREH, which could include design, document organization, and ensuring up-to-date access for team members. Support transparency and knowledge-sharing., • Track and manage contract deliverables for senior leadership members, proactively communicating deadlines and progress. Departmental Support: • Identify and implement process improvements that enable organizational growth rooted in abundance and sustainability., • Partner with the CHRO to maintain an effective operating rhythm aligned with strategic goals and transformational outcomes., • Assist with the development and implementation of program initiatives, providing logistical support and contributing to project planning., • Provide support for HR-related meetings, including note-taking and follow-up action tracking., • Plan and execute events, retreats, and off-site meetings, handling logistics, vendor management, and budget tracking; foster connection, reflection, and restoration., • Serve as a liaison across departments and with external partners, ensuring alignment and effective collaboration, and maintaining confidentiality of appropriate information., • Support the CHRO in shaping strategy and operations that reflect equity, decolonization, pro-Blackness, abundance, transformation, and restoration., • Engage in ongoing learning to strengthen support for historically marginalized communities., • Demonstrate abundance by highlighting available resources and training opportunities that support staff development. Secondary Functions: • Serve as backup for office manager duties during absences, including managing daily office operations, answering the main phone line, ordering office supplies, receiving and distributing mail, and monitoring the general Treehouse info email inbox to respond to general inquiries for up to two months., • Perform other duties as assigned.Requirements: Qualifications: • 3-5 years’ experience in an executive assistant or similar function for a senior executive leader, ideally a CEO or Executive Director of a nonprofit organization, or equivalent experience interfacing with seasoned executives in a fast-paced environment., • Must satisfy Washington State and national criminal background requirements., • Current driver’s license, and minimum WA state driver insurance coverage required, if applicable. Knowledge, Skills, and Abilities: • Ability to communicate complex concepts concisely, clearly, and effectively across multiple levels, including the executive leadership team, peers, and managers., • Demonstrated sound judgment, tact, diplomacy, integrity, confidentiality, and professionalism in communicating information and working with all levels of employees., • Strong sense of self-awareness, can relate well, learn quickly, and adapt to changes while remaining calm under pressure., • Excellent written and oral communication skills including experience recording meeting minutes and action items., • Demonstrated ability to treat sensitive/confidential information with appropriate discretion., • Ability to lead, influence, and inspire without formal authority., • Excellent time management skills with proven ability to meet deadlines., • Strong attention to detail and accuracy., • Excellent problem-solving and skills with the ability to manage upward., • Outstanding customer service skills, handling inquiries and issues with diplomacy and discretion., • Ability to build credibility and relationships quickly across functions., • Ability to serve as a good sounding board for others, with a low ego and the ability to anticipate the needs of a busy executive., • Demonstrated ability to effectively manage multiple projects with various deadlines., • Demonstrated deep commitment to racial equity and social justice and ability to effectively engage in candid conversations about diversity, equity, inclusion, and justice., • Demonstrated ability to build working relationships with individuals of various ages, cultures, socioeconomic backgrounds, and abilities., • Ability and aptitude with Microsoft Office 365 and other technology necessary for successful day-to-day functioning in the business environment, specifically: Intermediate to advanced proficiency in OneNote, Excel, Word, PowerPoint, Outlook, Zoom, and Teams., • Maintain confidentiality of information and sign a confidentiality agreement. Working Conditions: • Full-time position; Monday through Friday, 8:30 AM–4:30 PM., • Must reside within Washington State to meet workplace reporting requirements., • Proof of insurance required upon request. Physical and Mental Conditions: Physical Requirements: • Extended periods of desk and computer work., • Movement between work areas, including navigating stairs., • Regular phone and computer use, with frequent sitting, listening, talking, and note-taking. · Mental Requirements: • Ability to think critically, analyze situations, and make sound decisions., • Ability to build trust across diverse employee populations., • Ability to remain composed in a high-stress environment Equal Opportunity Employer Statement: Treehouse values diversity, and it is expressed in all aspects of our work, from the individuals and communities we serve to our organizational culture, employees, and volunteers. We understand that historic structural inequities have influenced each one of us, and we use this knowledge to deliberately cultivate the success of all people and treat everyone with dignity, humanity, and respect. Treehouse believes that our capacity to effect sustainable change is strengthened when diverse individuals, beliefs, and perspectives are included. We model an institutional commitment to equity by investing resources at all levels and working toward measurable indicators of change. In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of our positions. This commitment reflects our core belief in creating an inclusive environment that empowers all individuals to contribute fully and meaningfully to our mission.

Job Description Executive Assistant International District, Seattle, WA REPORTS TO: Executive Director HOURS: Full time, 40 hours per week PAY RANGE: $82,000-92,000 annually POSITION TYPE: Exempt, non-union position The Executive Assistant works closely with the Executive Director, the Board of Directors, and other agency executives. This position will handle communications internally and externally at the direction of the Executive Director. Responsibilities: • Act as the point of contact to maintain positive public relations, including coordinating and executing company PR materials: monthly E-Newsletter, brochures, press releases, website, PowerPoint presentations, and special events., • Take minutes during meetings and assist the board as needed., • Manage the Executive Directors’ calendar and schedule appointments as directed., • Write, edit, and track official correspondence for the Executive Director., • Assist the Executive Director with expense reimbursements, timesheet approvals, and other reports., • Work collaboratively with the Fund Development Department on the Gala & Auction and other projects as needed, including fundraising appeals and thank you letters., • Organize and execute simultaneous administrative and management projects at the direction of the Executive Director., • Collaborate with the human resources department as needed to assist with confidential and other employment matters., • Other duties as assigned. Minimum Qualifications: • High level administrative/management experience required. 5 years’ experience as an executive assistant or in a similar position providing executive level support to an agency director or senior management is desired. Alternately, a Bachelor degree in business administration or a related field and 2 years of executive level experience is desired., • Discretion and confidentiality., • Ability to work independently and successfully in a fast-paced team environment and maintain attention to detail., • Must have excellent time management and organizational skills, including experience in handling multiple projects and a high volume of email., • Ability to coordinate administrative procedures and implement agency policies., • Excellent verbal and written communication skills., • Ability to communicate and work effectively with others., • Demonstrated proficiency with Microsoft Office suite, including PowerPoint, Publisher (or other graphic design software), and Excel., • Experience with Constant Contact or other email marketing software, social media. Preferred Qualifications: • Previous experience with personnel management and/or supervising staff., • Knowledge and experience in low-income housing, homelessness, community development and/or the nonprofit sector. Other Requirements: • Must pass criminal background checks and drug screening, • Must have a valid Washington State driver’s license and must meet Washington State minimum requirement for driver liability insurance., • Must pass motor vehicle/driving record checks., • Must have regular access to a reliable vehicle. Mileage is provided for travel between sites during shift. Benefits for this position (pro-rated for part time employees) • Generous vacation and sick leave, • 10 paid holidays and 1 floating holiday, • Employer-Paid Medical, Dental, and Vision (with HRA, HSA & FSA options), • Employer-Paid Life and AD&D Insurance, • 401k offered for unionized employees (through OPEIU8), • 403b offered for non-union employees, • Employee Assistance Program, • Travel Assistance Program, • Aflac offered for all employees. About us: The Low Income Housing Institute (LIHI) has a 30-year history and track record of owning and managing low-income housing; developing innovative solutions to homelessness; advocating for housing justice; providing supportive services; and operating hygiene services for homeless people at our Urban Rest Stops. LIHI staff have developed over 5,000 affordable housing units and manages over 3,000 units including rental housing, permanent supportive housing and transitional housing. The populations served include: families, singles, seniors, veterans, young adults, immigrants, low wage workers, and people living with physical and mental disabilities. LIHI is one of the largest nonprofit housing organizations in the state. Our properties are located in Seattle, King County, and five adjacent counties. LIHI is a national leader in sponsoring tiny house villages as a crisis solution to homelessness. Annually, the tiny house villages and shelters serve 2,000 homeless people and our hygiene programs serve over 8,000 homeless people. LIHI staff is collaborative, dynamic, and dedicated to taking bold steps in ending homelessness and creating supportive communities for people to thrive.

Job Description Compensation: $110K - $160K Travel Requirement: International travel required to India 8+ times per year AI Foundry is an AI building and consulting business working with some of the largest companies in the world. AI Foundry is partnered with a major global company operating across finance, consumer, and retail verticals, leading their AI efforts from the ground up. The team is seeking builders who want to be part of something massive: designing and building multi-agent AI systems that will reshape how hundreds of millions of people interact with financial services, retail, insurance, and consumer products. AI Foundry is looking for an Executive Assistant to support senior leadership in a high-trust, fast-moving environment. This role requires excellent judgment, discretion, organization, and the ability to keep executives focused while coordinating across candidates, partners, investors, clients, and internal teams. If you are the person who brings order, follow-through, and calm execution to a demanding leadership environment, we want to hear from you. What You'll Do • Manage complex calendars, scheduling, travel, and logistics for senior leaders across multiple time zones., • Prepare leaders for meetings with agendas, briefs, follow-ups, and clear context., • Coordinate communications with candidates, clients, partners, vendors, and internal stakeholders., • Track action items, deadlines, open loops, and commitments so important work does not get dropped., • Help plan leadership meetings, recruiting conversations, travel, office visits, and team events., • Handle confidential information with excellent judgment and discretion., • Use AI tools to improve drafting, organization, research, scheduling, and follow-up workflows., • Create and maintain clean operating systems for notes, documents, contacts, and recurring processes., • Anticipate needs and solve small problems before they become distractions.Who You Are, • You have experience supporting executives, founders, senior operators, or high-demand teams., • You are highly organized and can manage details without losing sight of the bigger picture., • You communicate clearly, professionally, and quickly in writing and conversation., • You have excellent discretion and can be trusted with sensitive information., • You are calm under pressure and comfortable with shifting priorities., • You are proactive; you notice what needs to happen and move it forward., • You are comfortable coordinating across time zones and with external stakeholders., • You use technology and AI tools to work faster and more accurately., • You are warm, reliable, and easy to work with while still holding a high bar., • You like making busy systems feel smoother for the people around you.How We Work We are looking for people who use AI to raise the speed, quality, and ambition of the work while staying grounded in customers, teammates, and measurable outcomes. • We are hands-on with AI and technical tools, and we make ideas tangible through prototypes, clear artifacts, and working systems., • We move quickly, share work early, and keep refining until the product experience feels useful, polished, and memorable., • We focus on the hardest problems and the outcomes that matter, with the judgment to change course when the evidence points somewhere better., • We communicate clearly enough that teammates, leaders, and AI-assisted workflows can act on our thinking across time zones., • We collaborate with openness and respect, build on other people's ideas, and treat shared ownership as part of doing excellent work., • We speak up directly and constructively when something looks wrong, then commit fully once a decision is made.Benefits & More, • Medical and Dental benefits, • 401K, • Opportunity to shape AI strategy for 500M+ users

Job Description Job Title: Senior Project Manager Job Purpose and Position Overview: Snow & Company is seeking a highly experienced and strategic Senior Project Manager to join our dynamic shipbuilding team. This position holds full authority and responsibility for the financial and operational success of large, complex vessel construction and repair projects, while also providing leadership and direction across the broader Project Management function. In addition to managing high-value projects, the Senior Project Manager plays a key role in shaping project management processes, mentoring team members, and aligning execution with company-wide strategic goals. This individual serves as a primary customer interface on critical projects and as an escalation point for complex challenges across all projects. As part of a fast-paced, deadline-driven environment, you must thrive under pressure while maintaining an unwavering commitment to safety, quality, financial performance, and customer satisfaction. The ideal candidate is a proven leader with strong business acumen, exceptional organizational skills, and a hands-on, solutions-oriented mindset. Key Responsibilities: Strategic & Organizational Leadership • Provide overall leadership and direction for project execution across multiple projects (both ship repair and new construction)., • Develop and implement scalable project management strategies, systems, and tools to drive performance, consistency, and efficiency., • Work closely with Project Managers, Assistant Project Managers, Estimators, Procurement, and Engineering teams to ensure alignment and execution success., • Collaborate with executive leadership to align project outcomes with company goals, financial targets, and growth strategies., • Support business development and bidding efforts by contributing to proposals, as well as scheduling and pricing of prospective work. Project & Personnel Oversight • Oversee assignment of personnel to projects based on workload, project complexity, and individual strengths., • Guide cross-functional collaboration between Project Management and Production teams to resolve issues, remove roadblocks, and maintain project momentum., • Ensure efficient resource allocation and proactively manage schedules, risks, and project dependencies across multiple efforts., • Support the project team in meeting customer expectations, serving as the escalation point and lead problem-solver for complex challenges and high-stakes client interactions. Project Execution & Performance • Oversee project budgets, schedules, and deliverables to ensure financial performance and operational success., • Provide leadership in contract review, negotiation, and compliance with all terms and conditions., • Develop and maintain project schedules for individual jobs and integrate them into a comprehensive master schedule., • Review, analyze, and disseminate periodic progress reports, typically on a weekly basis, to ensure visibility and accountability., • Champion and reinforce a strong culture of safety, quality, accountability, and continuous improvement throughout the project lifecycle., • Oversees final project execution including sea trials, QA resolution, and delivery handoff to ensure complete customer satisfaction. Essential Skills: • Exceptional leadership skills with the ability to inspire teams, resolve conflict, and drive high performance., • Advanced financial acumen with strong command of budgeting, forecasting, and cost control in labor-intensive environments., • Expert-level contract, specification, and technical document interpretation skills., • Strong strategic thinking and organizational leadership capabilities., • Excellent communication skills with the ability to engage effectively with executives, customers, and cross-functional teams., • Proven ability to manage multiple complex projects simultaneously., • Highly organized with strong attention to detail and time management., • Demonstrated ownership mindset with accountability for both process and results., • Hands-on, proactive problem-solving approach., • Positive, solutions-driven attitude with a commitment to continuous improvement. Required Education/Experience: • Minimum of 12+ years of marine project management experience, including leadership of large, complex projects., • Minimum of 5+ years in a senior or leadership role within shipbuilding, ship repair, or industrial manufacturing., • Bachelor’s degree in business, Engineering, or a related field required. Preferred: • MBA or advanced technical/business degree, • Experience with Lean manufacturing or continuous improvement methodologies Physical Requirements: This position is based in an office within an active boatyard and requires regular visits to vessels and production areas. These environments involve moderate to high noise levels, uneven surfaces, and physical access challenges such as inclined gangways and vertical ladders. Proper use of personal protective equipment (PPE) and strict adherence to safety protocols are mandatory. Job duties are performed in an office setting as well as in production areas and onboard vessels and may require: • Ability to work in shipyard production areas and onboard vessels, • Ability to walk to and from job sites and climb inclined stairways and ladders, • Availability for shifts longer than 8 hours and/or weekend work if needed, • Frequent activities including walking, standing, sitting, using hands and arms, reaching, talking, and hearing, • Ability to lift and/or move up to 20 lbs. Pay and Benefits: • $130,000 – $160,000 / annually (depending on experience), • Full time, overtime exempt position, • Positive and supportive work environment, • 100% paid medical insurance for employees, 80% for spouses and dependents, • Comprehensive dental insurance, • Vision insurance, • Life insurance options available, • 401(k) retirement plan, • Flexible and generous PTO plan, • 9 paid holidays, including the day after the Super Bowl Relocation Package: Ready to bring your Project Management skills to Seattle? Join our team and make the move with confidence – we’re offering a $5,000 relocation package to help you get started strong! You’ll receive $1,000 in each of your first paychecks, giving you the flexibility to cover moving costs, short-term housing, or gear up with the tools you need. About Snow & Company: Snow & Company is a leading boatbuilding and ship repair company located in the Ballard neighborhood of Seattle. We specialize in constructing commercial vessels for the fishing industry, government agencies, tugboat operators, aquaculture businesses, and more. In addition to vessel construction, we provide comprehensive overhauls and repair services. Our modern facilities include enclosed fabrication halls and waterfront repair spaces, all situated along the picturesque Ship Canal. Conveniently located on the Burke-Gilman Trail and just one block from the Metro bus stop, Snow & Company is a commuter-friendly workplace. Equal Opportunity Employer: Snow & Company, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status, age, disability, or genetic information. In addition to federal laws, Snow & Company complies with all applicable state and local nondiscrimination laws. For more information, check out our website at www.snowboatbuilding.com

We are seeking an ambitious, proactive, curious, and highly organized Administrative Assistant to support one of our Senior Executive Assistants.

Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees? Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals. Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes. Join us in our mission to help companies make smarter pay decisions they can trust! About the role As Syndio's go-to-market organization scales, we're seeking a GTM Sr. Executive Assistant to provide dedicated, high-quality administrative and operational support to our SVP, Revenue and SVP, Marketing - both based in EST and CT time zones. This role is central to enabling our revenue and marketing leaders to move fast, stay aligned, and focus on strategy. This role sits at the intersection of executive administration and GTM operations, requiring someone who is proactive, highly organized, and comfortable working independently in a fast-paced environment. You'll own complex scheduling, logistics, and office management for our Seattle location, and serve as a key partner to senior leadership as they drive Syndio's growth. Why this job is exciting Serve as a partner to GTM executives, enabling them to focus on revenue growth and market impact. • Own complex, multi-timezone calendar management for senior leaders, navigating competing priorities with precision and sound judgment., • Manage sophisticated domestic and international travel arrangements, proactively anticipating changes and adapting plans on the fly., • Support preparation for executive meetings, QBRs, board materials, customer-facing events, and GTM offsites., • Coordinate cross-functional logistics for GTM team initiatives, including sales kickoffs, marketing events, and executive briefings., • Manage day-to-day Seattle office operations, including vendor coordination, supplies, space management, and team logistics., • Maintain and organize GTM-related tools and systems (Salesforce, Gong, ClientSuccess) to support executive visibility into pipeline and performance., • Own the integration of AI tools into your daily workflows, proactively finding new ways to create efficiencies for yourself and the executives you support, • Handle expense reporting and budget tracking for supported executives with accuracy and timeliness., • Provide additional project support during peak periods or company-wide initiatives., • Own logistics execution for GTM events including sales kickoffs, marketing offsites, and executive briefings covering venue coordination, vendor management, attendee logistics, and on-site operations. (Event strategy and creative direction sit with the marketing team; your job is to make sure every detail is handled.) About you You are a self-starter who operates with minimal direction, solves problems independently, and exercises strong judgment about when to escalate. You bring: • Experience in the tech industry, ideally across both enterprise and startup settings, • Demonstrated experience supporting senior executives, within a sales or marketing environment., • Expertise managing complex, multi-timezone travel schedules with the ability to pivot quickly when plans change., • Strong organizational skills and attention to detail - you catch things others miss and take pride in having it right the first time., • Excellent written and verbal communication skills, with the ability to represent executives professionally in all interactions., • The ability to work independently, handle ambiguity, and maintain composure under shifting priorities Required Technical Experience Hands-on working knowledge of the following GTM tools is required: • Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)., • Salesforce - navigating accounts, opportunities, and activity data in support of executive visibility., • Gong - supporting executives in reviewing call recordings, preparing for customer meetings, and tracking pipeline signals., • Working knowledge of AI tools (Claude, ChatGPT, Gemini) for drafting, synthesis, and workflow automation, including the ability to build simple, repeatable processes using these tools, not just use them on a task-by-task basis. Nice to Have • Familiarity with DocuSign, Notion, or similar productivity and contract management tools., • Experience supporting marketing or revenue leaders in a SaaS or B2B environment., • Event planning and execution experience for executive or GTM events., • Experience with procurement and vendor management in an office setting. What Success Looks Like You will operate with limited direction and independently scope and implement solutions. Within your first 60-90 days, you will have: • Established seamless executive support for the SVP, Revenue and SVP, Marketing - minimizing scheduling conflicts, proactively managing travel logistics, and building strong working relationships Demonstrated command of GTM tooling (Salesforce, Gong, ClientSuccess), enabling you to anticipate executive needs and surface relevant information without being asked., • Taken ownership of Seattle office operations, creating a consistently organized, professional environment for the team., • Earned trust as a reliable, proactive partner - someone executives can count on to own important tasks end-to-end and surface risks before they become problems., • You don't just use AI tools: you build with them. You're comfortable identifying repetitive or documentation-heavy workflows and designing lightweight AI-assisted processes that save the team time. Within 90 days, you'll have identified at least one workflow to streamline using AI tooling. Why you'll love it here: • Competitive Compensation. For this role our salary is targeted at $95,000 - $112,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location., • Syndio Equity. So you can share in Syndio's success., • Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave., • Paid parental leave, • Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents., • Life Insurance & Disability. Syndio covers the full premium., • 401(k). To help you save for your future The interview overview Below you'll find an outline of the interview plan for our Senior Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision. • 30 min interview with a member of our Talent Team, • 45 minute zoom interview with the Hiring Manager, • Three video interviews with several team members - 2.5 hours, • Final in person interview with executives - 1 hour At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us. Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age.

Job Description Sono Bello is America's top cosmetic surgery specialist, with 185+ board-certified surgeons who have performed over 300,000 laser liposuction and body contouring procedures. A career at Sono Bello means being part of a dynamic and high-energy work environment where every team member can make a difference. We love what we do, and it shows! We believe everyone deserves to have their best body today and pursue their best life now. This position is based on site, 5 days a week, 8am- 5pm in the Greater Seattle Area. Who We Are Headquartered in Bellevue, WA, Sono Bello is America's number one cosmetic surgery specialist, focused exclusively on advanced body contouring procedures including laser liposuction and excess skin removal. With more than 140 locations across the U.S. and a team of over 150 expert surgeons, we are proud to help thousands of patients achieve life-changing results every year. At Sono Bello, our success starts with our people. We're committed to creating an environment where talented professionals can grow, make a meaningful impact, and take pride in the work they do every day. Whether you're caring for patients, supporting clinical teams, or driving innovation behind the scenes, your work directly contributes to helping people look and feel their best. Summary We are seeking a highly polished, strategically minded Executive Assistant to serve as a trusted partner to our Chief Executive Officer. This role is far more than traditional administrative support – it is a high-impact position that sits at the center of the organization, interfacing with the Board, investors, government officials, and senior leaders across the business. The ideal candidate brings exceptional judgment, discretion, and organizational acuity, and thrives in a fast-paced, high-stakes environment. This role requires someone who can anticipate needs, act with urgency, and represent the CEO's voice and priorities with professionalism and clarity. Essential Duties and Responsibilities: • Strategic Calendar & Priority Management: Own and optimize the CEO's professional and personal calendar, ensuring prioritization of high-impact engagements with investors, government officials, and internal technical and business leadership teams, including balancing personal commits., • Executive Communications & Gatekeeping: Manage a high-volume executive inbox and serve as the primary interface for external stakeholders. Exercise discretion, sound judgment, and clarity in all communications representing the CEO's voice., • Meeting Preparation & Follow-Through: Prepare concise, high-quality briefing materials, agendas, and presentations for board meetings, investor engagements, and public appearances. Attend senior leadership meetings, capture decisions and action items, and partner with the CEO to drive follow-through., • Travel & Logistics: Coordinate complex professional and overlapping personal travel arrangements, including detailed itineraries and "travel packs" tailored to high-stakes meetings and site visits., • Operational Coordination: Partner closely with the CEO and the broader leadership team to drive organizational alignment, track strategic priorities, and continuously improve the company's operating rhythm., • Special Projects: Lead discrete, high-priority initiatives encompassing executive events, strategic research, and internal process improvements, including personal logistics, as it aligns or conflicts with business needs., • Executive Board Support: Coordinate Executive Board, Officer, and Executive Committee meetings, including preparation of printed and digital agendas, logistical coordination, travel coordination, supporting materials, and maintenance of official records., • Communications & Relationship Management: Draft, manage, and oversee executive correspondence for both internal and external audiences, ensuring consistency of tone, accuracy, and brand alignment., • Administrative Assistant Mentoring: In recognition that this role is the most senior administrative assistant in the organization, will oversee the admin community and work to build community among the administrative group., • Cultural Projects: Will be a key in the coordination of community / culture events (example: All Team Meetings) and pulling the administrative community together to support community events. Required Skills: • Exceptional organizational and time management skills with the ability to manage multiple high priority workstreams simultaneously, • Outstanding written and verbal communication skills; ability to draft polished executive correspondence and briefing materials, • High degree of emotional intelligence, strong discretion, and professionalism in handling sensitive and highly confidential information, • Strong executive presence and confidence in engaging with C-suite, board members, investors, and government officials, • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint). Ability to coordinate the building of CEO level presentations to the board and executive teams., • Ability to anticipate needs, think proactively, and operate with minimal direction in a dynamic environment, • Strong analytical and research skills for preparing briefings, reports, and presentations, • Detail-oriented with excellent follow-through and a commitment to accuracy, • Skilled at building and maintaining relationships across all levels of the organization and with external partners, • Ability to exercise sound judgment and serve as a reliable extension of the CEO's office, • Ability to mentor and at times lead on project assignments other administrative team members. Education & Experience Required: • 7+ years of experience as an Executive Assistant, Chief of Staff, or in a comparable high-level administrative or operational role supporting C-suite executives, • Prior experience supporting a CEO or President in a corporate environment strongly preferred, • Experience managing board-level meetings, investor relations logistics, or government/regulatory engagements a plus, • Bachelor's degree strongly preferred; Business Administration, Communications, or related field, • Demonstrated experience coordinating complex international travel and executive logistics, • Background in healthcare, aesthetics, or a high-growth consumer company is a plus Compensation: At Sono Bello, we believe that our team members are the keys to our success. The compensation range for this role is $91,000 - $114,000 depending on experience. Benefits: The total compensation package for this position may also include other elements, in addition to: • Medical, dental, vision, Life Insurance, • 401(k) with match, EAP, PTO, and paid holidays, • Details of participation in these benefit plans will be provided upon receiving an offer of employment As an equal opportunity employer, Sono Bello is committed to fostering and celebrating the diverse thoughts, cultures, and backgrounds of its team members throughout its organization. Consistent with this commitment, Sono Bello does not discriminate or retaliate against any team member or job applicant because of their race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, and genetic information (including family medical history), or based on any other trait protected by applicable law. #LI-VB1 #ONSITE #LI-Hybrid #LI- #LI-Hybrid #LI-VB1 Compensation Range$91,000—$114,000 USD Pay may vary by location, and actual compensation depends on factors like qualifications, experience, skills, and business needs. Sono Bello may adjust this range in the future. Full-time employees may also receive benefits such as incentives, equity, health coverage, 401(k) matching, paid time off, and parental leave. Benefits Package includes Medical, Dental, Vision, Life Insurance, 401K, EAP, PTO, and Paid Holidays. (Benefits eligibility may vary based on employment status.) For applicants located in CA: link

Job Description Executive Assistant to the CEO Panorama is a platform for social change driven by audacious thinking, radical collaboration, and bold action. We help our partners navigate multiple pathways from vision to impact based on their needs. Our mission is to maximize social impact by partnering with visionary leaders to co-develop solutions to change systems. Panorama’s value proposition is helping partners to operate in smarter, more impactful, and more efficient ways. Panorama Group’s values are built on four core principles: • Vision: See the big picture and examine all angles, • Integrity: Maintain trust and strive for excellence, • Partnership: Collaborate and foster meaningful relationships, • Impact: Act boldly and create a ripple effect The Role An Executive Assistant to the CEO ensures the CEO operates efficiently and effectively day-to-day through expert calendar management, meeting preparation, and seamless coordination across stakeholders, including senior leadership and the board. This role serves as both gatekeeper and representative of the CEO’s office, maintaining focus on priorities and ensuring nothing falls through the cracks. Success requires strong judgment to operate in two modes: proactively anticipating needs and improving systems, while also executing quickly and precisely on detailed direction as priorities shift. Calendar & Logistics • Own complex calendar management across internal and external stakeholders, including shifting priorities and multiple national and global time zones., • Proactively plan schedules, meetings, and focus time with business priorities in mind., • Coordinate domestic and international travel end-to-end (itineraries, logistics, contingencies)., • Prepare daily and forward-looking materials to ensure the CEO is consistently prepared., • Coordinate meeting logistics (agenda, participants, materials, room/virtual setup, notes, and follow-ups)., • Track time, travel, and related reporting with accuracy. CEO Support & Prioritization • Gatekeep time and communications to minimize distractions and maximize effectiveness., • Balance competing priorities with sound judgment and clarity., • Represent the CEO’s office with professionalism, discretion, and strong judgment. Execution & Administrative Support • Maintain strong systems, organization, and documentation., • Manage and maintain CEO-related platforms and inboxes (e.g., LinkedIn, CRM, Salesforce, Asana, SharePoint), ensuring accurate tracking and timely updates., • Process expenses, invoices, and documentation with precision., • Draft, review, and send correspondence on behalf of the CEO. Coordination & Communication • Serve as a central point of coordination between the CEO, staff, and Leadership Team., • Facilitate clear, timely communication across stakeholders., • Prepare materials, briefings, and presentations for meetings and engagements., • Build trust and maintain credibility through reliable follow-through. Additional Support • Anticipate needs and maintain systems that streamline workflows and improve efficiency., • Support execution of special projects and company-wide events as directed. What We’re Looking For • 5–7+ years supporting senior executives (C-level preferred), • Confident managing up and providing structure to a fast-moving executive, • Calm, discreet, and unflappable under pressure, • Direct communicator with excellent judgment, • Detail-oriented with high standards for follow-through, • Strong judgment in knowing when to take initiative and when to follow direction exactly, • Comfortable working with a highly engaged executive and adapting quickly to changing priorities and direction, • Proven ability to prioritize and execute reliably under tight timelines, • Sound judgment, professionalism, and discretion with sensitive information This role is ideal for someone who: • Enjoys balancing proactive thinking with precise execution, • Takes pride in both anticipating needs and delivering flawlessly on direction, • Is comfortable working closely with a highly involved executive, • Thrives in a fast-paced environment where priorities can shift quickly, • Values clarity, responsiveness, and high standards of follow-through, • Maintains composure and professionalism in a dynamic, high-expectation environment Compensation & Benefits $80,000–$85,000 and requires 4 days on-site in Seattle • Health, vision, and dental, • FSA, • 401(k) safe harbor plan, with employer contribution equal to 3% salary with immediate vesting, • Flexible paid time off, • 16 paid holidays per year, including an organization-wide Winter Break, • ... And more! Visit our Careers Page for our full list of benefits Powered by JazzHR LpYS2zBsNx

Job Description Solid Rock Recruiting - #1 Specialty Recruiting Firm in the USA Senior Project Manager Job Type: Full-Time / Permanent Position Overview We are seeking a highly experienced Senior Project Manager to lead complex commercial construction projects from pre-construction through closeout. This role extends beyond day-to-day project oversight and includes mentoring project teams, driving operational excellence, and ensuring projects align with organizational goals related to quality, safety, efficiency, and profitability. The Senior Project Manager serves as a leader within the project management group, overseeing high-value or high-visibility projects while supporting the development of Project Managers, Assistant Project Managers, and Project Engineers. This position requires deep technical knowledge, strong leadership capabilities, and the ability to manage multiple projects with varying scopes and challenges. Key ResponsibilitiesProject Leadership & Execution Oversee the full project lifecycle on multiple large-scale or complex projects Develop and manage project schedules, execution plans, and resource strategies in collaboration with internal and field teams Provide direct leadership, oversight, and mentorship to project management staff Build and maintain strong client relationships Budgeting & Cost Control Establish and manage project budgets, forecasting, and change management processes Review subcontractor and supplier proposals to ensure scope alignment and cost efficiency Identify financial risks and implement proactive measures to protect project margins Client & Stakeholder Communication Serve as the primary client contact for high-priority projects Lead project meetings, executive updates, and coordination efforts with internal and external stakeholders Address issues promptly and professionally to maintain client trust and satisfaction Team Development & Mentorship Guide and mentor junior project management team members to support professional growth Define project team roles and responsibilities to ensure effective collaboration Support onboarding and training initiatives for new project management staff Risk Management & Problem Solving Identify, assess, and mitigate risks related to schedule, cost, labor, and scope Lead resolution efforts for complex construction and coordination challenges Incorporate contingency planning and value engineering into early project strategies Quality Control & Safety Uphold high standards for construction quality, workmanship, and compliance Support field teams in enforcing safety policies and addressing potential hazards Perform site visits to ensure execution aligns with project plans and organizational objectives Process & Operational Improvement Contribute to improving project management processes and field operations Collaborate with senior leadership on continuous improvement initiatives Participate in post-project reviews to capture lessons learned and enhance future performance Qualifications & Skills Bachelor’s degree in Construction Management or equivalent industry experience 8+ years of experience in commercial construction project management (Drywall and metal framing experience preferred) Strong understanding of construction contracts, scheduling, budgeting, and cost controls Proficiency with project management software (e.g., Procore, Bluebeam, Plexxis, OnCenter) and Microsoft Office Proven leadership ability with excellent communication and problem-solving skills Ability to manage multiple large-scale projects and teams simultaneously Knowledge of OSHA regulations and industry safety standards Contact Us: If you're ready to take your career to the next level and be part of something great, apply today! We can't wait to meet you and explore the amazing things we can achieve together. For more information, please contact Parker Thomas at parker@solidrockrecruiting.com We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to creating an inclusive environment for all employees and do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description Solid Rock Recruiting - #1 Specialty Recruiting Firm in the USA Senior Project Manager Job Type: Full-Time / Permanent Position Overview We are seeking a highly experienced Senior Project Manager to lead complex commercial construction projects from pre-construction through closeout. This role extends beyond day-to-day project oversight and includes mentoring project teams, driving operational excellence, and ensuring projects align with organizational goals related to quality, safety, efficiency, and profitability. The Senior Project Manager serves as a leader within the project management group, overseeing high-value or high-visibility projects while supporting the development of Project Managers, Assistant Project Managers, and Project Engineers. This position requires deep technical knowledge, strong leadership capabilities, and the ability to manage multiple projects with varying scopes and challenges. Key ResponsibilitiesProject Leadership & Execution Oversee the full project lifecycle on multiple large-scale or complex projects Develop and manage project schedules, execution plans, and resource strategies in collaboration with internal and field teams Provide direct leadership, oversight, and mentorship to project management staff Build and maintain strong client relationships Budgeting & Cost Control Establish and manage project budgets, forecasting, and change management processes Review subcontractor and supplier proposals to ensure scope alignment and cost efficiency Identify financial risks and implement proactive measures to protect project margins Client & Stakeholder Communication Serve as the primary client contact for high-priority projects Lead project meetings, executive updates, and coordination efforts with internal and external stakeholders Address issues promptly and professionally to maintain client trust and satisfaction Team Development & Mentorship Guide and mentor junior project management team members to support professional growth Define project team roles and responsibilities to ensure effective collaboration Support onboarding and training initiatives for new project management staff Risk Management & Problem Solving Identify, assess, and mitigate risks related to schedule, cost, labor, and scope Lead resolution efforts for complex construction and coordination challenges Incorporate contingency planning and value engineering into early project strategies Quality Control & Safety Uphold high standards for construction quality, workmanship, and compliance Support field teams in enforcing safety policies and addressing potential hazards Perform site visits to ensure execution aligns with project plans and organizational objectives Process & Operational Improvement Contribute to improving project management processes and field operations Collaborate with senior leadership on continuous improvement initiatives Participate in post-project reviews to capture lessons learned and enhance future performance Qualifications & Skills Bachelor’s degree in Construction Management or equivalent industry experience 8+ years of experience in commercial construction project management (Drywall and metal framing experience preferred) Strong understanding of construction contracts, scheduling, budgeting, and cost controls Proficiency with project management software (e.g., Procore, Bluebeam, Plexxis, OnCenter) and Microsoft Office Proven leadership ability with excellent communication and problem-solving skills Ability to manage multiple large-scale projects and teams simultaneously Knowledge of OSHA regulations and industry safety standards Contact Us: If you're ready to take your career to the next level and be part of something great, apply today! We can't wait to meet you and explore the amazing things we can achieve together. For more information, please contact Steve Foss at Steve@solidrockrecruiting.com We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to creating an inclusive environment for all employees and do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job DescriptionWe are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion. Responsibilities: • Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments., • Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements., • Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions., • Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities., • Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams., • Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight., • Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables., • Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting., • Uphold confidentiality when working with executives, board members, donors, and other key stakeholders., • Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department.• Demonstrated experience supporting senior executives in an administrative or executive assistant capacity., • Strong calendar management skills with the ability to coordinate complex scheduling across multiple stakeholders., • Proven ability to organize travel arrangements, meeting logistics, and executive materials with a high level of accuracy., • Excellent written and verbal communication skills, including preparation of clear correspondence and meeting documentation., • Experience handling confidential information with discretion and sound judgment., • Proficiency with business tools such as Microsoft Office, Concur, CRM platforms, Cisco Webex Meetings, and timekeeping or expense systems., • Ability to manage multiple priorities under tight deadlines while maintaining strong attention to detail and follow-through., • Comfortable collaborating across departments and supporting board, leadership, and staff interactions in a service-focused environment.

Job Description Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for an Executive & Legal Practice Assistant to support the Firm President’s executive leadership responsibilities and legal practice within our Commercial, Intellectual Property & Technology group. The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced law firm environment. We are looking for an outgoing, organized, and detail-oriented team player. Excellent client service and interpersonal skills are essential, and the ability to make well-reasoned, effective decisions and manage time efficiently will be crucial to success. Ensuring confidentiality, practicing discretion, and exercising strong judgment are critical to this role. This position is full-time, non-exempt, and based in our Seattle office. A daily on-site presence is required Monday through Friday during business hours, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate Firm needs. Responsibilities: • Work on assigned projects under the direction of the Firm President and other leadership throughout the Firm, • Act as point of contact for key projects, and keep projects on track and on time, • Coordinate internal and external meetings, • Manage complex calendars, • Coordinate both domestic and international travel arrangements, • Prepare agendas and materials for meetings, • Attend meetings, and take meeting minutes as requested, • Help coordinate Firm events and retreats, as assigned, • Prepare PowerPoint presentations for executive meetings and other meetings as appropriate, • Work cross-functionally across departments, • Other duties and projects, as assigned Legal Practice duties: • Run conflict checks through Intapp Open software, • Draft and prepare engagement letters and waivers, • Perform administrative duties, including scheduling and preparing legal correspondence, • Manage attorney CLE requirements, including enrollment, tracking, and recording, • Process expense reimbursements, • Prepare, format, proofread, and revise documents and correspondence, • Assist in reviewing and finalizing attorney pre-bills, • Provide in-person support for scanning and copying projects, • Manage document execution workflow through Docusign, including preparation, tracking, and follow-up, • Observe attorney-client confidentiality, • Other legal duties and projects, as assigned Job Requirements: Skills: • Advanced Microsoft Office skills, experience with document management systems, • Strong organizational, project management, and problem-solving skills, with the ability to prioritize and multi-task, • Impeccable writing and grammar skills for business communication and document review, • Exceptional interpersonal skills; demonstrated professional demeanor and ability to communicate clearly and effectively, • Ability to be flexible and adapt to different work styles, • Strong initiative with the ability to anticipate needs, • Proven ability to handle confidential information and maintain confidentiality and attorney-client privilege, • Demonstrated knowledge and familiarity with common transactional and corporate terms, procedures, and protocols (i.e., contracts and agreements), • Ability to effectively and accurately present information and respond to questions from attorneys, clients, and Firm employees, • Commitment to excellent customer service, • Act as a liaison between attorneys and other departments of the Firm Education and Experience: • Minimum of 4 years of experience as an Executive Assistant reporting directly to senior management, • Bachelor’s degree and 3-5 years of experience in legal or professional services organization OR high school diploma and 5-7 years of experience in legal or professional services organization, or equivalent experience., • Prior experience with liquor licensing, cannabis licensing and other liquor- or cannabis-related matters is a plus, • Legal secretary or paralegal certificate desired Perks: • In-person and virtual training opportunities., • Collaboration across all Foster Garvey offices., • Workplace Wellness Program, and more. Salary Range: The pay range for this position is $80,000 to $110,000 annually; however, actual pay may vary depending on the candidate's education, training, experience, location, and other job-related factors permitted by law. Other Compensation and Benefits: Foster Garvey offers a competitive compensation and benefits package** including, but not limited to, the following: • Medical, dental, and vision insurance, • 401(k) retirement plan, match, and profit-sharing, • Commuter allowance, • Paid time off plus paid holidays throughout the calendar year, • Disability and life insurance, • Parental leave, • Community service leave, • Annual discretionary bonus, and more! **The provision of benefits is contingent on an employee’s ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies. Pre-Employment Screening: Any job offer will be contingent upon successful completion of a pre-employment background screening. TO APPLY for this position, visit www.foster.com/careers and complete the online application. Please include your resume and a cover letter with salary requirements. We look forward to hearing from you! Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.

Job DescriptionCascade Asset Management Company (“Cascade”) is proud to protect and grow capital in service of Bill Gates and the Gates Foundation Trust in support of their mission-related and philanthropic activities. Mr. Gates and the Foundation Trust are committed to creating a world where every person has the opportunity to live a healthy, productive life. Located in the Seattle area, Cascade applies its fundamental, long-horizon investment approach across asset classes and geographies, primarily through direct investing, as well as through a select group of funds and segregated accounts. Cascade offers the unique blend of being part of a team that manages a multi-billion-dollar portfolio while also working with professionals in a culture that values intellectual curiosity, collaboration, and respect. Human Resources Team OverviewLed by the Chief Human Resources Officer (“CHRO”) and Head of Talent & Business Partnerships (“HTBP”), The Human Resources team at Cascade serves as a trusted advisor throughout the organization, working in close partnership with senior leadership to integrate Cascade’s human capital strategy into everyday management and decision-making. This collaborative approach ensures that decisions involving people are consistently aligned with the organization’s business priorities and actively support Cascade’s overarching mission and objectives. The HR team plays a vital role in shaping organization-wide policies and practices related to talent acquisition, employee performance, professional development, and overall organizational effectiveness. By focusing on these key areas, the team helps to foster a culture that promotes continuous improvement, supports individual and collective growth, and ensures that Cascade remains well-positioned to achieve its strategic goals. Position Description The Executive Assistant (“EA”) will report directly to the CHRO and HTBP, providing comprehensive administrative and operational assistance. In this pivotal role, the EA is critical to enabling the CHRO and HTBP to operate efficiently, maintaining strong organizational communication, and supporting key people initiatives across the organization. The successful candidate will be proactive, exceptionally detail‑oriented, and highly organized, excelling in dynamic environments characterized by ambiguity, frequent changes, and shifting priorities. Professionalism and discretion in handling sensitive matters are essential for success in this position. In addition to primary responsibilities, this role will actively provide support to the broader HR team, providing valuable assistance on a variety of projects and initiatives. The incumbent will also cultivate strong professional relationships with other Executive Assistants throughout the organization, fostering effective communication and teamwork.Key Responsibilities • Executive Support, • Support daily operations for the CHRO and HTBP by proactively managing and prioritizing requests, communications and information flow enabling them to stay prepared and focused., • Schedule and organize meetings, manage complex calendars, and oversee meeting logistics for CHRO and HTBP., • Handle all administrative tasks such as HR contracts, invoices, expense reporting, and preparation of confidential information or documents as needed., • Anticipate and support follow‑up actions stemming from CHRO and HTBP meetings and communications., • Independently manage tasks and responsibilities, ensuring assignments are completed efficiently and accurately with minimal need for additional guidance or reminders., • Proactively anticipate needs, taking ownership of follow-through on actions, and reliably closing the loop on outstanding items., • Uphold the highest level of professionalism and discretion when dealing with sensitive information including, but not limited to, employee relations, compensation, and organizational changes., • Operational, Program, and Project Support, • Prepare and assist in drafting Org-wide communications, working closely with other HR team members to brainstorm tone and messaging. Provide reliable back-up support for Org-wide employee communications and Athena (Cascade’s intranet) management to ensure timely and effective dissemination of information to employees., • Prepare and assist in drafting thoughtful, concise, and compelling communications and meeting materials for the CHRO and HTBP. This includes, but is not limited to, creating agendas, developing PowerPoint presentations, and preparing follow-up documents to ensure meetings are well-organized and objectives are clearly communicated., • Proactively support HR programmatic initiatives and systems for CHRO, HTBP, HR Business Partners, and Benefits and Operations Managers., • Assist with general day-to-day operations of the HR team including planning team events and logistics., • Offer feedback and suggestions as appropriate to drive continuous HR operational improvement., • Expand knowledge base to support employees with HR-related questions and/or re-route inquiries as needed., • Provides reliable back-up support for the Recruiting Coordinator, ensuring continuity in recruitment processes and assisting with related tasks as needed., • Stakeholder Engagement, • Act as a professional point of contact between the CHRO and HTBP and internal leaders, employees, and external partners., • Build strong relationships across the organization, especially with the other Executive Assistants, to facilitate strong communication and cross-functional alignment., • Ensure timely and effective communication and coordination across the HR team., • Additional Responsibilities, • Perform other duties as reasonably assigned to ensure the smooth operation and ongoing success of HR initiatives and team functions. These responsibilities may evolve based on organizational needs and priorities, requiring flexibility and a collaborative approach to support the CHRO, HTBP, and broader HR team.Skills and Qualifications, • 5-10+ years of experience providing executive-level support, ideally to a CHRO or HR leadership team., • Advanced proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook, Teams), including creating executive-level PowerPoint presentations. Experience with SharePoint and Dynamics a plus., • Meticulous attention to detail, with a commitment to maintaining data quality, integrity, and accuracy., • Outstanding verbal, written, and interpersonal communication skills., • Proven ability to handle sensitive information with the utmost discretion and confidentiality, demonstrating high ethical standards., • Undergraduate degree in relevant field is preferred., • Strong judgment and creative problem-solving abilities, especially when navigating ambiguity., • Excellent time management and organizational skills with the ability to swiftly prioritize, multi-task and execute against timelines and competing priorities, • Ability to cultivate strong relationships and collaborate effectively with colleagues at all levels across the organization., • Demonstrated enthusiasm for understanding business objectives, identifying solutions, and driving process improvements.What We OfferCascade is committed to paying employees equitably for substantially similar work. Base salary for this position will be determined during the interview process and will vary based on multiple reasons, including but not limited to relevant experience, knowledge, education, and degree to which a candidate meets the role requirements, current business needs, and market factors. A reasonable estimate of the current base salary range for this position will generally be between $110,000 to $120,000 per year, but the final salary offered may be outside this range based on these reasons and individual circumstances. Additionally, base salary is only part of the total compensation package as we believe that our employees are the reason for our success, and in recognition of their contributions, eligible employees may participate in a generous annual performance-based discretionary bonus program.What We ValueCascade is deeply committed to providing equal employment opportunities for all employees and all applicants seeking employment. All employment decisions are based on a candidate’s or employee’s capabilities and qualifications without regard to race, color, religion, sex, sexual orientation, gender expression or identity, age, national origin, citizenship, veteran or military status, disability, genetic information, or any other status or characteristic protected by applicable federal, state, or local law. Questions regarding accommodation requests due to a disability should be directed to Human Resources. Employment RequirementsUpon hire, you are required to present proof of your eligibility to legally work in the U.S. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Foster Garvey PC, one of the Pacific Northwest’s leading law firms, is seeking a Legal Practice Assistant & Project Manager to support attorneys in our nationally recognized Investment Management group. This role is intentionally structured as a hybrid between high-level administrative support and operational/project management leadership. The successful candidate will not only manage executive and legal administrative tasks, but also play a central role in workflow coordination, matter tracking, billing oversight, and process optimization for some of the top Investment Management practitioners in the country. This is a highly visible, fast-paced position that requires exceptional organization, judgment, and initiative. This is a full-time non-exempt position, Monday through Friday, based in our Seattle Office. Occasional overtime may be necessary to accommodate client needs. This position is eligible for a hybrid work arrangement after 120 days of working in the office, with the ability to work remotely up to two days per week, subject to business needs. Responsibilities: Matter & Deal Management: • Run conflict checks and open new client matter numbers, • Track status of deals and legal matters, ensuring seamless coordination across attorneys and clients, • Proactively manage deadlines and deliverables to ensure timely completion of work product, • Coordinate assignment of tasks and monitor progress across active matters, • Compile and organize executed documents for closings, • Maintain and update project management and tracking systems Client & Document Management: • Prepare initial investment overviews for attorney review, • Proofread and edit legal documents such as subscription booklets, signature packets, and comment memoranda for attorney review, • Conduct basic research as needed, • Manage document repositories, file materials according to firm protocols, and retrieve precedent documents, • Coordinate client communications and correspondence with opposing counsel, • Track client contracts, including monitoring expiration dates and rate changes Billing & Financial Oversight: • Review and edit 60-100 invoices per month for accuracy, clarity, and compliance with client expectations, • Coordinate billing processes with the Accounting team and provide status updates to attorneys, • Review and release attorneys’ daily time entries, • Process reimbursement requests and assist with expense tracking Executive & Administrative Support: • Manage attorney schedules and calendars, • Coordinate external meetings and conference calls, • Track attorney Continuing Legal Education credits and bar memberships, • Arrange travel and preparation for industry conferences, • Support attorneys with expense reports, printing, mail, and other administrative needs, • Assist firm leadership with executive-level initiatives and internal committee engagements, • Support attorneys in involvement with bar associations, professional organizations, mentorship programs, and other community or industry commitments as needed Business Development & Marketing Support: • Manage client bid and RFP processes, • Collaborate with the marketing team to develop articles, posts, award nominations, and related materials, • Monitor and summarize relevant industry news and client public reports Team & Operational Support: • Collaborate with Accounting, Document Processing, Help Desk, Recruiting, Conflicts, and other departments to ensure smooth workflow, • Maintain internal organizational systems and training materials, • Assist with onboarding and training of new team members, • Coordinate internal Investment Management team events, • Support meetings and events for attorney committees and firm groups, • Other duties and projects as assigned Job Requirements: Skills: • Strong organizational skills with the ability to manage multiple concurrent projects, • Exceptional attention to detail, • Collaborative, team-oriented approach, • Proactive, self-starting mindset with the ability to anticipate needs and follow through, • Sound judgment and decision-making skills, • Ability to meet deadlines in a fast-paced legal environment, • Excellent written and verbal communication skills, • Strong interpersonal skills and professional demeanor, • Commitment to outstanding client service, • Ability to clearly present accurate information and respond effectively to attorneys, clients, and internal stakeholders, • Maintains timely return of calls and emails, • High level of discretion and ability to maintain confidentiality, • Strong overall computer proficiency in a Windows-based environment, including advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, • Comfort with document management systems and project tracking tools, • General knowledge of finance and corporate legal terminology Education and Experience: • Bachelor’s degree required, • Minimum of 3 (three) years of experience in an administrative role supporting upper management or senior professionals, • Prior experience in a law firm or professional services environment strongly preferred Preferred Skills and Qualifications: • Experience overseeing budgets and expenses, • Experience improving or developing internal processes and filing systems, • Advanced knowledge of finance and corporate legal terminology, • Experience in a corporate or investment management legal practice Perks: • In-person and virtual training opportunities, • Collaboration across all Foster Garvey offices, • Workplace Wellness Program and more! Salary Range: The pay range for this position is $65,000-$85,000 annually; however, actual pay may vary depending on the candidate's education, training, experience, and other job-related factors permitted by law. Other Compensation and Benefits: Foster Garvey offers a competitive compensation and benefits package** including, but not limited to, the following: • Medical, dental, and vision insurance, • 401(k) retirement plan, match, and profit-sharing, • Commuter allowance, • Paid time off plus paid holidays throughout the calendar year, • Disability and life insurance, • Parental leave, • Community service leave, • Annual discretionary bonus and more! **The provision of benefits is contingent on an employee's ability to meet the eligibility requirements for the various types of benefits as outlined in the benefit plan documents and Firm policies. Pre-Employment Screening: Any job offer will be contingent upon successful completion of a pre-employment background screening. TO APPLY for this position visit www.foster.com/careers and complete the online application. Please include your resume and a cover letter with salary requirements. We look forward to hearing from you! Foster Garvey PC is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital status, military or veteran status, disability, sexual orientation, gender expression or identity, genetic information, or any other basis prohibited by federal, state, or local law.

Responsible for supporting company executives through a combination of project management, writing and editing, research, and administrative tasks. Manages special projects for the Senior Vice President or President. As assigned, acts as a direct point of contact on behalf of their senior leader.

Senior Executive Assistant -Hybrid. Assistant to a Senior Executive. Prior experience managing multiple executive calendars.

Senior Executive Assistant to the CMO. As the Senior Executive Assistant to the CMO, you'll serve as a trusted partner and make it possible for the CMO and her leadership team to operate at their best. Organize and prepare materials for executive meetings, presentations, and key briefings.

Experience supporting executive level staff preferred. Responsible for supporting company executives through a combination of project management, writing and editing, research, and administrative tasks. Manages special projects for the Senior Vice President or President.

This is a growing Home Infusion company that is opening a new location in Seattle, WA! You will have the opportunity to make a contribution to our joint success on a daily basis.We value new ideas, creativity and productivity.We like people who are passionate about their roles and people who like to

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Pinnacle Fertility is a leading fertility care platform dedicated to fulfilling dreams by building families.With a nationwide network of clinics, we offer innovative technology, compassionate patient care, and comprehensive fertility treatment services, ensuring a seamless and high-touch experience

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Excellent opportunity to join a leading, national credit card processing company that has over a decade of industry experience.Slice Merchant Services offers innovative payment processing solutions to merchants.Slice has put together a comprehensive package of products and services.Slice delivers a

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No office assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative