Trabajos senior executive assistant en New York, New YorkCrear alertas

Job Description We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities: • Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings., • Arrange and coordinate travel plans, including booking flights, accommodations, and transportation., • Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available., • Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach., • Handle sensitive communications with utmost discretion, maintaining confidentiality at all times., • Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards., • Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments., • Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach., • Assist in special projects as needed, contributing to the overall efficiency of the executive team., • Minimum of 5 years of experience providing executive-level support, preferably to C-suite leaders., • Proficiency in calendar management, including the ability to handle complex scheduling needs., • Demonstrated expertise in arranging and coordinating travel plans for executives., • Strong interpersonal skills with the ability to foster positive relationships with clients and stakeholders., • Exceptional discretion and confidentiality in handling sensitive information., • Outstanding organizational and time management abilities to juggle multiple priorities effectively., • Excellent written and verbal communication skills, with attention to detail.

Job DescriptionLHH Recruitment Solutions is currently seeking an Executive Assistant who will provide high-level administrative support to senior leadership while also contributing to multiple ongoing projects across the organization. This role requires exceptional organizational skills, the ability to track deadlines and deliverables, and the agility to manage shifting priorities. The ideal candidate is proactive, detail-oriented, and able to operate effectively in a fast-paced environment. Responsibilities: • Manage complex calendars, schedule meetings, coordinate travel, and prepare expense reports., • Serve as a professional and proactive point of contact for internal and external stakeholders., • Draft, review, and manage correspondence, meeting materials, and presentations., • Handle sensitive information with discretion and maintain strict confidentiality., • Support executives in managing multiple concurrent projects by tracking milestones, deadlines, action items, and deliverables., • Coordinate with cross-functional teams to gather updates, follow up on outstanding tasks, and ensure timely execution., • Prepare status summaries, consolidate information, and surface issues that need executive attention., • Assist in organizing project-related meetings, including agendas, notes, and follow-up tasks., • Maintain organized filing systems, shared documents, and project tracking tools., • Assist with meeting minutes, capturing decisions, risks, and required next steps., • Support ad-hoc tasks, research, and administrative needs to ensure smooth daily operations.Qualifications:, • 5+ years of experience as an Executive Assistant or in a similar administrative role., • Strong organizational and multitasking capabilities with excellent attention to detail., • Proven ability to track deadlines, manage competing priorities, and follow tasks through completion., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite and comfort learning new systems., • Ability to exercise good judgment, maintain confidentiality, and work independently.Hours:, • 8:00am-5:00pm, • Monday through FridayWorksite Type:, • 100% in officeEmployment Type:, • Contract to HireAt LHH Recruitment Solutions, our colleagues specialize in eight different practice areas including Human Resources. Connect with a Recruitment Specialist today by submitting your resume via the Apply button. Pay Details: $50.00 to $55.00 per hour Search managed by: Coral Dunn Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description $100,000 – $130,000 base DOE + competitive benefits package A global agency is seeking an operationally focused Executive Assistant to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of media and advertising but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics. Location: Downtown, New York —Onsite (5 days/week, Monday-Friday) Hours: 9:00am – 6:00pm Responsibilities include (but not limited to): • Complex Calendar Management: Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy., • High-Intensity Travel: Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events., • Office Management (~15%): Serving as the sole administrator for the NY office—greeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment., • Project Management: Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships., • Communication & Flow: Managing high-volume emails and correspondence; drafting professional correspondence and materials., • Expense & Operations: Tracking and reconciling complex expenses The Ideal Candidate: • Experience: 3+ years of experience supporting senior executives within media, advertising, or a creative agency environment., • Operational Mindset: Someone who understands creative workflows but is focused on creating process and structure., • Professional Poise: Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders., • Technical Proficiency: Expert-level Google Workspace and productivity tools, • Adaptability: A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description Executive Assistant $50K/yr We are seeking a dynamic and highly organized Executive Assistant to join our team and provide exceptional support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and possess a passion for delivering outstanding administrative support. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence and growth. Duties • Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace@, • Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and attention to detail, • Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone, • Organize and maintain filing systems-both digital and physical-to ensure quick retrieval of documents, • Assist with event planning for company meetings, conferences, and special events, including venue booking and logistics coordination, • Support bookkeeping tasks such as data entry, invoicing via QuickBooks, and basic office management duties, • Facilitate project coordination by tracking deadlines, preparing agendas, and following up on action items, • Proven experience in executive administrative support or as a personal assistant with strong organizational skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications, • Excellent typing speed combined with meticulous proofreading and transcription abilities, • Strong office management skills including filing, data entry, and clerical experience, • Knowledge of QuickBooks for bookkeeping tasks and basic financial record keeping, • Exceptional calendar management skills using Microsoft Outlook Calendar or similar tools, • Effective customer service skills paired with professional phone etiquette on multi-line phone systems, • Ability to handle sensitive information discreetly while demonstrating high levels of professionalism Company Description New Jersey-based mortgage and real estate finance company specializing in flexible home loans and investment property financing. We offer a wide range of products including first-time homebuyer loans, refinancing, hard money, and fix & flip loans, designed to help clients build wealth through real estate, even with less-than-perfect credit. We focuses on fast approvals, personalized service, and tuming rent into ownership.

Job DescriptionMDL Executive Network | Commission-Only (Uncapped) | Remote Reports to: VP, Executive Client Success & Training ABOUT MDL EXECUTIVE NETWORK MDL Executive Network is an Executive Network and Career Consulting firm with a 40-year legacy that advances our clients’ careers by integrating personalized coaching, and career advisory services with unlimited introductions to a nationwide network of thousands of decision makers across virtually every industry. We serve emerging, mid-level and senior level executives & entrepreneurs seeking high-touch, confidential, and results-driven support. With a unique lifetime membership model and a proven methodology, MDL Executive Network is expanding its reach into both B2C and B2B markets. POSITION SUMMARY MDL Executive Network is seeking senior, relationship-driven Directors & Assistant Vice Presidents, Executive Client Success to grow our executive and emerging executive membership business. These are 100% commission-only role designed for entrepreneurial sales leaders who excel at selling high-value, relationship-based professional services offerings to emerging, mid-level and senior level executives & entrepreneurs seeking high-touch, confidential, and results-driven support. This role owns the full lifecycle—from prospecting and closing new members to driving long-term engagement, renewals, and expansion. Key Responsibilities • Sell MDL Executive Network’s memberships and advisory offerings, • Own the full sales cycle: prospecting, discovery, solution design, close, and handoff, • Build trusted relationships with clients on all levels including C-suite, • Partner with internal teams to ensure seamless onboarding and activation, • Manage renewals, retention, upsell, and cross-sell opportunities, • Consistently meet or exceed individual revenue and membership targets, • Maintain accurate pipeline, forecasting, and activity tracking in CRM systems Qualifications • For AVP level consideration: 8+ years of experience in executive-level sales, membership sales, consulting, or professional services • For Director level consideration: 5+ years of experience in membership sales, consulting, or professional services • Proven success closing high-ticket, relationship-based offerings • Strong executive presence and credibility with senior leaders • Highly self-directed with comfort operating in a commission-only structure • Exceptional communication, negotiation, and closing skills Compensation Structure (Commission-Only) This role does not include a base salary or equity. Compensation is entirely commission-based with uncapped earning potential. Illustrative annual earnings (not guaranteed): Director • $80,000–$100,000: Solid performer closing a consistent flow of executive memberships, • $100,000–$160,000+: Top performer with strong referral flow and renewal portfolio Assistant VP • $130,000–$170,000: Solid performer closing a consistent flow of executive memberships, • $170,000–$250,000+: Top performer with strong referral flow and renewal portfolio Commissions are paid as a percentage of membership and advisory revenue sold, with potential recurring commissions on renewals and expansion, as defined in the compensation plan. Why MDL Executive Network • Represent a respected executive advisory and consulting firm, • High-autonomy, high-impact role with direct ownership of revenue, • Entrepreneurial environment with flexibility and independence, • Significant upside for high performers Equal Opportunity Statement MDL Executive Network is an equal opportunity employer and values diversity of thought, background, and experience.

Job Description Prestigious private school is interviewing for an assistant to a senior executive. You will: • Be the gatekeeper for the executive, • Maintain a very bust calendar, • Interact with various school officials, • Prepare and attend various school meetings, • Create correspondence Ideal candidate will have: • Similar experience as an assistant to a senior executive, • Excellent written, verbal skills and organizational skills, • Strong MS Office This position may last for at least several months Company DescriptionPrestigious private school Professional work environment Excellent atmospherePrestigious private school\r\nProfessional work environment\r\nExcellent atmosphere

Job DescriptionWe are looking for a skilled Executive Assistant to join our U.S.-China Practice Group and Corporate Department in New York, New York. This position requires fluency in both Mandarin Chinese and English, as you will support senior leadership and attorneys in a high-paced, global environment. The ideal candidate will be meticulous, adaptable, and capable of managing complex schedules, travel arrangements, and communication across multiple time zones. Responsibilities: • Provide comprehensive executive support to the U.S.-China practice group leader, including managing schedules and coordinating meetings., • Facilitate travel arrangements and accommodations for the practice group leader, ensuring seamless logistics., • Draft and revise documents with attention to detail, including letters, memos, expense reports, and email correspondence in both Mandarin and English., • Handle administrative tasks such as file organization, billing, and collections with precision and timeliness., • Maintain attorney calendars, track event registrations, and oversee time entries and firm records., • Collaborate with clients, service providers, and internal teams to ensure smooth communication and project execution., • Assist with preparing marketing materials and PowerPoint presentations tailored to client needs., • Provide informal translation services and ensure accurate communication in Mandarin and English., • Coordinate with other departments to execute assignments and support special projects., • Offer legal secretarial support and serve as backup for the secretary team when needed.• Minimum of 3 years of experience as an Executive Assistant or in a similar role supporting senior executives in a law firm or detail-oriented services setting., • Proficiency in both Mandarin Chinese and English, with strong verbal and written communication skills., • Bachelor's degree or higher in a related field., • Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook., • Exceptional organizational skills with a keen attention to detail and accuracy., • Ability to manage multiple priorities and adapt to a fast-paced environment., • Strong client service orientation and the ability to build relationships with diverse stakeholders., • Typing speed of at least 50 words per minute, coupled with excellent proofreading abilities.

Job Description Executive Assistant – Growing Private Investment Firm $135,000 – $155,000 base DOE + Discretionary Bonus + Top-Tier Benefits A high-performing private investment firm is seeking a proactive, detail-oriented Executive Assistant to support a Managing Director and 2 Vice Presidents. This is a true partner role within a fast-paced office that prides itself on a collaborative, close-knit, and collegial culture. You will join a top-tier administrative team to manage events, conferences, and office logistics. The ideal candidate has a forward-thinking mindset—someone who can stay three steps ahead of a busy executive and execute with precision in a fast-paced environment. Location: Midtown West, New York — Onsite (5 days/week) Hours: 8:30 AM – 6:00 Key Responsibilities • Executive Support: Provide high-level support to the MD and VPs, acting as a gatekeeper and primary liaison for internal and external stakeholders., • Complex Coordination: Manage ever-changing calendars and coordinate extensive domestic and international travel across multiple time zones., • Meeting Logistics: Prepare materials, coordinate agendas, and ensure the MD is fully briefed and prepared for all high-stakes meetings., • Team Collaboration: Partner with the existing EA team to manage office operations, plan team events/offsites, and maintain a professional office environment., • Experience: 5+ years of EA experience, specifically within financial services (Private Equity, IB, VC) or a similarly demanding professional services environment., • Communication Style: Direct, professional, and poised. You should be comfortable screening calls and representing senior leadership., • Proactive Mindset: A natural problem-solver who operates with a high sense of urgency and precision without needing constant direction., • Team Player: Someone who thrives in a close-knit group and is happy to "roll up their sleeves" to help the broader team and office. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job DescriptionOur NYC based client is seeking an Administrative Assistant. They are in-office 5 days per week. Benefits are outstanding and a competitive salary is being offered... Here's what you'll do: • Provide front-desk and general administrative support, • Answer phones, make outbound calls, and manage correspondence, • Schedule appointments, maintain calendars, and manage contact lists, • Draft, edit, and distribute emails, letters, memos, and reports, • Maintain electronic and physical filing systems, • Handle basic bookkeeping and account management, • Process health insurance matters for executive leadership, • Coordinate business and personal travel arrangements, • Submit and reconcile expense reports, • Liaise with executives and administrative staff, • Report to the Senior Assistant supporting the CEOQualifications, • Strong written and verbal communication skills, • Excellent time management, organizational, and multitasking abilities, • High attention to detail and discretion with confidential information, • Proficiency with Microsoft Office and standard office tools, • Conversational Spanish requiredPay Details: $90,000.00 to $100,000.00 per year Search managed by: Lisa Garfinkel Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Westchester Reform Temple [WRT] is an established house of worship located in Scarsdale, New York, and serves over 1,000 member households. WRT provides a wide variety of activities through regular worship services, special holiday celebrations and events, life-cycle events, after-school & preschool classes for children, adult education opportunities, and many volunteer-led cohorts and related activities. WRT seeks an experienced, highly organized, proactive, and people-centered professional for this role. Ideal for someone who will thrive in a dynamic synagogue environment and enjoys managing complex programs and tasks, we are looking for someone who will take pride in supporting clergy, congregants, musicians, and staff with warmth, professionalism, and care. In this highly visible position, you will be a key partner to the cantorial team, providing executive and administrative support while coordinating logistics support for worship and music programming, and administering the B’nei Mitzvah experience from planning through execution. Using strong project management skills and exceptional attention to detail, you will anticipate needs, manage logistics, and ensure that programs and services run smoothly. Strong communication, organization, and comfort in a fast-paced environment are essential, along with a basic knowledge of Jewish traditions and synagogue life. (Music and/or prayer background not required). Above all, this role is for someone who takes pride in helping others, supporting meaningful moments in congregants’ lives, and contributing to the sacred work of the Westchester Reform Temple community. Key responsibilities for this role include: Music Program ● Oversee logistics of guest artists, concerts, recording projects & special programs ○ Manage contracts, invoices and reimbursement requests ○ Book travel and lodging for guests ○ Schedule spaces for rehearsals and performances, coordinate catering, and manage other related details ○ Organize and distribute music folders to musicians ● Choir ○ Maintain lists of participants ○ Distribute music for rehearsals ○ Maintain schedule of rehearsals, performances, and accompanists ○ Book accompanists as needed, and manage their invoices ● Create and maintain a digital Music Library of materials for worship and programming ● Work with A/V manager to schedule piano tunings and manage those invoices B’nei Mitzvah Program ● Oversee entire B’nei Mitzvah date assignment process ○ Prepare and send date information forms to families ○ Based on information provided, draft B’nei Mitzvah date schedule ○ Prepare and send date assignment letters to families ○ Create and maintain a public online calendar of B’nei Mitzvah dates ○ Interface with B’nei Mitzvah families around date and preparation issues ○ Manage and update B’nei Mitzvah clergy officiation spreadsheet ○ Prepare and send officiation letters ● Manage Tutoring logistics ○ Create and maintain documentation of student Torah and Haftarah portions ○ Prepare all tutoring materials for students, and manage inventory of materials ○ Together with Senior Cantor and Learning Differences coordinator, pair and schedule students with appropriate tutors ○ Collect and submit tutoring invoices to Payroll Manager ● Manage Service logistics ○ Schedule all B’nei Mitzvah-related appointments (D’var Torah, rehearsals, cantor check-ins, family meetings) with clergy and interns ○ Reserve sanctuary for all rehearsals ○ Coordinate photography schedule with families, obtain certificates of insurance from photographers, and reserve sanctuary for photography appointments ○ Prepare gifts and certificates for all B’nei Mitzvah ○ Coordinate Trustees for all B’nei Mitzvah services ○ Ensure that A/V staff share recordings of B’nei Mitzvah (and other life cycle events) with families promptly ● Liaise with Salesforce team around development and testing of B’nei Mitzvah module ● Partner with JLL team as needed in planning 6th grade Shabbaton Coordination of Worship Logistics ● Create calendar invitations for all worship services and invite appropriate clergy, musicians, and A/V staff ● Musicians ○ Maintain spreadsheet of musician schedules for all services ○ Maintain payroll spreadsheet of musicians and submit invoices to Payroll Manager weekly ○ As requested by cantors, book musicians for services ○ As requested by cantors, send service cue sheets and music to musicians ○ Send regular reminders to musicians of upcoming bookings ○ Manage payroll onboarding for new musicians with Payroll Manager ○ Book additional musicians for B’nei Mitzvah services upon request from families ● Book ASL Interpretation providers upon request, and manage their invoices ● Slides for worship ○ Send weekly service cue sheet to graphic designer for service slides ○ Collect song lyrics and texts for slides and send to graphic designer ● Update weekly yahrzeit lists with B’nei Mitzvah celebrants and bima honors ● Music Licensing - log all music used for services in J License portal each week ● High Holidays ○ Coordinate scheduling of rehearsals, including space and catering needs ○ Maintain spreadsheet of all High Holidays musician bookings ○ Oversee High Holiday payroll ○ Assist with High Holiday honors assignments as needed ○ Coordinate travel and lodging needs for musicians and clergy interns ○ Manage receipts for travel reimbursements from musicians and clergy interns ○ Assemble texts for slides and send to graphic designer ○ Assemble and send music and cue sheets to musicians General Support ● Manage all scheduling and appointment requests for Cantors ● Schedule clergy coverage for ECC sanctuary time, holidays and special programs ● Create and maintain spreadsheets of participants in all programs led by Cantors ● Schedule large group meetings and rehearsals ● Schedule regular meetings between Senior Cantor and employees she supervises ● Collect and manage miscellaneous invoices ● Collect and submit travel reimbursement receipts from cantorial intern(s) ● Monitor and update the Music and Cantor’s program pages of the website regularly ● Coordinate with A/V staff to upload to the website musical recordings regularly ● Prepare materials for life cycle events (unveilings, baby namings, wedding notes, etc.) The ideal applicant for this position will demonstrate the following qualifications: ● 10+ years of administrative experience, including an Executive Assistant role. ● Strong project management skills, owning programs from start to finish. ● Excellent interpersonal and communication skills, including handling customer dissatisfaction calmly and effectively to prevent issues from escalating. ● Ability to communicate effectively with musicians, artists, and creative talent. ● Highly organized and detail-oriented, able to anticipate needs and challenges, and take initiative to resolve them. ● Comfortable in a dynamic environment, while remaining composed and responsive. ● Basic knowledge of Jewish traditions, holidays, and synagogue life. ● Proficiency in Microsoft Office and Google Workspace. Knowledge of Constant Contact and Salesforce is a plus. ● Some knowledge of music and/or musical programming is a plus ● Some knowledge of Hebrew is a plus, but not required The salary range for this role is $82,000-$92,000 depending on credentials, relevant experience, and skills. This is an exempt position, with in-office hours: Mondays 12:00 pm - 5:45 pm; Tuesdays, Wednesdays, Thursdays 8:45 am - 6:00 pm; and Fridays 8:45 am - 4:45 pm (with flexibility based on special events and the needs of the Senior Cantor). WRT believes that all applicants should be considered fairly for job opportunities. We are most interested in finding the best candidate and recognize that strong candidates may come from a less traditional background. We encourage you to apply if you feel you are poised to excel at leading this important work with us. WRT abides by all applicable federal, state and local laws which prohibit discrimination on the basis of any protected characteristic as established by law. To apply, email your cover letter and resume to: . Applications will be reviewed on a rolling basis and the search will remain open until a candidate is hired.

Reporting to the Executive Director of the Student Health Center and the Executive Director of Student Counseling Services, the Senior Assistant To assists with the daily operations of the Student Health Center and Student Counseling Services including the reception area, check-in flow, and task man

Responsibilities: • As a practicing clinician, examines patients, diagnoses and treats illnesses. Prescribes and administers treatment for patients suffering from injury or disease., • Implements strategic clinical initiatives at the direction of the Senior Medical Director(s) within their assigned region, in collaboration with office operational and nursing leadership and other senior leaders., • Collaborates with Senior Medical Director(s) to implement clinical provider outreach, education, and performance improvement focused on delivering patient-centered professional quality care and an excellent patient experience., • Supports regional offices regulatory compliance with delivery of clinical patient care., • Assists in the hiring process by interviewing physicians, nurse practitioners and physician assistant candidates for Primary Care and providing hiring recommendations based upon ACPNY’s required competencies and desired behaviors., • Implements on-the-job training and assimilation efforts for new physicians, nurse practitioners and physician assistants to the medical center (e.g., assigns peer for shadowing, provides work direction, mentors, assigns schedules, initiates formal check-in meetings at set intervals)., • Ensures priorities are aligned and resources are committed within their region to achieving the delivery of high-quality, clinical appropriate care, which exceeds the expectations of patients, against targets established by executive leadership and the Senior Medical Director(s)., • Implements performance management strategies of Primary Care physicians, nurse practitioners and physician assistants at the direction of Senior Medical Director(s), to ensure adherence to policies, protocols and practice guidelines. This includes, monitoring of key metrics, such as physician encounters, RVUs, out of group referrals, in-basket response times, and Press Ganey scores, appropriately addressing issues and taking corrective actions as needed., • Assists in the interpretation of and compliance with Human Resources, ACPNY and departmental policies and procedures. Ensures employees understand and comply with local, state, federal and regulatory standards, as they apply to respective job functions., • Plans and facilitates monthly medical office meetings to communicate key initiatives and socialize change. Represents interests of medical office physicians, nurse practitioners and physician assistants during care team and non-provider staff meetings., • Prescribe medications and formulate ongoing treatment and disease management plans., • Provide relationship-centered care, considering the patient’s psychosocial and physical needs., • Performs other job-related duties as required. Qualifications: • Doctor of Medicine (MD), Doctor of Osteopathy (DO) or foreign equivalent, • Master's Degree Preferred, • Completion of three year post graduate medical training from a U.S. accredited residency program in Internal Medicine or Family Medicine, • Board Eligible/Board Certified in Internal Medicine or Family Medicine, • Must possess active Drug Enforcement Agency (DEA) registration, • Current, unrestricted New York State License to practice medicine, • Must possess strong communication skills both oral and written Comfortable with Electronic Medical Record (EMR) system and Microsoft Office

We are currently recruiting for an Executive Assistant in New York City (Midtown). This is a temporary (possible Temp to Perm) opportunity. Hybrid schedule in-office 3 days and two days remote (with some flexibility on days and support hours based on Executive needs and travel). The Executive Assistant will provide comprehensive administrative and coordination support to the CEO. This role requires exceptional attention to detail, sound judgment, and the ability to manage complex scheduling, communications, and logistics in a fast-paced executive environment. The Executive Assistant works closely with internal leadership and teammates and external stakeholders to ensure the CEO’s time, commitments, and materials are organized, accurate, and executed seamlessly. This role requires a high degree of discretion and professionalism when handling confidential information. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base Responsibilities: • Support the coordination and maintenance of the CEO’s complex and dynamic schedule, working closely with the primary executive assistant, internal leadership, and external contacts to facilitate high-priority meetings and engagements., • Ensure the CEO has clear visibility into upcoming commitments by maintaining an accurate and well-organized calendar and proactively flagging priorities, conflicts, and required materials in advance., • Coordinate scheduling adjustments and logistics in real time to ensure meetings and commitments proceed efficiently., • Maintain systems to track requests, deadlines, and follow-ups related to the CEO’s schedule to ensure timely responses and completion of commitments., • Maintain the established documents, repositories, and processes currently used to support the CEO., • Arrange and coordinate all travel for the CEO, including flights, hotel accommodations, car services, and detailed itineraries, ensuring all logistics are confirmed, clearly documented, and aligned with meeting schedules and commitments., • Prepare and process expense reports accurately and in a timely manner., • Maintain distribution lists and mailing lists, including key contacts, frequently used by the CEO for both internal and external communications., • Coordinate the assembly of meeting packages and documents, especially those needed/required for external engagements. Qualifications: • Bachelor’s degree required and demonstrated corporate experience supporting senior executives., • Exceptional written and verbal communication skills, with the ability to draft and manage professional correspondence with internal and external stakeholders., • Strong judgment and adaptability, with the ability to respond effectively as priorities evolve., • Ability to anticipate the needs of multiple stakeholders and coordinate effectively across teams while maintaining alignment with executive priorities., • High degree of professionalism and organizational awareness, with the ability to navigate internal processes, leadership dynamics, and sensitive situations with discretion., • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously while maintaining accuracy., • Proficiency in Microsoft Office, including Excel (data manipulation and reporting) and PowerPoint (editing and formatting executive presentations within corporate templates). Experience with Microsoft Dynamics or similar systems is a plus., • Demonstrated ability to handle confidential and sensitive information with the highest level of discretion., • Ability to work effectively with standard office technology and participate in both in-person and virtual meetings and events. No sponsorship. Must be a US citizen or green card holder / permanent resident. Local candidates only. Must be in a commutable range to NYC (Midtown). Hybrid schedule. $45.00 - $52.00 (Temp Hourly Rate) – Perm side will be approx. 95K – 100K Base.

Our client, a charter school based in NYC, is seeking an Executive Assistant to support the founder and CEO. This is the perfect opportunity for an early career EA who might also be open to transitioning into another role down the line. The Executive Assistant is the first point of contact in the Office of the CEO. S/he serves as a primary resource for interactions with executive vice presidents, senior level staff, leaders, parents, and donors. As the Executive Assistant, you will be responsible for: • Providing excellent administrative support to the Chief Executive Officer to enable her to achieve her goals. This would involve maintaining an emerging synthesis of her projects, being able to proactively anticipate needs, and always managing a holistic view of priorities and deliverables., • Representing the CEO in key communications with internal and external constituents and building crucial relationships at all levels of the organization and beyond., • Organizing and setting priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar demands., • Schedule a complex and dynamic calendar, supervising the response to requests for the CEO’s time which can be complicated, time sensitive, highly confidential and can necessitate an appropriate setting of expectations., • Act as liaison between the Office of the CEO and all departments/staff within the organization, as well as key external constituents (including, but not limited to: board members, high level donors, and government officials)., • Field telephone calls and visit requests; decide daily which inquiries can be handled directly, which to refer elsewhere, and which should be addressed by the CEO., • Identify, prepare and compile necessary materials to ensure that the CEO has appropriate information for meetings, reports, presentations, events and projects., • Organize, manage, and provide administrative support for special projects and events; undertake research projects; and collect and analyze data as background for meetings and special projects., • Manage administrative procedures, workflow, and communications for the Office of the CEO, including monitoring and approving expenses for the department accounts. Requirements: • You have a Bachelor's degree and 0-1+ years of experience supporting a high level executive in a fast-paced environment., • You are highly proficient with computer equipment including MAC, iPhone and iPad, and Google Suite applications.

Overview We are seeking an exceptional Personal & Professional Executive Assistant to support a senior executive with demanding business and personal responsibilities. This role is for a proactive, detail-obsessed, highly organized operator who anticipates needs, manages complexity effortlessly, and treats the principal’s time as the most valuable asset in the organization. This is a true “anything and everything” role—from calendar mastery and business follow-ups to personal logistics, travel, client gifting, and life administration. The ideal candidate is resourceful, discreet, emotionally intelligent, and thrives in fast-moving, high-expectation environments. Core Responsibilities Calendar & Time Management • Own and optimize the principal’s calendar across professional and personal commitments, • Schedule, prioritize, confirm, and prepare agendas for meetings, • Protect focus time; proactively resolve conflicts and inefficiencies, • Attend select meetings (virtual or in-person) and provide concise summaries, action items, and follow-ups, • Draft emails, messages, and responses on behalf of the principal, • Manage all travel planning (air, hotels, ground transportation, dining), • Build detailed itineraries and anticipate changes in real time, • Schedule and manage doctors’ appointments, family commitments, and personal errands, • Handle reservations, restaurant recommendations, and special requests, • Source, organize, and execute thoughtful client and relationship gifting, • Track key dates (birthdays, milestones, renewals, holidays), • Act as primary point of contact with staff, vendors, and external partners, • Follow up on tasks, requests, and commitments across business and personal domains, • Anticipate needs before they arise—solve problems before they are visible What Success Looks Like • The principal’s day runs smoothly, efficiently, and calmly, • Meetings are prepared, summarized, and actioned without prompting, • Travel and logistics feel effortless, • No dropped balls—everything is tracked, followed up, and closed, • The EA operates as a trusted partner, not a task taker Salary Range: $75,000 - $85,000

THE CLIENT Our team is partnering with a leading private equity firm known for its high‑performing investment teams and strong reputation in the market. The New York office operates on a hybrid schedule and features a deeply collaborative, well‑regarded administrative team. Executive Assistants at the firm are highly valued, integrated into team operations, and offered opportunities for professional development, cross-team partnership, and optional involvement in broader firm initiatives. THE ROLE The firm is seeking an experienced Executive Assistant to support a group of senior investment professionals within two key private equity sectors. This is a traditional, fast‑paced investment team support role requiring strong judgment, exceptional organization, and the ability to build trusted relationships with senior stakeholders both inside and outside the firm. The position is hybrid (Tuesday–Thursday in office; Monday/Friday remote) Key duties include: • Heavy calendar management and meeting coordination across multiple time zones, • Prioritizing and managing competing demands in a high‑volume environment, • Coordinating domestic and occasional international travel, • Serving as a liaison with portfolio companies and external executive assistants, • Gatekeeping and acting as a trusted point of contact for senior leadership, • Managing lunches, logistics, and day‑to‑day scheduling needs, • Ensuring accurate calendars, handling receipts, and reviewing expense reports, • Maintaining contact information and supporting internal tracking systems, • Assisting with ad hoc administrative work, slide preparation, and general tactical needs, • Partnering closely with another assistant supporting mid‑level investment staff, • Participating in weekly sector team meetings, • Engaging with the broader administrative team for events, collaboration, and development, • Optional participation in firmwide initiatives depending on interest The admin team also utilizes AI tools for notetaking, scheduling optimization, drafting communications, and generating meeting summaries. THE CANDIDATE The ideal candidate is proactive, polished, reliable, and highly organized. They should be energized by supporting senior executives in a traditional, fast-paced environment and enjoy being part of a broader administrative community. Key qualifications: • At least 8 years of Executive Assistant experience, • Background may come from financial services or other fast‑paced sectors (fashion, media, corporate, etc.), • Experience in a high-demand, rapidly shifting environment is strongly preferred, • Comfortable supporting senior leaders and navigating competing priorities, • Strong communicator able to build relationships internally and externally, • Tech‑savvy and comfortable using AI tools and Microsoft Office, • Values collaboration but also thrives independently, • Appreciates a traditional EA role with optional opportunities for broader involvement THE COMP/BENEFITS • Base salary: $115,000, • Overtime: typically $20,000–$45,000 annually, • Bonus: additional annual discretionary bonus, • Total compensation: generally $140,000–$150,000+ depending on overtime and bonus, • Schedule: Hybrid (Tuesday–Thursday in office; Monday/Friday remote), • Hours: 8:30am–5:30pm (occasionally until 6pm), with one hour of built‑in overtime, • Additional benefits:Lunch provided on in‑office days, • Six weeks per year of additional work‑from‑home flexibility, • Highly collaborative and well-supported EA environment Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

A global fashion company with a diverse portfolio of recognized brands is seeking an Executive Assistant to support senior leadership in a dynamic, design-driven environment. Who You Are • You have 6+ years of experience supporting senior leadership within fashion production and/or design environments, • Highly organized and adept at managing shifting priorities and tight timelines, • Trusted and discreet when working with confidential information, • A strong written and verbal communicator with high emotional intelligence, • Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Zoom, and project management tools What You’ll Do • Oversee executive scheduling across multiple time zones, • Coordinate travel plans and produce clear, detailed itineraries, • Manage expense reporting with accuracy and timeliness, • Act as a key liaison, ensuring effective communication across stakeholders, • Support meetings through preparation, documentation, and follow-ups, • Maintain trackers to monitor timelines, deliverables, and priorities, • Create presentations and materials for leadership use, • Partner with teams across design, merchandising, sourcing, and operations What Success Looks Like • Schedules and priorities are proactively managed, • Communication is clear, timely, and keeps stakeholders aligned, • Deadlines and initiatives stay on track with strong follow-through, • Leadership is consistently supported and well-prepared Salary Range: $120,000 – 130,000 annually, based on experience Location: New York, NY – On site 5 days per week Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Executive Assistant - New York City (Midtown) An investment Management firm located in Midtown Manhattan is seeking an Executive Assistant to provide administrative and operational support for a team of investment analysts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment, while representing senior leadership with professionalism and discretion. This role is required to be on-site 4 days/week. Compensation: $115,000-125,000 base • Manage complex and proactive calendar scheduling across multiple time zones for a global team., • Coordinate logistics for internal and external meetings, off-sites, and events., • Prepare and submit expense reports accurately and on time., • Arrange domestic and international travel, including itineraries and accommodations., • Conduct research and generate reports using internal and external information systems., • Provide cross-coverage and backup support to other Assistants and leadership groups., • Bachelor's degree required., • 4-7 years’ experience in an administrative role, within the Financial Services or Asset Management industry required!, • Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and willingness to learn new technologies; CorpAxe experience a plus., • Outstanding interpersonal and communication skills, with high reliability, discretion, and professionalism., • Strong organizational, multi-tasking, and prioritization abilities with meticulous attention to detail., • Ability to work under deadlines and adapt to last-minute changes.

About TraxNYC TraxNYC is one of New York City’s leading custom jewelry houses, serving global clientele with premium gold, diamond, and luxury timepiece designs. Our brand thrives on precision, creativity, and execution at the highest level — and we’re now seeking a driven, versatile professional to help us elevate our customer experience and internal operations. The Role We’re hiring a Customer Service & Operations Specialist — someone who does far more than just answer phones. You’ll act as the bridge between our clients, sales team, and production departments, ensuring every customer interaction reflects the excellence our brand is known for. This role is ideal for someone who is: • Career-focused, not clock-focused., • Solution-oriented, not excuse-oriented. Key Responsibilities • Handle all client communications (calls, emails, reviews) with precision, calm, and clarity., • Support high-end sales clients with order updates, logistics, and after-sales service., • Collaborate directly with the Sales Manager and team leads to strengthen processes., • Track and follow up on production and repair timelines with accuracy and urgency., • Identify recurring client issues and propose operational improvements., • Assist with CRM management, documentation, and cross-department coordination., • 1+ years of jewelry or luxury industry experience (required for top consideration)., • Strong communication and written skills, with a professional, composed presence., • Highly organized and adaptable — able to pivot quickly and manage multiple tasks., • Team player mindset with the humility to learn and the confidence to lead when needed., • Tech literate — able to learn CRM systems, Google Workspace, and Monday.com., • $20–$25/hr depending on experience and contribution., • Paid Time Off + Employee Jewelry Discounts + Bonus for Good Reviews., • Real growth opportunities into Sales Operations, Executive Assistant, or Customer Experience Management roles., • You’re looking to “just answer calls.”, • You avoid accountability or shy away from fast-paced environments., • Take pride in your communication, presentation, and follow-through., • Want to build a career in the jewelry or luxury service industry. New York, NY 10036 Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: 40 per week Benefits:

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position Friedman Vartolo LLP is looking for an Executive Assistant to join the Office of General Counsel (OGC). In this role, you will provide comprehensive administrative support to the legal department, ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive, confidential information with the utmost discretion. This full-time, exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week, with hours from 9:00 AM to 6:00 PM Monday through Thursday, and 9:00 AM to 4:00 PM on Fridays, with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm. Responsibilities: • Assist the OGC in managing their calendar, including scheduling meetings, coordinating appointments, and prioritizing tasks., • Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings., • Act as the primary point of contact between the OGC, internal teams, external clients, and third-party vendors., • Draft, proofread, and edit legal documents, correspondence, and contracts, ensuring accuracy and compliance with firm policies., • Maintain an organized filing system for both physical and digital documents, ensuring legal documents are readily accessible., • Coordinate with external counsel, vendors, and other stakeholders as necessary., • Handle confidential and sensitive information with the utmost discretion and professionalism., • Support the preparation and maintenance of corporate compliance documents and filings., • Help track specific litigation matters for the department, keeping relevant stakeholders informed of updates and deadlines., • Provide general administrative support to the broader legal team as needed. Requirements: • Bachelor's degree preferred or equivalent relevant experience in a legal or administrative field. Previous experience in a legal or default services firm is a plus., • Minimum of 3 years' experience supporting senior executives, preferably in a legal, financial, or professional services environment., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong written and verbal communication skills., • Exceptional organizational skills with the ability to prioritize tasks effectively., • Ability to work independently with minimal supervision., • High attention to detail and accuracy., • Strong ability to handle confidential and sensitive information., • Familiarity with legal terminology and basic legal processes., • Professional demeanor with a strong customer service orientation., • Adaptable, proactive, and able to thrive in a fast-paced, high-pressure environment., • Strong interpersonal skills with the ability to work well with colleagues and clients. Compensation/Benefits We offer a full benefits package, including medical/dental/vision, Flex Spending Account, fitness reimbursement and 401k with match. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location Garden City office

Executive Assistant – NYC (Hybrid) Hours: Monday–Friday, 8:30 AM – 5:30 PM Experience: 2-3 years supporting senior executives in professional services Overview Newly created Add to Staff role! We are very excited to be partnering with our client to help them hire a highly skilled and proactive Executive Assistant to provide top-tier support to 2-4 senior leaders. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced professional environment. You will serve as a key partner to leadership, managing schedules, communications, and projects with discretion and professionalism. Key Responsibilities • Provide comprehensive support to senior executives, managing calendars, emails, and day-to-day priorities., • Serve as a gatekeeper, coordinating meetings, appointments, and office interactions while balancing competing demands., • Plan and manage extensive domestic and international travel., • Prepare and maintain documents for meetings, presentations, and decision-making processes., • Coordinate and track expense reporting, streamlining submissions using Concur or similar systems., • Maintain key client and project information within Salesforce or comparable CRM systems., • Triage incoming requests, assess urgency, and provide executives with organized visibility into deadlines and priorities., • Act as the main point of contact for internal and external stakeholders, including meeting and greeting visitors when needed., • 2-4 years of experience supporting senior executives in professional services., • Strong organizational skills with an ability to manage multiple priorities under tight deadlines., • Exceptional written and verbal communication skills., • Ability to operate independently, exercise discretion, and maintain confidentiality at all times., • Proactive, responsive, and flexible with a professional demeanor., • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and CRM platforms such as Salesforce., • Hybrid work model in the heart of NYC., • Competitive salary plus bonus and profit-sharing opportunities. Generous PTO and Company Paid Health Insurance How To Apply If you’re an experienced Administrative or Executive Assistant ready for your next challenge, please apply directly via LinkedIn to be considered. • Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered! #LI-HR1

Job Title: Executive Assistant, Human Resources & Administration Location: New York, NY Firm Overview: Cantor Fitzgerald, with over 16,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed. Responsibilities: The Executive Assistant will provide high-level administrative and operational support to both the Chief Human Resources Officer (CHRO) and the Chief Administrative Officer (CAO). This role requires exceptional organizational judgment, discretion, and the ability to seamlessly manage competing priorities across two senior executives in a fast-paced, highly confidential environment. Key responsibilities include: • Manage complex calendars for the CHRO and CAO, including scheduling internal meetings, external engagements, board-related activities, and travel across time zones, • Coordinate all aspects of domestic and international travel, including itineraries, logistics, expenses, and last-minute changes, • Serve as a trusted gatekeeper, managing communications, prioritizing requests, and exercising sound judgment on sensitive matters, • Prepare and edit presentations, meeting materials, briefing documents, and internal communications, • Support HR and administrative leadership initiatives, including talent-related programs, culture initiatives, compliance activities, and internal events, • Partner closely with other Executive Assistants and senior stakeholders across the firm to ensure alignment and seamless execution, • Track deliverables, deadlines, and action items to support effective follow-up and execution, • Handle highly confidential information with discretion and professionalism, • Assist with ad hoc projects and special initiatives as requested by the CHRO and CAO Qualifications: • Minimum of 5 years of experience as an Executive Assistant supporting senior executives, preferably within financial services or a similarly fast-paced corporate environment, • Demonstrated experience supporting multiple senior leaders simultaneously, • Exceptional organizational, time management, and prioritization skills, • High level of professionalism, discretion, and judgment in handling sensitive and confidential information, • Strong written and verbal communication skills, • Advanced proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint), • Ability to anticipate needs, think proactively, and operate independently, • Flexible, adaptable, and calm under pressure with a solutions-oriented mindset Educational Qualifications: Bachelor’s Degree required Salary: $110,000-$130,000 The actual base salary will be determined on an individualized basis considering a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). We do not accept unsolicited resumes, candidate referrals, or outreach from third-party recruiters or staffing agencies. Any such submissions will be considered property of Cantor Fitzgerald and will not be eligible for any placement fee. Recruiters must have a signed agreement with our Talent Acquisition team and be invited to submit candidates for a specific role. Direct contact with hiring managers or employees is strictly prohibited.

Executive Assistant to C-Suite Location: New York, NY (4 days in-office, 1 day remote) Compensation: $110,000–$125,000 base + bonus A leading global financial services firm is seeking a highly proactive Executive Assistant to serve as a true partner to senior C-Suite leadership. This is not a traditional EA role — it is a high-impact, position for someone who can operate as an extension of the executive, helping drive priorities, manage workflows, and ensure follow-through across a fast-paced, client-facing environment. This role is best suited for an experienced Executive Assistant with strong business judgment, ideally within financial services or a similar high-intensity setting, who is comfortable owning outcomes, engaging with senior stakeholders, and staying closely aligned to executive priorities. Key Responsibilities • Manage a complex, ever-changing executive calendar across multiple time zones, prioritizing competing demands and acting as a strategic gatekeeper, • Attend meetings and calls alongside C-Suite leadership, capturing clear, actionable notes and synthesizing key decisions, risks, and next steps, • Track and drive follow-ups across internal teams and external stakeholders, ensuring accountability and timely execution, • Proactively manage executive priorities, helping optimize time and focus on highest-impact initiatives, • Prepare and organize briefing materials, agendas, and background documentation for meetings and presentations, • Serve as a liaison across senior leadership and external clients, representing the executive with professionalism and sound judgment, • Coordinate detailed domestic and international travel, including itineraries and logistics, • Manage expense reporting with accuracy and timeliness, • 5–10+ years of experience supporting senior executives in a high-performance, client-facing environment (financial services, consulting, or similar preferred), • Bachelor’s degree required (Finance, Business, or related field preferred), • Strong business acumen, with familiarity or interest in financial services environments and workflows, • Proven ability to operate with a high degree of autonomy, judgment, and discretion, • Exceptional organizational and follow-through skills; able to manage multiple priorities without losing detail, • Confident communicator with the ability to interact effectively with senior stakeholders and clients, • Experience taking meeting notes, synthesizing information, and driving action items to completion, • Hands-on, proactive approach with a willingness to step in wherever needed

Executive Administrative Assistant We are seeking a highly organized, polished, and proactive Executive Administrative Assistant to serve as a trusted partner to the CEO of a fast-paced, growth-oriented company based in New York City. This is a high-visibility role for a detail-oriented professional who thrives in a dynamic environment and operates with discretion, urgency, and sound judgment. What You’ll Do • Manage a complex, ever-changing executive calendar with precision, • Coordinate domestic and international travel, including detailed itineraries, • Prepare board materials, investor updates, presentations, and briefing documents, • Serve as a gatekeeper and liaison between the CEO and senior stakeholders, • Draft and manage executive correspondence, • Track strategic initiatives and ensure follow-through on key action items, • Support leadership meetings, including agenda preparation and notes, • Handle confidential information with the highest level of discretion What We’re Looking For • 5+ years supporting a C-level executive, • Experience in fast-paced corporate environment, • Exceptional organizational and time-management skills, • Strong written and verbal communication, • High emotional intelligence and professional maturity, • Advanced proficiency in Microsoft Office and/or Google Workspace, • Ability to manage competing priorities with calm and confidence Why This Role This position offers direct exposure to executive decision-making and company strategy. The right candidate will become a key partner to the CEO and play an integral role in driving operational excellence.

We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) | Project Manager to provide direct support to our SVP of D&C & our NY Team. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen. The ideal candidate is a seasoned EA with 5+ years of experience, capable of managing a dynamic schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business. This role requires flexibility to work outside of standard business hours, including early mornings, evenings, and occasional weekends, to support the SVP, of D&C & NY Teams work needs and travel schedules. Key Responsibilities Executive Support & Business Coordination • Manage complex global scheduling and email communications across multiple time zones., • Serve as the SVP, of D&C & NY Teams primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members., • Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements., • Handle confidential and strategic business matters with the utmost discretion., • Where needed, schedule and attend meetings on behalf of the SVP, of D&C & NY Teams, taking minutes and ensuring follow-ups are completed. Travel Management • Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing., • Monitor and adjust travel schedules in real time to accommodate last-minute changes., • Stay informed of visa regulations, travel restrictions, and international business protocols., • Proactively manage travel-related costs while maintaining efficiency and service quality. This includes evaluating booking options, running cost comparisons, understanding fare rules and change implications, negotiating where possible, and leveraging relationships with airlines, hotels, and travel service providers to optimize itineraries, costs, and support. The EA is expected to take initiative to balance cost, flexibility, and executive needs when making or adjusting travel arrangements. Project & Financial Coordination • Track and manage business expenses and budget and resource allocations for executive travel and operational needs., • Support executive-level initiatives by coordinating internal projects and ensuring timely execution., • Apply strong cost awareness and judgment when managing executive travel and related expenses, proactively identifying opportunities for cost optimization and escalation when trade-offs or approvals are required. Administrative & Office Management • Oversee light office administration for the New York office, including supply inventory and vendor coordination., • Oversee execution of contracts, • Oversee onboarding of Vendors and work with Vendor registration to ensure they are set up properly, • Manage monthly expense reports on behalf of SVP of D&C with accuracy and in a timely manner, • Highly organized and detail oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions., • Ability to take initiative and anticipate needs by thinking a week, month and quarter ahead, rather than a day or two. Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to "escalate" Ad Hoc Responsibilities • Support special projects, strategic initiatives, and new business opportunities as they arise., • Assist in the organization of high-profile events, speaking engagements, and industry conferences., • Take on additional duties at the request of the SVP, of D&C & NY Team to support evolving business needs. Qualifications Required Experience & Capabilities • 5+ years of executive support experience, • Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams., • Deep familiarity with travel logistics, including multi-leg itineraries, visas, and protocol considerations., • Demonstrated experience handling highly confidential, sensitive, and privileged information at the executive and board level. Technical & Professional Skills • Highly organized, proactive, and detail-oriented, with strong problem-solving abilities., • Exceptional written and verbal communication skills; ability to draft and edit professional correspondence., • Technologically savvy with strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word)., • Ability to create and edit high-quality presentations and reports. Soft Skills & Professional Traits • Experience using global calendaring tools, virtual meeting platforms, and expense management systems., • Polished, and professional demeanor—capable of handling high-pressure situations with discretion., • Independent thinker with a proactive mindset—able to anticipate needs and take initiative., • Strong judgment and decision-making skills—able to prioritize effectively in a fast-paced environment., • Customer service-oriented approach—ensuring seamless interactions between the SVP of D&C and Vendors Good‑Faith Salary Range • $79,400 - $93,800

Are you a highly motivated Executive Administrative Assistant who would be excited to support the Chief Investment Officer for a New York-based alternative investment firm that’s manages assets across private equity, real estate, and strategic partnerships? Would aa an opportunity to shape your role within an entrepreneurial and elegant office environment appeal to you. Then this impactful role could be for you. What people are saying about this employer: • “Friendly and welcoming culture.”, • “Elegant” and “comfortable office space,”, • “Professional and encouraging team atmosphere!” Title: Executive Administrative Assistant Salary: $115,000 to $135,000, Bonus eligible Location: New York, NY An established and successful investment firm is seeking to hire a key Executive Administrative Assistant to provide high-level administrative support to the CIO, along with periodic support for additional complimentary investment personnel. Administrative responsibilities will include daily operations such as calendar management, travel coordination, meeting preparation, expense reports and ad-hoc projects while contributing to the success of the overall business and team. Responsibilities: • Responsibilities for the Executive Administrative Assistant will include delivering a full range of high-level administrative support including strategic calendar management for both personal and business matters and providing updates and documentation as requested., • Prioritizing the CIO's calendar, including scheduling and coordinating all internal and external meetings across various time zones., • Ensuring agendas and documents are provided on a timely basis prior to scheduled meetings., • Providing administrative support to the Investment Department and serving as a gatekeeper and representative of the team., • Arranging complex travel itineraries for international and domestic travel, including all other relevant logistics., • Preparing frequent client-based trips and visits throughout the year., • Supporting the CIO Office with requests/various tasks/ad-hoc projects. Requirements: • Bachelor’s Degree required., • Minimum 3-5 years’ experience as an Executive Assistant supporting C-level executives or senior management., • Ability to coordinate effectively with in-person and remote executives and team members, • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Strong attention to detail and accuracy, particularly in managing confidential and sensitive information and documents., • Practices discretion and confidentiality when handling sensitive information., • Flexibility to be responsive outside of work hours as needed., • Proficiency with Microsoft Office Suite, Concur, or other expense-related platforms, and Egencia, or other travel management solutions.

Location: Midtown Manhattan (Diamond District) Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder, • Handle executive communication, follow-ups, and administrative scheduling, • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations, • Help organize company promotions, marketing initiatives, and internal workflow systems, • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges, • Track recurring monthly expenses, subscriptions, and vendor payments, • Support accounting with documentation reviews and discrepancy identification, • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management, • Audit CRM data, KPIs, and reporting accuracy in Monday.com, • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination, • Identify strong potential hires and provide input on culture fit and work ethic What We’re Looking For • Executive Assistant experience or strong administrative/operations background, • Highly organized, detail-oriented, and reliable, • Strong communication skills and professional presence, • Ability to manage multiple tasks in a fast-paced environment, • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media, • Comfortable reviewing communication logs, sales messages, and performance data, • Problem-solver with a no-excuses mindset, • Looking for long-term career growth Compensation & Growth • Starting rate: $20–$30/hr based on experience, • Salary will increase based on performance and contribution, • Direct training from senior leadership, • Growth paths into Operations Manager, Executive Strategy, or Business Development, • PTO + Employee jewelry discounts, • Major long-term career opportunities in a luxury brand environment Learn more about the role here: Check out our social media below Instagram: TikTok: YouTube: Facebook: Twitter/X:

Job Title: Executive Assistant Onsite/Remote: New York City, New York Onsite Description of Company: A global advisory firm with expertise in private equity, infrastructure, private credit, and sustainable investing. The organization operates across major financial markets, offering tailored solutions in secondary advisory, fund placement, and capital advisory. Known for its boutique culture, the firm values collaboration, discretion, and excellence in client service. Salary/Hourly Rate: Estimated annual salary range: $100,00–$120,000 Position Overview: The Executive Assistant provides high-level executive and operational support to a Partner and the Primaries team. The role ensures efficient execution of strategic priorities, facilitates client engagement, and manages internal processes. Success in this position requires exceptional organizational skills, discretion, and proactive problem-solving to support business objectives and maintain seamless operations. Responsibilities: • Manage and maintain executive schedules, including meetings, travel, and appointments, • Coordinate and direct office services, records, departmental finances, and personnel issues, • Prepare correspondence, reports, presentations, and financial documents, • Facilitate client engagement and communication, ensuring timely follow-up, • Support execution of strategic priorities and project management, • Conduct research, compile data, and prepare materials for executive review, • Greet visitors and determine access to executives, • Prepare agendas and coordinate logistics for meetings and events, • Maintain confidentiality and handle sensitive information with discretion, • Minimum 7 years supporting senior executives in financial services or advisory environments, • Advanced organizational and multitasking abilities, • Strong written and verbal communication skills, • Proactive problem-solving and attention to detail, • High level of discretion and professionalism, • Proficiency in Microsoft Office Suite and relevant business software, • Experience in private markets, investment advisory, or boutique financial firms, • Familiarity with client engagement and project management tools, • Associate’s degree or higher in business administration or related field

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role – Midtown Manhattan, NYC HQ Overview Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You’ll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities • Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization, • Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion, • Draft, edit, and manage executive-level correspondence, reports, and internal communications, • Track cross-functional projects, key deliverables, and action items to ensure seamless execution, • Coordinate domestic and international travel arrangements and detailed itineraries, • Process expense reports and handle time-sensitive administrative requests Qualifications • Hands on experience supporting a C-suite executive in a fast-paced environment, • Exceptional communication skills (written and verbal) with executive presence and professionalism, • Strong organizational abilities with the capacity to manage multiple priorities, • High degree of discretion and sound judgment when handling confidential matters, • Tech-savvy and proficient in Microsoft Office and other business platforms, • Calm under pressure, proactive, and solutions-focused What’s Offered: • Annual bonus, • Equity participation, • 401K with employer match, • Comprehensive medical, dental, and vision insurance (starting Day 1), • Generous PTO and paid holidays, • Exceptional team culture with long-term growth opportunit

Job Description: We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what's possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what's next to power infinite possibilities for our customers, colleagues and society at large. About the Role: We're seeking a highly organized and detail-oriented Talent & Culture Senior Coordinator to support Wiley's Corporate VP of Talent & Culture. This role is ideal for someone who excels at operational excellence, thrives in a fast-paced environment, and wants to grow their career by gaining exposure to strategic HR work, executive recruitment, and culture transformation initiatives. You'll be the operational hub for a 25-person Talent & Culture organization during an exciting period as Wiley evolves from traditional publishing to an AI-forward research intelligence leader. Your ability to anticipate needs, manage complex logistics, and maintain exceptional attention to detail will enable senior leaders to focus on strategic priorities. Job Responsibilities Team Operations & Event Planning • Plan and execute quarterly team calls, including scheduling, logistics, technology coordination, and follow-up, • Coordinate team meetings and events, handling all logistical details, • Compile and format executive presentations and reports as directed, • Track action items and deliverables from key meetings, • Maintain team calendars and distribution lists Project & Administrative Support • Compile data and materials for leadership meetings and presentation, • Create and maintain organizational charts, process documentation, and resource libraries, • Handle ad hoc administrative tasks and special projects as assigned Executive Support & Calendar Management • Manage complex calendar for the Corporate VP of Talent & Culture, including scheduling meetings, resolving conflicts, and optimizing time allocation, • Coordinate logistics for internal and external meetings, including room reservations, technology setup, and materials preparation, • Process expense reports and handle travel arrangements as needed, • Maintain confidential files and documentation with discretion Executive Recruitment Coordination • Partner with the Head of Talent Acquisition to deliver exceptional candidate experiences for executive-level searches, • Coordinate interview scheduling across C-suite and board member calendars with meticulous attention to detail, • Serve as the primary point of contact for executive candidates throughout the recruitment process, • Manage all logistics for executive candidate visits, including travel arrangements, accommodations, detailed itineraries, and hospitality, • Ensure seamless communication and white-glove service for all executive candidates, • Track candidate progress through the recruitment pipeline and maintain organized records Vendor & Budget Coordination • Serve as liaison for Talent & Culture vendors, coordinating meetings and processing invoices, • Track departmental expenses and maintain budget records, • Flag budget concerns or discrepancies to leadership, • Process purchase orders and manage vendor payment timelines, • Maintain organized vendor files and contract documentation Required Qualifications • 2-4 years of experience in coordinator, executive assistant, or administrative support roles, • Experience coordinating complex calendars and managing competing priorities, • Strong organizational skills with exceptional attention to detail, • Excellent written and verbal communication skills, • Professional presence and comfort interacting with senior executives and external stakeholders, • Experience in HR, Talent, or People functions is a plus but not required Core Competencies • Proactive problem-solving: You anticipate needs and identify solutions before being asked, • Discretion and professionalism: You handle confidential information with maturity and sound judgment, • Adaptability: You stay calm under pressure and pivot gracefully when priorities shift, • Follow-through: You own tasks from start to finish and deliver on commitments, • Relationship building: You build rapport quickly and represent the team with polish, • Growth mindset: You're eager to learn and take on new challenges Technical Skills • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word), • Experience with calendar management and scheduling tools, • Comfortable learning new systems (HRIS, ATS, project management platforms), • Strong formatting and document preparation skills What Success Looks Like • The Corporate VP's calendar runs smoothly with minimal last-minute changes, • Executive candidates consistently report exceptional experiences, • Vendors are paid on time and relationships are well-maintained, • Team events and calls are flawlessly executed, • Leaders know they can count on you to handle details with zero errors Why This Role Matters You'll gain invaluable exposure to C-suite operations, executive recruitment, and organizational development during a transformational period for Wiley. This role offers a front-row seat to strategic decision-making and the opportunity to build relationships across the organization while developing skills in talent management, budget coordination, and executive-level support. We power infinite possibilities. For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing-creating impact that reaches everywhere. We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives. Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything. Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, genetic information, or based on any individual's status in any group or class protected by applicable federal, state or local laws. Wiley is also committed to providing reasonable accommodation to applicants and employees with disabilities. Applicants who require accommodation to participate in the job application process may contact for assistance. We are proud that our workplace promotes continual learning and internal mobility. Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees. We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow. We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package. The range below represents Wiley's good faith and reasonable estimate of the base pay for this role at the time of posting roles either in the United Kingdom, Canada or USA. It is anticipated that most qualified candidates will fall within the range, however the ultimate salary offered for this role may be higher or lower and will be set based on a variety of non-discriminatory factors, including but not limited to, geographic location, skills, and competencies. When applying, please attach your resume/CV to be considered. Salary Range: 55,000 USD to 73,267 USD#LI-AW1 Job Posting Title: Senior Coordinator, Talent & Culture Location: Hoboken (HQ), NJ, USA

SSI (U.S.) Inc. d/b/a Spencer Stuart Spencer Stuart is an equal opportunity and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity. Location: New York Full/Part Time: Full time Req ID: R4644 ASSOCIATE ROLE Spencer Stuart is seeking to recruit an Associate for the Marketing, Sales & Communications Officer (MSC) Practice. This Associate will focus on Chief Communications Officer and Chief Investor Relations Officer searches across industries, while working in partnership with several core Consultants. With exposure to a broad set of clients and leadership challenges, this Associate will help to identify and develop diverse candidate slates as an essential member of the search team. The Associate role combines research, assessment, and relationship-building skills to deliver extraordinary service and value to Spencer Stuart clients. Successful candidates for the Associate position will have strong project management ability, writing skills, results orientation, rigorous attention to details, intellectual curiosity and ideally, an understanding of corporate communications and/or investor relations. The Associate will enjoy the challenge of working internally with a variety of Consultants and externally with diverse, senior-level executives and board members. Associates will be expected to acquire deep and insightful candidate pool knowledge over time. The Associate will ideally be based in New York City. There is an expectation of being in the office a minimum of two days a week. In the early stages, it will be beneficial for the individual to spend more time in the office to build relationships, engage with colleagues and participate in the local office community. KEY RELATIONSHIPS Reports to: Marketing, Sales & Communications Officer Practice Leader Consultants (on an assignment basis) Other key Associate Practice Leader Relationships: Market Leader Analysts, Associates, Senior Associates, and Consultants EEA's Human Resources Business Partner (HRBP) KEY RESPONSIBILITIES • Contribute actively to the start-up phase of each search by participating in client kick-off meetings with the Consultant and assisting in the development of the position specification, search strategy and target list of companies., • Gather relevant information regarding the appropriate industries and target companies. Identify potential prospects and sources and represent the client effectively in the marketplace, discussing the opportunity with relevant executives., • Validate potential candidates through reference and source calls., • Partner with the Consultant to develop and present a slate of qualified candidates to each client. Anticipate what needs to drive the search to closure and be prepared to supply additional information, such as related industry/segment trends, market findings, reaction to the opportunity, compensation data, etc., gained during the course of a search., • Contribute to the preparation of position specifications, candidate presentations and reference reports adhering to the Firm's assessment methodology., • Communicate effectively with the Consultant and Executive Assistant, and remain fully abreast of search developments, in order to communicate accurately and credibly regarding the assignment., • Prepare organized information for the client progress reports/meetings by teaming with the Consultant and the Executive Assistant. Provide an informed perspective on prospects/candidates and how they match against the key selection criteria., • Be aware of activities and management changes in the relevant industry's sector; keep team members apprised of relevant developments in the marketplace., • Add to the firm's candidate pool expertise by continually identifying and introducing new talent to the firm. Ensure that up to date assignment, company and candidate information during the course of an assignment is always available for colleagues, by leveraging technology and information from the firm's state-of-the-art, proprietary database., • Contribute to responses to inquiries for new business, as well as business development initiatives., • Be willing and proactive about contributing to local, practice or firm-wide initiatives. Coordinate and share practice related information with colleagues for potentially broader distribution. IDEAL EXPERIENCE • 3+ years of progressive business experience in executive search, recruiting, talent acquisition, strategy consulting, or a relevant professional services environment, with significant time spent in client service. Spencer Stuart experience preferred., • Advancement of skills and knowledge evidenced through promotion or tenure, • Superior project management skills demonstrated through experience working in a high-performance environment where multiple projects and competing demands are the norm, • Excellent communication skills shown through clear, structured and concise written and verbal presentation, • Undergraduate degree required; postgraduate degree a plus CRITICAL LEADERSHIP CAPABILITIES Project Management Plans, manages and drives own efforts to identify and develop a slate of quality candidates as measured by consultant, client and candidate feedback. The successful Associate will do this while handling multiple projects with competing deadlines, working with individuals who have differing styles, and managing challenging expectations: • Takes an end-to-end view of each project and the required resources; works at pace and with attention to detail while managing competing deadlines and priorities; has a sense of urgency., • Understands the search process (from internal kick-off to referencing); asks questions to understand; and is proactive., • Works on multiple projects; meets deadlines and is resilient under pressure; delivers on commitments on time or notifies as early as possible if deadlines will slip., • Demonstrates enthusiasm, tenacity and intellectual curiosity; action-oriented; deals with problems immediately., • Demonstrates a strong work ethic, with a results-focused and flexible approach to project management. Candidate Development Develops qualified and interested candidates for portfolio of searches. A successful Associate will develop excellence in search strategy to build strong contact management lists: • Observes and asks questions to fully understand the issue; synthesizes information from a variety of internal/external sources, despite possibly having ambiguous or incomplete information., • Gathers relevant data from a variety of sources, including views gathered through Third Party Sourcing (TPS), to help determine broad capabilities, gaps, qualifications/fit; articulates reasons for fit to spec in a succinct manner., • Determines priority of which potential candidates to approach., • Adds meaningful notes on Quest, diligently uses the initial assessment feature. Credibility and Influence Communicates effectively both in writing and verbally; has "gravitas" (executive presence) and is able to build relationships. Able to hook candidates and convince consultants to meet them, building a strong internal brand: • Interacts with a range of internal and external stakeholders and candidates with differing styles and egos, understanding and appreciating what is important to each., • Becomes a credible and authentic professional by observing colleagues and emulating role models., • Adapts verbal and written communications according to expectations for role and audience, specifically how to be confident, succinct, concise, prepared and professional. Market and Candidate Knowledge Obtains and incorporates knowledge to enhance client work in a meaningful way. Knows how to get information, effectively uses the available firm resources, developing and sharing candidate pool knowledge: • Identifies executive movements in the market and updates Quest (ideally in real time) and colleagues; asks questions and shows interest in networking., • Has a genuine interest in/curiosity about people and businesses; and has an understanding of businesses and their interrelationships., • Understands how to identify and navigate the various relevant sources available (Quest, Passport, Global Information Services, Hoovers, LinkedIn, etc.). Developing Self and Others Develops self and others; seeks and provides feedback, modifies own performance or behavior based on feedback. A successful Associate is constantly growing, learning and enhancing his/her skills and capabilities: • Seeks and is open to feedback from colleagues, placing value on self development efforts; seeks opportunities for growth., • Is self-aware and open to changing one's own behavior. Firm Values Champions the Firm's values, culture and Code of Conduct; engages, participates and collaborates with others. A successful Associate, who people like working with and who may over time also have a leadership role: • Accepts others' opinions and encourages teamwork., • Brings cultural awareness and sensitivity to each interaction with colleagues., • Participates actively and contributes to internal activities; engages with office and practice., • Represents Spencer Stuart well by speaking positively about the Firm and aligning behavior to Firm values., • Conducts themselves in a way that is consistent with the Firm's values. The base compensation range for this position is $100,000-130,000 per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: • Retirement savings plan with discretionary profit sharing contribution and employer match;, • PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable;, • Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account;, • Life Insurance, and short-term and long-term disability insurance;, • Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and Please see job description PI282734148 Job distributed by ___.

Job Title: Publishing Assistant Location: New York Application Deadline: March 31st 2026 About Springer Nature Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature. About the Role We are seeking a motivated and enthusiastic individual to join our Medicine and Life Sciences Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a diverse portfolio of hybrid and open access journals in Medicine and Life Sciences, and general assistance to the team of Publishers based in New York and the global program. The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry. Role Responsibilities: • Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times, • Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners, • Handle general enquiries from within Springer and from external partners, esp. external editors and authors, • Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings., • Request annual journal reports and monitor the schedule, • Reporting "key performance indicators," such as article output, usage, citations, and media coverage, • Manage ongoing and ad hoc editorial and publishing projects under the direction of publishing editors, such as: assistance with editor recruitment and onboarding; compiling and reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned, • Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines, • Contributing to social media initiatives and supporting a variety of marketing initiatives and activities, • Inputting and maintaining relevant data in systems, such as JFlow, CoreMedia Studio, etc., • Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations, and communications, • Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments Experience, Skills & Qualifications: Essential • Bachelor's degree or equivalent, preferably in a relevant discipline, • Strong verbal and written communication skills, • Exceptional organizational skills with the ability to manage multiple priorities and work independently, • Resourceful and proactive in problem-solving and identifying opportunities, • Excellent interpersonal and team collaboration skills, with the ability to work effectively across all levels, • Professional, diplomatic, and confident when engaging with senior stakeholders, • Strong presentation and networking abilities, • Previous experience in academic publishing is preferred, • Flexible and adaptable to working in a multicultural environment, • Commercial awareness and an entrepreneurial mindset, • Managing and prioritizing tasks, • Special Projects for Publishers Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below: • Medical, Dental and Vision, • 401(k) with company match and contribution, • Hybrid office working policy, Summer Hours, and paid time off, • Flexible Spending and Commuter programs, • Multiple Life insurance options, • Disability coverage, • Tuition Assistance, • Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance, • Employee Assistance Program, • Family friendly benefits and a variety of employee discounts, • An array of Employee Social Networks US Annualized Base Salary Range: $50,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country. Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following poster. At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: For more information about career opportunities in Springer Nature please visit #LI-MD1 Job Posting End Date: 1-04-2026

Account Executive/Broker II - (Professional Liability) New York (hybrid) Provide detailed support to Senior Vice-President on complex Professional Liability, Employment Practices Liability, Management Liability, and Cyber insurance placements; ensure all clients' needs are promptly and accurately satisfied; ensure all deadlines are met on a timely basis; ensure quality standards are maintained and handle projects independently and creatively. Grasp topics involving our specialty law firm niche. Act on behalf of the Senior Vice-President ("SVP") in their absence. Being able to work collaboratively as part of a team is vital. Knowledge of broking Professional Liability insurance is important. This is a hybrid role and will require you to work out of our New York City office on average 3 days a week. Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed. What the day will look like • Day to day servicing activities for law firm clients., • Maintain responsibility for renewal cycles of law firm clients' Professional Liability insurance programs. Proactively coordinate renewal cycle to ensure all necessary steps are completed in a timely fashion. Prepare and/or check renewal invitation letters, application reviews, market submissions, terms reports, putting up the firm orders to various insurance companies, ensuring that coverage is bound prior to the effective date, and responding to client requests and inquiries., • Review completed applications and underwriting submission materials prepared by Assistant Vice President ("AVP") and Associate., • Prepare renewal strategy documents including benchmarking information and contribute in renewal strategy discussions with client., • Prepare and check market quotes, binders and policy documentation., • Ensure client, marketing and claims files are maintained in a timely fashion., • Check computations of premiums and taxes prepared by AVP and Associate. Prepare and/or check client invoices prepared by AVP and Associate., • Review and prepare wording comparisons, consolidated policy wordings, letters and reports under the direction of the SVP., • Ensure all communications, both written and verbal, received from clients, insurers and other Aon offices are acknowledged promptly by working with the SVP., • Coordinate activity with other Aon offices to ensure smooth completion of all client and marketing activity., • Responsible for broking to markets on placements, including marketing and development of renewal terms under the direction of the SVP. Need for comprehensive understanding of Professional Liability insurance coverage terms critical to broking to markets., • Responsible for placing complex Professional Liability insurance towers in coordination with SVP, • Review insurance summaries prepared by AVP., • Review client Insurance requirements, and other client risk and insurance issues and prepare responses in collaboration with SVP., • Willingness to travel as necessary., • Check all data into the Client Information System (CIS), GRIP, and other various databases/systems., • Maintain daily diary and outstanding list on the client renewal accounts., • Prepare and assist in development of sales documents, presentations and RFP responses to prospective new clients., • Minimum 5 years Professional Liability insurance experience., • Employment Practices Liability, Management Liability, and Cyber insurance experience an asset., • Good writing and communication skills., • Ability to listen and work successfully in a team., • Strong organizational and interpersonal skills., • Ability to work well under pressure with significant attention to detail., • Ability to organize, prioritize, monitor and control work flow deadlines and be flexible., • Technically/detail oriented., • Bachelor's degree, • New York State Brokers License (or willingness to obtain such license within 4 months). In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well. Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply. We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at ___ or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience. For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances. Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will not be compensated in any way for your submission of a candidate, even if Aon hires that candidate. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Your employment is contingent upon obtaining and maintaining the P&C license in the required states, as designated by Aon. You must successfully complete the required course work and pass the examinations within 120 days of your start date. You will be expected to pass the examination in no more than three attempts. If you do not pass after your third attempt, your employment with Aon will be terminated immediately. In addition, you will complete all required paperwork necessary in obtaining the license. Aon will be responsible for paying the costs associated with the coursework and examinations according to the Aon licensing policy, for up to three attempts. Failure to meet these requirements will result in the termination of your employment with the firm Pay Transparency Laws The salary range for this position (intended for U.S. applicants) is $130,000 to $145,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location. This position is eligible to participate in one of Aon's annual incentive plans to receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan. A summary of all the benefits offered for this position Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts,employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies. 2570963

Job Description Summary o #LI-Hybrid The Senior Administrative Assistant provides high-impact, proactive administrative and operational support to VP General Manager ASCVD . The role is critical to enabling strategic focus, seamless execution, and effective collaboration across a complex, fast-moving organization. This role will work onsite on the East Hanover Campus in accordance with Hybrid Working guidance. Job Description Key Responsibilities: • Responsible for leadership of all administrative tasks and independent delivery of administrative services for leadership. Some examples outlined below:, • Act as a trusted partner to VP General Manager ASCVD and 6Leadership team members, managing priorities across multiple leadership agendas while representing the organization with professionalism, discretion, and sound judgment., • Responsible for proactive Complex Calendar, Travel & Priority Management; Expense and Reimbursement management; and PO process end to end: Independently manage highly complex calendars and global travel for multiple leaders, proactively resolving conflicts, optimizing schedules, and anticipating shifting priorities., • Leadership: Coordinate leadership team meetings, strategy sessions, town halls, and offsites. Ensure agendas, pre-reads, and materials are prepared, aligned, and distributed on time., • Cross-Functional Stakeholder Coordination: Serve as a central coordination point., • Operational Excellence & Ways of Working: Drive consistency and efficiency across leadership operations by improving administrative processes, tools, and ways of working., • Information & Content Management: Manage executive correspondence, presentations, and documentation with high attention to detail and confidentiality. Manage knowledge management system through SharePoint, MS Teams, or other technologies., • Communications & Alignment Support: Partner with internal communications, strategy, and transformation teams to support leadership communications and key initiatives., • Compliance, Quality & Confidentiality: Ensure adherence to Novartis policies, data privacy, and compliance requirements., • Administrative Community Leadership: Collaborate with other Executive Assistants, provide backup coverage, and contribute to the admin community. Essential Requirements: • Education: High School Diploma is required, Associate's Degree or Bachelor's Degree is preferred, • Minimum 5+ years of administrative experience, • Proven ability to manage complexity, competing priorities, and rapid change, • Strong business acumen with a proactive, solutions-oriented mindset, • Exceptional organizational, communication, and stakeholder management skills, • High level of discretion in handling sensitive and confidential information, • Comfort working in Data, Digital, Technology, or transformation-driven environments, • Must work collaboratively with other admins in order to support on site team meetings, team building, and other ad hoc project work and culture work to build on-site community Novartis Compensation Summary: The salary for this position is expected to range between $63,630.00 and $118,170.00 per year. The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors. Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards. US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves. To learn more about the culture, rewards and benefits we offer our people click ___. EEO Statement: The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. Accessibility and reasonable accommodations The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please send an e-mail to or call +1(877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message. Salary Range $63,600.00 - $118,200.00 Skills Desired

Executive Assistant to Founder Mission The Executive Assistant to the Founder exists to maximize Jeremy’s time, focus, and effectiveness by owning the day-to-day administrative, logistical, and coordination needs of the Founder’s Office. This person is a true extension of Jeremy — helping manage priorities, keep communication tight, and make sure nothing falls through the cracks. They step in wherever needed, whether it’s something structured or something completely random, and make sure it gets handled. Outcomes 1. Founder Time Optimization • Jeremy’s calendar is proactively managed, • Follow-ups are tracked and completed, • Time is protected so he can stay focused on high-impact work 2. Founder’s Office Operations • Key initiatives are tracked with clear next steps and owners, • Internal coordination across teams (finance, legal, ops, marketing) runs smoothly, • Documents, decks, and materials are organized and easy to access 3. Personal + Professional Support • Travel, scheduling, and personal logistics are handled seamlessly, • High level of trust and confidentiality is maintained at all times 4. Reliable, No-Friction Support • Steps in on both expected and unexpected needs — often random, but important, • Handles last-minute requests quickly and calmly, • Has a “figure it out” mindset and doesn’t need a lot of direction, • Takes things off Jeremy’s plate and gets them done Competencies 1. Extreme Ownership Doesn’t wait to be told what to do, anticipates needs and takes action 2. Organization & Systems Thinking Brings structure to chaos and builds simple systems that actually work 3. Prioritization & Judgment Understands what matters most and can adjust quickly when priorities shift 4. Strong Communication Clear, professional, and can represent Jeremy well internally and externally 5. Speed + Attention to Detail Moves quickly but doesn’t miss things 6. Discretion & Trustworthiness Handles sensitive information with a high level of care 7. Adaptability Comfortable in a fast-moving, constantly changing environment Key Responsibilities • Own and manage Jeremy’s calendar, inbox, and daily priorities, • Coordinate internal and external meetings, including board, investors, and partners, • Prepare meeting briefs, agendas, and follow-ups, • Manage travel logistics (flights, hotels, transportation, itineraries), • Support special projects across the Founder’s Office, • Handle personal logistics as needed (high trust required) Ideal Candidate • 3–7+ years supporting a founder, CEO, or senior executive in a fast-paced environment, • Experience in startups, high-growth companies, or demanding executive environments, • Exceptional organizational and communication skills, • High EQ — understands people, tone, and timing, • Comfortable operating with minimal direction, • Tech-savvy (Google Workspace, Microsoft, etc.), • Calm under pressure and able to juggle multiple priorities Cultural Fit • High accountability — does what they say they’ll do, • Low ego — team-first mindset, • Solutions-oriented — brings answers, not just problems, • High energy and positive attitude, • Wants to be in the room where things happen, • Do what it takes mentality Red Flags • Needs constant direction or hand-holding, • Gets overwhelmed easily or misses details, • Poor communication or slow responsiveness, • Doesn’t take initiative or think ahead, • Struggles with confidentiality or discretion

Executive Assistant Location: New York, NY (Fully Onsite) Compensation: $100,000 – $115,000 base salary Industry: Real Estate / Professional Services Overview Our client, a well-established real estate firm, is seeking a polished and proactive Executive Assistant to provide high-level 1:1 support to a senior executive. This role is ideal for an experienced assistant who thrives in a fast-paced, professional services environment and brings exceptional organizational skills, discretion, and attention to detail. The position is fully onsite and requires a strong in-office presence and service-oriented mindset. Key Responsibilities Executive & Administrative Support • Provide dedicated 1:1 support to a senior executive, serving as a trusted partner in day-to-day operations, • Manage complex and ever-changing calendars, including scheduling internal and external meetings, • Coordinate domestic and occasional international travel, preparing detailed itineraries and handling logistics, • Act as a primary point of contact between the executive and internal/external stakeholders, • Prepare correspondence, documents, and light presentation materials as needed, • Maintain a high level of professionalism, discretion, and confidentiality at all times, • Support an in-office culture by being reliably present and responsive during business hours Qualifications & Experience • 3–5 years of experience as an Executive Assistant or Administrative Assistant supporting senior-level executives, • Proven experience providing 1:1 executive support, including calendar management, travel coordination, and expense processing, • Background in professional services (real estate, finance, legal, consulting, or similar environments) strongly preferred, • Highly organized with strong attention to detail and the ability to manage competing priorities, • Polished communication skills (written and verbal) and a service-oriented approach, • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint, • Comfortable working fully onsite in a fast-paced office environment Compensation & Growth • Salary range of $100,000-$115,000, commensurate with experience., • Competitive benefits package: medical, vision, dental and 401k match offered. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Aquent is partnering with a leading global company at the forefront of its dynamic industry, dedicated to innovation and excellence. We are seeking a highly organized and proactive individual to step into a pivotal administrative role, directly enabling senior leaders to focus on strategic initiatives. Your meticulous organization, proactive support, and ability to manage complex operations will drive efficiency and ensure seamless daily functioning, making a tangible difference in our fast-paced environment and contributing directly to the success of our executive team. Responsibilities: • Manage and maintain complex calendars, scheduling appointments and meetings., • Coordinate extensive domestic and international travel arrangements., • Prepare and edit professional correspondence, reports, and presentations, including data visualization., • Process expense reports accurately and efficiently., • Organize and facilitate video and phone conferences, ensuring smooth technical execution., • Provide comprehensive administrative and logistical support for internal meetings., • Handle sensitive and confidential information with the utmost discretion and integrity., • Prioritize and manage multiple tasks effectively in a dynamic and demanding setting. Required Skills & Experience: • Bachelor’s degree., • Minimum of 5 years of experience as an Executive Administrative Assistant supporting senior leadership., • A high degree of professionalism and a commitment to maintaining confidentiality., • Extremely strong organizational and interpersonal skills, with meticulous attention to detail., • Proven ability to deal with all levels of internal and external senior management in a professional and effective manner., • Proficiency in standard office software suites., • Strong verbal and written communication skills. Nice-to-Have Qualifications: • Fluency in French or another foreign language. About Aquent Talent: Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. #LI-SH2 Client Description Global beauty company specializing in cosmetics, skincare, haircare, and fragrance. Operates with a strong focus on innovation, sustainability, and diversity, offering workers opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth, making it an exciting place for those passionate about beauty, marketing, science, and digital transformation. #LI-Hybrid

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule: Mon - Fri (9am - 5pm), • Building: Columbia University Medical Center Reporting to the Chairman of the Department of Surgery, the Executive Assistant provides high-level, confidential administrative support with professionalism, discretion, and sound independent judgment. This role serves as a key liaison between the Chairman and a wide range of internal and external stakeholders, including senior leadership, faculty, hospital administration, government agencies, corporations, and academic collaborators. The Executive Assistant plays a critical role in ensuring the efficient operation of the Chairman's office and in supporting the strategic, academic, and operational priorities of the Department. Responsibilities • Provide confidential executive -level administrative support to the Chairman of Surgery in a dynamic academic medical center environment., • Manage and prioritize the Chairman's complex calendar, coordinating high-level meetings, speaking engagements, national and international travel, and professional commitments to ensure optimal time management., • Serve as the primary point of contact for all communications directed to the Chairman's Office, exercising sound judgment in triaging inquiries, routing correspondence, and facilitating timely responses., • Prepare and edit correspondence, presentations, agendas, and reports; draft communications on behalf of the Chairman with exceptional attention to detail and tone., • Organize and support departmental conferences, events, and symposia, including logistics, materials preparation (e.g., PowerPoint presentations), and follow-up., • Coordinate faculty recruitment activities in collaboration with departmental leadership, overseeing interview logistics, itineraries, and candidate communication., • Manage all aspects of the faculty promotion process, including the endowed professorships and special statuses, Committee on Appointments and Promotions (COAP), liaising with the Office of Faculty Affairs and supporting documentation and timelines - this includes but is not limited to working with the Vice Chair of Faculty Development, Departmental Finance, Office of Development and VP&S HR FA., • Manage the VP&S faculty evaluation process., • Collaborate closely with the Vice Chair of Faculty Mentoring and Development to support leadership development initiatives and faculty advancement., • Assist in the preparation and submission of proposals and academic reports; track deadlines and ensure timely submission of required materials., • Prepare and monitor financial expenditure reports; follow up on discrepancies and ensure timely processing of reimbursements and invoices., • Establish and maintain organized and secure systems for departmental communications, document retention, and compliance tracking, including CME documentation and training certifications., • Develop and implement effective internal communications strategies to disseminate key information across departmental divisions and campuses., • Maintain strict confidentiality and exercise discretion at all times., • Proactively anticipate the needs of the Chairman and address issues before they arise., • Represent the Chairman's Office with the highest level of professionalism and responsiveness in interactions with internal and external stakeholders. Minimum education: Qualifications for Candidates include but are not limited to the following: • Intermediate to advanced level MS Office skills, • Proficiency with technology and social media platforms., • Effective interpersonal and communication skills required., • Ability to work under pressure with multiple and competing deadlines required and have excellent communication skills, written and oral. Columbia University is committed to the hiring of qualified local residents.

• Job Type: Officer of Administration, • Bargaining Unit:, • Regular/Temporary: Regular, • End Date if Temporary:, • Hours Per Week: 35, • Standard Work Schedule:, • Building: The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest. The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP. Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs. Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process. Responsibilities Administrative support to the Senior Vice President/ Vice Dean (40%) • Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;, • Facilitates communications between SVP's office, including the EVP/Dean's Office, Provost's Office, Departments, and other offices, • Screens and monitors call for the SVP and the Office of Academic Affairs;, • Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in., • Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP., • Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting., • In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person., • Assists with developing correspondence, memos, and communications on behalf of the SVP of the office., • Manages travel and business arrangements for conferences., • Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested., • Maintains paper and electronic files in organized systems., • Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols., • Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings, • Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure, • Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean., • Creation of and dissemination of professorship letters., • Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations., • Works closely with departments, the Promotions Specialist, the Development Office, Dean's Office, Provost's Office, and Faculty Affairs to adhere to deadlines and proper workflow., • Maintains databases and reporting for endowed professorships, • Send congratulatory letters on behalf of the Dean, • Provides support to the Promotions Specialist in the management of the VP&S faculty tenure reviews process., • Trained in working on Tenure reviews if the Promotion Specialist needs coverage., • Support scheduling team and group meetings as needed, • Support committees and faculty working group schedules run on behalf of the office, • Maintains hoteling and in-office schedule, • Ensures key documents and resources for staff are kept up to date New assignments may be given from the AVPs and the SVP/Vice Dean when needed. Minimum Qualifications • Bachelors degree or equivalent in education and employment plus three years' experience., • Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff., • The ability to handle confidential information with exceptional judgment and discretion is required., • Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time., • Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently., • Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion., • Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure., • Must be able to manage highly sensitive and confidential communications with discretion and integrity., • Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters., • Must have a strong service-oriented attitude and excellent interpersonal skills., • Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs., • Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)., • Must be able to run Zoom meetings. Columbia University is committed to the hiring of qualified local residents.

SR Project Manager - HVAC Location: Brooklyn, NY (On-site) Industry: Commercial and Institutional Construction Employment Type: Full-Time A leading specialty contractor known for delivering complex mechanical systems is seeking a Senior HVAC Project Manager to drive large-scale public infrastructure and institutional projects across the NYC metro. This is a high-impact role at a well-established firm that is growing steadily due to increasing demand for HVAC upgrades, retrofits, and new construction within the public sector. If you are a seasoned project leader with strong union coordination skills and expertise in managing multifaceted HVAC scopes exceeding $10M, this is your opportunity to lead mission-critical projects with visibility and career growth. Key Responsibilities: • Manage all phases of HVAC-focused construction projects from preconstruction through closeout., • Lead project budgeting, forecasting, procurement, and subcontractor management., • Coordinate multi-trade union labor and ensure compliance with site safety standards., • Oversee RFIs, submittals, and equipment/material deliveries to align with project schedules., • Act as liaison between internal teams, clients, subcontractors, and public agencies., • Direct project field operations and perform regular site visits for progress validation., • Negotiate and manage contracts, change orders, and project documentation., • Monitor financial performance including billing, requisitions, and cash flow metrics., • Support and mentor assistant project managers and junior field staff., • Serve as the face of the company in client and agency meetings, inspections, and walk-throughs. Skills & Experience Required: • 10+ years of HVAC project management experience, with at least 5 years on public works or government-funded projects in the NYC metro., • Proven ability to lead multi-million-dollar HVAC scopes in large institutional or infrastructure environments., • Bachelor’s degree in construction management, Mechanical Engineering, or a related discipline preferred., • Extensive knowledge of HVAC systems, drawings, specifications, and MEP coordination., • Proficiency in construction scheduling and management tools, plus Microsoft Office Suite., • OSHA 30, NYC Site Safety Training, and applicable certifications required., • Valid driver's license and availability to visit job sites across NYC as needed., • Availability to work nights or weekends based on project demands. What’s in It for You: • Competitive salary based on experience, plus performance-driven bonus opportunities., • Comprehensive benefits package including health, dental, vision, and 401(k) with match., • Generous PTO, paid holidays, and stability within a growth-focused organization., • High-visibility role with significant influence on project success and business operations., • Opportunity to work on transformative infrastructure projects that positively impact communities. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

About MD Squared: MD Squared Property Group is a leader in providing top tier property management services, specializing in managing both rental and condominium buildings throughout New York.We pride ourselves on our hands-on, responsive approach and our commitment to building strong relationships with clients and tenants. Challenging the status quo of how we manage properties includes changing the way we hire and develop our managers and staff. Account Executive, Condo/Coop The Account Executive, Condo/Coop is responsible for overseeing a portfolio of condominium and cooperative buildings while providing leadership and guidance to the property management team. This role combines senior-level property management with people management and strategic oversight to ensure strong building operations, client satisfaction, and team performance. The Account Executive, Condo/Coop serves as a senior point of contact for boards and ownership, supports property managers in their portfolios, and helps ensure consistent processes, service standards, and operational excellence across the condo/coop portfolio. Key Responsibilities Portfolio Leadership • Oversee a portfolio of condominium and cooperative properties, ensuring high-quality management and service delivery, • Serve as a senior escalation point for boards, owners, and internal team members, • Maintain strong relationships with board members and ownership, ensuring proactive communication and partnership, • Lead and manage Condo/Co-op Property Managers and Assistant Property Managers, • Lead weekly meetings with each Property Manager as well as weekly team-wide condo/coop (“L10”) meetings, • Provide coaching, mentorship, and professional development for team members, • Conduct regular check-ins, performance management, and support career growth, • Ensure consistent execution of property management processes and best practices across the condo/coop portfolio, • Monitor building operations, vendor management, maintenance planning, and capital improvement projects, • Maintain strong relationships with board members and ownership groups, including regular check ins to provide consistent customer service, • Attend key board meetings as needed and support managers in board communications, • Help develop and implement management standards, operational processes, and service improvements, • Partner with leadership across departments to ensure alignment and collaboration, • Identify opportunities to improve building operations, client satisfaction, and team efficiency Measurables & Success Metrics Success in this role will be measured using the following criteria: Client Satisfaction • Minimal escalations from boards or ownership to senior leadership, • Property Managers supported with clear guidance, coaching, and accountability, • Buildings operating smoothly with strong vendor management and proactive maintenance planning, • Financials, budgets, and building operations managed effectively, • Strong collaboration across management, accounting, and leadership teams Qualifications • 7+ years of residential property management experience, with significant experience managing condominiums and cooperatives, • Prior people management experience, including managing property managers or similar roles, • Strong experience working directly with boards and ownership groups, • Excellent communication and relationship management skills, • Strong organizational and operational leadership abilities, • Ability to manage complex building issues while supporting and mentoring team members

Executive Assistant A leading global entertainment company is hiring for an experienced Executive Assistant to support a leading executive within its music division. This is a rare opportunity to operate at the highest levels of the music industry, partnering closely with a globally respected leader and interfacing with top-tier artists, executives, and stakeholders. This position serves as a true extension of the executive—balancing high-level administrative support with critical thinking, relationship management, and operational oversight. You will work alongside two junior assistants, helping drive alignment, efficiency, and execution across all priorities. Location: NYC In office Monday – Friday, generally 8am-6pm Compensation & Details • Base salary: ~$150,000 (flexible up to ~$200,000 DOE), • Discretionary bonus eligible, • Comprehensive benefits package Key Responsibilities • Manage complex calendars, global travel, and detailed itineraries, alongside 2 other Assistants, • Serve as a proxy for the executive in meetings when needed, • Capture and distill key takeaways from meetings and calls, • Act as a primary point of contact for internal and external stakeholders, • Support client-related activities, including occasional event or show attendance, • Provide guidance and coordination to junior assistants, • Oversee day-to-day administrative and operational workflows, • Build and maintain relationships with senior industry leaders What We’re Looking For • Significant experience in the music industry (required), • Background in a record label or music management company strongly preferred, • Deep understanding of the music business and key players, • Exceptional communication skills, with the ability to navigate a fast-paced, indirect communication style, • Proven ability to manage competing priorities and resolve conflicts effectively, • Strong leadership instincts and experience supporting or mentoring junior staff, • Highly organized, detail-oriented, and proactive, • Discreet, polished, and professional at all times, • Comfortable with availability outside standard business hours when needed, • Seeking a long-term role in a high-level support capacity If you’re a seasoned music industry support professional who thrives in high-stakes environments and enjoys being a strategic right hand, we’d love to connect. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting ___. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About Us Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals. Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires discretion, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, ensuring smooth operations and effective coordination across teams. Key Responsibilities • Provide high-level administrative support to executives, including calendar management, travel arrangements, and expense reporting., • Draft, edit, and proofread correspondence, presentations, and reports., • Coordinate and schedule meetings, prepare agendas, and take accurate meeting minutes., • Manage confidential information with discretion and professionalism., • Assist in project management and follow-up on action items to ensure deadlines are met., • Facilitate communication between executives, staff, and external partners., • Support special initiatives, events, and organizational activities as needed., • Maintain organized filing systems, both physical and digital, for easy access to documents. Required Skills & Qualifications • Bachelor’s degree or equivalent combination of education and experience., • 3+ years of experience in an executive support or administrative role., • Excellent written and verbal communication skills., • Strong organizational, time management, and multitasking abilities., • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools., • Ability to exercise sound judgment and maintain confidentiality., • Professional demeanor with strong interpersonal skills. Preferred Qualifications • Experience supporting C-level executives., • Knowledge of healthcare or staffing industry operations., • Project coordination or event management experience. Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors. Equal Employment Opportunity Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

A Manhattan-based growing technology firm is seeking an Executive Assistant to support a team of executives. Must have 5+ years of executive assistant experience, ideally within a technology or media organization. Experience with G-Suite is required. Hybrid, 4 days in 1 day remote Monday - Friday Hours: 9am - 6pm Salary: $100-105K Responsibilities • Provide executive-level administrative support to senior leaders within the department., • Coordinate complex schedules, meetings, and travel arrangements with precision and efficiency., • Act as a strategic gatekeeper to optimize priorities and enhance operational workflow., • Collaborate across teams to ensure seamless execution of events and initiatives., • Manage client-facing communications, ensuring professionalism and brand alignment., • Coordinate logistics for conferences, events, and client meetings, including travel arrangements., • Draft and refine external communications to uphold organizational standards., • Handle expense reporting, vendor management, and administrative processes., • Anticipate needs and proactively address gaps to ensure operational efficiency., • Maintain discretion and professionalism in all interactions and communications. Requirements • Bachelor of Arts (BA) degree required., • Minimum 4 years of administrative experience; 5 years preferred., • Proficiency in G-suite tools a must., • Experience coordinating travel, scheduling, and event logistics., • Strong written and verbal communication skills with attention to detail., • Ability to thrive in fast-paced, confidential environments.

Executive Assistant and Office Manager This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026. To apply for this position, please email your resume to with the subject line “Bromley EA Temp Position”. Salary Range: $90,000-$100,000 Medical, Dental, Vision, 401K, Vacation & Sick PTO This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm. The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office. The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who’s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs. It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company. This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives. Key Responsibilities Executive Support • Provide high-level daily administrative support to the CEO, including managing heavy email correspondence., • Manage a complex and frequently shifting calendar, keeping CEO on time for appointments/meetings, prioritization, prepare for upcoming events/meetings., • Coordinate detailed travel itineraries for frequent domestic travel., • Support the Chairman and Founder as needed for miscellaneous tasks., • Collecting and organizing tax documentation for accountants for business entities and family foundation., • Support for AI initiatives to be incorporated into daily office operations., • Monthly expenses department coding on corporate credit cards., • Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats., • Occasional personal tasks to be completed, no more than 15% of workload. Office Management & HR Support • Act as a central point of contact for the 12-person Manhattan office., • Planning & executing of company wide Annual Meeting in November with support of COO., • Coordinate with vendors & manage invoices, office supply orders & restocking, FedEx & USPS mailings, • Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment & new employee set up., • Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired., • Planning volunteer days and office activities. Education & Experience Requirements • 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive., • BA/BS degree or higher in a relevant field., • Notary Public license in New York (will be required to obtain if not already licensed)., • Demonstrated experience within the real estate industry strongly preferred., • Must be able to commute to the NYC office five days per week (M-F). Required Skills • Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs., • Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful., • High level of discretion and professionalism while handling sensitive financial and personal matters., • Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM. About Bromley Companies The Bromley Companies () is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: • Provide comprehensive administrative support, • Coordinate complex, senior-level internal/ external meetings and conference calls, • Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner, • Prepare presentations and other materials for meetings, • Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics, • Coordinate domestic travel arrangements, • Process and track expense reports, • Personal assistant tasks as needed Qualifications Include: • Bachelor's Degree preferred, • Minimum of 4 years of administrative experience, • Requires excellent interpersonal and communication skills, • Ability to maintain high standards despite pressing deadlines, • Demonstrates high degree of integrity and confidentiality, • Strong organizational skills, • Team player with a positive attitude, • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Executive Assistant - New York City (Midtown) An investment Management firm located in Midtown Manhattan is seeking an Executive Assistant to provide administrative and operational support for a team of investment analysts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment, while representing senior leadership with professionalism and discretion. This role is required to be on-site 4 days/week. Compensation: $115,000-125,000 base • Manage complex and proactive calendar scheduling across multiple time zones for a global team., • Coordinate logistics for internal and external meetings, off-sites, and events., • Prepare and submit expense reports accurately and on time., • Arrange domestic and international travel, including itineraries and accommodations., • Conduct research and generate reports using internal and external information systems., • Provide cross-coverage and backup support to other Assistants and leadership groups., • Bachelor's degree required., • 4-7 years’ experience in an administrative role, within the Financial Services or Asset Management industry required!, • Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and willingness to learn new technologies; CorpAxe experience a plus., • Outstanding interpersonal and communication skills, with high reliability, discretion, and professionalism., • Strong organizational, multi-tasking, and prioritization abilities with meticulous attention to detail., • Ability to work under deadlines and adapt to last-minute changes.

✨Please only apply if you have proven experience as a Private PA within a household setting✨ ✨This role is ideal for someone early in their private‑household career who’s looking for a fast‑paced, high‑exposure role✨ Executive Assistant / Private PA – NYC (Family Office of a High‑Growth Entrepreneur) Location: New York City An ambitious entrepreneur is seeking a highly capable Executive Assistant / Private PA to support the principals in New York. This is a rare opportunity to partner closely with a dynamic, fast‑paced family operating across business, investment, and private spheres. The role blends 70% private support with 30% business EA responsibilities, working alongside an established London‑based Executive Assistant. You’ll be the key point of contact on the ground in NYC, supporting both principals day‑to‑day. The Role • Provide seamless private PA support, including household coordination, scheduling, personal admin, errands, and lifestyle management., • Act as the NYC extension of the family office, ensuring smooth communication between the principals and their London team., • Support the husband with light business EA duties, partnering with his existing Executive Assistant in the UK., • Coordinate diaries, meetings, and logistics across time zones., • Work from the family home or the office depending on the day’s needs., • Manage last‑minute changes, shifting priorities, and a fast‑moving environment with calm efficiency., • Liaise with household staff, nannies, and external suppliers., • Provide occasional out‑of‑hours responsiveness for urgent messages or weekend needs., • Potential travel to the UK Who This Suits • An experienced EA/PA who has supported a founder, CEO, or senior leader in a fast‑paced environment., • Someone who has both a strong corporate EA foundation (supporting C‑suite, founders, or senior leadership) and proven experience as a private PA. Exposure to both is ESSENTIAL., • A candidate who thrives in entrepreneurial, high‑energy households., • Someone proactive, solutions‑led, and able to anticipate needs before they arise., • A confident communicator who can build trust quickly with both principals., • Experience working closely with household staff, nannies and wider support teams as part of a collaborative home environment is ESSENTIAL Package 🗓️ Start date: ASAP 📍 Location: Manhattan, NYC 🏢 Work pattern: 5 days a week, split between the office and the family home 🕰️ Hours: 9am–6pm, with presence required where the principals are based that day ⌛ Flexibility: Occasional out‑of‑hours responsiveness needed ✨ Package: Competitive salary, benefits, and a 10% discretionary bonus