Senior executive assistant jobs in Fort Worth, TexasCreate job alerts

Position Overview This is a full-time hybrid role for an Administrative Assistant for Professional Services. The Executive Assistant / Administrative Assistant will provide comprehensive administrative and operational support to the firm’s partners and professional staff. This role requires excellent communication skills, discretion, and the ability to juggle multiple priorities in a fast-paced, professional environment. You will serve as the firm’s organizational hub—ensuring that meetings, projects, and communications run efficiently and professionally. Key Responsibilities Executive Support • Manage calendars, appointments, and scheduling for partners and senior staff., • Coordinate meetings (in-person and virtual), prepare materials, and record minutes or action items., • Handle travel arrangements, itineraries, and expense reports., • Draft, proofread, and edit correspondence, engagement letters, presentations, and reports. Administrative & Office Management • Maintain office organization, supplies, and vendor relationships, and general office coordination., • Serve as the point of contact for clients, vendors, and internal communications., • Support document management, including filing, formatting, and version control., • Assist with billing, invoicing, and basic bookkeeping or reporting., • Support onboarding and HR-related administrative tasks as needed. Project & Client Support • Help track project timelines, deliverables, and client communications., • Prepare engagement letters, proposals, and other client documentation., • Ensure confidentiality and professionalism in all client interactions. Firm Operations • Contribute to process improvement initiatives and office efficiency., • Assist with marketing or event coordination (e.g., webinars, client outreach)., • Provide backup support to other team members as needed. Qualifications • Exceptional organizational and time-management skills., • Strong written and verbal communication abilities., • Proficient in Microsoft 365 / Google Workspace; familiarity with CRM or project management tools a plus., • Discreet, dependable, and capable of handling sensitive information., • Comfortable working independently in a small-team environment. Why Join Us • Opportunity to work closely with firm leadership and gain exposure to all aspects of the business., • Collaborative, supportive team culture., • Competitive compensation and benefits., • Flexibility and growth potential in a dynamic professional environment.

Job DescriptionDescription: Who is Urgo Medical? Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation. By joining us, you will discover our mission, our foundation, our commitment to local industrialization, and the authentic energy of our teams. At Urgo Medical, we have many strengths: industrial, R&D, commercial... and all of them are essential. If you want to combine passion, impact, and innovation, this position is for you! Position Overview The Executive Assistant will provide high-level administrative support to the CEO and other members of the executive team. This dynamic position supports Urgo Medical and its employees through a variety of organizational tasks and is responsible for confidential and time sensitive projects and materials. The Executive Assistant must be able to deliver high quality and timely work on a consistent basis. This role requires discretion, sound judgment, strong communication skills, and the ability to manage complex schedules and projects in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable acting as a trusted strategic partner to the executive team while interacting with senior leadership, board members, and external stakeholders. This is an in-office position in Fort Worth, Texas. Requirements: Job Duties and Responsibilities Executive & Strategic Support • Serve as a strategic partner to the CEO, proactively managing priorities and ensuring alignment with business objectives, • Manage calendars, including scheduling meetings, travel, and appointments with internal and external stakeholders, • Anticipate scheduling conflicts and proactively resolve them, • Serve as a gatekeeper to the CEO and the executive team, prioritizing requests and ensuring appropriate follow-through, • Prepare agendas, briefing materials, presentations, and talking points for meetings and events Calendar & Travel Management • Own complex, ever-changing calendar management across multiple executives and time zones, • Anticipate and resolve scheduling conflicts with precision and efficiency, • Coordinate detailed domestic and international travel, including multi-leg and multi-time-zone logistics, • Manage expense reporting and travel-related administrative tasks Communication & Coordination • Serve as a primary point of contact between the CEO and senior leadership, employees, and external partners, • Draft, review, and manage correspondence on behalf of the CEO, • Coordinate executive-level meetings, leadership offsites, and company events, • Maintain confidentiality while handling sensitive and proprietary information Operational & Administrative Excellence • Manage confidential, legal, and personnel-related information with the highest level of discretion, • Own special projects, research, and initiatives as directed by the CEO/executive team, • Track action items and follow up to ensure timely completion, • Drive process improvements to enhance efficiency and effectiveness of the executive office, • Help align priorities across departments by coordinating with leadership team members Meetings, Events & Board Support • Plan and execute executive meetings, leadership offsites, and company-wide events, • Maintain organized electronic and physical filing systems, • Support process improvements to enhance executive office efficiency, • Support preparation for board meetings, including logistics, materials, and communication Competencies • Ability to communicate professionally and effectively, • Ability to react with appropriate levels of urgency and able to maintain a high level of integrity and discretion in handling confidential information, • Ability to manage multiple projects and meet deadlines timely, • Ability to work independently and collaboratively with the executive team, • Project management experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors, • Patience and the capability to communicate with a diverse range of people, • Familiarity with expense systems, Concur preferred Requirements • 10+ years of experience of executive-level administrative support experience, preferably in a fast-paced and growing environment, • Strong organizational skills & the ability to accommodate different executive work styles, • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, OneNote), • Excellent organizational skills and attention to detail, • Excellent written and verbal communication skills, • Proven ability to handle confidential information with discretion and professionalism, • Exceptional judgement, proactive decision-making, and problem-solving, • Bachelor’s degree in business, communications, or another relevant field of study is desired Work Environment • Indoors, in an office environment, with temperature control, • No adverse environmental conditions expected, • 5-10% travel Physical Demands Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; the ability to operate standard office equipment and keyboards. Benefits • Health Insurance, • Dental Insurance, • Vision Insurance, • Company-paid and voluntary life Insurance, • Company-paid disability insurance and benefits, • EAP, • 401(k) with company match, • Paid time off, • Paid family leave Salary Description $85,000 - $95,000 annually, non-exempt role

Job Description Executive Administrative Assistant Job Summary: Provide comprehensive executive support to the Plant Manager, ensuring smooth daily operations, effective communication across departments, accurate documentation, and timely follow-up of decisions and action items. Key Responsibilities: 1. Execute tasks assigned by the plant manager, monitor progress at all times , and report results., 2. Communicate, coordinate, and integrate across departments; handle various administrative matters., 3. Work independently; be careful and responsible, with a strong sense of responsibility and time management., 4. Coordinate scheduling of plan manager meetings, prepare meeting minutes afterwards, and follow up on decisions and action items., 5. Handle general document and data processing, organize and distribute approval documents, and track execution status., 6. Other tasks assigned by supervisors. Qualifications: Education: Graduated from university or above. Work Experience: 2+ years supporting senior management or Plant Manager (preferred). Skills: o Strong proficiency in Microsoft Office (Word, Excel, PowerPoint). o Outlook/Calendar and common video conferencing tools (Teams). o Strong attention to detail, time management and multitasking ability. o Strong interpersonal skills and cross-departmental coordination experience. o Discretion and ability to handle confidential information. o Languages: English required; proficiency in Chinese or Spanish is a plus depending on company needs. Benefits: Competitive salary and performance-based bonuses Health, dental, and vision insurance Retirement savings plan (401k or equivalent) Paid time off (vacation, sick leave, holidays) Professional development and training programs Employee wellness initiatives Working Conditions: Standard office environment & provide a coffee machine, friendly working environment. To apply send your resume to ana@employeemagnets.com

Job Description Job Title: Project Manager Commercial Mechanical / Plumbing Location: DFW Metroplex, TX (On-site) Pay: $90,000 - $115,000 Annually (Based on experience) Job Type: Full-Time Company Introduction This position is with a well-established mechanical contractor that has been delivering high-performance HVAC, plumbing, piping, and sheet metal solutions for more than 40 years. Known for tackling some of the most technically demanding commercial and industrial projects, the company supports hospitals, data centers, and large-scale commercial facilities across the region. The organization is built on a foundation of safety, innovation, and teamwork, empowering employees to take ownership of their work while advancing their technical and leadership skills. With a reputation for quality craftsmanship and dependable project delivery, the company offers a stable, growth-oriented environment where every team member plays a meaningful role in its long-term success. Role Overview The Mechanical Project Manager will lead the planning, coordination, and execution of major mechanical construction projects from concept through commissioning. This individual will manage all aspects of HVAC, plumbing, and piping system delivery, ensuring projects meet strict standards for safety, schedule, budget, and quality. Responsibilities include driving project planning and execution, managing client communications, coordinating with estimating, design, BIM/VDC, prefabrication, and field operations, and proactively resolving challenges to maintain momentum. The Project Manager will also lead cost control, risk management, and resource allocation, ensuring each project is completed with excellence and client satisfaction. Ideal candidates are strategic leaders with a deep understanding of mechanical construction practices, proven success managing or supporting large, fast-paced projects, and the ability to balance technical precision with operational efficiency. Candidates progressing from Assistant Project Manager or estimating roles with strong mechanical contractor backgrounds are encouraged to apply. Core Responsibilities • Lead mechanical and plumbing projects from design-assist and pre-construction through closeout, • Provide constructibility input during design, coordinating with engineers, architects, and BIM/VDC teams, • Build and manage project budgets, cost breakdowns, and cash flow forecasts while ensuring margin protection, • Develop and maintain project schedules, milestone tracking, and look-ahead planning, • Negotiate subcontractor and vendor agreements; oversee procurement and material logistics, • Manage project financials including billings, change orders, and forecasting to achieve over-billing and profitability targets, • Coordinate shop drawings, submittals, RFIs, and BIM deliverables to ensure field alignment, • Oversee field operations with superintendents, ensuring productivity, quality, and safety compliance, • Foster client relationships, lead regular project update meetings, and identify opportunities for repeat business, • Direct project turnover activities, including startup, commissioning, punch list, and final closeout documentation, • Mentor project engineers and junior staff to develop the next generation of project leaders Required Background • Must be authorized to work in the U.S. without sponsorship as sponsorship is not available for this position, • Background with a mechanical contractor (HVAC, plumbing, piping) required; GC-side, owner's rep, and facilities maintenance backgrounds do not qualify, • 3+ years of project management or project controls experience with a mechanical contractor; candidates progressing from APM, estimating, or construction administration roles will be considered, • Strong technical understanding of HVAC airside/hydronic systems, plumbing systems (domestic, sanitary, med gas), and controls/BAS, • Solid financial skills including cost tracking, change order management, billing, and budget awareness, • Strong communication, negotiation, and client-facing skills, • OSHA 30 certification or ability to obtain upon hire, • 6+ years of mechanical project management experience with documented project sizes of $5M or greater preferred, • Healthcare and/or data center project experience strongly preferred, • Familiarity with project management tools such as Procore, Bluebeam, MS Project, Timberline/Sage, or similar preferred, • Familiarity with BIM/VDC coordination and prefabrication workflows preferred, • Bachelor's degree in Construction Management, Mechanical Engineering, or related field; equivalent field experience accepted, • PMP certification or equivalent project management credential a plus, • Valid driver's license and ability to pass background, MVR, and drug screenings Compensation & Perks • Competitive salary based on experience., • Company vehicle or mileage reimbursement., • 401(k) with company match., • Comprehensive health, dental, and vision insurance., • Paid time off and paid holidays., • Referral program and growth opportunities., • Path for advancement into Senior Project Manager, Operations Manager, or Project Executive roles

Job DescriptionSalary: Reeder General Contractors, Inc. Department: Operations Job Family: Manage Reports to: Senior Project Manager | Project Executive Job Type: Full-time Qualifications: • Bachelor of Science degree in Construction Management or related degree, • 5-8 years of experience in construction project management with proven leadership experience managing teams., • Thorough understanding of construction processes, contracts, and project financials., • Experience leading projects up to $20 million., • Leadership, mentorship & team-building skills., • Strong decision-making and risk management capabilities., • Strategic thinking and ability to manage multiple priorities., • Detail oriented and strong communications skills., • Expertise in project planning, scheduling, and execution., • Advanced knowledge of budgeting, cost control, and financial reporting., • Proficiency in resolving complex project challenges and conflicts., • Excellent communication and presentation skills for stakeholder engagement., • Strong negotiation skills for managing contracts and subcontractor agreements., • Experience developing strong relationships with the Owner, Architects, and Subcontractors. Job Summary: The Project Manager is responsible for leading the planning, execution, and successful delivery of construction projects while maintaining budget, schedule, and quality expectations. This role manages all aspects of the project lifecycle, including developing project plans, overseeing subcontractor performance, and ensuring compliance with safety and quality standards. Key responsibilities include budget and schedule management, stakeholder communication, and resolving complex project challenges. The Project Manager collaborates closely with clients, design teams, and field staff, ensuring all project objectives are met while fostering a positive and productive team environment. Training and Certifications: • OSHA 30, • CPR/First Aid, • Procore - Project Management, • Outbuild - Scheduling, • Plan Swift - Estimating, • MS Excel, • REEDER Daily Log Software, • Drone Pilot Training Available, • Dale Carnegie Leadership Training * Expected to be ongoing training during employment Knowledge, Skills, and Abilities Requirements: Preconstruction and Estimating Overview of Preconstruction & Estimating Responsibility A Project Managers responsibilities for Preconstruction and Estimating involve collaborating with the estimating team to develop accurate project budgets, schedules, and scopes during the development of the Guaranteed Maximum Price (GMP). They review cost estimates, identify potential risks, and suggest value engineering options to optimize project costs and efficiency. The Project Manager also coordinates with designers, engineers, and other stakeholders to finalize project details, ensuring that preconstruction plans align with scope requirements and set clear guidelines for the construction phase. Preconstruction & Estimating Tasks • Attend Pre-Bid Meetings, • Perform take offs, • Assist and organize scopes of incoming subcontractor proposals on bid day., • Assist in preparing Bid Scope sheets, • Assist in creation of Site Logistics, Phasing Plans, and conducting site audits, • Assist in reviewing contract documents for constructability review, • Coordinate Value Engineering Efforts Identify and implement cost-saving measures while maintaining project quality. Subcontracts & Buy Out Overview of Subcontracts and Buy Out Responsibility Fully negotiates pricing without scope holes prior to execution of subcontract. Initiates the "Subcontract Document Checklist" and coordinates with Document Controls to draft the contract. Reviews final contract drafts and Updates MCC and Foundation. Coordinate project team and take full responsibility for review, negotiation and execution of all subcontracts. Subcontracts & Buy Out Tasks Document Control | Job Set Up Overview of Documents Control Responsibility A Project Managers document control responsibilities involve overseeing the organization and management of all project documents including those on the RGC Server and in Procore, ensuring accuracy, accessibility, and compliance with company and contractual standards. They review and approve document updates, coordinate with the project team to maintain an updated set of construction and contract documents and ensure that all stakeholders have access to the latest revisions. The Project Manager is also responsible for maintaining detailed records and auditing documentation regularly to support project reviews, claims, and closeout processes. Document Control Tasks Submittals Overview of Submittals Responsibility Ensure / Police the timely approval of submittals so they do not affect project schedule negatively. Study lead times, get ahead of procurement and drive the approval process with Owner in case of delays. Meetings Overview of Meetings Responsibility Provides project level leadership for the entire team during meetings. Review of meeting agendas for tack/compliance. Takes chair ownership of meetings and manages the teams to ensure proper execution of all meeting documentation is occurring. Scheduling Overview of Scheduling Responsibility Co-Lead the charge, with the lead Superintendent on building an accurate schedule and ensure project schedule is maintained throughout the project life cycle. Identify potential delays, constraints and work to correct any issues impacting the project schedule. Project Problem Resolution RFIs Overview of RFI Responsibility Review the content of RFIs before submission, particularly those involving significant changes or cost impacts with a key focus on creating effective proposed solutions that benefit the schedule, budget and quality for the project. For complex or urgent RFIs, escalates it to the Senior PM, who may then collaborate directly with architects, engineers, or clients to expedite responses. Project Problem Resolution Proposals Overview of Proposal Responsibility A Project Manager (PM) oversees the approval, client communication, and financial assessment of change proposals and RFP responses, ensuring alignment with project goals and budget constraints. The PM manages high-level client and stakeholder interactions, negotiating and clarifying any changes in scope, cost, or schedule. They also work closely with senior leadership on significant proposals and ensure all documentation aligns with the projects strategic objectives. Project Problem Resolution Change Orders Overview of Change Order Responsibility A Project Managers responsibilities for change orders to subcontractors involve reviewing and approving change requests, coordinating with the project team to assess scope, cost, and schedule impacts, and negotiating terms with subcontractors to ensure alignment with project goals. They manage the documentation and processing of each change order, ensuring accuracy and compliance, and monitor the financial and scheduling impacts, adjusting the project plan as needed. The Project Manager ensures that change orders are executed smoothly to maintain project momentum and budget control. Pay Request | Cost Reporting Overview of Pay Request/ Cost Responsibility Manages and is accountable for the entire Owner pay-application process, monthly cost reporting process and budget reviews with accounting team. Responsible for financial health of job and forecasting costs. Project Close Out Overview of Closeout Responsibility Accountable for final closeout of project (financials, documentation, closing permits, closing 311T agreements, warranties, accounting items, final billings, payments etc.) until the project is closed out on the books internally at REEDER. Superintendent shall be responsible for completion of onsite punch list, inspection items. Safety Overview of Safety Responsibility A Project Managers safety responsibilities involve ensuring that all project activities adhere to company safety policies and regulatory standards, actively promoting a culture of safety across the site. They coordinate safety planning with the safety officer and site supervisors, oversee the implementation of safety protocols, and ensure that all team members and subcontractors participate in required safety training. The Project Manager conducts regular site inspections, addresses safety concerns promptly, and investigates incidents to prevent future occurrences, all while maintaining thorough safety documentation for compliance and reporting purposes. Daily Logs and Progress Documentation Overview of Daily Log Responsibility A Project Managers responsibilities for the Project Field Daily Log involve ensuring that daily entries accurately document work progress, labor, photographs, weather conditions, and any issues or delays encountered on-site. They provide entries to the RAKEN log when on site and review logs regularly to track project progress, address discrepancies, and identify any emerging risks or delays that could impact the schedule. The Project Manager uses the daily log as a tool to support decision-making, communicate updates to stakeholders, and ensure that all project activities align with safety and contractual requirements. Onboarding & Mentorship Overview of Onboarding & Mentorship Responsibility A Project Managers responsibilities for onboarding and mentorship of team members include introducing them to project-specific processes, daily responsibilities, and key performance expectations. The Project Manager provides initial onboarding mentorship, hands-on guidance, training, offers constructive feedback, and addresses questions to help team members develop their skills and adapt to the project environment. By fostering open communication and sharing relevant knowledge, the Project Manager supports team members growth and ensures they are equipped to contribute effectively to project goals. Personal Attributes: Attendance, Punctuality, and Time Management Shows up consistently on time for work every day. Shows up ahead of time to prepare for regularly scheduled meetings. Delivers assignments on time. Follows through with commitments. Behavior Relations with Others Cooperates and contributes to team efforts, responds positively to suggestions and instructions or criticism, keeps internal and external team members informed of important details, and adapts well to changing circumstances. Maintains a zero gossip focus and discourages others from spreading gossip or rumors. Stays professional by not maligning internal or external team members. Never criticize, condemn or complain. Leadership Provides vision to team for desired state. Appropriately resolves both one-to-one conflict and group to group problems. Directs staff through appropriate conflict resolution steps. Expresses own ideas, thoughts and feelings in a manner that demonstrates a consideration of the needs, ideas, and feelings of others. Problem Solving Identifies resources needed to resolve a problem and/or when a problem should be escalated to higher levels or transferred to individuals with more expertise. Determines and recommends alternative actions to be taken to resolve issues. Seeks solutions that exhibit win/win outcomes. Overcomes obstacles to achieve desired results. Learns from mistakes and focuses on continual improvement. Execution / Quality Successfully delivers work assignments on schedule and follows through on commitments. Appropriately organizes time and resources of self and staff to achieve results. Produces quality work with minimal errors. Communications Initiate any necessary communication or correspondence with appropriate entities in a professional manner. Follows up in a timely fashion with all verbal and written communication. Develop a sense of emergency in dealings with the subcontractors and vendors in all matters (pricing, delivery, performance, and quality). Path to Promotion: Career Path: Senior Project Manager • Master Contract Administration: Show proficiency in managing owner contracts, subcontract agreements, and change orders to minimize disputes., • Understand Company Operations: Gain exposure to company-wide operations, including procurement, finance, and legal, to understand their impact on project execution., • Financial Mastery: Demonstrate the ability to manage complex budgets, forecasts, and cost control measures with precision., • Mentor Team Members: Actively mentor Assistant Project Managers and Project Engineers, helping them grow into leadership roles., • Lead Multiple Projects: Manage multiple projects simultaneously, demonstrating strong prioritization and delegation skills., • Client Relationship Management: Take the lead in building long-term relationships with clients, becoming a trusted advisor and resource., • Preconstruction Expertise:Take on greater responsibility in preconstruction activities, including estimating, scope development, and subcontractor selection., • Risk Management: Proactively identify and mitigate project risks, ensuring that issues are resolved before they impact timelines or budgets. Reeder General Contractors does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

The Executive Assistant provides high-level administrative and operational support to the SVP, Manufacturing and to the Chief People Officer. At least 3-5 years as an Executive Assistant or applicable administrative experience supporting a senior leader level. Provide executive level administrative

The primary purpose of this position is to serve as the force management advisor and executive assistant to the group senior ART as well as manage and administer the group training program.

Job Description Job Description 10620 Executive Assistant (Fully in office) Our client is seeking an experienced and highly professional Administrative Assistant to support four Senior Managers and help ensure seamless daily operations. This individual will play a critical role in maintaining organization, managing complex logistics, and supporting high-level executives in a fast-paced, entrepreneurial environment. The ideal candidate is calm under pressure, technologically proficient, and brings a strong sense of ownership and follow-through to their work. CORE RESPONSIBILITIES Executive & Team Support • Manage complex calendars for four Senior Managers, including coordinating internal and external meetings, • Coordinate domestic travel arrangements (primarily business, some personal as needed), • Prepare detailed itineraries and ensure seamless logistics for meetings and travel, • Serve as a key point of contact for internal team members and external stakeholders Meeting & Event Coordination • Prepare materials and binders for client and internal meetings, • Coordinate full-day conferences and investor meetings, including scheduling, room setup, AV coordination, and catering, • Manage RSVPs and event logistics to ensure polished execution Administrative & Operational Support • Draft correspondence and manage incoming communication as needed, • Maintain organized electronic and physical filing systems, • Create, update, and format documents, presentations, and spreadsheets, • Ensure smooth day-to-day office operations and readiness for client-facing interactions, • Support ad hoc projects and special initiatives as assigned COMPETENCIES FOR SUCCESS • Even-keeled and calm under pressure, • Technologically savvy with strong proficiency in the full Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), • Highly organized with exceptional attention to detail, • Strong verbal and written communication skills, • Professional presence and ability to interact confidently with senior leaders and investors, • Proactive, resourceful, and solutions-oriented, • Able to prioritize multiple responsibilities and pivot as needs evolve, • Discreet and trustworthy with confidential information, • Team-oriented with a positive, service-focused mindset IDEAL PROFILE • 5+ years of experience supporting senior-level executives, • Experience in investment management, financial services, or other fast-paced professional environments preferred, • Demonstrated ability to manage complex scheduling and logistics, • Strong follow-through and ownership mentality, • Comfortable in an entrepreneurial setting where responsibilities may evolve Company DescriptionThomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.

Job DescriptionAssistant Director of Development Services – Zoning & Design Review City of Fort Worth, Texas Fort Worth is a high-performance, full-service municipal organization operating at the center of one of America’s most dynamic growth regions. The City’s work is not theoretical; every decision has immediate consequences for neighborhoods, infrastructure, economic vitality, and the lived experience of residents and businesses. That reality has shaped a culture that values execution, measurable outcomes, transparency, and cross-department collaboration. As Fort Worth continues to grow and evolve, the City is investing in leaders who can match pace with performance—leaders who can protect what works while advancing what’s next. The City’s Development Services Department sits directly in that equation, serving as both the operational gateway for development activity and a strategic platform for shaping Fort Worth’s long-term community framework. This recruitment represents a rare opportunity: a senior leadership role inside a nationally recognized development services organization, now evolving from “exceptional at managing growth” to “exceptional at guiding it.” About the City of Fort Worth as an Organization The City of Fort Worth is a full-service municipal organization operating under a council–manager form of government. The Mayor and City Council set policy direction, and the City Manager Jay Chapa serves as the organization’s chief executive, responsible for implementing Council priorities and overseeing daily operations across the enterprise. Fort Worth delivers services through 27 departments and major offices, spanning public safety, infrastructure, community development, financial stewardship, and internal operations. The City’s scale is reflected in its workforce of approximately 7,200 employees, including roughly 4,500 civilian employees, 1,700+ police employees, and about 960 fire employees. Supporting this platform is a multi-billion-dollar operating structure; the City’s FY2026 operating budget is $3.09 billion, including a $1.11 billion General Fund. Together, this scope demands leaders who can drive performance in a complex environment, balancing customer expectations, transparency, risk management, and cross-department coordination while delivering measurable outcomes. Department structure and scope: a coordinated development platform Development Services operates through multiple functional divisions that collectively deliver a coordinated development experience: • Customer Care provides the front door for customers, helping with submittals, answering questions, managing CRM inquiries, and improving customer satisfaction through education, communications, and training resources., • Development Coordination supports critical connective points: contract management, business support/financial management, facilitation for strategic projects, strategic operations/KPI tracking, and administration of programs such as transportation impact fees. This division emphasizes both customer navigation and internal accountability., • Development Engineering delivers infrastructure-related development review: engineering plan review, stormwater development services, transportation development review, and water/wastewater coordination, supporting safe, compliant, predictable development with a strong customer experience orientation., • Plans Exam & Inspections ensures public health and safety through building plan review, code adoption and amendments, and inspections, including modernization efforts such as video inspections and certification goals., • Zoning & Design Review is the engine where land use, urban form, entitlement decisions, and place outcomes converge. It is one of the most visible, stakeholder-facing portfolios in the Department and one of the most consequential for Fort Worth’s long-term success.The role: Zoning & Design Review as the City’s “growth-shaping” platform The Assistant Director of Development Services – Zoning & Design Review is a senior leader who helps set direction, align teams, and ensure decisions are consistent, timely, and strategically grounded. The role has historically been a key part of the Department’s leadership team during a period of tremendous growth, strengthening the operational foundation, improving processes, supporting staff, and keeping pace with increasing development volume while maintaining high service standards. Now, the role is evolving. This is not a turnaround. Fort Worth is not “fixing what’s broken.” The City is building on a strong foundation and asking the next Assistant Director to help the City Manager’s office shift the organization from primarily responding to development pressure to more intentionally guiding growth through proactive planning, area plan development, and alignment of land use decisions with infrastructure and transportation investments. This Assistant Director will oversee a complex and high-impact portfolio, including: • Zoning change case management, ordinance updates, and administration of the Zoning Commission., • Historic preservation, form-based codes, and downtown design, including Certificates of Appropriateness, code enforcement in designated districts, federal review components, and the boards and commissions that support design and preservation., • Zoning plan review, urban forestry, and zoning appeals, including compliance with the urban forestry ordinance, Boards of Adjustment administration, verification letters, and related determinations., • Platting and annexation / ETJ coordination, including subdivision ordinance enforcement, coordination of Plan Commission and development review committees, and collaboration across the entitlement and predevelopment landscape.What makes this opportunity distinctive A high-performing department that measures itself The Strategic Plan includes clear key performance measures and service-level expectations across Zoning & Design Review functions- turnaround times, error reduction, predictable administrative review timelines, and shot-clock compliance. This role will lead in a culture where performance is visible and where teams are expected to continuously improve, not simply maintain. A portfolio where city-shaping decisions happen daily Zoning and design review are where community character, economic development, neighborhood stability, and equity considerations meet real projects and real tradeoffs. The next Assistant Director will help ensure the City’s decisions are not just efficient but also coherent, aligned with broader policy direction and infrastructure realities. A “next phase” leadership seat Fort Worth is recruiting a leader who can operate at two levels simultaneously: • Operational excellence (cycle time, predictability, customer experience, staff capability), • Strategic city-building (area plans, code management, growth alignment, implementation discipline, long-term outcomes)That combination is rare, and it is exactly what makes this position compelling. What the City is looking for in the next Assistant Director Fort Worth is seeking a leader with the presence and practical intelligence to steward high-stakes decisions in public settings, and the discipline to build durable systems behind the scenes. The City is particularly interested in a leader who brings: • A proactive, city-shaping orientation—someone who does not simply process growth, but helps guide it with intentionality., • A strong planning and urban design mindset—understanding how zoning tools, design standards, and area planning can reinforce quality-of-place outcomes and predictable development., • Credibility with diverse stakeholders—development partners, neighborhood leaders, boards/commissions, and internal alliance departments., • A workforce-builder’s instinct—a commitment to raising capability, training teams, strengthening accountability, and creating resilience through cross-functional knowledge., • Operational maturity—an ability to protect performance standards while expanding the organization’s strategic impact.This is a role for someone who can be both strategist and operator, equally comfortable with board-facing complexity and internal execution. Why Fort Worth—and why now The Assistant Director role has been central to building a strong operational foundation during a period of sustained growth. The next leader will inherit a division that is organized, accountable, and ambitious, now ready to push further into proactive planning and long-term alignment. For the right leader, this is a chance to do work that matters: • To help shape one of the country’s most dynamic cities,, • Inside a department that measures its performance and invests in its people,, • With a mandate to elevate how growth is guided—not just how it is processed.Qualifications Fort Worth is seeking a seasoned municipal leader who brings technical depth in zoning and entitlement systems, credibility in public-facing decision environments, and the ability to translate policy into predictable, high-quality outcomes at scale. The successful candidate will be both a strategic growth-shaper and an operational executive—equally capable of building durable internal systems and navigating complex stakeholder dynamics. Minimum Qualifications • Bachelor’s degree in Planning, Urban Planning/Design, Public Administration, Urban Geography, Civil Engineering, or a closely related field., • Six (6) years of progressively responsible experience in city planning, development services, or a closely related municipal function, including broad exposure to zoning/entitlements, land use regulation, and development review., • Four (4) years of management or administrative leadership experience, including supervising professional staff and coordinating multi-function work programs., • Valid Texas driver’s license (or ability to obtain upon hire).Preferred / Highly Desirable Qualifications, • Masters Degree in Planning, Regional Planning, Urban Design or planning related degree strongly preferred., • A demonstrated record of leading or influencing zoning and land use policy in a high-growth environment, including ordinance interpretation, case management, and code modernization., • Experience overseeing or partnering closely with urban design, downtown design standards, form-based tools, conservation districts, or historic preservation programs where public process and defensibility are paramount., • Working knowledge of subdivision/platting and annexation/ETJ coordination, including collaborative workflows with engineering, transportation, utilities, and capital planning partners., • A history of success improving customer experience and service-level performance (cycle time, predictability, transparency) while maintaining decision quality and public trust., • Evidence of strong people leadership—developing staff capability, building a leadership bench, implementing training/cross-training, and strengthening accountability in a high-volume environment., • Professional credentials such as AICP and/or CNU (or comparable design/planning credentials) are valued. 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Job Description We are seeking an Administrative Assistant to join our team. The Administrative Assistant serves in a strategic function at Buckner Children and Family Services (BFCS) to support the Senior Director of Administration and Operations in day-to-day administrative activities. Collaborate with the Regional Office Managers and the Network of administrative professionals in guiding administrative responsibilities and serve as a resource to all Texas regions. Join our team and shine hope in the lives of others! What you'll do: • Provide administrative support to the Senior Executive Director., • Independently manage tasks and projects; research, analyze data, produce monthly reports, and assist with budget preparation and reporting as assigned and required., • Serve as liaison between the Senior Executive Director and other personnel., • Effectively handle all types of communication, including internal and external constituents; provide support for correspondence., • Effectively coordinate and provide logistical support for meetings as assigned by the Senior Executive Director and/or other designated staff., • Attend meetings at various geographic locations to assist with location and event needs., • Effectively administer calls and requests for meetings and information from the Senior Executive Director's office., • Effectively maintain database information for the Senior Executive Director's contacts by updating his/her electronic contact list accurately and in a timely manner., • Maintain a calendar for the Senior Executive Director and other designated staff. Track appointments and other events. Maintain Network calendars for the Executive Director and Administrative Professional networks., • Plan, schedule, and organize all aspects of domestic and international travel for the Senior Executive Director and other staff as directed., • Accurately and timely complete documentation and communication to register the Senior Executive Director and other designated staff for various meetings and conferences as directed., • Accurately and timely prepare, audit, and process invoices for payment., • Leads the planning and execution of the annual BCFS Administrative Professionals Network Retreat, overseeing all aspects of end-to-end, large-scale event coordination., • Serve as Vice Chair of the BCFS Administration Support Professionals Steering Committee and collaborate with the Chair to align BCFS statewide administrative operations with the organization's strategic plan and initiatives from the President's Office. What you'll bring: • A high school diploma (or G.E.D.) is required to perform essential job functions., • Bachelor's Degree in a related field preferred., • Certification in project management preferred., • Minimum 5 years of prior related experience required., • Requires proficient ability to speak, read, and write English professionally. Ability to speak, read, and write Spanish preferred., • Excellent professional business contract negotiation skills., • Requires in-depth ability to plan, administer, and report budgets., • Proficient working knowledge of project planning and budgetary management required., • Requires excellent communication and presentation skills., • Working knowledge and ability to accurately and timely operate and perform computer-related tasks with specific equipment and software applications, including Microsoft Word, Excel, PowerPoint, and Outlook, required., • Requires the ability to travel to various geographic locations and some overnight stays. Requires the ability to obtain and maintain the necessary documentation to travel., • Requires the job holder to work nights and weekends as needed to meet business needs., • Requires the ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner., • Requires the ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people., • Requires the ability to walk, stand, and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. The same way we treat our employees is how we treat all applicants – with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.

Job Description POSITION SUMMARY: The Administrative Assistant role provides administrative support to Executive Leadership in routine functions such as meeting organization, hosting visitors, creating, and managing briefings, control of documentation, and updating and distributing reports with organizational data. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: • Schedules and coordinates senior level appointments and meetings and hosting outside visitors, • Maintains and updates calendars for executives, • Manage travel reservations and reimbursements, • Create and update Power Point briefings, • Composes and edits high-level correspondence., • Coordination with aircraft leads, project managers, engineering, planning, finance, Aspire executives, and customer representatives, • Assumes responsibility for related duties as required or assigned REQUIRED QUALIFICATIONS: • 3 years of experience providing administrative support to executives or other senior leaders, • High proficiency in Microsoft Office applications (Word, Excel, Power Point, Visio), • Excellent written and verbal communication skills PREFERRED QUALIFICATIONS: • Experience with document control and management of technical data, • Experience in aviation maintenance or modification projects, • Experience in Continuous Improvement projects, • Experience with digital task card management software such as EmpowerMX SUCCESS FACTORS/JOB COMPETENCIES: • Experience in aviation maintenance and modification business, • Experience communicating with company leaders with a variety of backgrounds., • Expert use of MS Office Suite, including email, word processing and scheduling applications, • Strong computer skills including Power BI, Excel, Word, PowerPoint, Visio, databases, and other software packages., • Capability of prioritizing responsibilities and working unsupervised, • Excellent verbal and written communication abilities, • Must be able to read, write and speak Standard English for routine business correspondence and for producing work products., • Must be able to adhere to all established safety policies, processes, and procedures. WORK ENVIRONMENT: This job operates in indoor settings, including office and warehouse/airplane hangar environments which require the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and safety gear. While performing the duties of this job, the employee may be occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration. PHYSICAL/MENTAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a largely sedentary role; however, some movement is required. This requires the ability to frequently use the fingers to make small movements such as typing, picking up small objects, or pinching fingers together. This would also occasionally require the ability to walk; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. Exerts up to 20 lbs. of force occasionally. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. TRAVEL: There is no travel expected for this position. WORK AUTHORIZATION/SECURITY CLEARANCE: Must be able to legally work in the US without sponsorship. EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION PLAN: Aspire MRO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Aspire will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

No admin virtual assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

No office assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

No administrative assistant experience required.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Excellent opportunity to join a leading, national credit card processing company that has over a decade of industry experience.Slice Merchant Services offers innovative payment processing solutions to merchants.Slice has put together a comprehensive package of products and services.Slice delivers a

Account Executives are equipped with extensive training in Salesforce, sales process management, business development and more. The primary responsibility of an Account Executive is to build a book of business through:.

Account Executives are equipped with extensive training in Salesforce, sales process management, business development and more. The primary responsibility of an Account Executive is to build a book of business through:.

Professional development opportunities from the Account Executive role include, but are not limited to, corporate leadership, flexibility with a proven track record, and an apprenticeship program leading to business ownership. The primary responsibility of an Account Executive is to build a book of

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

As our Hospice Account Executive, you will own territory expansion, execute targeted outreach strategies, and cultivate partnerships that expand access to care and connect more patients to the services they need. General Position Description: The Account Executive develops business partnerships by m

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.Effective organization, communication, and interpersonal skills.Ability to understand and follow detailed written and verbal instructions.Ability to operate multi-line phone system.Prev

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

As we expand our services in Texas, we are looking for a motivated Account Executive to join our team. The main functions of the Account Executive are:.

Duties: Qualified applicants may be responsible for greeting patients, entering new patient information, checking patients in and out, verifying insurance coverage, answering telephones, scheduling appointments on the computer, collecting co-payments, and various other clerical duties as needed.Appl

Receptionist - Client Service Specialist.At CityVet, we believe healthy pets start with happy people.It is important that our vet-led clinics are filled with smiling faces and compassionate pet people, and each of our employees play a vital role in creating the positive vibe felt at our offices.Star

As a Bilingual Administrative Assistant also known as Field Operations Associate you will. Bilingual Administrative Assistant.