Vendor management jobs in Union City, New Jersey - Page 13Crear alertas

Job DescriptionBenefits: • Company parties, • Competitive salary, • Opportunity for advancement, • Paid time off, • Manage daily on-site operations and ensure smooth project execution., • Provide progress reports and updates to relevant stakeholders., • Monitor project timelines and costs, ensuring adherence to schedules and budgets., • Facilitate clear communication with clients and manage internal stakeholder relationships., • Identify the appropriate general contractors (GCs) for project execution from a pool of options., • Define the scope of work and negotiate costs after evaluating multiple quotations., • Set project objectives and oversee the entire project lifecycle, tracking progress and assignments., • Coordinate with the general contractor to ensure timely availability of materials, tools, hardware, and components required for project tasks., • Collaborate with the logistics department to monitor and manage furniture and material deliveries from India Production to US project sites., • Engage with vendors, address their concerns, and take necessary actions to resolve issues., • Ensure accurate and consistent documentation for both management and client reporting., • Provide guidance and instructions to workers on daily tasks., • Conduct regular meetings with clients, team leads, and design teams to maintain strong client relationships., • Lead weekly and daily scrums at project sites with clients and general contractors., • Handle escalations in line with the established escalation matrixWhat you must possess-, • A candidate with the right mindset and willingness to learn, enabling them to quickly grasp concepts and become an effective problem solver and executor., • This role requires strong leadership, effective communication, and a proactive approach to project management, ensuring that all tasks are executed on time and within budget.Expected Skills-, • Project Management, • Vendor Management, • Sharp Communication Skills, • Microsoft Office, • Go-Getter AttitudeNecessary Qualifications:, • Graduate/Post Graduate, • Candidates having experience in the Real Estate industry will be preferred. Interior Design and Build will also be a plusOther Details:, • Base Location: New York (The base location is subject to change at the discretion of the organization)

Job Description Reporting and Responsibilities Technical Services Manager will be conducting trials of Laminates, pouches, and bags at customer's premise on the filling and packing lines. He will ensure customer complaint resolution and satisfaction. The overall in charge for technical resolutions, provide expert support, manage vendor relationships, and analyze performance metrics to improve service delivery. Additional Responsibilities may include but are not limited to: • Conducting trials of Laminates, pouches, and bags at customer's premise on the filling and packing lines., • Liasioning with the plant to provide feedback on the run ability and operation., • Research and analyze market trends to include end use applications, requirements, pricing, usage, etc., and provide recommendations based on research and analysis to management on both the short and long-term direction of market trends., • Serve as a product and application knowledge expert for assigned market area and provide general process and quality knowledge to internal and external sources., • Provide information and conduct presentations on customers and market activities to the management teams., • Bachelor’s Degree with technical or business background preferred or Certification on Mechanics., • 15+ years of experience in Laminates, Pouches, Bags, WPP Industry ONLY., • Hands on experience as mechanic., • Understanding of drawing, experience in handling various tools and tackles., • The candidate should be willing to be trained on packaging and filling lines at a facility in Mexico or India., • Ability to work with a variety of functional groups at all levels of the organization., • 70-80% Travel Required, when not traveling will be required to be in UPI (NJ, USA) Office. / No work from home., • Excellent communication skills to include interpersonal, presentation, and written., • Computer skills (MS Office, etc.).

Job Description Yotpo is leading the next era of trust and loyalty in eCommerce. With AI-powered Reviews and Loyalty solutions, we help brands turn browsers into customers and customers into advocates. Through deep integrations across the eCommerce ecosystem and the trust of over 30,000 global brands, Yotpo delivers seamless omnichannel experiences that increase conversion, strengthen customer relationships, and drive profitable, long-term growth. We're looking for a highly organized, proactive, and people-focused NA People Experience & Operations Manager to join us as a 4-month maternity leave replacement. In this high-impact role, you will manage day-to-day office operations, drive People Experience initiatives, and provide administrative support to senior leaders. You will oversee our New York office directly and support the Toronto site remotely, ensuring smooth office operations and an excellent employee experience in both locations. This role is ideal for someone who thrives in a fast-paced environment, loves creating a positive workplace culture, and enjoys making sure everything runs seamlessly behind the scenes. What You'll DoOffice Operations & Facilities • Lead daily office logistics, operations, and administration for the New York site, • Oversee the Toronto office remotely, working with the local team to ensure smooth operations, facility needs, events, and employee experience, • Manage vendors, building contacts, maintenance, security, HVAC, cleaning services, and IT coordination, • Oversee office supplies, snack and catering orders, deliveries, and workplace standards, • Manage lunch reservations and monitor seating plans, • Track monthly facilities and budget reports People Experience & Culture • Plan and execute in-office events: happy hours, holidays, team lunches, celebrations, offsites, etc., • Support employee experience in Toronto through remote coordination with the local team, • Celebrate employee birthdays, anniversaries, and milestones, • Lead engagement initiatives that reinforce values, belonging, and a positive culture, • Translate employee feedback into actionable improvements, • Support onboarding and new hire orientation Executive Assistant & Administrative Support • Manage complex executive calendars across multiple time zones, • Coordinate meetings, conference calls, scheduling, agendas, and cross-functional planning, • Track action items and ensure follow-through, • Support executive and leadership visits, offsites, and conferences, • Maintain confidentiality and handle sensitive information You Are • Relevant experience in office management, workplace operations, employee experience, facilities, or executive support, • Highly organized, detail-oriented, proactive, and resourceful, • Able to manage multiple priorities in a fast-paced, changing environment, • Excellent communicator with strong interpersonal skills, • Skilled in Google Suite and/or Microsoft Office, • Experienced in vendor coordination, event planning, and/or budget management, • A positive "can-do" attitude and a strong sense of ownership Bonus Points • Experience in a global company or fast-scaling tech/startup environment, • Creative ideas for employee engagement and workplace culture, • Familiar with workplace tools (budget tracking platforms, facilities tools, employee feedback systems) Why You'll Love Working With Us You'll help make our North America sites truly great places to work—organized, welcoming, fun, and people-focused. If you love creating order, supporting great teams, and making the workplace better every day, we'd love to meet you. #LI-Hybrid

Job Description I have a full time opportunity for an AI Project Manager to join one of our leading investment banks in Midtown Manhattan. This role will report directly to the Director of the PMO and work with a team of highly skilled engineering teams. As a key enabler of the firm’s AI agenda, the role partners closely with technology, data, and business leaders to drive alignment, execution discipline, and transparency across multiple AI initiatives. Operating within a lean, high-impact team, it offers significant exposure to senior leadership and requires a proactive, low-ego program manager with strong technical fluency and the ability to coordinate complex, cross-functional work in a highly regulated environment. Onsite hybrid, 3 days onsite, 2 days remote This role comes with a very generous base salary and employee benefits package!! Responsibilities: • Manage delivery of a portfolio of AI initiatives, coordinating timelines, dependencies, and risks across multiple teams and regions., • Develop and maintain integrated program plans, including roadmaps, milestones, resource assumptions, and delivery sequencing., • Establish and run program governance routines, including status reporting, risk and issue tracking, decision logs, and escalation processes., • Maintain portfolio-level artifacts such as RAID logs, dependency maps, delivery dashboards, and executive updates., • Support budgeting, forecasting, and vendor coordination in partnership with Technology and Business Management teams., • Act as a central coordination point across Technology, Data & Analytics, Information Security, Model Risk, Legal, Compliance, Operations, and business stakeholders., • Facilitate working sessions to clarify requirements, align priorities, and resolve delivery trade-offs., • Ensure stakeholders remain aligned on scope, sequencing, risks, and readiness for deployment., • Translate strategic objectives into clear, executable workplans, backlogs, and release plans across multiple AI workstreams., • Partner with Data Science and Engineering teams to track delivery progress, testing readiness, and production rollouts., • Coordinate functional and non-functional testing activities, including model validation, security reviews, and operational readiness checks., • Support go-live planning and post-launch stabilization, ensuring issues are tracked and addressed., • Help define and track agreed-upon KPIs (e.g., usage, time saved, quality improvements), consolidating insights for leadership., • Contribute to the development of standard templates, playbooks, and delivery practices to improve consistency across AI initiatives., • Strong command of program management fundamentals: planning, sequencing, dependency management, risk and issue management, and executive reporting., • Experience applying both Agile and hybrid delivery approaches in complex enterprise environments., • Comfortable managing ambiguity while maintaining structure and forward momentum., • Excellent written and verbal communication skills; able to synthesize complex inputs into clear, actionable updates., • Skilled at facilitating discussions, driving alignment, and escalating issues constructively when needed., • Working knowledge of AI/ML concepts, model lifecycles, and data quality considerations., • Familiarity with generative AI, intelligent automation, and enterprise data platforms common in financial services., • Understanding of software delivery practices (Agile, testing, release management) as applied to AI solutions. Qualifications: • Bachelor’s degree in Computer Science, Engineering, Data Science, Finance, Economics, or a related field., • AI, data, or cloud certifications are a plus., • Solid experience across technology, data, banking, consulting, or risk functions., • 3+ years managing complex programs or projects involving data, analytics, AI, or digital platforms in a regulated environment., • Demonstrated experience coordinating multi-workstream initiatives with senior stakeholder visibility. Lori Sklarski Senior Technical Recruiter, PRI Technology Direct:(973)-354-2797 Office: 973.732.5454 x27 Cell: 973.432.9968 Company DescriptionMajor Design Firm.Major Design Firm.

Job DescriptionSalary: $70,000 - $80,000 Join LeapXpert: Innovating the Future of Business Communication At LeapXpert, we're revolutionizing business communication by seamlessly integrating the familiarity of consumer messaging apps with enterprise-grade security and compliance. As pioneers in responsible business communications, we empower employees and clients to connect through their preferred messaging platforms while upholding the highest standards of governance and security. Our mission is to transform workplace communication globally. We've been recognized as a Visionary in Gartner's Magic Quadrant for Digital Communications Governance and Archiving Solutions, raised a $20 million Series B funding roundbringing our total funding to $60 million, and earned the trust of top-tier institutions worldwide, who rely on our platform daily to streamline client communications. This is just the beginningwe're growing rapidly and we're seeking passionate, talented individuals to join our team. This is your opportunity to work on impactful projects using cutting-edge technologies alongside driven innovators from around the world. Apply now to be part of something revolutionary! Why join us • Innovative Culture: Work at the cutting edge of business communication technology, with a product thats changing the way Fortune 500 companies communicate., • Impactful Work: Your contributions will directly impact how millions of professionals connect and collaborate worldwide., • Global Team: Be part of a diverse, mission-driven team that values collaboration, innovation, and growth., • Growth Opportunities: With our rapid expansion, there are plenty of opportunities for professional growth and development., • Title: Office Manager, • Function: Administration, • Reporting: Chief of Staff, • Location: NYC What youll do • Oversee and manage daily office operations to ensure smooth and efficient functioning of the office., • Manage office supplies inventory and place orders as needed., • Coordinate and book business travel arrangements for the global team, ensuring smooth travel logistics., • Handle expense reports for the global team, ensuring accuracy and timely submission., • Provide personal support to senior executives when needed, assisting with various tasks., • Assist with the onboarding process for new hires, ensuring a seamless integration into the company., • Maintain and enforce office policies and procedures to ensure order and consistency., • Handle administrative tasks such as filing, report generation, and preparing presentations., • Liaise with building management and external vendors for office-related matters., • Ensure compliance with health and safety regulations within the office., • Coordinate with and provide support to other teams such as HR, Marketing and IT when needed., • Proven experience as an Office Manager, Administrative Assistant, or similar role., • Excellent organizational and time-management skills., • Strong written and verbal communication skills., • Proficiency in MS Office (MS Excel and MS Outlook, in particular)., • Ability to multitask and prioritize tasks., • Attention to detail and problem-solving skills., • Ability to work independently with limited supervision, managing responsibilities efficiently and proactively., • Experience with office management software (e.g., MS Office, Google Workspace)., • Familiarity with HR procedures and basic accounting principles., • Experience in a hybrid work environment., • Adaptability and flexibility to thrive in a rapidly changing environment. Our Values • Curiosity: Were curious and future-focused., • One Team: Were one team, in many colors., • CustomerDriven: Were obsessed with the customer., • Integrity: We dont compromise on the integrity., • Excellence: We exemplify excellence What youll get • Great flexible healthcare plans from day one in all US regions, • Access to voluntary benefits including FSA/ HSA, • Supplemental Insurancewith MetLife and Aflac, • 401k Employer Match, • Unlimited PTO in a company that respects your time., • Collaboration with driven, creative people from around the world, • Opportunity to be at the forefront of tech innovation., • A fiercely inclusive, unapologetically diverse environment LeapXpert values diversity and inclusion as critical components of our culture and success. We believe a diverse team with various backgrounds, experiences, and perspectives fosters creativity, innovation, and mutual respect. We are committed to creating a welcoming and supportive environment where everyone can thrive regardless of ethnicity, gender identity, sexual orientation, age, religion, or ability. We actively seek to recruit and retain talent from diverse communities and encourage all qualified candidates to apply. Please submit your resume for consideration.

Job Description Position Title: OFFICE MANAGER Location: Onsite Shift: M-F: 6 A M to 3 PM. Schedule adjustments as needed to serve business needs. Salary: $80,000 - $85,000 Other Forms of Compensation: none ESFM is the corporate facilities management (FM) division of Compass Group USA, a Gold-level Corporate Sustaining Partner of the International Facility Management Association (IFMA), and a Platinum Corporate Member of the Association of Energy Engineers (AEE). ESFM self-performs 80% of all FM services provided to clients. Our portfolio of solution categories includes Facilities Maintenance & Engineering, ESG Programming, Laboratory Support Services, Janitorial & Industrial Cleaning, Landscaping & Grounds Management, Workplace Solutions and Managed Services. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. ESFM’s clients include many household names from the life sciences, technology, oil & gas and manufacturing markets. This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email . Job Summary The Office Manager will provide administrative support to the team in a number of areas including HR, Payroll, Recruiting and Project Management. Key Responsibilities • Maintains administrative staff by recruiting, selecting, orientating and training employees, • Accomplishes staff results by communicating job expectations, planning, monitoring and appraising job results, coaching, coordinating and enforcing systems, policies and procedures, • Achieves financial objectives by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, and analyzing variances, • Performs other duties as assigned, • Provide Office Management for client's New York City office., • Roles and responsibilities include management of vendor services including day-porter., • Lead support for onsite meetings and conferences, • Provide catering setup; perform in-room Audio/Visual troubleshooting; registration of all guests to space; and all other duties as assigned. Qualifications • Bachelor’s degree, preferred, • Minimum of 4+ years of relevant experience, • Strong computer skills and experience with MS Office products to include Word, Excel, PowerPoint, and Outlook, • Ability to lead, manage and inspire staff, • Ability to maintain organization in a changing environment, • Experience managing processes and promoting process improvement Apply to ESFM Services today! ESFM is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Applications are accepted on an ongoing basis. Eurest Services maintains a drug-free workplace. Associates at ESFM are offered many fantastic benefits. • Medical, • Dental, • Vision, • Life Insurance/ AD, • Disability Insurance, • Retirement Plan, • Paid Time Off, • Holiday Time Off (varies by site/state), • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs), • Paid Parental Leave, • Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. Req ID:1498050 ESFM Brandy Wilson

Job Description Founded in 2023, Crete Professionals Alliance (Crete PA) delivers big four firepower to local American firms. Our rapid growth has made us a magnet for leading firms nationwide, eager to join our revolution in accounting. We empower small to mid-market firms with PE-backed capital, strategic technology partnerships, and innovative workforce solutions—including national recruiting and offshore support—while preserving a personal, local touch. With a presence in over half the US, 30+ regional offices, 1,000+ dedicated professionals, and offshore operations in Asia, we're the fastest-growing accounting firm in the nation and well on our way to the Top 20. At Crete PA, our culture and relationships are the cornerstone of our success, and we’re always looking for talented, ambitious people to join our team. About the Role We are seeking a reliable, detail-oriented Part-Time Office Manager to help keep our office running smoothly and efficiently. This role is ideal for someone who is organized, proactive, and enjoys supporting a team through hands-on office coordination. The Office Manager will be responsible for day-to-day office operations, vendor coordination, and administrative support for the management team. We are looking for someone on a part-time basis and in the office 4-5 days a week, for 2-4 hours a day (10-20 hours a week, but can offer more hours if needed) Our office is located in Midtown East - NYC Key Responsibilities Office Operations & Organization * Maintain a clean, organized, and well-functioning office environment * Stock and manage kitchen supplies, snacks, beverages, and general office inventory * Monitor office supplies and place orders as needed * Oversee printer functionality, coordinate maintenance, and ensure supplies (paper, toner) are stocked Administrative & Management Support * Print, prepare, and organize documents for the management team * Assist with coordinating and preparing for meetings (room setup, materials, refreshments) * Help keep shared spaces, storage areas, and office systems organized Building & Facilities Coordination * Coordinate work orders and maintenance requests with building management * Serve as a point of contact for building-related issues * Manage and maintain the building guest list as needed Mail & Package Management * Receive, sort, and distribute incoming mail and packages * Prepare outgoing mail and shipments when required General Support * Assist with special projects and ad hoc administrative tasks * Proactively identify opportunities to improve office efficiency and organization Qualifications * Previous experience in an office management, administrative, or operations role preferred * Strong organizational skills and attention to detail * Ability to manage multiple tasks and prioritize effectively * Comfortable working independently and taking initiative * Proficient with basic office technology (printers, email, calendars, document handling) * Professional, friendly, and service-oriented demeanor Working Conditions & Compensation This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs. We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $80,000-90,000 annually, to commensurate with experience and qualifications. We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions! Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.

Job Description Join our team as a Project Manager overseeing mission-critical OT network infrastructure. In this role, you’ll ensure the integrity, security, and performance of a large-scale WAN that supports essential building operations and vendor devices. Key Responsibilities: • Network Oversight & Management:, • Own the integrity and security of a large-scale OT WAN, connecting 6,000+ endpoints across diverse devices and systems., • Enforce management and security policies set by the CIO and cybersecurity team., • Analyze and administer Meraki network infrastructure, including switches, firewalls, and access points, using the Meraki dashboard for centralized configuration and monitoring., • OT Infrastructure Support:, • Provide technical direction and support for 50+ vendors as they connect devices critical to building operations, including:, • Building Management Systems (BMS), • Energy meters and monitoring systems, • Security cameras, recorders, and access controls, • Lighting control systems, • Elevator destination dispatch systems, • User workstations and viewing stations, • Cybersecurity & Compliance:, • Implement, monitor, and manage a comprehensive security stack to protect network and OT data., • Expertly utilize cybersecurity and network management tools such as WSUS, Forescout NAC, Blackpoint MDR, ThreatLocker, Altiris, and GoverLAN., • Work collaboratively to enforce network security policies and uphold compliance standards., • Vendor and Partner Management:, • Serve as the primary technical liaison for approximately 50 vendors and contractors., • Collaborate effectively with external partners, contractors, and internal teams for timely problem resolution and deployment of new building technologies., • Project Management:, • Lead network-related projects from initiation to completion, ensuring timely delivery within budget., • Develop and maintain detailed network documentation, diagrams, and Standard Operating Procedures (SOPs)., • Manage service tasks and tickets through to closeout. Qualifications and Experience: • Minimum 10 years of progressive IT experience in complex, high-availability network environments., • At least 3-5 years leading and managing large, independent networks with a focus on OT/WAN for building operations., • Expert-level experience with Meraki network infrastructure and dashboard management., • Proven hands-on expertise with cybersecurity tools and platforms (WSUS, Forescout, Blackpoint, ThreatLocker, Altiris, or equivalent)., • Strong foundation in networking protocols and concepts (TCP/IP, routing, switching, VPNs, VLANs, QOS)., • Exceptional attention to detail and the ability to resolve complex issues rapidly., • Strong critical thinking, leadership, and project management skills, with the capacity to manage multiple complex initiatives simultaneously., • Excellent collaboration and communication skills for effective vendor, partner, and internal team engagement.

Job Description Construction Project Manager Job Overview: Aki Renovations Group, Inc. is seeking an experienced, highly organized, and proactive Construction Project Manager to oversee and manage construction projects from inception to completion. The ideal candidate will have at least 5 years of experience in construction management, a deep understanding of NYC building codes, and a proven track record of leading teams, both in the office and in the field. This individual will ensure projects are completed on time, within budget, and in compliance with all regulations and standards. Key Responsibilities: • Project Management:, • Manage all phases of construction projects, from initial planning through to final completion., • Develop and maintain detailed project schedules, budgets, and timelines., • Coordinate with architects, engineers, and contractors to ensure proper planning, design, and execution., • Ensure all construction activities are in compliance with the approved plans, permits, and NYC building codes., • Team Supervision & Leadership:, • Supervise and lead multiple teams, including field staff, subcontractors, and laborers, ensuring effective collaboration and efficient workflow., • Provide direction and guidance to team members, ensuring quality work and adherence to safety standards., • Foster a positive and productive team environment, promoting problem-solving and continuous improvement., • Licensing & Permits:, • Ensure all necessary NYC permits and licenses are obtained and maintained for each project., • Oversee the filing and tracking of required documentation to ensure compliance with all regulatory requirements., • Serve as the primary point of contact for building inspectors and city officials for inspections and approvals., • Budget & Cost Control:, • Prepare project budgets, track expenses, and ensure projects are completed within financial parameters., • Review and approve all vendor and subcontractor invoices, ensuring accuracy and compliance with contracts., • Identify cost-saving opportunities and manage resources effectively to avoid project delays or cost overruns., • Field Operations:, • Conduct regular site visits to monitor construction progress, resolve issues, and ensure that the project is adhering to the schedule., • Ensure safety protocols and OSHA regulations are strictly followed on-site to maintain a safe working environment., • Address any field challenges, including unforeseen issues, weather-related delays, or logistical concerns, with timely solutions., • Documentation & Reporting:, • Prepare and maintain detailed project documentation, including contracts, budgets, schedules, daily logs, and progress reports., • Generate and submit regular status reports to stakeholders, including project owners, senior management, and clients., • Maintain organized files (both electronic and paper) for all project-related materials, including plans, permits, change orders, and communications., • Client & Stakeholder Relations:, • Serve as the main point of contact for clients, keeping them informed of project status, timelines, and any issues., • Manage client expectations and ensure a high level of customer satisfaction throughout the project., • Develop and maintain strong relationships with external stakeholders, including suppliers, subcontractors, and government officials., • Technology & Computer Skills:, • Use project management software (e.g., Procore, Buildertrend, or similar tools) to track project progress, manage schedules, and communicate with team members., • Maintain proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for budgeting, reporting, and documentation purposes., • Experience:, • Minimum of 5 years of experience as a Construction Project Manager, with experience in both residential and commercial construction projects., • Strong understanding of NYC building codes, zoning laws, and permitting processes., • Proven ability to supervise and manage teams, including subcontractors and field staff, in a construction setting., • Licenses & Certifications:, • Valid NYC Construction Project Manager license (or equivalent local certification)., • Additional relevant certifications (e.g., OSHA 30, LEED, PMP, etc.) are a plus., • Knowledge of safety regulations, including OSHA compliance and industry best practices., • Skills:, • Exceptional organizational, leadership, and communication skills., • Strong problem-solving and decision-making abilities, with a focus on managing timelines and budgets effectively., • Proficiency in construction management software (Procore, Buildertrend, or similar) and Microsoft Office Suite., • Ability to adapt to changing project needs and requirements, managing multiple projects simultaneously., • Physical Requirements:, • Ability to travel between office and job sites, with some field work required., • Comfortable working in both office and outdoor environments, including construction sites., • The Construction Project Manager will split time between the office for administrative tasks and site visits to oversee field operations., • Full-time, with some flexibility depending on project needs, but must be available to address issues as they arise on-site., • Competitive salary, commensurate with experience. Job Type: Full-time Pay: $60,000.00 - $100,000.00 per year Schedule: • 8 hour shift, • Monday to Friday, • On call and weekends as needed

Job Description AKAM is seeking an On-Site Office Coordinator to work at a large residential co-op. The ideal candidate will be organized, service-oriented and able to support daily building operations and serve as a key point of contact for residents, vendors, and management. This role is ideal for someone who thrives in a fast-paced, resident-facing environment and enjoys keeping operations running smoothly. Key Responsibilities * Serve as the primary on-site administrative contact for residents, Board members, and vendors * Answer phones, respond to emails, and manage resident inquiries with professionalism and discretion * Coordinate move-ins/move-outs, deliveries, access requests, and building communications * Assist with maintenance request tracking, work orders, and vendor scheduling * Maintain building records, resident databases, and office files (digital and physical) * Support the Property Manager with correspondence, reports, meeting preparation, and special projects * Monitor lobby/office activity and ensure a welcoming, organized front office environment * Assist with board meetings, elections, mailings, and compliance documentation as needed Qualifications * 2+ years of administrative, office coordination, or residential property experience preferred * Experience in a co-op, condo, or property management environment is a strong plus * Excellent written and verbal communication skills * Strong organizational skills with high attention to detail * Professional demeanor with strong customer service instincts * Proficiency in Microsoft Office; property management software experience a plus * Ability to handle confidential information with discretion What We’re Looking For * Reliable, polished, and calm under pressure * Comfortable interacting with a high-volume resident population * Proactive and resourceful with a “no task too small” mindset * Team-oriented with the ability to work independently on-site

Job DescriptionABOUT THE NEW YORK ACADEMY OF SCIENCES The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society. With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields. The Academy hosts programs and publishes content in the life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability. The Academy also provides professional and educational resources for researchers across all phases of their careers. Please visit us online at JOB TITLE: Program Assistant DEPARTMENT: Shared Services REPORTS TO: SVP, Operations SUMMARY: The Program Assistant provides essential administrative, logistical, and operational support to ensure the successful delivery of Academy programs and events. This role manages customer service communications, supports event builds and reporting, coordinates logistics with internal staff and building management, and assists with data management across multiple systems. In addition, the Program Assistant contributes to program improvements and symposium planning, ensuring high-quality experiences for participants, speakers, and attendees. ESSENTIAL DUTIES: • Provide customer service support before, during, and after events (emails, tickets, attendee management)., • Assist with building and updating event websites and agendas in Cvent/AA., • Support onsite and virtual events, including registration desk, event badges, supplies, and speaker reimbursements., • Coordinate logistics with building management and vendors (catering, invoices, freight, cleaning, HVAC)., • Manage event data and reporting, including running queries, distributing reports, and maintaining tracking tools., • Respond to customer service emails across all programs., • Manage day-of-event customer service tickets., • Build events in AA and support Cvent agenda/website updates, • Provide onsite event assistance, including managing the registration desk for full-day or large-scale events (50+ attendees)., • Print and prepare event badges, • Maintain meeting supplies, • Manage attendee lists, • Provide support for virtual and in-person events, including website maintenance and speaker reimbursements Logistics and Vendor Coordination, • Liaise with building management to coordinate freight access, HVAC scheduling, and post-event cleaning., • Process catering and vendor invoices.Data and Reporting, • Run and distribute event data queries across departments, • Prepare and distribute weekly meeting reports; maintain reporting tools., • Event data managementOutreach and External Engagement, • Outreach to potential venue rental clients, • Maintain rental listings REQUIREMENTS: • Bachelor’s degree or equivalent experience., • 1–2 years of administrative or program support experience, preferably in events, nonprofit, or academic settings., • Strong organizational skills with attention to detail., • Excellent customer service and communication skills., • Ability to manage multiple tasks in a fast-paced environment., • Familiarity with event management and data systems (Cvent, AA, EMS, LMS, ACGI) preferred. COMPENSATION & BENEFITS: Salary: $24.72 per hour- $27.47 per hour ($45,000-$50,000 annual equivalent). This is Full-time, non-exempt position. In addition to salary, the Academy offers a comprehensive benefits package which includes affordable health insurance, retirement plan with matching employer contribution, personal & career development stipend as well as liberal paid time off policies. HOW TO APPLY: Applications must include a resume, cover letter and salary requirements. Equal Employment Opportunity Statement The New York Academy of Sciences is an Equal Opportunity Employer and is committed to compliance with all applicable federal, state, and local employment laws. We prohibit discrimination in all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and termination, on the basis of any legally protected characteristic. This includes, but is not limited to, actual or perceived race, color, creed, religion, national origin, sex, gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by law. The Academy is also committed to making good faith efforts to recruit applicants from a wide range of backgrounds, experiences, and perspectives, including those historically underrepresented in the sciences Reasonable Accommodations The Academy is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment and employment process, in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If you need assistance or accommodations during the application or interview process, please contact Human Resources at Powered by JazzHR 3odHJDGxsM

Job Description Job Code 091825HF Department Name Health Fund Admin Reports To Director, Chief of Staff FLSA Status Exempt Union Code N/A Management Yes About Us: Building Services 32BJ Benefit Funds (“the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 100,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues. The Funds oversees and manages $9 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people. For 2025 and beyond, 32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, QlikView, and more. Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A Job Summary: Reporting to the Director, Chief of Staff, the Assistant Director, Health Analytics at the 32BJ Health Fund oversees the Health Analytics research team and additional supporting teams. This role provides operational and strategic leadership for analytics initiatives, including financial and trend analysis, and contributes to shaping the Fund's data strategy. The Assistant Director, Health Analytics supports the direction and overall data strategy that is focused on supporting the goals and the mission of the 32BJ Health Fund to provide best comprehensive health benefits to 200,000 32BJ SEIU Union members and their dependents. The team focuses on leveraging over 10 years of medical claims data, provider data and pricing data (internal and external) to inform improvements to the plan design, member navigation, direct contracting, and price transparency. The 32BJ Health Fund is at the forefront of leveraging data towards healthcare transformation and this role requires a strong and collaborative leader who is not content with the status quo, able to inspire, and who looks to form long-lasting internal and external partnerships. This is an ideal opportunity for an experienced professional, self-driven strategic thinker, skilled at navigating and balancing internal business systems with mission-based priorities. Essential Duties and Responsibilities: • With the support of the Senior Manager, Health Analytics, assist in managing, developing, and supporting a team of talented Health Analysts., • Motivate and gain the support of others to achieve organizational goals through emotional intelligence, accountability, and respect., • Collaborate closely with peers in Data Engineering, Product Development, Strategy, Policy, and Operations on cross-departmental initiatives., • Support Health Fund leadership in the development and advancement of analytics strategies that allow for efficient use of internal data, external data, and price transparency tools to drive rational benefit design, contracting and support for existing tools that heavily rely on data (provider search, internal CRM, member portal)., • Review and interpret complex datasets to identify trends, risks, disparities, and opportunities for intervention., • Deliver with Health Fund leadership the financial and trend analysis of both benefit invoices and claims., • Support the Senior Manager, Health Analytics in the communication of updates on strategic goals and objectives to cross-functional teams along with providing status reports on key objectives., • Collaborate with Health Fund leadership to develop and refine key performance indicators and metrics to measure the effectiveness of technical and strategic initiatives in serving our participants and advancing our mission., • Work closely with IT on ongoing data infrastructure modernization projects to support the full breadth of data projects and initiatives at the Health Fund., • Support the Health Fund Chief of Staff in the Data Engineering team's professional development., • Participate in performance review and the hiring process., • Partner with Health Fund leadership, HR, and Training teams to develop educational materials for staff development., • Support analytical and data vendor relationships and provide support for contracting, budgeting, and RFP processes., • Provide strong and compassionate leadership traits to a diverse team., • With support from the Senior Manager, Health Analytic, allocate team resources and priorities, manage timelines, and ensure that all critical projects are adequately staffed and completed on time., • Support and lead change management efforts related to the implementation, transformation recommendations, and business systems improvements., • Facilitate design discussions with the team to support the development, deployment, testing, and maintenance of high-quality solutions related to data analysis, data discovery, data pipeline automation, and roll-out compelling visualizations for business analysis., • Supports the organization to be proactive and provides valuable alternatives/solutions based on internal data trends and insights., • With leadership guidance, collaborate with stakeholders to identify rational opportunities to leverage technologies and establish agreement on forward progress., • Foster a culture of data innovation within the team, with a mission-focused perspective to enhance the support we provide to participants., • Perform other duties as assigned by senior leadership and executive team. Qualifications (Competencies): • 5+ years of leadership or supervisory experience in data strategy, health analytics and health research, • Extensive experience with invoice and claims trends analytics, predictive modeling a plus, • Must have significant industry-related data strategy experience to support a team working in the complex landscape of healthcare reimbursement and pricing trends, • People management experience to directly manage staff members, both direct and indirect reports, through effective planning, organization, and supervision, • Strong experience in analysis of health care claims data, value-based care, and population health, • Must have hands-on experience in application of a coding/statistical language to data analysis or development of data structures (SQL, SAS, Python, R), • Experience with Databricks preferred or similar cloud-based data engineering/analytics platforms Soft Skills (Interpersonal Skills): • Strategic Communication & Stakeholder Engagement: Strong storytelling skills and ability to transition between technical audiences and stakeholders., • Collaboration & Cross-Functional Partnership: Skilled at working across various departments to align department needs with organizational goals., • Organizational Agility & Strategic Focus: Ability to maintain an organized approach, clarity of purpose, and goal orientation in a rapidly changing environment throughout the organization. Strong action planning skills, ability to manage multiple priorities/projects simultaneously, and meet tight deadlines., • Leadership & Resilience: Resiliency in managing competing priorities and timelines to ensure a well balanced workload for the staff. Self-starter who is motivated, collaborative, and innovative., • Problem Solving & Conflict Resolution: Ability to navigate challenges and resolve issues constructively in a fast-paced, data-driven environment., • Influence & Negotiation: Capable of advocating for data-informed decisions and gaining buy-in from key decision-makers. Education: Bachelor's degree in Business Analytics, Health Informatics, Statistics, or a related field. Master's degree preferred. Reasoning Ability: High Certificates, Licenses, Registrations: Completion of actuarial exams or financial modeling certifications preferred. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. • Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling, • Over 2/3 of the time: Talking or Hearing, • 100% of the time: Using Hands Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • 1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.

Job Description We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Compensation: $35,000 - $38,000 yearly Responsibilities: • Generate status reports as requested so the team is informed with progress reports, • Plan community events to market the company and increase brand awareness, • Strengthen existing abilities and gain new ones by participating in training opportunities, • Increase productivity by creating record-keeping procedures for customer data filing systems, • Serve as the first point of contact for calls, emails, and in-person inquiries., • Maintain office calendar, schedule meetings, and coordinate with building supers, vendors, and board members., • Assist in preparing notices, letters, board packages, reports, and official correspondence., • Manage digital filing systems and ensure documents are properly organized in the company system., • Prepare, scan, and upload invoices, proposals, and compliance documents., • Handle incoming service requests and coordinate with supers and vendors for repairs and building needs., • Track work orders, follow up on open items, and ensure timely completion., • Assist with HPD/DOB compliance tracking, filing documentation, and updating registers., • Maintain logs for violations, insurance certificates, renewal dates, and inspection schedules., • Respond to residents professionally and courteously; escalate issues when necessary., • Coordinate with vendors for proposals, scheduling, and access to buildings., • Assist with processing invoices through AvidXchange/AppFolio., • Verify vendor documents, W-9s, insurance certificates, and contract terms., • Help track project expenses, assessments, and reimbursements.Qualifications:, • High school diploma or GED required, some college experience preferred, • Proven track record of completing projects on time in an orderly manner, • Prior experience in office management or our industry is a plus, • Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues, • Display excellent written, problem-solving, and verbal communication skills, • 1–3 years of administrative or property management experience (preferred)., • Strong written and verbal communication skills., • Highly organized with the ability to multitask in a high-volume environment., • Proficient with Google Workspace (Docs, Sheets, Drive) and/or Microsoft Office., • Experience with AppFolio, ClickPay, or other property management software is a plus., • Ability to learn new systems quickly (AvidXchange, HPD Online, DOB Now, etc.)., • Bilingual (English/Spanish or English/Chinese) a plus.About Company LandSeAir Real Estate Group, Inc. is a real estate brokerage based in New York City dedicated to providing exceptional service to tenants, landlords, buyers, and sellers. Established in 2006, we have worked hard to develop strong and long-lasting relationships with our clients by remaining knowledgeable of the industry, making outstanding service a priority, and continuously adjusting to changing and developing markets. LandSeAir is an innovative firm that takes a hands-on approach to the marketing of our listings, with a strategized and unique use of online, print media, press events, and industry syndication.

Job Description InMobi Advertising is a global technology leader helping marketers win the moments that matter. Our advertising platform reaches over 2 billion people across 150+ countries and turns real-time context into business outcomes, delivering results grounded in privacy-first principles. Trusted by 30,000+ brands and leading publishers, InMobi is where intelligence, creativity, and accountability converge. By combining lock screens, apps, TVs, and the open web with AI and machine learning, we deliver receptive attention, precise personalization, and measurable impact. Through Glance AI, we are shaping AI Commerce, reimagining the future of e-commerce with inspiration-led discovery and shopping. Designed to seamlessly integrate into everyday consumer technology, Glance AI transforms every screen into a gateway for instant, personal, and joyful discovery. Spanning diverse categories such as fashion, beauty, travel, accessories, home décor, pets, and beyond, Glance AI delivers deeply personalized shopping experiences. With rich first-party data and unparalleled consumer access, it harnesses InMobi's global scale, insights, and targeting capabilities to create high impact, performance driven shopping journeys for brands worldwide. Recognized as a Great Place to Work, and by MIT Technology Review, Fast Company's Top 10 Innovators, and more, InMobi is a workplace where bold ideas create global impact. Backed by investors including SoftBank, Kleiner Perkins, and Sherpalo Ventures, InMobi has offices across San Mateo, New York, London, Singapore, Tokyo, Seoul, Jakarta, Bengaluru and beyond. At InMobi Advertising, you'll have the opportunity to shape how billions of users connect with content, commerce, and brands worldwide. To learn more, visit Overview of the role: At InMobi, we build technology that connects brands to consumers through meaningful, data-driven experiences. As we continue to grow, we're looking for an Office Manager to bring structure, creativity, and warmth to our New York City workspace. This is a part-time, contract-to-hire role (20 hours per week) with clear potential to grow into a full-time position based on individual performance, evolving business needs, and demonstrated impact. The role blends operational excellence with people-first energy—ensuring our Midtown office runs seamlessly and reflects the spirit of collaboration that drives our global teams. You'll coordinate day-to-day operations, manage vendors and facilities, support onsite events, and serve as the central liaison between our New York and San Mateo offices. This position reports into our Sr. Manager & Head of People Operations, North America, and collaborates closely with HR, IT, Facilities, and other administrative professionals to deliver an exceptional employee and guest experience. It is designed with the potential to convert to a full-time position based on performance and evolving business needs. You'll join a global organization that celebrates creativity, inclusivity, and curiosity—where ideas travel fast, and collaboration spans continents. If you thrive in dynamic, fast-moving environments and enjoy being the heartbeat of a team, this is a role where your organizational talent and creativity will shine. *This role is in-person and onsite in our NYC office and is not open to remote locations. The impact you'll make: • Keep our workplace running with precision and care. Oversee daily office operations, manage vendor relationships, and maintain stock of office supplies and sundries. Partner with IT and Facilities to ensure the workspace and conference rooms remain clean, functional, and well-equipped., • Manage and coordinate office food programs. Own weekly lunch ordering, vendor coordination, and delivery logistics to ensure timely, accurate, and inclusive meals for the team, while maintaining organization, cleanliness, and budget awareness., • Champion the employee experience. Welcome new hires and greet visitors warmly; coordinate weekly office lunches and monthly celebrations such as birthdays, happy hours, and cultural events. Create a friendly, inclusive environment that reflects InMobi's culture., • Coordinate logistics with excellence. Schedule and support group meetings, client visits, off-sites, dinners, and team events. Manage end-to-end logistics, including space booking, A/V, security, catering, and meeting setup or cleanup., • Master the details of communication. Greet and escort guests, sign for packages, sort and distribute mail, coordinate deliveries and pickups, and manage front-desk calls and inquiries with professionalism and efficiency., • Support meeting technology and platforms. Organize and facilitate in-person and virtual meetings using Microsoft Teams and Zoom, ensuring smooth hybrid connectivity and timely setup for participants., • Partner across departments. Collaborate with Marketing, People, and other teams on onsite and offsite events, trainings, meetups, and internal communications to strengthen team connection and engagement., • Manage budgets and vendors responsibly. Track invoices, coordinate contracts, and optimize office spending with attention to detail and fiscal responsibility., • Support broader operational projects. Take on special research assignments, administrative projects, and ad hoc requests as the business grows., • Drive innovation in process. Continuously seek and suggest ways to improve office systems, communications, and administrative workflows as InMobi scales., • Be the cultural connector. Anticipate team needs, streamline communication, and help foster a workspace that feels vibrant, connected, and human—where people genuinely enjoy coming together to do great work., • 2–4 years of experience in office management, facilities coordination, or administrative operations, ideally within AdTech, FinTech, MarTech, or other high-growth tech environments., • Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced setting., • Excellent interpersonal and communication skills, with a customer-service mindset and a proactive, approachable demeanor., • Hands-on experience with meeting coordination, vendor management, event planning, and office budgeting., • Familiarity with collaboration tools such as Google Workspace, Slack, Zoom, and Trello/Asana, and comfort using hybrid meeting tools like Microsoft Teams., • Experience with office or vendor management tools (such as Coupa, Envoy, or similar) is a plus., • Ability to work onsite at 25 West 39th Street (Midtown NYC) 20 hours per week, with flexibility for in-office events or special initiatives., • Think big and act fast: We're entrepreneurial, thrive in ambiguity, and love solving high-impact problems, • Are passionate, fanatically driven, and take immense pride in their work: We care deeply about the impact we create and continuously push our potential, • Own their outcomes: We take responsibility, make bold decisions, and execute with confidence, • Embrace freedom with accountability: We value autonomy and understand that trust comes with responsibility, • Competitive hourly compensation at $40/hour for a 20-hour per week schedule, offering flexibility and work-life balance., • A contract-to-hire opportunity with the potential to transition into a full-time role based on performance and evolving business needs., • The chance to work in a collaborative, inclusive, and people-first environment, within a globally recognized technology company., • Exposure to a high-growth, international organization, collaborating with teams across New York, San Mateo, and global offices. InMobi is an equal opportunity employer InMobi is a place where everyone can grow. Howsoever you identify, and whatever background you bring with you, we invite you to apply if this sounds like a role that would make you excited to work. InMobi provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The InMobi Culture At InMobi, culture isn't a buzzword; it's an ethos woven by every InMobian, reflecting our diverse backgrounds and experiences. We thrive on challenges and seize every opportunity for growth. Our core values — thinking big, being passionate, showing accountability, and taking ownership with freedom — guide us in every decision we make. We believe in nurturing and investing in your development through continuous learning and career progression with our InMobi Live Your Potential program. InMobi is proud to be an Equal Employment Opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and in the workplace. Visit to better understand our benefits, values, and more!

Job DescriptionSalary: About Us Macrobond is a leading provider of global economic and financial data and technology for investment professionals. Our customers include over 900 firms spanning the buyside, sell side, corporate and academic sectors. Our platform, rich in intellectual property and supported by a rapidly expanding global team, ensures we remain at the forefront of our industry. With the backing of Francisco Partners, a prominent global tech investment firm, we operate as a truly international company. Our headquarters are in Malm, Sweden, and we have key offices in Gothenburg, London, Poland, Lisbon, Hong Kong, and New York. Job Overview We are seeking a Workplace Experience Coordinator for a 6-month contract to ensure a welcoming, efficient, and fully operational NYC office. In this role, you will oversee daily office operations, including vendor coordination, inventory and asset management, onboarding and offboarding logistics, badge access, and health and safety compliance. Acting as the on-site IT liaison, you will support equipment provisioning, first-line troubleshooting, AV setup, and meeting room management, while coordinating with central IT and external technology providers. Partnering with HR, you will assist with interviews, employee programs, and compliance processes. You will also lead special projects, track operational metrics, and implement improvements to enhance office efficiency and the overall employee experience. Job Responsibilities Workplace Experience & Office Operations • Ensure the NYC office is welcoming, organized, and fully operational, including monitoring cleanliness, equipment, and general upkeep., • Support employee onboarding and offboarding, including workspace setup, IT and office equipment provisioning/collection, and access badges., • Coordinate vendors for cleaning, catering, building maintenance, and other office services., • Order, receive, organize, and distribute office supplies, furniture, and workplace equipment., • Maintain accurate records of office inventory, IT assets, and access credentials., • Manage office access and badge administration, • Support onsite executive meetings, client visits, team events, and employee programs., • Ensure health, safety, and compliance requirements are met in partnership with building management., • Serve as the on-site liaison between employees and central IT, proactively identifying and escalating technology-related issues., • Receive, track, and store IT equipment for employees., • Prepare and issue IT equipment for new hires under IT guidance (laptops, monitors, accessories, cabling)., • Provide basic troubleshooting support for common IT issues (Wi-Fi connectivity, peripherals, toner replacement, device restarts)., • Coordinate with third-party technology providers (internet, GSM, hardware vendors) as needed., • Assist IT with minor technical tasks, such as cable management and hardware setup, as directed., • Coordinate with external technology vendors as needed., • Provide occasional out-of-hours operational support when necessary., • Oversee meeting room bookings, functionality and AV set up, • Partner with HR to assist with coordinator-level tasks, including scheduling interviews, managing office-related HR logistics, and supporting employee engagement initiatives., • Lead or support ad hoc office and workplace projects, such as space planning, office moves, or employee experience initiatives., • Assist in maintaining and documenting office and IT operational procedures., • Track operational metrics, including inventory levels, vendor performance, and issue resolution., • Identify and report opportunities for improving office efficiency, employee experience, and operational processes Required Qualifications and experience: • 13 years experience in workplace operations, office administration, facilities, or similar support role., • Experience supporting office services in a corporate environment., • Familiarity with IT equipment setup and troubleshooting., • Hands-on approach to managing office upkeep and employee needs., • Strong organizational, multitasking, and communication skills., • Experience supporting HR teams or administrative HR tasks is a plus., • Ability to thrive in a fast-paced, dynamic, and growing office environment. Our commitment to Diversity At Macrobond, diversity, equity, and inclusion are fundamental to our culture and success. We are committed to fostering an environment where all individuals are respected, valued, and empowered to contribute their unique perspectives. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity or expression, disability, protected veteran status, or any other characteristic protected by applicable law. By joining our team, you become part of an organization that believes diversity drives innovation and strengthens our collective performance. Apply today and be part of our ongoing journey of growth and inclusion. By using this website and submitting your information, you acknowledge ourCandidate Privacy Noticeand understand that your personal information may be processed in accordance with applicableCandidate Privacy Noticein your country of application. Apply today and become part of our exciting journey!

Job Description TITLE: Program Assistant DEPARTMENT: Early Childhood Services LOCATION(S): Mount Eden Child & Family Care Center; 1501 Jerome Ave., Bronx, NY REPORTS TO: Site Director SALARY RANGE: $39,990.19-44,218.43 (benefits include life insurance, 401k plan and vacation, personal and sick time-off) DATE: December 2025 SCHEDULE: Monday - Friday, 8am - 4pm, or 9am - 5pm. Schedule may vary due to program needs JOB SUMMARY: Responsible for administrative and program support services for the Early Childhood Programs. This position includes eligibility, recruitment, selection and attendance efforts to maintain full funded enrollment for all program options. For the start-up phase for 2 years this will be an evolving position. Interim roles and responsibilities will be adjusted, and this position requires an individual to be flexible. Job responsibilities will be revisited once all center-based sites are up and running. EDUCATION, EXPERIENCE, AND SKILL REQUIREMENTS: • Associate Degree, or BA Degree in Business Administration or related field required, • Excellent oral & written communication skills, some administrative experience preferred, • Excellent interpersonal skills, • Able to work independently & collaboratively, • Well-developed organizational skills including the ability to multi-task & manage time effectively, • Able to create, maintain and manage internal record-keeping on an ongoing basis, • Experience working with and knowledge of community resources, preferred, • Ability to foster and maintain positive, professional relationships with participating families, • Ability to use public transportation and travel independently, • Proficient computer skills including strong working knowledge of Microsoft Word and Excel, • Proficiency in Microsoft Word & Excel Well-developed organizational skills including the ability to multi-task & manage time effectively, • Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department, • Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local/state), • Meet all employee health requirements in Head Start Performance Standards/Head Start Act 2007, • Maintain ongoing communication with current families & facilitate intake for new families, • Maintain budget functions in partnership with fiscal department and delegate sites; program supply & office supply ordering – follow up with vendors, inventory & tracking, travel & expense reports, prepare check requisitions, CACFP reports, parent fees and summary report if applicable, track volunteer time, & coordinate staff access to ADP timecards for submission to payroll, • Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed; duties may include translating for home visits and assist with handling children transported by bus services, • Assist with all clerical functions for the program, including document preparations for meetings and reporting for all staff members; answering phones, translating for teachers and parents, check mail daily and distribute accordingly, file documents into master binders and child files, greet parents when they come in and assist them when needed, • Responsible for tracking attendance, unexpected absence call log, enrollment, volunteers and in-kind in data systems (Excel, COPA, WES or DOE vendor portal) also help support staff with meeting 97% of enrollment at all times., • Process required staff & volunteer forms/documents, • Maintain inventories for janitorial, office and kitchen supplies, • Maintain waitlist database & lead year round program recruitment plan including recruitment activities, post materials, attend community outreach events, coordinate open houses and other related functions, • Strategize recruitment methods utilize program data sources, (i.e. Community assessment, data and events, social service partners and any other resources such as social media) to development and implement annual outreach plan to increase Head Start/ EHS visibility and enrollment, • Develop partnerships in the Bronx community, • Ensures programs maintain funded enrollment level and waiting list, assist to fill vacancies as need at individual sites and analyze enrollment data to inform the planning process, • Participate in annual self-assessment, community assessment, & ongoing monitoring, • Assist with ERSEA audit reviews and risk management activities, • Maintain budget functions for partnership & overall delivery of comprehensive services that includes: coordinating with BTQ Fiscal Monitor on partner inquiries, maintaining efficient record keeping systems of program supplies, expenses and office inventory, processing of program supplies orders, diapering supplies and classroom materials and furnishings for Partner sites, follow up with vendors, preparation of check requisitions, • Perform other center related duties around enrollment, scheduling, & parent communication, • Liaison for Cool Culture participation & manage required paperwork/communication with families, • Successfully clear; NYS DOI Fingerprint Screening, NYS Central Registry Clearance, Sex Offender Registry Clearance, 3 reference checks, physical examination with updated TB test, Tdap, MMR, varicella (fees may apply), • Meet all employee health requirements in Article 47 (DOHMH) and Head Start performance standards, • Mandated Reporter training certificate (every 2 years) and comply with agency’s policy and procedure regarding identification and reporting of child abuse and neglect Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact (at least two (2) professional references should be from a former supervisor). Please click on the link provided below, or use the link in a search bar and apply online through our career center. No phone calls, please. Please be advised that job offers can only be made once your clearances come through! EQUAL OPPORTUNITY EMPLOYER (EOE)

Job DescriptionBenefits: • Employer Paid Commuter Benefit, • Competitive salary, • Dental insurance, • Employee discounts, • Free food & snacks, • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development, • Vision insurance Employment Type: Full-Time La Brigade de Buyer is growing, and were looking for a highly organized, service-oriented Sales Administrative Associate to support our internal and external sales teams, elevate the customer experience, and help keep our operations running smoothly. If you thrive in a fast-paced environment, enjoy solving problems, and love being the go-to person who keeps everything on trackthis role is for you. About the Role As the Sales Administrative Associate, you will be the central hub between our customers, sales team, warehouse, and operations groups. Youll process wholesale and marketing orders, manage account onboarding, ensure accurate invoicing and shipping coordination, and support the customer journey from order placement to delivery. This role is ideal for someone who enjoys variety in their workday, communicates with ease, and takes pride in accuracy and follow-through. What Youll Do Sales Administration • Enter wholesale and marketing orders into Oracle NetSuite, • Send pick/pack requests to the fulfillment team and monitor order flow, • Track EDI, API, and WSM connections and manage electronic document flow, • Process invoices, back orders, and account receivables (for smaller accounts), • Onboard new wholesale customers and create new vendor accounts, • Coordinate outbound shipments and partner with warehouse staff to ensure timely delivery, • Manage returns, exchanges, chargebacks, RA and RTV processes, • Generate commission reports and process vendor bills, • Prepare monthly financial summaries for accountingCustomer Service, • Communicate with customers to take and confirm orders and shipment details, • Respond to inquiries, resolve complaints, and provide high-quality support via email and phone, • Partner closely with our internal and external sales teams to ensure seamless serviceWhat You Bring, • Bachelors degree or equivalent combination of education and experience, • 2+ years of sales operations, wholesale support, or related customer service experience, • Strong administrative, organizational, and time-management skills, • Ability to manage competing priorities and meet tight deadlines, • Professional communication skills and a customer-first mindset, • Proficiency in Microsoft Office, • SPS Commerce experience required, • NetSuite experience strongly preferred, • Experience with Authorize.net or similar tools is a plusSuccess Looks Like, • Responding to all customer inquiries within 24 hours, • Managing multiple priorities while meeting deadlines, • Demonstrating strong problem-solving skills, especially with escalations, • Ensuring accuracy in all order-entry, shipping coordination, and financial processesPhysical Requirements, • Prolonged periods of sitting and computer use, • Ability to lift up to 25 lbs. as neededWhy Join La Brigade de Buyer? Youll join a brand with strong heritage, high-quality products, and a committed team. We value collaboration, accuracy, and delivering exceptional service to our customerswhile ensuring every employee has the support and tools needed to thrive. La Brigade de Buyer, Inc. is an Equal Opportunity Employer, maintains a drug-free workplace, and complies with ADA regulations. Flexible work from home options available.

Job Description Business Office Associate Job Summary Columbia Grammar & Preparatory School is seeking a highly organized, detail-oriented, and experienced Business Office Associate to assist with all purchasing activities across our various departments, including but not limited to Academic, Administrative, Facilities, Athletics, and Technology. This is a new position, reporting to the Chief Financial Officer, collaborative, creative, problem solver. Ownership!!! this role provides essential administrative and financial support while serving as the primary administrative link to the Facilities Department. Duties & Responsibilities Procurement and Purchasing Management • Assist CFO in developing and maintaining an efficient and transparent purchasing process that is consistently applied across all departments., • Coordinate day-to-day procurement activities, including purchase requisitions, purchase orders, and vendor communications., • Obtain quotes, compare pricing, and assist in vendor selection in accordance with school policies., • Track and reconcile purchases, deliveries, and invoices; follow up on discrepancies or damages to goods., • Maintain a centralized system for tracking and managing vendor contracts, renewal dates, and service agreements., • Maintain meticulous, organized records of all purchasing transactions, bids, contracts, and vendor documentation., • Generate regular reports on purchasing activity, spending trends, and cost savings for the Chief Financial Officer and other administrative leadership. Transportation Operations • Assist with coordination of student transportation services, including buses, vans, and contracted transportation providers., • Maintain transportation schedules, route information, and driver documentation., • Work with all constituents of the school to consolidate transportation needs to ensure that we are getting the most value and best service., • Track transportation expenses and support billing and reconciliation processes., • Serve as a point of contact for transportation-related inquiries from faculty, staff, and families., • Assist with compliance documentation related to transportation safety and regulations. General Business Office & Administrative Support • Support facilities work orders, project tracking, and communication with vendors and contractors., • Provide administrative support to Facilities Director with duties including but not limited to calendar management, completion of certification forms, etc., • Collaborate with other Business Office team members to support daily operations., • Maintain confidentiality and professionalism when handling sensitive financial and personnel information., • Bachelor's degree, • 2-3 years of administrative experience in purchasing or procurement preferably in an educational or non-profit setting preferred., • High level of proficiency with Excel or other spreadsheet applications as well as with database management software The salary range for this position is $70,000 - $80,000 annually based on completed degree programs and years of experience. We also offer a warm and supportive culture as well as exceptional benefits including but not limited to: • Comprehensive medical, dental & vision plans with a free medical coverage option for employee only coverage, • Free vision coverage, • Flexible Spending Accounts for Medical, Dependent Care, Parking & Transit, • 8% Annual Employer Contribution to retirement after one year of full time service, • Basic Life Insurance, • Enhanced Short Term Disability Coverage, • Long Term Disability Coverage, • Low cost additional benefits including voluntary life insurance, critical illness coverage and pet insurance, • Additional Aflac policies, • Free breakfast & lunch when school is in session, • Discounted parking CGPS is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, disability or other classes protected by federal or state law. CGPS does not tolerate harassment of or retaliation against any employee or applicant on the basis of these characteristics, or because the individual exercised his or her EEO rights. Powered by JazzHR 80jAzFJjE1

Job DescriptionOur NYC based client is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to provide comprehensive administrative, logistical, and personal support to a senior executive. This individual will act as a trusted partner, ensuring the executive's professional and personal priorities are managed efficiently and with discretion. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment. This role will require you to be in office five days per week and the hours are 9-5pm. Comprehensive benefits are offered. Key Responsibilities Executive Support • Manage complex calendars, scheduling, meeting coordination, and ongoing time optimization., • Prepare agendas, take meeting minutes, and track follow-up actions., • Handle high-volume email correspondence, flagging priorities and drafting responses as needed., • Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense reporting., • Support preparation of presentations, reports, and communications., • Serve as a liaison between the executive and internal/external stakeholders., • Maintain confidentiality around sensitive business matters at all times., • Assist with project management, internal tracking, and execution of business initiatives.Personal Assistant Support, • Manage personal calendar, appointments, reservations, and event planning., • Assist with personal errands, gift buying, household coordination, and vendor management., • Oversee travel arrangements for family/personal needs when required., • Handle special projects such as research, personal purchases, or home-related organization tasks., • Maintain a high degree of privacy and professionalism around personal matters.Qualifications, • 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role., • Exceptional communication, organization, and time-management skills., • Ability to anticipate needs and solve problems independently., • High emotional intelligence and strong relationship-building skills., • Proficiency with Microsoft Office suite, calendar tools, and digital collaboration platforms., • Ability to multitask, prioritize, and adapt to rapidly shifting demands., • Discretion and sound judgment when handling confidential information.Preferred Skills, • Experience supporting C-Suite or senior leadership., • Project coordination or event planning skills., • Tech-savvy with comfort learning new systems and tools., • Strong writing, editing, and professional communication abilities.Pay Details: $130,000.00 to $150,000.00 per year Search managed by: Lisa Garfinkel Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Job Title: Administrative Professional Location: Mid-Town Manhattan, NY Company: Punch List Plus About Us: Punch List Plus is a dynamic and growing company seeking an experienced administrative professional to join our operational team. This role is based in our Midtown Manhattan office and offers the opportunity to work in a fast-paced, collaborative environment. Position Overview: We are looking for an experienced administrative professional to manage essential operational functions, including scheduling, travel coordination, contract management, invoicing, and special projects. The ideal candidate will have a high level of professionalism, excellent organizational skills, and the ability to work independently as well as part of a team. Key Responsibilities: • Calendar Management: Manage calendars by anticipating conflicts and handling last-minute changes., • Travel Coordination: Book domestic and international air and ground travel, as well as accommodations., • New Hire Support: Act as the point person for new hire onboarding, technology setup, and department supplies., • Contract and Vendor Agreements: Draft and revise contracts and vendor agreements as needed., • Expense Reports: Prepare and process expense reports., • Invoicing and Billing: Manage daily invoicing and billing tasks, as well as review project expenses., • Special Projects: Assist with various special projects as assigned by the team. Qualifications: • Experience: Minimum of 3+ years of executive-level administrative experience., • Confidentiality: Must be able to handle highly confidential information with discretion., • Professionalism: Strong professional demeanor and maturity., • Communication Skills: Excellent verbal and written communication skills., • Multi-tasking: Strong organizational skills with the ability to multi-task and manage time efficiently., • Team Player: Ability to work well within a team., • Technical Skills: Strong knowledge of Microsoft Outlook, Word, Excel, and PowerPoint. Experience with MS Visio and Adobe Acrobat is a plus., • Environment Adaptability: Comfortable working in a fast-paced, dynamic environment.

Job Description ITnova is seeking a skilled Engineering Records and Document Coordinator is seeking an experienced Engineering Records and Document Coordinator to maintain the integrity, standardization, and compliance of engineering documents through established recordkeeping protocols, industry best practices, and the adoption of emerging technologies. A core function of this role is overseeing records management to ensure documents are accurately captured, organized, retained, and readily accessible. The Records Program Coordinator will also support the digitization of Qualification Assessment Document (QAD) documents. Responsibilities • Serve as the primary point of contact (POC) between QAD and ERDM, representing QAD and routing questions to the appropriate SMEs and sub-units., • Help ensure clear and consistent communication across teams to reduce miscommunication and delays., • Coordinate the shipment of backlog materials from other facilities to centralized pickup and processing location and assist with post-digitization disposition., • Support document type identification, metadata definition and completion, and indexing quality checks, including collaboration with vendors and ERDM teams., • Document progress and tasks completion, including preparing status updates and final reports, and participating in progress/status meetings., • Validate electronic files after scanning with existing EDoC database for duplicates., • Evaluate and determine if paper documents received are copies or originals. Required • Bachelor's degree in business administration, Information Systems, or a related field., • Minimum 5+ years of proven experience in business analysis, project management, and project controls., • Experience in the construction and records management industries is a plus., • Demonstrated experience working in a public agency or utility as business analyst managing process documentation, Prior PA experience or understanding is highly desirable., • Experience with document management platforms like SharePoint and OpenText, including knowledge of file structure and metadata tagging., • Strong organizational and tracking skills, with the ability to manage high volumes of documents, monitor progress, and maintain accurate logs and reports., • Comfortable working in both digital and physical records environments, including handling boxes and shipment coordination., • Experience coordinating with multiple vendors, ensuring clear communication and timely issue resolution., • Proficiency in Microsoft Office 365 tools (Word, Excel, PowerPoint, Visio) and familiarity with enterprise content management systems such as OpenText. Skills • Ability to clearly convey records‑management and digitization requirements, facilitate coordination across multiple units, and maintain effective communication with vendors, SMEs, and internal stakeholders., • Skilled in reviewing documents and electronic files, identifying discrepancies or duplicates, resolving data inconsistencies., • Able to manage multiple tasks simultaneously, maintain accurate tracking logs, and meet deadlines in a high‑volume environment., • Comfortable serving as a liaison between departments, adjusting to evolving project needs, and supporting cross‑functional teams involved in digitization, metadata completion, and archival preparation. Benefits: • Medical, Dental & Vision benefits, • 401k, • Paid-time-off, • Paid holidays

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Paid time off About LoanBud LoanBud is a rapidly expanding fintech focused on supporting small businesses through innovative financing solutions. Our mission is to empower small-business owners by providing streamlined access to capital through SBA and other small-business loans. We foster a culture of growth, teamwork, and dedication to the entrepreneurial spirit. Position Overview Were hiring an Administrative Financial Assistant to keep our finance and partner operations running smoothly. You will assist with accounts receivable (AR), accounts payable (AP), commission management, partner onboarding, and general administrative tasks that support our Finance, Partnerships, and Executive teams. Key Responsibilities Accounts Receivable (AR): Generate and send invoices; maintain AR aging; post receipts and reconcile deposits; coordinate reminders and escalate past-due items; maintain customer billing records and supporting documentation. Accounts Payable (AP): Enter/code vendor bills; manage approvals; schedule payments; reconcile credit cards and expense reports; maintain vendor files (W-9s, profiles) and 1099 support. Commission Management: Maintain deal logs and commission matrices; prepare monthly commission statements; validate inputs against lender/partner reports; track payouts and resolve discrepancies. Partner Onboarding: Collect and file partner agreements and payment details; set up partners in CRM/finance systems; provision access to portals; schedule kickoffs; share enablement materials; maintain partner roster and payout settings. General Administrative Support: Assist with calendar/travel coordination; prepare agendas, notes, and follow-ups; organize digital files (Drive/Notion); maintain SOP checklists and recurring task cadences; support office operations (vendors, supplies, mail/shipments). Close & Controls Support: Assist with month-end close checklists, reconciliations, and tie-outs (banks, AR/AP, commissions); uphold documentation standards, approval limits, and confidentiality/InfoSec procedures. Requirements • 25 years of experience in bookkeeping/finance admin or operations support (startup or financial-services experience a plus)., • Proficiency with QuickBooks Online (Advanced preferred) and bill-pay/expense tools (Bill.com, Ramp, or similar)., • Strong spreadsheet skills (lookups, pivot tables) and comfort working with statements and PDFs., • Clear written and verbal communication; highly organized, detail-oriented, and deadline-driven., • Discretion handling sensitive financial and personal data. Nice to Have: Payroll/benefits exposure (Gusto/ADP); CRM familiarity (HubSpot/Salesforce); experience with commissions or revenue-share payouts; SBA, lending, mortgage, or brokerage exposure. Location The position is office-based in New York City, supporting our collaborative and interactive company culture. Compensation & Benefits • Compensation: Base salary $50k $65k, commensurate with experience., • Comprehensive health, dental, and vision insurance., • Generous paid time off to support work-life balance., • Competitive 401(k) plan with company matching. Application Process Interested candidates are invited to submit a detailed rsum and a brief cover letter explaining their fit for this role and motivation to join LoanBud. Be Part of Our Growth Story Join LoanBud and help more entrepreneurs access the capital they need to grow. Your operational excellence will directly accelerate approvals and partner successapply today and help shape the future of how small businesses access SBA financing.

Job Description • We have an opening for a part time ADMINISTRATIVE ASSISTANT position., • Location: Morgan Stanley - 1585 Broadway, New York, NY 10036. Note: online applications accepted only., • Schedule: Part time schedule. Monday through Friday. Hours may vary, from 12:00 pm to 7:00 pm. Further details upon interview., • Requirement: Previous administrative experience or food service experience required. Microsoft Office experience required., • Pay Range: $25.00 per hour to $27.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1482053. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email . Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards- Best Places to work This is R/A ! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: • Answer telephones and direct inquiries in a professional and client centric manner., • Maintain confidential personnel files., • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices., • Assist with staffing, including finding staff when employees call out on short notice., • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor., • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable., • Enter weekly cash sales and meal counts using computer., • Perform daily bank deposit reconciliation., • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing., • Perform monthly vendor statement reconciliation., • Prepare monthly state claim form for reimbursement., • Assist in preparation of end of month financial reports., • Attend in-service and/or safety meetings as required., • Maintain clean and safe work environment; ability to perform job safely. Both full-time and part-time positions offer the following benefits to associates: • Retirement Plan, • Associate Shopping Program, • Health and Wellness Programs, • Discount Marketplace, • Identity Theft Protection, • Pet Insurance, • Medical, • Dental, • Vision, • Life Insurance/AD, • Disability Insurance, • Commuter Benefits, • Employee Assistance Program, • Flexible Spending Accounts (FSAs) Abides by all Company policies and procedures including but not limited to: • The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer., • The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables., • The use of slip-resistant shoes and proper lifting techniques. Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis.

Job DescriptionBenefits: • 401(k), • Opportunity for advancement, • Paid time off Are you highly organized, detail-oriented, and customer-focused? Were looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly. Key Responsibilities: • Provide administrative and clerical support across departments, • Handle employee onboarding, HR documentation, and ADP/payroll processing, • Manage job scheduling and dispatching through platforms like Jobber, • Process and track invoices, purchase orders, and vendor payments, • Communicate with clients in a professional and timely manner via phone and email, • Assist with reporting, database entry, and file management, • Translate documents and support bilingual communication (Spanish/English), • Support day-to-day office tasks, ensuring everything runs efficiently Requirements: • Bilingual in English and Spanish (spoken and written) required, • 2+ years of administrative support or office management experience, • Strong written and verbal communication skills, • Working knowledge of ADP, HR practices, and basic payroll functions, • Experience with Jobber or similar scheduling/invoicing software a plus, • Excellent customer service skills, • Proficient in Microsoft Office Suite and Google Workspace, • Highly organized with the ability to multitask and meet deadlines, • Discretion with confidential information What We Offer: • Competitive hourly rate or salary $ 23 an hr. (commensurate with experience), • Paid time off and holidays, • Opportunity to grow within a supportive and fast-paced company, • Positive and bilingual-friendly work environment

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 2. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 3. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 4. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 5. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 6. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 7. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 8. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 9. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 10. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 11. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job DescriptionAcadia (NYSE:AKR), headquartered in Rye, New York, Acadia Realty Trust (NYSE:AKR) is an equity real estate investment trust focused on delivering long-term, profitable growth via its dual – core and investment management – platforms. Our energized team is accomplishing this goal by building a best-in-class, location-driven core real estate portfolio with meaningful concentrations of assets in the nation’s most dynamic urban and street-retail corridors, including those in New York, Chicago, Los Angeles, San Francisco, Washington DC, Dallas, and Boston. At the same time, we manage opportunistic and value-add investments through our investment management platform. Acadia is seeking a full-time Office Manager to provide administrative support for the Company’s satellite office based in downtown Brooklyn. This is a full-time onsite position based in Brooklyn, New York. Key Responsibilities: • Manage day-to-day administrative functions., • Responsible for accounts payables including auditing of invoices to ensure accuracy and proper coding., • Assist with bidding of contracted services., • Preparing company service agreements and monitoring contracted services., • Assisting with tenant relations including tenant communications., • Assist with updating, monitoring and enforcing property rules and regulations., • Responsible for accounts receivable for 3rd party billings and assists corporate accounts receivables department., • Assist with quarterly and yearly accruals., • Responsible for on-property LED signage including ensuring operational, proper placement and content, as well as content submittal to 3rd party company., • Assist property personnel with expense report submittals., • Process tenant billings., • Order supplies., • Support vendor check-in/check-out procedures., • Provide backup support as needed for any absent management team members., • Other administrative, clerical or operational duties as assigned by management. Qualifications: • Bachelor’s degree required, • 3+ years’ administrative/and or facilities experience, • Understand and practice basic accounting principles., • Ability to manage multiple priorities, administrative coordination, and logistics., • Outstanding written and verbal communication skills., • Strong proficiency in MS Office Suite., • Must demonstrate strong attention to detail with excellent organizational and follow-up skills., • Ability to thrive in a fast-paced environment., • Ability to work a flexible schedule to accommodate business needs, including holidays., • Experience with MRI and/or Nexus a plus. The base salary compensation range for this role reflects the wide range of factors that are considered in making compensation decisions, including but not limited to, skill sets; experience and training; licensure and certifications; and other business and organizational needs. Compensation decisions are dependent on the facts and circumstances of each individual. A reasonable estimate of the current base salary range for this position is $65,000 to $75,000. Employees may also be eligible to participate in an annual discretionary bonus program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance. Acadia Realty is an Equal Opportunity Employer - M/F/Veteran/Disability

Job Description Since 2020, dWELL has been an affirming recovery housing program on a mission to support young adults in their transition to independence through residences and a community-based approach that supports growth and healing. We provide a personalized, foundational, skills-based model that helps young adults pursue their individual life goals. We are looking for a passionate, detail-oriented, and innovative Assistant Director of Operations to join our New York City team and contribute to our goal of making a difference. We are seeking a hands-on, detail-driven Assistant Director of Operations to support both our Quality Assurance (QA) program and day-to-day operational flow. Using data to strengthen our practice, the ideal candidate will be comfortable navigating technology and possess program analysis capabilities. Position Summary: The Assistant Director of Operations is a strategic leader responsible for managing administrative functions, facilities operations, and ad-hoc projects within a fast-paced recovery housing program. This role works closely with the Assistant Directors of the Main House and TLP programs to ensure alignment and consistency across sites and services. Reporting to the Program Director, the Assistant Director collaborates with cross-functional stakeholders to address both immediate issues and long-term operational trends, while continuously refining and implementing standard operating procedures to promote clarity, compliance, and staff accountability. What You Will Do: • Lead internal audits, data reviews, and quality assurance initiatives to ensure program integrity, documentation accuracy, and service excellence across all operational areas, • Partner with leadership to design, refine, and implement systems and workflows that strengthen organizational performance, compliance, and client outcomes, • Provide operational oversight across facilities, technology, finance, records and internal processes, using a data-informed lens to proactively identify trends, resolve issues, and drive process improvement, • Manage all aspects of facilities operations, including vendor relationships and agreements, maintenance coordination, and site safety (e.g., fire extinguisher/first aid inspections, safety drills), • Oversee and approve monthly expense reporting for all corporate accounts by properly maintaining Google Sheets of budget, reconciling all site expenses in Fyle and providing expense substantiation, • Manage all aspects of client charting, including new client admissions and discharges, • Manage turnover of beds and room preparation for new resident arrival, • Conduct Quality Assurance Reviews (audits) to confirm the documentation of ongoing residents are accurate and up-to-date, • Manage key budgets and expenses by location, • Lead overall accounts payable and receivables, • Manage supply inventory, ordering and stocking of all BioReference Laboratory supplies, • Manage IT partner for daily operations and manage on-site technology troubleshooting with support from IT (Wifi connectivity, printer / scanner, ViewSonic projector etc), • Identify areas of process improvement as it relates to day-to-day business and facility operations, • Responsible for maintaining and ensuring compliance with client and company confidentiality standards and ethical expectations, • Participate in critical incident investigations and reviews, • Train new staff on program policies, procedures, and documentation expectations, • Maintains credit card, debit card and petty cash in a secure location for approved team use as well as a secure repository for credit card receipts, • Ideal candidate has at least 3 years of related experience in adolescent or young adult treatment Center, preferably in an administrative, quality assurance or operations role in a residential setting, • Bachelor's degree in business, public policy, finance, human resources or other related field, preferred, • Highly organized, process-oriented, with the ability to effectively prioritize, multi-task and be a self-starter, • Mastery of Google Programs and other computer skills including Fyle and/or other receipt processing and budget management software, • Possess superb project management, organization and prioritization skills, • Strong interpersonal, customer service and problem solving skills, • Ability to think creatively, innovate, demonstrate initiative and follow through, • Clear and effective verbal and written communication skills, • Pursue everything with energy and drive; ability to guide others for results, • Experience with program auditing and analyzing results to produce findings, make recommendations, and follow-up to reach outcomes is a plus, • Experience conducting qualitative and/or quantitative research is a plus, • Knowledge of statistical techniques for predictive analytics is a plus, • Ability to work overtime and occasional weekend work as needed, • Ability to participate in on call coverage rotation for a week once a month, • Full benefits including comprehensive medical, dental, vision and a 401K with up to 3% company match, fully vested after 3 years, • Flexible PTO - for a team that’s rested, recharged and feeling their best, • Hands-on, creative, team-based work environment in the heart of New York City, • We are family-owned and operated, offering a close-knit culture that emphasizes teamwork, trust, and a personal connection with every member of our team, • 12 weeks Paid Parental Leave following a full year of service - providing support and flexibility during life’s most important moments Schedule: Monday & Tuesday 11a-7p, Wednesday 9a-5p, Thursday & Friday from 8a-4p Compensation: $90,000-$100,000 (commensurate on experience) dWELL Recovery is an equal opportunity employer. We consider applicants for all positions on the basis of merit, qualifications and business needs, and without regard to race, color, national origin, religion, sex, gender identity, age, disability, alienage or citizenship status, ancestry, marital status, partnership status, creed, sexual and reproductive health decisions, genetic predisposition or carrier status, sexual orientation, uniformed service or veteran status, familial status, status as a victim of domestic violence or any other status or characteristic protected by applicable federal, state or local laws. Powered by JazzHR cCwtqFDF2L

Job Description Company overview: With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team. Program Description: The Center for Population Health Data Science (CPHDS)- launched in November of 2023- aims to catalyze critical data modernization work and enable the agency to make progress toward linking public health, healthcare, and social service for timely and effective public action. We are working towards making this data more accessible, timely, equitable, meaningfully usable, and protected – and actively used to protect and promote the health and wellbeing of New Yorkers. We aim to strengthen agency wide data capabilities by empowering our workforce, enhancing intra- and inter-agency data sharing, and using modern technology to yield trusted and integrated data and insights. A real-time and comprehensive view of city needs is needed to enhance public health actions and improve health outcomes for the most vulnerable New Yorkers. To support the Center's mission, the Bureau of Administration (ADM) in CPHDS provides administrative support to all programs and center staff. This includes the appropriate allocation and efficient spend down of city tax levy and grant funds; planning and managing program services procured through contracts and purchase orders including supplies, equipment, and services; managing all personnel activities including recruitment, labor relations, payroll and leave requests; administrative reporting, office support and facility maintenance of 3 office sites. The Bureau of Administration has an opening for an Administrative Systems Developer. Duties: • Conduct analysis of administrative processes and identify key areas for improvement. Develop and implement process improvement plans using automation and internal systems., • Collaborate with CPHDS programs to assess needs and propose plans to implement changes. Perform ongoing monitoring to ensure process improvements are sustained. Create process documentation and train staff on new processes., • Provide ongoing support and management of CPHDS Administration’s internal, web-based service request tracking application that will allow staff to submit direct requests for goods and services. Follow up with division administration staff to ensure requested are closed out in a timely and efficient manner., • Implement and manage the internal inventory system to ensure proper tracking, distribution, and maintenance of office supplies. Count materials, equipment, merchandise, or supplies in stock and enter in the database on a quarterly basis. Create and disseminate inventory reports and other ad-hoc reports as requested., • Assist with the technical support, testing and troubleshooting on all internal systems as scheduled and as requested. Track all technical issues reported by users and report to Administrative Data Operations Manager. Provide weekly status report to Admin Service Manager and assist with the preparation of monthly performance reports for division stakeholders., • Assist database manager with maintaining the integrity of data in the tracking system backend data tables and consistently updated with real-time data from DOHMH systems (i.e., EDB, PECOS)., • Retrieve reports from a variety of DOHMH internal systems, such as PECOS and OES, as scheduled by data manager. Enter updated data into internal database for proper tracking and archiving., • Ensure data is archived according to designated schedule set by Data Manager. Manage regular data quality checks to assess quality of data collection and application activity., • Write and maintain user manuals and/or how-to guides for all data tracking system that will easily communicate instructions to users and technical information to administrators. Train staff on system features as needed., • Serve as the secondary liaison with DIITT for agency wide application rollouts & upgrades. Submit and track all requests for equipment into the IT purchase request system and manage all requests. Submit and manage all encumbrances related to IT contracts., • Serve as IT Purchase liaison coordinating the submission of all Center requests to IT, tracking the purchase and distribution of new equipment across programs, working with DIITT or external vendor to ensure timely and accurate completion of work, advise Supervisor if deliverable may not be met as originally outlined in the work order, and assist Center senior staff with equipment operation upon request., • Manage updates for Admin SharePoint pages and ensure information is maintained and current. Maintain dashboards for real‐time reporting to AC’s and unit directors. Ensure AC Collaboration site is regularly maintained and updated with current information Collaborate with Center experts to ensure the best format/layout., • Prepare monthly Admin Review Meeting agendas and other pertinent materials for Senior Management such as staff leave and lateness reports. Ensure reports are visible and information is clear. Enhance the meeting agenda by providing additional statistical data (i.e., month-to-month attrition rates, month-to-month liquidation changes etc.)., • Conduct high-level research to enhance technical knowledge of database systems including storage and data collection techniques, data structures, and schema language(s) and communicate best practices to the Data Manager., • Serve as back-up to Data Operations Manager on all data management & IT related activities. Qualifications: • At least 2 years of experience working in human resource administration or other personnel services environments., • Advanced skills in Microsoft Office applications including excel., • Outstanding interpersonal and communication skills; and the ability to interact effectively with staff and management., • Excellent writing and strong organizational skills., • Ability to deal with high stress situations., • Excellent problem solving skills. Benefits: • Compressed Work Schedule., • Generous Paid Time Off and Holidays., • An attractive and comprehensive benefits package including Medical, Dental and Vision., • Flexible Spending Accounts and Commuter Benefits., • Company Paid Life Insurance and Disability Coverage., • 403 (b) + employer matching and discretionary company contributions., • College Savings Plan., • Ongoing trainings and continuous opportunities for professional growth and development. At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities. We look forward to learning more about you. PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA + individuals, and veterans.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Training & development, • Vision insurance Were looking for a driven professional ready to take ownership in a role that blends sales support with hands-on marketing execution. In this position, youll have the autonomy to shape how we grow revenue by: This is a hybrid role designed for someone who thrives in environments where initiative is valued and independence is encouraged. With flexibility to expand responsibilities based on your availability and business needs, youll have the chance to make a visible impact while growing your career. If youre ready to leverage your experience in a setting where agility, creativity, and impact matterand where your work will be seen and feltthis is the role for you. Our Story Optimatum is a leading vendor management firm, delivering savings for the HR supply chain since 2007. We are the first company in the market to bring best practices in vendor management to HR Supply Chain operations: Employer-Sponsored Healthcare, Retirement, HR Systems, and M&A/Transitional Services. We design and execute harmonization strategies and provide active management and oversight to help clients create and capture value. Our end-to-end point solutions are seamless to implement and maintain and drive operational efficiency through vendor accountability. Were a high-performing, entrepreneurial organization built on a foundation of client focus and innovation. Our culture celebrates individuality, inclusion, and collaborative growth. At Optimatum, youll find an environment that encourages continuous learning and personal developmentwithout the constraints of corporate bureaucracy. Every team member plays a meaningful role in driving our success and is recognized for their unique strengths and contributions. The Opportunity • Manage a dynamic, complex executive calendar, proactively prioritizing meetings, resolving conflicts, and anticipating needs., • Coordinate domestic end to end: flight/hotel bookings, visas (as needed), detailed itineraries, manage team logistics & events, • Prepare, polish, and deliver presentations (PowerPoint) and analysis (Excel) for internal and external meetings., • Act as the CEOs primary point of contact with internal team, clients and partners; exercise judgment and discretion in all interactions., • Conduct targeted research, compile briefing materials, and draft executive summaries to enable informed decision making., • Drive follow through on high priority actions and deadlines; track commitments and ensure timely completion., • Maintain confidential records and organized digital/physical filing systems., • Plan and support leadership meetings, executive offsites, board sessions, and company events., • Champion process improvements that enhance efficiency and executive productivity., • Coordinate cross functional initiatives:, facilitate collaboration, and ensure accountability across teams., • Partner with the CEO to operationalize priorities, identify blockers early, and drive outcomes in a fast moving environment., • Draft, edit, and proofread professional communications (emails, memos, announcements) that reflect the CEOs voice and organizational standards., • Demonstrate high emotional intelligence in managing sensitive communications and navigating high pressure situations., • Cultivate strong relationships with internal leaders, clients, vendors, and partners; serve as a trusted representative of the CEO., • Proficient in Microsoft Suite, • 10 years of prior administrative experience with at least 5+ years supporting senior executives (C suite preferred) in a fast paced environment., • Proven expertise in calendar management and organization logistics., • Exceptional attention to detail, organization, and ability to manage multiple complex tasks simultaneously., • Self-motivated, proactive, and able to work with minimal direction; demonstrates strong judgment and discretion., • Polished written and verbal communication skills with experience drafting executive level correspondence., • Comfortable adapting to changing priorities and learning new tools and processes.Core Attributes for Success, • Strategic mindset with the ability to anticipate needs and recommend solutions., • High EQ, professionalism, and a client service orientation., • Resourceful problem solver who takes ownership and delivers results., • Continuous learnereager to adopt new tools and approaches., • Team player who builds trust and communicates with clarity and tact., • Operates with a sense of urgency., • Excellent time management skills., • Salary and bonus, • Comprehensive Healthcare Coverage Medical, Dental, Vision, Life Insurance, STD & LTD, • 401(k) with employer match, • Flexible time off policy including vacation, personal days and holidays Join the Optimatum Team, bring your talent, and work in our New York City office located in the Rockefeller Center area. (This is a hybrid position) ** The expected annual salary ranges from $65,000-$90,000. Salary offers are based on a wide range of factors including, but not limited to, relevant skills, training, experience, education, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. Flexible work from home options available.

Job DescriptionJob description Housekeeping Manager - Luxury Hotel Experience Required We have extraordinary career opportunities available for experienced Multi-lingual Genuine Team Players with a Passion for creating luxurious experiences. As an integral part of the Housekeeping Leadership Team, a Housekeeping Manager will work closely with our housekeeping team ensuring cleanliness and quality standards are exceeded and identifying areas of improvement. Manages the daily operations of a housekeeping services department to ensure offices, guest rooms, facilities bars, restaurants, and other specified areas are kept in a clean and orderly condition. Inspects all hotel facilities, recommends upgrades when needed. Establishes workflows, standard procedures, and quality control plans. Responsible for maintaining vendor/supplier relationships. Manages subordinate day-to-day performance of the job and creating/modifying schedules as the business demands. Ensures that projects, department milestones, goals are met and adhering to the standards of the company. Duties to include, but not limited to; Job Description * Interpret, administer, and promote all departmental policies, procedures, and established standards. * Monitor all the daily operations of the housekeeping service department, including the cleanliness of all guest rooms and public areas daily * Communicates with different departments to ensure that Housekeeping services and activities are properly planned. * Coordinates the services and operations of Housekeeping and Laundry with those of other departments. * Focus on day-to-day direction of the department including implementing projects and improvements * Coordinates and supervises guest room transfers, as well as responding to resident requests in a timely and policy-compliant manner. * Processes payables in a timely and efficient manner in accordance with policies and procedures. * Inspects storage rooms, utility closets, and janitorial closets on a regular basis for upkeep and supply control. * All Housekeeping supplies and equipment are requisitioned, and proper inventory levels are maintained to maintain housekeeping operations. * Document areas cleaned by room attendants and report any issues such as room damage or maintenance requests to the front office * Ensure all cleaning equipment is in proper working condition and make arrangements for repairs as needed * Document areas cleaned by room attendants and report any issues such as room damage or maintenance requests to the front office * Ensure all cleaning equipment is in proper working condition and make arrangements for repairs as needed * Ensure daily work assignments, payroll, reporting is completed accurately and timely. * Collect/prepare the room and floor status report sheets for assigned work areas and assign rooms to Housekeepers as needed. * Conduct pre-shift meetings * Train housekeeping employees to achieve the standards of cleanliness in guests’ rooms * Make recommendations and follow through on disciplinary action for assigned staff * Respond to emergencies using information contained in SDS sheets. Keep SDS sheets current and readily available. * Provide exceptional guest service for all requests by responding in a timely manner * Inspect guest rooms, including VIP, vacant, occupied, and check-out rooms, to ensure the standards are being achieved by each employee * Inspect public areas, lobby areas, hallways, storage closets, garbage rooms, offices, laundry rooms, lockers rooms, etc., to ensure cleanliness according to standards * Balance and clear room status daily/nightly; compare the P.M. housekeeping report with the PMS room status report and resolve any discrepancies * Monitor out-of-order, out-of-service, discrepant, and showrooms daily * Monitor and direct progress of housekeepers and housemen in rooms that are undergoing deep cleaning. * Participate in department meetings and quality check inspections * Be a mentor, guide, trainer and champion for all Housekeeping team members Requirements * High school diploma or equivalent * Minimum of 5 years experience in full-service hotels and full understanding of housekeeping overall department functions * Local candidates only * U.S. Citizenship/Work Authorization required * Five (5) years of supervisory experience * Proven ability to effectively lead and manage the overall operation of the department budget and be able to control operating expenses, you must have intermediate to advanced knowledge of financial concepts, budgeting, and other accounting operations * Be able to lift 50 pounds without restrictions * Candidates should be strong leaders, detail-oriented, and committed to providing exceptional customer service * Knowledge of operational controls, budgeting, forecasting, and scheduling * Strong oral and written communication skills * Ability to train and develop team members * Excellent organizational skills. * Computer skills; strong working knowledge/capabilities with MS Office software and knowledge of PMS systems: Opera - Knowcross - Alice and InFor * Working knowledge of Time & Attendance software * Spanish speaking preferred, other languages very helpful Job Type: Full-time Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 10 hour shift Ability to commute/relocate: * New York, NY 10018: Reliably commute or planning to relocate before starting work (Required) Experience: * Supervising experience: 5 years (Preferred) * Hotel experience: Luxury - 5 years (Preferred) * Microsoft Office: 1 year (Required) * Google Suite * PMS systems: Opera - Knowcross - Alice and InFor * Housekeeping management: 5 years (Preferred) Work Location: In person Equal Employment Opportunity employer. We are committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our organization. We encourage applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.

Job Description We are looking for Manual Testers for a California City, CA, United States based project. This is a permanent role with a global IT service leader. Requirements • Strong experience Application testing in either or all of package, bespoke, COTS applications, • Strong experience in STLC including test scripting, test data and test execution, • Good experience in defect management tools like JIRA, • Good to have experience in test automation and SQL, • Experienced in working in Waterfall and agile methodology, • Experienced in test artefacts and reporting, • Experience in integration and regression testing, • Billing knowledge preferable, • Good experience in co-ordination in multi-vendor environment, • Experienced in stake holder and client management About Us We specialize in Digital, ERP, and larger IT Services. We offer flexible, efficient and collaborative solutions to any organization that requires IT, experts. Our agile, agnostic, and flexible solutions will help you source the IT Expertise you need. If you are looking for new opportunities, send your profile at . Also follow our LinkedIn page for new job opportunities and more. Zone IT Solutions is an equal opportunity employer and our recruitment process focuses on essential skills and abilities. We encourage applications from a diverse array of backgrounds, including individuals of various ethnicities, cultures, and linguistic backgrounds, as well as those with disabilities.

Job Description Position: Employment Specialist Department: Developmental Disabled Vocational Support Services (90900) Report to: Program Director Location: 151 Lawrence Street Hours: Full Time – 35 hours per week; Day shift M-F Salary Range : $45,000 to $45,000 FLSA Status: Non-Exempt ABOUT BCS: Founded in 1866, Brooklyn Community Services (BCS) empowers children and families to reach their full potential, strengthen families, and foster self-sufficiency in adults. With programs in 27+ locations and 400 employees BCS serves more than 20,000 individuals a year. Position Summary: The Employment Specialist assists individuals with developmental disabilities develop work readiness skills necessary to secure and maintain community-based employment. Responsibilities: * Run work readiness groups utilizing The Fed-Cap Get Ready! ™ Curriculum and other Vocational-base modules and curriculums. * Provide individual counseling and case management services. * Provide supervision at the volunteer sites and workplace. * Maintain client charts and assure all documents are up to date and organized cohesively. * Complete daily progress notes and maintain daily attendance via APRICOT Database System. * Complete monthly reports and other required documentation before deadlines. * Complete Initial/Semi-Annual vocational plans, satisfaction surveys etc. * Maintain ongoing contact with referral sources and other service providers. * Prepare a referral packet for ACCES-VR, OPWDD services as applicable. * Participate in vendor fairs and other program recruitment events as necessary. * Complete intakes for the DDVSS program. * Other responsibilities as needed. Qualifications: * BA degree in the Human Services related field. * Experience working with the developmentally disabled population. * Counseling skills required. * Good communication skills, verbally and in writing. * Good organizational skills. * Ability to interface effectively with staff across programs and community agencies. * Must pass OPWDD Fingerprinting and Background Check. BCS is an Equal Opportunity Employer. Auxiliary aids and services are available upon request to individuals with disabilities.

Job DescriptionEstimator Estimator Position Overview We are seeking a skilled Estimator to join our team in the construction industry. The Estimator will be responsible for accurately assessing project costs and providing detailed estimates for corporate interiors and commercial construction projects. This role is crucial for ensuring that projects are completed within budget and to the highest standards. Key Responsibilities • Prepare detailed cost estimates for construction projects including materials, labor, and equipment., • Analyze project plans and specifications to determine accurate quantities and pricing., • Collaborate with project managers and engineers to develop comprehensive estimates., • Review and evaluate vendor quotations and proposals., • Maintain and update a database of cost information for future reference., • Participate in bid meetings and provide support in contract negotiations., • Monitor project costs and assist in budget management throughout the construction process.Qualifications, • Bachelor's degree in Construction Management, Engineering, or a related field., • Proven experience as an Estimator in the construction industry, preferably in corporate interiors and commercial construction., • Strong understanding of construction methods, materials, and legal regulations., • Proficiency in estimating software and Microsoft Office Suite., • Excellent analytical and mathematical skills., • Strong communication and negotiation skills. - For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa. This job was first posted by CyberCoders on 02/04/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.CyberCoders is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at to make arrangements.

Job Description Director of Operations Dental / Healthcare Practice (Multi-Location) Location: Manhattan, NY Work Environment: Onsite Compensation: $150,000–$175,000 annually Position Overview This role supports a high-end, patient-centered dental organization focused on comprehensive, relationship-based care. The Director of Operations partners closely with the Founder to lead day-to-day operations, translate vision into execution, and ensure a consistent, elevated experience for both patients and team members across multiple locations. This position is ideal for a grounded, organized, and emotionally steady leader who thrives in a high-standard environment and excels at building structure, accountability, and operational excellence. Key Responsibilities Operational Leadership • Oversee daily operations across multiple practice locations, • Develop and implement workflows, systems, and protocols to improve efficiency, • Monitor scheduling flow, staffing levels, and patient pathways, • Partner closely with the Founder to turn vision into actionable plans, • Create timelines, processes, and accountability for initiatives, • Maintain momentum and follow-through across departments, • Lead and support team members with clarity, fairness, and consistency, • Conduct regular team check-ins and performance reviews, • Provide coaching, conflict resolution, and accountability, • Ensure a premium, attentive, and consistent patient experience, • Oversee front-desk communication, concierge interactions, and follow-up, • Address patient concerns and escalations calmly and efficiently, • Build and refine systems for scheduling, communication, and follow-up, • Track operational KPIs including case acceptance, cancellations, revenue flow, and team efficiency, • Maintain compliance, documentation, and safety standards, • Support execution of internal initiatives and special programs, • Coordinate logistics for visiting providers, continuing education, and events Required • 5+ years of operations leadership experience in healthcare, dental, wellness, medical, hospitality, or related environments, • Strong organizational and project management skills, • Exceptional communication and team leadership abilities, • Calm, steady presence in fast-paced settings, • High integrity, professionalism, and emotional intelligence, • Experience in integrative, biologic, or whole-health environments, • Background in high-end or concierge-style practices, • Multi-location operational leadership experience, • Steady and composed under pressure, • Highly structured and systems-oriented, • People-focused with strong leadership instincts, • Detail-oriented and proactive, • Accountable and follow-through driven, • High-performing teams with minimal friction, • A consistent, exceptional patient experience across locations, • Clear communication channels and reliable systems, • Strategic initiatives executed smoothly and efficiently, • An executive leader able to focus on clinical excellence and long-term vision, • A team that feels supported, empowered, and aligned

Job DescriptionWe are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This is a Contract to permanent position, offering an excellent opportunity for long-term career growth. The role involves managing the daily operations of a detail-oriented office environment while maintaining a welcoming and efficient atmosphere for staff and visitors. Responsibilities: • Oversee all aspects of office management, including facility maintenance, vendor coordination, supply inventory, and delivery management., • Welcome visitors and manage front desk reception duties, ensuring the office maintains a detail-oriented and clean appearance., • Organize and coordinate catering services, including ordering and setup for meetings and events., • Collaborate with building security to manage ID badges and visitor registration systems., • Ensure seamless office access by managing visitor check-ins and maintaining security protocols., • Utilize Microsoft Office Suite and Teams to support administrative tasks and communication needs., • Build strong relationships with vendors and staff to maintain smooth office operations., • Monitor and address office supply needs by placing timely orders and keeping inventory stocked., • Provide exceptional customer service to visitors and senior leaders, including C-suite executives., • Facilitate accounts payable processes related to office expenses.• Minimum of 2 years of experience in office coordination or administrative roles., • Proficiency in Microsoft Office Suite and Microsoft Teams., • Strong organizational skills with the ability to manage multiple tasks efficiently., • Excellent communication and interpersonal skills, especially when interacting with senior leaders., • Experience in catering coordination, including ordering and event setup., • Familiarity with visitor registration and building security protocols., • Proven ability to maintain a detail-oriented and welcoming office environment., • Comfort working in a fast-paced, high-visibility office setting.

Job Description Position Summary: The HR Generalist will work primarily onsite in New York City and report directly to the HR Manager. This role supports the full spectrum of human resources functions and office administration for the New York site. The ideal candidate will play a key role in full-cycle recruitment, employee lifecycle management, benefits administration, training coordination, and daily administrative operations, ensuring compliance and smooth day-to-day office activities. Occasional business travel may be required to support company operations or HR-related initiatives. Location: New York City Responsibilities: • Human Resources Responsibilities, • Support the HR Manager in HR SOP development, policy formulation, and implementation, ensuring compliance with company policies and applicable federal, state, and local regulations., • Manage full-cycle recruitment, including job postings, resume screening, interview coordination, offer preparation, onboarding, and hiring documentation., • Coordinate and support new hire orientation, onboarding programs, and ongoing employee training, including scheduling, tracking, and documentation., • Maintain accurate and up-to-date employee records, personnel files, and HR systems., • Support salary administration, employee status changes, and HR reporting., • Manage employee lifecycle processes, including onboarding, internal transfers, performance-related documentation, and termination/offboarding procedures., • Administer and support employee benefits programs, including enrollments, changes, renewals, and employee inquiries., • Serve as a key point of contact for employees, ensuring effective communication and timely resolution of HR-related questions., • Administrative & Office Operations, • Support daily office operations and general administrative activities for the New York site., • Coordinate vendor payments and manage relationships with office service providers., • Process employee expense reimbursements and support internal administrative workflows., • Manage office logistics, including mail/shipping, office supplies, and equipment., • Prepare and maintain HR and administrative reports using Excel, ensuring data accuracy and proper documentation., • Support ad hoc HR-related and administrative projects as assigned. Requirements: • Proficiency in English and Mandarin (written and spoken) required., • Experience: 1+ year of HR-related experience, preferably in an HR Generalist, HR Coordinator, or similar role., • Technical Skills:, • Strong proficiency in Microsoft Excel (e.g., data tracking, formulas, reporting)., • Familiarity with HRIS systems and HR documentation processes., • Working knowledge of full-cycle recruitment, onboarding/offboarding, benefits administration, and general HR operations., • Excellent cross-functional communication and coordination skills; proactive, resilient, detail-oriented, and well-organized., • Ability to thrive in a fast-paced and dynamic environment, with strong multitasking and problem-solving skills., • Willingness and ability to support occasional business travel, as required., • Location: Onsite role based in New York City. Benefits/Perks • Healthcare Insurance (Medical, Dental, Vision), • 401(k) Matching, • Paid Holidays, • PTO

Job Description Essential Duties and Responsibilities • Develops new and existing vendor relationships., • Collaborates in developing the merchandise strategies that define which categories will grow, stabilize and decline while still achieving financial metrics. Provides recommendations regarding close-out, opportunistic, and everyday businesses., • Collaborates with Planning to develop a merchandise plan to support the strategy and achieve goals., • Identifies opportunities to exploit sales and margin opportunities and partners with Planning and Allocation to develop execution tactics., • Collaborates with Planning, Allocation, Advertising, Merchandise Presentation, Distribution and Transportation Services, and Field Management to understand and improve upon internal company processes., • Travels to stores weekly to understand merchandise packaging and presentation requirements, customer requirements and customer trends. Shops competitor stores weekly to assess direction of competition and understand competitive pricing structures., • Travels to trade shows and vendor locations to develop a network of contacts, to stay informed on industry and competitor direction, and to source deals. Travel may involve overseas in selected buying positions., • Develops a collaborative team atmosphere through an open exchange of ideas and positive feedback between Buying, Planning, Allocation, and Store Marketing team members., • Responsible for achieving annual sales dollar, margin dollar, Average Unit Retail (AUR), and inventory turn target goals for assigned categories., • Trains and mentors others, as requested. Knowledge, Skills and Abilities • College degree, required., • Minimum of three years of retail buying experience, preferred., • Excellent negotiation and marketing skills required., • Excellent verbal and written communication and organization skills., • Motivated and self-starter, willing to take on new challenges and learn every aspect of merchandising., • Excellent interpersonal, collaboration, and relationship building skills with the ability to thrive in a team environment required., • Strong computer skills including proficiency in spreadsheet, word processing and data analysis tools required., • Must be able to travel domestically and/or internationally as needed., • Ability to manage a complex business model that may include close-outs, opportunistic, and everyday businesses.

Job Description Office Manager / People Experience Manager $125,000–$150,000 base DOE + benefits Location Midtown West, 4 days in office/1 remote Overview A growing global technology company is seeking an experienced, grounded, and highly organized Office Manager / People Experience Manager to help establish and shape its new U.S. hub in New York City. This role is central to building the office’s identity, rhythm, and culture as the company expands its U.S. presence. In the early stages, this individual will take a hands-on approach to setting up the NYC workspace, coordinating closely with leadership abroad, and ensuring a polished, well-run environment for a steady flow of visiting executives and partners. As the office becomes more established, the role will broaden into a more balanced cross-office operations and people experience function. This is a unique opportunity for someone who brings warmth, steadiness, and operational excellence—and who can create a welcoming, organized, and high-functioning environment for a small but dynamic U.S. team. Responsibilities Include (but not limited to) Office Setup & Operations • Lead the setup and daily management of the NYC office, including vendors, contracts, supplies, and workspace organization, • Serve as primary contact for building management, IT support, and service vendors, • Coordinate visit logistics for frequent executives and guests, • Provide light oversight and occasional travel support for SF and future DC offices Hybrid Workplace & Technology • Manage desk/room booking systems and space planning, • Ensure conference rooms and A/V setups run smoothly; handle basic troubleshooting, • Oversee equipment and onboarding logistics for hybrid and remote employees, • Maintain proficiency in collaboration tools and identify workflow efficiencies People Experience & Culture • Create a warm, organized, and productive in-office environment, • Plan anchor days, workshops, and team gatherings for U.S.-based employees, • Liaise with HQ teams abroad, communicating U.S. workplace needs and updates, • Support a cohesive, positive culture across all U.S. offices Administrative, Financial & Compliance Support • Manage onboarding details, office budgets, invoices, and vendor contracts, • Provide light scheduling or travel support to senior leadership as needed, • Ensure compliance with safety standards and workplace regulations Ideal Candidate • 3+ years in Office Management, Workplace Operations, or People Operations, • Comfortable partnering with global teams and navigating cross-time-zone communication, • Highly organized, mature, and proactive, with excellent follow-through, • Exceptional written and verbal communication skills—clear, warm, and professional, • Tech-savvy and confident with workplace tools, • Emotionally intelligent, approachable, discreet, and trusted by colleagues at all levels, • Solutions-oriented, steady under pressure, and adept at shifting priorities, • Able to bring structure during the office buildout phase and adapt as needs evolve You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Description THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN MANHATTAN WITH 2-3 DAYS PER MONTH IN THE BRONX. Responsibilities: This position reports to the Benefits Manager and will be responsible for: · Providing assistance in the administration of the non-union employee benefit plans (Medical, Dental, Vision, Life & ADD, FSA, HSA, LTD, Transit, 401(k) etc.) · Act as a liaison with benefit plan vendors for processing claims and billings · Conducting new hire benefit orientations · Providing support in the administration of new eligibility benefit enrollments, changes and terminations for all employee benefit programs · Collaborating with the Benefits Manager in the processing of short-term and long-term disability claims · Family and Medical leave (FMLA) administration · Paid Faily Medical Leave (PFL) administration · Process workers compensation claims · COBRA administration · Auditing and processing monthly vendor bills · Preparing and maintaining of electronic employee personnel and benefit files · Running reports from HRIS system as required · Regularly interacting with the payroll department and management staff regarding employee information and action requests · Updating employee timesheets to record approved family medical leave and paid family leave · Communicating policies and procedures · Supporting the Benefits Manager in conducting annual open enrollment · Work with Benefits Manager, Human Resources Manager, Deputy HR Director and Vice President/Human Resources on various projects · Perform other duties as assigned Job Requirements: BA/BS in Human Resources Management or related discipline, or equivalent experience is preferred. Minimum of an Associates degree or 60 college credits or more is required. **A minimum of 3 years experience in benefit administration is required for lower end salary range and 5 or more years for upper range. The successful candidate will have a proven ability to work independently and as part of a team with the skill to balance multiple projects successfully. Superior administrative and computer skills with a strong knowledge and use of Excel, Word, and HRIS systems essential. Knowledge of UKG HRIS and UKG Ready time and attendance or another Kronos based timekeeping systems a plus. The successful candidate must possess very strong benefit administration skills, be detail oriented and able to multi-task. This is a high demand job requiring the skill to assess and prioritize work projects while collaborating with other departments and team members. Must have excellent organizational, interpersonal and communication skills. Ability to exercise sound judgment, make effective decisions in the best interest of the organization and maintaining required confidentiality and discretion is essential. Up to date knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, PFL, ADA, Section 125, Workers' Compensation, Medicare, Social Security and DOL requirements. Role is primarily based at main office in Manhattan with occasional work done at our remote HR office in the Bronx. Must be willing to work at both locations as necessary. Bilingual (Spanish) a plus Company DescriptionLarge affordable housing firmLarge affordable housing firm

Job Description Position Summary: The HR Assistant will work primarily onsite in New York and report directly to the HR Manager. This role provides balanced support across human resources and general administrative functions, with approximately 50% HR responsibilities and 50% office administration. The ideal candidate is highly detail-oriented, comfortable working with data and Excel, and eager to learn HR operations in a fast-paced office environment. Prior HR experience is not required. Location: New York City Responsibilities: • Human Resources Support, • Assist with recruitment and hiring coordination, including posting jobs, tracking candidates, scheduling interviews, and preparing onboarding documentation., • Support employee onboarding and offboarding processes, including orientation scheduling, document collection, and checklist tracking., • Maintain accurate employee records, HR files, and data logs, ensuring attention to detail and data accuracy., • Assist with HR data tracking and reporting, including headcount, hiring status, employee changes, and basic HR metrics., • Respond to routine employee questions and escalate issues to the HR Manager as appropriate., • Support HR-related projects, training coordination, and internal communications., • Administrative & Office Support, • Provide general administrative support for daily office operations., • Process employee expense reimbursements, vendor invoices, and basic administrative paperwork., • Manage office logistics, including mail/shipping, office supplies, and equipment tracking., • Coordinate with external vendors and service providers as needed., • Maintain administrative records and prepare basic reports using Excel., • Experience:, • No prior HR experience required., • Entry-level candidates, recent graduates, or career switchers are welcome., • Skills & Abilities:, • Strong attention to detail and ability to handle confidential information responsibly., • Comfortable working with data, spreadsheets, and Excel (e.g., tracking lists, basic formulas, data organization)., • Strong organizational and time-management skills., • Communication:, • Clear written and verbal communication skills., • Able to work effectively with different teams and stakeholders., • Work Style:, • Proactive, reliable, and willing to learn., • Able to thrive in a fast-paced and dynamic office environment., • Language Skills: Proficiency in Mandarin required., • Location: Onsite position based in New York., • Willingness to support occasional business travel, if required. Benefits/Perks • Healthcare Insurance (Medical, Dental, Vision), • 401(k) Matching, • Paid Holidays, • PTO

Job Description Position Summary The Office Manager plays a central role in ensuring NHSQ’s office operations, event coordination, and property management functions run smoothly and safely. This position is heavily focused on vendor management, event planning & logistics, compliance, and property oversight. The Office Manager ensures that NHSQ facilities are well-maintained, OSHA-aligned, fully operational, and always representative of a professional and welcoming community-based organization. Key Responsibilities 1. Office Leadership, Vendor & Administrative Management • Serve as the primary point of contact for all office operations., • Manage all vendor relationships (maintenance, IT, cleaning, security, office supplies)., • Monitor service contracts, negotiate renewals, and ensure high-quality, timely service delivery., • Oversee office supplies, procurement, inventory, and equipment maintenance., • Manage reception duties including calls, mail, deliveries, and general inquiries., • Support executive-level tasks such as scheduling, document preparation, and internal meeting coordination. 2. Property Management, Safety & Facility Oversight • Support the upkeep and functionality of the Casita property and other NHSQ spaces., • Coordinate routine maintenance, inspections, and preventative care for HVAC, electrical, plumbing, security, and janitorial operations., • Conduct weekly property inspections and track corrective actions., • Maintain logs for maintenance, facility issues, vendor visits, and repairs., • Assist with property-related projects such as upgrades, renovations, capital improvements, and compliance-based updates., • Grow expertise in property management and participate in training as recommended. 3. OSHA, Compliance, and Risk Management • Maintain organizational compliance with OSHA, FDNY, DOB, DOH, and other local safety standards., • Conduct or coordinate regular safety inspections, fire drills, and emergency preparedness checks., • Maintain records for incident reports, insurance documentation, and facility-related risk assessments., • Ensure staff follow workplace safety protocols and support annual compliance trainings., • Ensure all event spaces meet capacity, safety, and accessibility requirements. 4. Event Space Coordination & Client Relations • Respond to inquiries for event rentals, manage booking calendars, and conduct site tours., • Lead full-cycle event coordination including:, • layout and room setup, • vendor and catering coordination, • contracts and rental documentation, • AV setup and technology needs, • day-of event support and breakdown, • Ensure all spaces are restored to original condition and clients receive excellent customer service., • Maintain inventory of event supplies and track all usage. 5. Technology Coordination • Serve as liaison to IT vendors for equipment troubleshooting, software installations, and system upgrades., • Monitor printers, phones, Wi-Fi, and staff workstations for functionality., • Support onboarding of new hires by coordinating workspace setup and equipment distribution. 6. Administrative Assistant Responsibilities • Maintain an organized filing system for digital and physical documents., • Prepare letters, memos, meeting minutes, and reports as needed., • Assist with scanning, copying, printing, and formatting documents., • Schedule appointments, reserve meeting rooms, and assist with calendar management for staff., • Support data entry, tracking logs, and updating internal spreadsheets., • Coordinate travel arrangements for staff when needed (transportation, lodging, schedules)., • Assist with preparing presentations, agendas, and handouts for meetings and workshops., • Help manage general organizational inboxes and delegate messages to appropriate staff. 7. HR Administrative Support • Assist HR with onboarding tasks (workspace setup, keys, equipment, orientation support)., • Maintain office-related HR records such as equipment assignment logs and seating charts., • Track attendance sheets for office-related components, • Assist with staff trainings, compliance tasks, and distributing HR notices. 8. Finance & Administrative Accounting Support • Process office and facility-related invoices, receipts, and payment requests, • Assist with data entry into financial systems and organized financial documentation., • Track petty cash, reimbursements, and procurement logs., • Help prepare vendor packets, W-9s, purchase orders, and contract files., • Collaborate with Finance to reconcile office or property expenses monthly. Qualifications • 3+ years of experience in office management, administrative support, HR/operations, or property/facility coordination., • Experience managing vendors, coordinating events, and supporting compliance and safety standards., • Strong administrative skills: filing, scheduling, documentation, data entry, and communication., • Excellent organizational and customer service skills., • Proficiency in Microsoft Office, Google Workspace, and basic accounting or booking software., • Ability to multitask and manage deadlines in a fast-paced nonprofit environment., • Flexibility to work evenings/weekends for special events., • Queens Preferred. Schedule & Work Conditions · Monday to Friday, 9:00 a.m. – 5:00 p.m; occasional evenings and weekends required for workshops and events · Local travel may be required; occasional out-of-area travel possible Benefits Comprehensive benefits package including Health, Dental, Paid Time Off (PTO), and additional fringe benefits. Company DescriptionThe Practice of Peace Foundation is a nonprofit organization dedicated to empowering underserved communities through compassionate services. POP provides emergency and transitional housing to help individuals regain stability and self-sufficiency. Shift Supervisors are responsible for overseeing the daily and nightly operations of POP’s emergency transitional facilities. This role ensures the safety, order, and efficiency of residence operations, providing direct supervision for clients and volunteers during evening shifts. Shift Supervisors also coordinate with staff and management to maintain a supportive and structured environment.The Practice of Peace Foundation is a nonprofit organization dedicated to empowering underserved communities through compassionate services. POP provides emergency and transitional housing to help individuals regain stability and self-sufficiency. Shift Supervisors are responsible for overseeing the daily and nightly operations of POP’s emergency transitional facilities. This role ensures the safety, order, and efficiency of residence operations, providing direct supervision for clients and volunteers during evening shifts. Shift Supervisors also coordinate with staff and management to maintain a supportive and structured environment.

Job Description Assist in a comprehensive HR operation for 500+ Union and Non-Union employees across multiple states (NY, CA, TX, FL), ensuring compliance with federal, state, and local regulations • Administer HRIS system (ADP Workforce Now) for payroll processing, benefits management, and employee data maintenance, • Assist in benefits administration and served as primary point of contact for all employee inquiries, • Assist in conducting employee relations investigations and handled sensitive personnel matters with discretion, • Work with union contracts and ensure compliance, • Monitor compliance requirements, including mandatory training programs and EEO., • Process and manage worker compensation, disability, PFL, and FMLA claims, • Reconcile vendor invoices and process payments., • Manage the paid time off system - five distinct accrual policies

Job Description A fast-growing e-commerce company is seeking an experienced and motivated Senior Buyer to build and manage vendor relationships while driving strategic purchasing decisions. The ideal candidate is skilled in negotiation, relationship management, and identifying high-value product opportunities. Responsibilities Include: * Establishing and maintaining vendor relationships with new and existing suppliers * Opening new accounts and negotiating pricing and terms * Managing product sourcing and procurement to meet business goals * Collaborating with internal teams to forecast inventory and ensure product availability * Monitoring market trends to identify opportunities for growth Ideal Qualifications: * Proven experience in procurement, buying, or vendor management * Strong negotiation and communication skills * Detail-oriented and organized with a strategic mindset * Experience in e-commerce or consumer goods preferred * Proficiency with Excel or data analysis tools Salary: $150k/YearTo apply, please send your resume to

Job Description • Position: Operations Coordinator (Full-time), • Location: New York, NY (On-site), • Salary Range: Up to $70,000 per year (Final salary will be determined based on experience and skills), • Working Hours: 8:45 AM – 5:45 PM (Includes 1-hour lunch break), • Experience: 2-3 years of travel industry experience preferred, but we welcome candidates with strong potential! Job Summary A leading Japanese travel agency is looking for a motivated, detail-oriented Operations Coordinator to join the team. In this role, you will be responsible for coordinating travel arrangements, managing bookings, and ensuring Japanese clients have a seamless and memorable experience in the United States. This is an excellent opportunity for someone looking to start a career in the travel and hospitality industry within a bilingual environment. Key Responsibilities • Bilingual Travel Operations: Coordinate and manage travel arrangements for both Inbound (Japan to U.S.) and Outbound (U.S. to international/Japan) travel., • Vendor & Client Liaison: Communicate effectively with local vendors (hotels, transportation, etc.) and Japanese clients to ensure seamless service delivery., • Itinerary Management: Assist in creating, booking, and managing various travel programs, including group tours and corporate projects., • General Administration: Handle daily administrative tasks using standard PC software (Word, Excel, Outlook). No specialized GDS experience is required., • Flexible Support: Perform other related duties and support various departments as needed to ensure the success of company projects. Qualifications • Bilingual Proficiency: Professional fluency in both Japanese and English (Written and Verbal) is required., • Communication Skills: Strong interpersonal skills with the ability to communicate effectively with local American vendors and Japanese clients., • Attention to Detail: High level of accuracy in data entry and scheduling., • Problem-Solving: Ability to think on your feet and handle unexpected changes or issues calmly and professionally., • PC Skills: Proficient in Microsoft Office (Excel, Word, Outlook)., • Cultural Awareness: A deep understanding of Japanese hospitality (Omotenashi) and American business culture., • Eligibility: Must have a valid work permit in the U.S., • Prior experience in customer service or hospitality is preferred, but not required.

Job Description Hi, we're Oscar. We're hiring an Associate to join our Case Management Strategic Operations team. Oscar is the first health insurance company built around a full stack technology platform and a relentless focus on serving our members. We started Oscar in 2012 to create the kind of health insurance company we would want for ourselves—one that behaves like a doctor in the family. About the role: You will be responsible for working cross functionally with internal and external Oscar stakeholders and representing the needs and interests of the department in company wide initiatives. We ask that you have project management, implementation and communication skills with an ability to work across disparate initiatives and stakeholders at the same time. You will report into the Senior Manager, Case Management Strategic Operations Work Location: This position is based in our NYC office, requiring a hybrid work schedule with 3 days of in-office work per week. Thursdays are a required in-office day for team meetings and events, while your other two office days are flexible to suit your schedule. #LI-Hybrid Pay Transparency: The base pay for this role is: $98,400 - $129,150 per year. You are also eligible for employee benefits, participation in Oscar's unlimited vacation program, and annual performance bonuses. Responsibilities: • Leads the end-to-end management of cross-functional implementations/projects, including project plan creation, vendor management, managing cross-functional relationships to drive collaboration, edge case mitigation, and on-time completion., • Evaluates overall departmental performance by creating, gathering, analyzing and interpreting data and metrics as well as assisting in development of departmental metrics and implementation of mitigation strategies, • Collaboratively works with all relevant internal and external stakeholder groups to formulate proactive implementation, communications, and program strategies for successful change management and risk mitigation initiatives, • Mentors team members and promotes colleagues' growth and professional development, • Compliance with all applicable laws and regulations, • 3+ years of experience in program management and design within healthcare space, • 2+ years of experience in delivering projects / programs independently and within a team environment, • 1+ year of SQL experience, • Experience using data and metrics to drive improvements in programs, • Experience / background in a fast-paced operations environment, • Successfully executed enterprise-wide initiatives: defined project plans, coordinated resources, managed implementation activities, and developed all processes associated with program rollout and ongoing support, • PMP Certifications or Program Management Certifications, • Lean/Six Sigma Certifications At Oscar, being an Equal Opportunity Employer means more than upholding discrimination-free hiring practices. It means that we cultivate an environment where people can be their most authentic selves and find both belonging and support. We're on a mission to change health care -- an experience made whole by our unique backgrounds and perspectives. Pay Transparency: Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education, and experience. Full-time employees are eligible for benefits including: medical, dental, and vision benefits, 11 paid holidays, paid sick time, paid parental leave, 401(k) plan participation, life and disability insurance, and paid wellness time and reimbursements. Artificial Intelligence (AI): Our AI Guidelines outline the acceptable use of artificial intelligence for candidates and detail how we use AI to support our recruiting efforts. Reasonable Accommodation: Oscar applicants are considered solely based on their qualifications, without regard to applicant's disability or need for accommodation. Any Oscar applicant who requires reasonable accommodations during the application process should contact the Oscar Benefits Team () to make the need for an accommodation known. California Residents: For information about our collection, use, and disclosure of applicants' personal information as well as applicants' rights over their personal information, please see our Privacy Policy.

Job Description About Us Brilla Schools, a growing K-8 network in the Bronx, serves over 2,000 students with plans to expand to educate 3,000 across four elementary and four middle schools. Managed by Seton Education Partners, Brilla Schools are dedicated to forming students of strong wisdom and virtue. Our classically inspired approach to education combines a content-rich curriculum, inquiry-driven learning, and a focus on virtues, while providing individualized support to meet each child's unique needs. A national leader in character education and supporting students with varying needs, over the past two years, Brilla alumni have secured spots in the most prestigious high schools in the tri-state area, earning over $3 million in scholarships and financial aid. Our staff are mission-aligned change-makers who believe in fostering a joyful, rigorous learning environment, and Brilla offers some of the most competitive salaries in the market to honor their dedication. With high expectations and a supportive community, we're preparing students to excel in high school, college, and beyond. Position Overview The Operations Coordinator will be the front line for families, staff, and visitors, greeting everyone with a smile and troubleshooting any problems that arise. They will also assist with ensuring that the school day's daily logistics run efficiently. Core Competencies & Responsibilities • Maintain accurate and up-to-date student records, and student and family data is handled securely and in compliance with FERPA and other relevant law, • Manage and update student information systems: ATS, PowerSchool, Internal Rosters, SchoolMint, • Coordinate attendance, student performance, and enrollment trends to support leadership decisions, • Coordinate all aspects of student enrollment and discharge procedures, • Coordinate daily student food services ensuring the accurate tracking of student meal consumption and submission of compliance forms, as well as manage any daily concerns, • Coordinate student transportation services in collaboration with the Office of Pupil Transportation, as well as communicate early dismissal, school closures, calendar updates, and issues as they arise, • Support the Operations Team in conducting required emergency drills (Code Blue, Hard/Soft Lockdowns, and Evacuations) and other compliance-related tasks, • Coordinate Student Health Services in collaboration with the Operations Manager and School Nurse, as well as immunization compliance, coordinating vision screenings, and school dental clinics, • Assist in preparing the building annually for start-up/new school year launch, • Lead calendar-related communication efforts to all Brilla stakeholders via our communication platforms: Parent Square and PowerSchool, • Coordinate technical support and troubleshoot system issues, • Coordinating and disseminating communications during emergencies, such as inclement weather closures or safety incidents, • Manages weekly supply inventory/equipment checks, • Restock/service workroom supplies as necessary, • Welcome visitors and answer phones, • Coordinate planning and implementation of school events and initiatives, • Assist with facilities management, including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards, • Coordinate the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc., • Coordinate additional tasks as needed, such as budget tracking, vendor communication, or special projects assigned by the leadership team., • Bachelor's degree or higher preferred, • Unyielding commitment to students, self, and school's constant learning and development, • An unwavering commitment to the educational mission of the Brilla Schools Network in service to the school community., • Excellent written and verbal communication skills, • Detail-oriented and highly organized, • Highly motivated and capable of seeing projects through from beginning to end, • Ability to work autonomously as well as take direction as needed, • Flexible, mature, and humble, • Proficiency with Google Workspace and familiarity with ATS, PowerSchool, Parent Square, • Sense of humor, strong work ethic, "roll-up-my-sleeves" attitude, • Comprehensive Professional Development: More than 225 hours annually, featuring two weeks of onboarding, coaching, and targeted training sessions to ensure staff excel in their roles and flourish., • Community and Culture: An intentionally joyful workplace with over 30 bonding events each year, fostering connection and collaboration among staff and families in the Bronx., • Flexible Health Coverage: A full suite of medical, dental, and vision plans designed to support diverse needs, utilizing Cigna and Anthem provider networks., • Competitive Compensation: A salary range of $67,473 to $93,027, with pay varying within this range based on job-related knowledge, skills, and experience., • Retirement Plans: A 403(b) plan and 401(k) retirement options with matching contributions, helping you secure your financial future while you grow with us. Please note: The above is based on the 2025-2026 plan year. You can find more information here. Brilla Schools is an equal opportunity employer. Brilla Schools provides equal employment opportunities for all applicants and employees.

Job DescriptionGirls Who Code is seeking a detail-oriented, proactive, and people-centered HR operations professional to serve as our Senior Associate, People Operations. In this position, In this role, you’ll lead key workflows across payroll, benefits, talent operations, learning & development, and facilities/IT systems by ensuring our team has the seamless support they need to succeed. Working closely with the Senior Manager of People Operations, you’ll drive efficiency, strengthen processes, and deliver an exceptional employee experience across the areas listed below. Candidates must meet the requirement of our hybrid remote work policy, which requires 3 in-office days per week. This is not a virtual/fully remote position.Responsibilities • Payroll Operations, • Maintain HRIS data integrity, own semi-monthly pre-payroll processing, serve as the first point of contact for payroll inquiries, and support compliance tasks including reconciliation of payroll-related reports and garnishments., • Benefits Administration, • Manage daily benefits operations, including enrollments and vendor coordination, support annual enrollment, conduct regular audits, and track relevant utilization metrics for evaluation and planning purposes., • Talent Operations (Hiring, Onboarding, Offboarding), • Conduct full-cycle onboarding and offboarding, support recruiting logistics, and maintain personnel files and documentation systems., • Facilities & IT Systems Operations, • Oversee office operations including access management, visitor systems, inventory and procurement, vendor relationships, and serve as a liaison for staff technology support., • Learning & Development, • Support organization-wide learning initiatives, manage compliance for mandatory training, and partner with leadership to identify emerging development needs., • Special Projects, • Help plan and execute organization-wide events and serve as a culture steward through regular initiatives that support GWC’s core values.Qualifications & Requirements, • At least two years of HR experience, especially at a non-profit, is a plus, • Proficient in using G-Suite, Adobe PDF, comfortable using Slack and ability to pick up other tech tools and systems, like MS SharePoint and an applicant tracking system, • Ability to execute tasks efficiently and with a sense of urgency and meticulous attention to detail, • Empathetic and approachable with excellent oral and written communication skills, • Ability to handle sensitive information with discretion and maintain confidentiality at all times, • Comfort working in a dynamic environment; flexibility and adaptability are important

Job Description Position Overview The Hospitality Associate is a highly visible, tenant-facing role responsible for delivering exceptional service and supporting seamless daily operations within a Class A office environment. This position serves as a key point of contact for tenants, visitors, and vendors, ensuring a welcoming experience while supporting front desk operations, tenant services, event coordination, facilities oversight, and administrative and financial processes. The ideal candidate is proactive, detail-oriented, service-driven, and comfortable working in a fast-paced, in-person environment. Key Responsibilities Front Desk & Tenant Experience • Provide rotational front desk coverage across two amenity floors., • Greet tenants and visitors in a professional and welcoming manner., • Respond promptly to tenant inquiries via phone, email, and in person., • Coordinate deliveries, mail distribution, and courier notifications., • Manage conference room reservations, scheduling, and logistics., • Set up and break down meeting and event spaces., • Distribute building forms and maintain tenant and vendor documentation., • Track Certificates of Insurance (COIs) and ensure vendor compliance through a web-based system., • Coordinate move-ins and move-outs for Flex and Enterprise tenants., • Serve as a resource for tenant questions regarding building policies and procedures., • Maintain office and amenity supply inventory., • Manage key distribution and access documentation., • Issue purchase orders and process vendor invoices., • Record, track, and reconcile service and event-related income., • Monitor outstanding balances and follow up on delinquencies., • Assist with budgeting, variance analysis, and income reconciliation., • Assist in the planning and execution of tenant and building-wide events., • Coordinate logistics for after-hours and special events., • Maintain cleanliness, organization, and functionality of common areas, pantries, gym, and storage rooms., • Perform monthly gym equipment inspections and coordinate vendor repairs., • Conduct regular inspections of common and amenity areas to uphold building standards., • Proficiency in Microsoft Office Suite and digital file management tools. Midtown Hi Rise Office Building Compensation Salary range is $31-$34/hr. #IND