Vendor management jobs in New York, NYCreate job alerts

Responsibilities: As an Operations Manager, you will be the face of the store and take full ownership of responsibilities including:  Delivering high levels of customer satisfaction, retention, and store growth  Ensuring store cleanliness and proper function of all amenities (carts, folding tables, TVs, etc.)  Enforcing safe practices and managing emergency situations (fires, floods, weather)  Monitoring and maintaining security systems (alarms and surveillance)  Conducting regular inventory checks and maintaining strong visual presentation of products  Addressing equipment issues immediately; performing minor repairs as needed  Training employees in retail sales, customer service, and upselling techniques  Monitoring and minimizing operating costs (equipment selection, detergent use, card system, etc.)  Accurate and timely reporting; immediately notifying District Manager of discrepancies  Overseeing daily operations across up to 4 laundromat locations  Managing employee schedules, timesheets, payroll, vacations, and sick days  Operating and troubleshooting POS system (Cents), including system updates and sales accuracy  Managing vendor relationships, utility bills, and invoices  Create training materials (English/Spanish); onboard and train new hires  Maintaining VTM machines, handling network outages (Spectrum/Verizon), and providing tech support as needed Qualifications:  Prior experience in a managerial role within a laundromat or similar retail/service environment preferred  Spanish-speaking ability is strongly preferred  Strong leadership, communication, and multitasking abilities  Proficient in POS systems, spreadsheets, and vendor coordination  Experience with employee scheduling, HR duties, and payroll management  Tech-savvy and comfortable with troubleshooting minor equipment or software issues

Residential and commercial property owners, now more than ever, realize how big a role Janitors play in protecting the health of tenants, guests, and vendors. So, we're looking to hire friendly and detail-oriented housekeepers or residential cleaners to provide common area and bathroom cleaning services. You’ll be ensuring tenants, guests and vendors have a clean, healthy and safe property to live or work in. It’s important to be polite and respectful as well as thorough and observant of what more can be done to provide the highest level of service. Primary Job Responsibilities: - Vacuuming, sweeping, and mopping floors of various types. - Stripping, buffing and waxing floors of various types as well. - Dusting ceilings, light fittings, countertops, and loose furniture. - Scrubbing and sanitizing bathroom toilets, sinks, and kitchen fixtures. - Emptying trash cans as well as washing and drying windows. - Requesting cleaning supply orders, reporting breakages and needed repairs. - Assisting building management with all projects and all other job duties as requested. Requirements: - 3+ years of housekeeping or residential cleaning experience using cleaning products, equipment to clean floors and carpets. ­ - Must be able to lift 50 pounds or more. - Willing to stand on your feet for extended periods of time. ­ - Able to work on a team as well as independently when needed. - Strong report writing and clear verbal communication skills. ­ - A High School diploma or equivalent is preferred. Benefits - Full-time employees (defined as working 30 or more hours per week) are eligible for medical, dental, vision and other ancillary benefits. - All employees (full-time and part-time) are eligible to participate in the company’s 401K which has an employer match.

Location: Bushwick Type:Full Time Hybrid (In-Person and Remote) flexible schedule Salary: Competitive, based on skills, qualifications, and experience We are an installation and sculpture-based studio located in Bushwick, renowned for creating large-scale, multimedia projects for international exhibitions, museums, private clients, and galleries. We are seeking a detail-oriented and highly organized Project Manager to join our dynamic team. The ideal candidate is a self-motivated team player who thrives in a high-stress environment, excels at managing high-level clients and tight deadlines, and brings exceptional organizational skills with experience collaborating with diverse in-house and contracted teams. This hybrid role blends in-person and remote work, offering a flexible schedule averaging 30 hours per week. With strong advancement potential, this position is perfect for a proactive individual eager to support the studio’s creative vision and operational success. Roles and Responsibilities Administrative Primary Contact: Act as the main point of contact for the studio, managing all communications and inquiries. Communication Facilitation: Foster effective collaboration between the artist and studio fabricators. Studio Meetings: Lead weekly studio meetings, track actionable items, and provide regular progress reports. Record Maintenance: Develop and maintain detailed studio records, including vendor lists, artwork inventory, and supply requests. Timeline Development: Create project timelines, define deliverables, establish deadlines, and proactively address potential issues. Technical Proficiency: Leverage expertise in database and archive management using tools such as MacOS, Microsoft Office, Google Workspace, Asana, Airtable, Adobe Creative Suite, and ArtSystems. Freelancer Oversight: Manage time cards for freelancers. Budget Tracking: Oversee and track budgets for all projects. Financial Coordination: Handle invoicing and monitor accounts receivable. Qualifications Proven experience in an artist’s studio or contemporary art gallery. Demonstrated project management experience. Exceptional organizational skills and meticulous attention to detail. Proficiency in MacOS, Microsoft Office, Google Workspace, Asana, Airtable, Adobe Creative Suite, and ArtSystems. Outstanding written and verbal communication skills, with the ability to articulate ideas clearly and professionally. Ability to manage multiple projects, high-level clients, and tight deadlines effectively. Experience working with diverse in-house and contracted teams. We Offer Comprehensive Medical, Dental, and Vision insurance options. Hybrid work environment (in-person and remote). Paid Time Off: 3 weeks PTO + sick days + legal holidays. 401(k) retirement plan. Competitive salary + performance-based bonus. If you’re passionate about supporting a cutting-edge creative studio and have the skills to manage complex, large-scale projects, we’d love to hear from you!

Our clients realize welcoming tenants, guests and vendors is as important as how the property is kept presentable and safe. To provide this, Planned Lifestyle Services (PLS) is hiring motivated, courteous and knowledgeable Front Desk Associates and Doormen to ensure the best experience and related services are provided and available to all. Primary Job Responsibilities: - Greet, announce, and provide direction to tenants, guests, and vendors upon entering the building. - Develop and maintain relationships with tenants to provide individualized and unique experiences based on their personalities, lifestyles, needs, and expectations including: - Scheduling reservations and appointments at restaurants, businesses, hotels, and entertainment venues. - Planning and organizing on-site events. - Provide direction, referrals and helps access local entertainment, dining, retail shopping, sporting events, tourist attractions and car services. - Document, secure and track mail, deliveries, and vendor services at designated areas. - Answer telephones, monitor lobby as well as maintain and control keys & access cards. Requirements: - 3+ years of concierge or Front Desk experience. - Desire and passion to provide a warm and welcoming hello to everyone. - Excellent written and verbal communication and basic computer skills. - Knowledge of local attractions and establishments. - Polite, friendly, self-assured and able to multitask with good time-management. - Ability to lift up to 50lbs when needed. Benefits - Full-time employees (defined as working 30 or more hours per week) are eligible for medical, dental, vision and other ancillary benefits. - All employees (full-time and part-time) are eligible to participate in the company’s 401K which has an employer match.

Location: Brooklyn, NY Position Type: Full-Time Compensation: Competitive Salary (Based on Experience) About the Building: We are seeking an experienced and reliable Superintendent for a, high-end 115-unit residential building in Brooklyn. The ideal candidate will be hands-on with repairs, maintenance, and daily building operations. Responsibilities: - Handle all types of repairs , including plumbing, electrical, and general maintenance. and plaster and paint. - Oversee and manage building cleanliness and ensure garbage removal is done properly. - Perform routine inspections and preventative maintenance of building systems. - Respond promptly to tenant maintenance requests and emergencies. - Supervise any outside contractors or vendors working on the property. - Ensure compliance with local building codes and safety regulations. - Maintain accurate records of repairs and maintenance work. Qualifications: - Prior experience as a Superintendent or similar building maintenance role, ideally in a large multifamily property . - Strong knowledge of plumbing, electrical, and HVAC systems . - Ability to work independently and handle emergencies efficiently. - Must be hands-on, reliable, and detail-oriented . must speak English - Excellent communication skills and ability to interact professionally with tenants. - Legally authorized to work in the U.S. - Competitive pay based on experience. - Opportunity to work in a high-end, well-maintained building. If you are a skilled and dependable Superintendent looking for a great opportunity, please apply thanks

Job Summary: We are seeking a highly organized and proactive Production Assistant to support our Production Manager in overseeing daily overseas manufacturing operations. The ideal candidate will assist in coordinating and optimizing production processes to ensure efficiency, quality, and timely delivery. This is a Mon-Fri on-site, full-time position. Office location: Midtown Manhattan. Key Responsibilities: Assist the Production Manager in managing day-to-day production activities, ensuring smooth operations and workflow. Monitor production progress and ensure deadlines are met while maintaining quality standards. Communicate with overseas suppliers and vendors to track deliveries and resolve supply chain issues. Coordinate with different departments (e.g., design team, logistics) to ensure material availability and process efficiency. Conduct inspections and ensure adherence to quality control standards. Maintain and update production records, materials and samples. Support in troubleshooting operational issues and finding effective resolutions. Assist in implementing safety protocols and compliance with company policies and regulations. Qualifications & Skills: Experience: 1-2 years’ experience in a production, manufacturing, or related role. Education: Bachelor’s degree in a related field preferred, or equivalent experience. Bilingual proficiency in Chinese (Mandarin) and English is preferred to facilitate communication with overseas suppliers. Proficiency in Microsoft Office Suite and production management software. Ability to work in a fast-paced setting and quickly adapt to evolving situations. Attention to details Excellent communication and interpersonal skills. Strong organizational and multitasking abilities.

Job Overview: Global is seeking an organized and detail-oriented Office Manager to join our growing team. The position will support the firm in all aspects of office management and operations and plays crucial role in maintaining the smooth and efficient operation in our company. In this role, you will be the primary point of contact for all customer inquiries, responsible for data entry, and various administrative tasks, ensuring that all office functions run seamlessly. If you're proactive, have strong communication skills, and thrive in a fast-paced setting, we want to hear from you! Key Responsibilities: Phone Management: Answer, screen, and direct phone calls. Take detailed messages and ensure timely follow-up. Call and follow up with leads. Be point of contact for clients and new prospects. Data Entry & Record Keeping: Input and maintain accurate data into systems. Update and manage files, records, and documents. · General Administrative Support: Manage office schedules, appointments, and meetings. Prepare reports, presentations, and meeting agendas as needed. · Assistant to VP. Assistant to the VP of Marketing & Sales when needed. Assist with schedule, calls, and any email communication as needed. Communication & Coordination: Facilitate communication between departments, clients, and vendors. Assist in preparing email communications, presentations, and webinars as needed. Qualifications: Experience Bachelor’s degree in business administration, Management, or a related field preferred Experience in an office or administrative role preferred. Strong verbal and interpersonal communication skills with the ability to interact professionally with clients, business associates, and external partners Excellent organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Ability to maintain confidentiality and handle sensitive information. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), CRM, and other office software. Why Join Us? Global Financial gives you the opportunity to contribute to the growth and development of a dynamic company. A supportive and collaborative work environment encouraging growth and collaboration. Competitive salary based on experience with ability to earn commissions. Full time in our NYC office. PTO, Holiday pay, and discretionary bonuses based on performance.

Find full job description + how to apply here: https://www.unionsquarenyc.org/careers Union Square Partnership is a community-based 501(c)3 organization created more than 40 years ago to promote, preserve, and progress its vibrant namesake neighborhood. We cultivate a welcoming, diverse space and work to enhance livability, ensuring residents, workers, and visitors can revel in the time they spend in our neighborhood — and feel compelled to make it one of their go-to spots, set up shop, or even call it home. We foster a thriving economy, helping create a district that amplifies exciting new businesses and iconic brands, invests in public art, events, and local hidden gems, and offers a rewarding place to explore. In the square, history and history-making go hand in hand. We celebrate our space as an iconic, historic staple of New York’s civic life and as a destination for limitless opportunity, embracing and forging the distinct, one-of-a-kind reputation of Union Square every day. The organization comprises two non-profit organizations: a local development corporation and Manhattan’s first Business Improvement District (BID). The organization is managed by the Executive Director and overseen by a Board of Directors filled by Union Square’s leading civic leaders from the commercial, academic, residential, and cultural communities. As our Events + Public Space Programming Associate you will … The Events + Public Space Programming Associate plays a key role in planning and executing numerous public events in Union Square, specializing in on-site logistics and partner activations. Reporting to the Director of Marketing, Events, + Partnerships, your job will be to ensure seamless event operations and to cultivate strong relationships with external partners. You will be the on-the-ground leader, responsible for the smooth execution of events from start to finish. The Events + Public Space Programming Associate responsibilities include, but are not limited to: USP Stakeholder Events: ▪ Manage logistics for recurring stakeholder events, including USP’s Fall and Spring Board of Directors Meetings, USP's Annual Membership Meeting, and our Holiday Party. ▪ Plan and execute ad-hoc stakeholder events such as networking receptions, volunteer initiatives, community forums, and press conferences. ▪ Serve as the primary on-site coordinator for USP at all stakeholder and community events, ensuring seamless operations and alignment with organizational goals. Union Square Partnership-led Public Programs: ▪ Support the planning and execution of signature USP events like Summer in the Square and Harvest – A Benefit for Union Square Park, including vendor coordination, sponsorship management, marketing support, and administrative tasks, under the guidance of the Director of Marketing, Events + Partnerships. ▪ Act as the primary on-site coordinator for all major USP-branded events, ensuring flawless execution and a positive attendee experience. ▪ Contribute to the planning and execution of programming for external events hosted in partnership with USP, such as NYC Department of Transportation’s Car-Free Earth Day, NYPD’s National Night Out, and NYC Department of Small Business Services BID Day. Third-Party Event Support: ▪ Work closely with USP’s internal Business Operations team to support thirdparty partners seeking to activate events in Union Square, particularly within the district’s park and public plazas (as separately licensed by NYC Street Activity Permit Office and NYC Department of Parks and Recreation). Lead the following activities: ▪ Serve as the on-site representative for third-party events, ensuring logistical excellence and adherence to Union Square Partnership standards. ▪ Proactively promote Union Square’s public spaces to event producers and brands to attract a diverse range of events and activations. Provide support to USP’s Business Operations team for the following activities, which are led by that team: ▪ Conducting pre-event site visits and assessing event feasibility. ▪ Advising on potential NYC agency permit requirements, fees, and application processes. ▪ Providing guidance and support for coordination with relevant NYC agencies. ▪ Reviewing proposed site plans and event details for general safety and appropriateness (e.g., power, vehicles, noise levels, pedestrian circulation, branding/signage, talent, etc.). ▪ Liaising between USP departments (Operations, Marketing, and Planning) as needed to ensure seamless third-party event execution. Throughout all event planning and execution projects and activities described above, the Events + Public Space Programming Associate will: • Maintain meticulous event records and conduct post-event evaluations, tracking key performance indicators (KPIs), compiling comprehensive reports, and providing actionable insights for future program enhancements. • Manage event budgets effectively, ensuring expenses align with approved guidelines and maximize resource allocation. • Provide on-site event support, proactively troubleshoot issues, effectively liaising with vendors, and ensuring a positive and memorable experience for all participants. • Cultivate strong relationships with stakeholders and community partners, including local businesses, organizations, and vendors. • Engage with community members to support USP’s broader mission of creating vibrant and inclusive public spaces. • Provide comprehensive administrative support for event operations, including documentation of event details, contracts, and logistics. • Collaborate effectively with cross-functional teams to ensure alignment with USP’s overall mission, strategic goals, and brand identity. What you’ll need to excel in this position… • 2+ years of experience in event planning, public space programing, or a related field. • Interest and enthusiasm for public programming in New York City • Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously. • Experience with on-site event management and stakeholder coordination. • Demonstrated ability to problem solve and “think on your feet” • Excellent communication and interpersonal skills, with the ability to energetically engage and manage relationships with diverse stakeholders. • Proficiency in Microsoft Office Suite. • Flexibility to work evenings, early mornings, and weekends as required by event programming schedule. • Knowledge of permitting processes and public space guidelines is a plus. • Familiarity with project management tools is a plus. The proposed salary range is $50,000 - $60,000, commensurate with experience. USP is an equal-opportunity employer. All qualified candidates are encouraged to apply.

Full job description Summary/Objective To prepare, serve, sell and maintain food/beverage items. This includes, taking orders, receiving vendor deliveries and cleaning of food items. These tasks are to be performed in a timely and professional manner to achieve the highest level of guest satisfaction. Essential Function  Understand that our guest is our #1 priority.  Greet guests in a courteous and friendly manner (where applicable).  Follow all recipes and practice portion control to prepare, garnish, and present ordered items.  Maintain proper and adequate set-up of the kitchen/station on a daily basis. This includes requisitioning and stocking of all required food, paper products, and condiments.  Handles, stores, and rotates all products properly.  Responsible for set-up, regular maintenance, cleaning, and break-down of any machinery and equipment.  Responsible for maintaining stock, cutting, and storage of all perishables daily to ensure product quality.  Complete opening, on-going, and closing checklists as required.  Return all items used during your shift to the proper place, clean and organize all work and storage areas including all coolers and refrigerators), empty and re-line all trash containers.  Assumes 100% responsibility for quality of products served.  Perform general and specific cleaning tasks using standard cleaning products as assigned by supervisor to adhere to health standards.  Other duties as assigned. Required Education & Experience  One year experience working in food service environment is essential.  High school diploma preferred.  Verbal and written communication is essential. Able to read, speak and understand the Englishlanguage in order to communicate with guests and take orders.  Experience in dealing with problems involving customer service.  Basic mathematical skills necessary to operate a cash register make change, total guest checks, count total bank, prepare cash drops, total all other charges.  Food Handlers permit as required by law.  Brand Certification as required by law.  Ability to remember, recite and promote the variety of menu items.  Ability to operate a keyboard & point of sale procedures to pre-check an order & close out a check.  Ability to stand and work in confined spaces for long periods of time. Position Type / Expected Hours of Work Must have availability to work weekdays and weekend. Hours of employment are contingent on business needs, work required and/or as job duties demand. Work Environment This role routinely will have to maintain a safe and clean work environment, where chemicals are utilized to clean kitchen appliances such as, stoves, burners, ovens, sinks, refrigerator, and knives. This role will also need to be able to utilize computer systems and work-related electronic devices. The team member will be exposed to extreme temperatures while completing essential job tasks and duties. Physical Demands Hungry Llama LLC complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law. Consistent with those requirements, SSP America, Inc. will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member is regularly required to communicate with guests and fellow team members and be able to accurately exchange information in these situations; operate a computer and other office equipment, such as POS system, copy machine and computer printer; must be able to detect business patterns that require the increase or decrease in staff at a given moment in time; must be able to distinguish flavors when testing recipes to be prepared for guests; may be required to lift up to 25lbs about 50% of the time when receiving inventory or distributing product to company outlets; constantly exposed to both hot and cold temperature conditions. The team member is required and must have the ability to sit, stand, walk, kneel, crouch, stoop, reach, twist, and lift for extended periods of time. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Hungry Llama LLC is an equal opportunity employer and does not unlawfully discriminate against team members and applicants for employment on the basis of race, color, ancestry, national origin, citizenship, age, physical or mental disability, medical condition, pregnancy, religion, sex, gender, gender identity, gender expression, marital status, sexual orientation, protected U.S. military or veteran status, political affiliation, genetic information, union activity or any other bases protected by law. All Hungry Llama LLC employees, other workers and representatives are prohibited from engaging in unlawful discrimination. Job Types: Full-time, Part-time Pay: From $17.00 per hour Expected hours: 20 – 30 per week Benefits: Employee discount Flexible schedule Experience level: 2 years Restaurant type: Casual dining restaurant Shift: 8 hour shift Day shift Evening shift Morning shift Weekly day range: Monday to Friday Weekends as needed Experience: Restaurant experience: 2 years (Required) Shift availability: Day Shift (Preferred) Night Shift (Preferred) Ability to Commute: New York, NY 10014 (Required) Ability to Relocate: New York, NY 10014: Relocate before starting work (Required) Work Location: In person

Job description Color Gemstone manager We are a color gemstone supplier. Looking for stone room manager, 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control, inspection, sorting and matching stones for color, quality etc... Pack and ship order. 3- Make price lists using excel and assist our bookkeeper in data entry 4- Must speak and write good English, neat and accurate, computer savvy, experience in color stones or jewelry helpful. Knowledge of Spanish helpful. . Process orders (select, sort, pick and pack gemstones) Place orders to vendors, Check the quality of incoming & outgoing shipments. Read & write English and familiarity with computers a must, - knowledge of Chinese and or Spanish will be very helpful. organized, motivated, neat, accurate and detailed oriented. Social media experience will be very helpful. Job Types: Full-time, Part-time, Commission Pay: From $18.00 to $ 25 per hour, plus commission Benefits: 401 k pension plan, bonus, commission

Office position We are a color gemstone supplier. Looking for stone room manager, 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control, inspection, sorting and matching stones for color, quality etc... Pack and ship order. 3- Make price lists using excel and assist our bookkeeper in data entry 4- Must speak and write good English, neat and accurate, computer savvy, experience in color stones or jewelry helpful. Knowledge of Spanish helpful.

Assist with case strategy and preparation, conducting legal research using Westlaw, LexisNexis, and PACER Ensure accuracy and precision by conducting cite-checking, Bluebooking, and proofreading briefs, complaints, and other documents Manage deadlines and case materials, including exhibits and court filings Independently manage assigned cases Assist in retrieving production documents and rules/regulations Prepare for depositions by preparing exhibits, scheduling, booking, and coordinating with outside counsel and vendors Perform electronic filings with the court We are seeking candidates with 4+ years of complex litigation experience in a law firm setting. Proven expertise in Bluebook citation formatting and Federal court filing is required for consideration. Interested candidates with sharp analytical skills, attention to detail, and strong interpersonal skills are encouraged to apply.

We are seeking an organized and detail-oriented Accounts Payable Clerk to join our team. The ideal candidate will be responsible for processing invoices, managing expense reports, and assisting with month-end closing activities. Responsibilities - Process a high volume of invoices accurately and efficiently - Reconcile vendor statements and resolve discrepancies - Assist with month-end closing activities - Prepare and process electronic transfers and payments - Maintain accurate records of accounts payable transactions - Communicate with vendors regarding payment status - Assist with audits by providing necessary documentation Qualifications - Proficiency in accounting software such as Sage, Mass500 - Strong understanding of journal entries and accounts payable processes - Knowledge of accounts receivable principles - Excellent organizational skills and meticulous attention to detail. - Strong verbal and written communication skills for effective interaction with vendors and team members. - Ability to identify and resolve issues. - High school diploma or equivalent required; an associate’s degree or higher in accounting or finance is a plus.

We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires strong organizational skills, effective time management, and proficiency in using Microsoft apps and other office software. The Office Administrator will be responsible for maintaining an efficient office environment while providing support to staff and clients. Responsibilities Manage daily office operations, ensuring a welcoming and professional atmosphere. Oversee calendar management, scheduling appointments, and coordinating meetings. Handle clerical tasks such as typing, filing, and organizing documents. Maintain accurate records and files. Assist with inventory management of office supplies and equipment. Communicate effectively with clients, vendors, and team members to facilitate smooth operations. Implement organizational systems to enhance efficiency within the office. Experience Proven experience as an Office Administrator or in a similar administrative role. Proficiency in Microsoft apps (Word, Excel, Calendar) and other office software. Strong clerical skills with attention to detail in typing and filing tasks. Excellent organizational skills with the ability to prioritize tasks effectively. Demonstrated time management abilities to handle multiple responsibilities efficiently. Previous experience in a construction office setting is preferred but not required. A positive attitude and strong communication skills are essential for success in this role. Job Type: Full-time Pay: $20.00 - $40.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Commute: Brooklyn, NY 11231 (Required) Ability to Relocate: Brooklyn, NY 11231: Relocate before starting work (Required) Work Location: In person