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Job Description JOB DESCRIPTION Administrative Assistant Corporate Headquarters • Hauppauge, New York 11788 • On-Site Position ASR International Corporation is a Small Business (SDB) founded in 1986 and headquartered in Hauppauge, New York. ASR provides best-value professional and technical support services—including program and project management, engineering support, construction management, quality assurance, logistics, and integrated product support—to U.S. Government agencies (Navy/NAVFAC, USAF, USACE, and others), prime contractors, and commercial clients across all 50 states and more than 40 countries worldwide. ASR is ISO 9001:2015 certified and committed to delivering innovative, cost-effective solutions to mission-critical challenges.Position OverviewWe are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support operations at our Corporate Headquarters in Hauppauge, NY and regional office in Pensacola, FL. This key role provides direct administrative support to the President & CEO and members of the executive leadership team. The position also carries significant responsibility for insurance administration, including coordination with brokers/carriers, processing Certificates of Insurance (COIs) to satisfy contractual requirements, and supporting employee benefits programs. The ideal candidate will have advanced proficiency in the Microsoft Office Suite, excellent written and verbal communication skills, and proven ability to handle confidential information with discretion. Experience with insurance processes or government contracting is highly desirable. This is a full-time, on-site position with no remote work option.Key Duties and ResponsibilitiesInsurance Administration • Serve as the primary administrative point of contact for all corporate insurance matters, coordinating closely with insurance brokers, carriers, and internal stakeholders (finance, contracts, operations)., • Prepare, review, customize, and distribute Certificates of Insurance (COIs) and policy endorsements to satisfy insurance requirements in government contracts, subcontracts, leases, and vendor agreements., • Maintain organized insurance policy files, renewal calendars, and compliance records; proactively track policy expiration dates and coordinate timely renewals and updates with brokers., • Assist with insurance claims intake, documentation gathering, and liaison with carriers and adjusters as needed., • Support employee benefits administration (medical, dental, vision, life, disability) by assisting with enrollment paperwork, answering basic employee inquiries, and coordinating with Human Resources and benefits brokers.Executive & Leadership Support, • Provide high-level administrative support to the President & CEO and senior leadership team, including complex calendar management, scheduling and coordinating meetings (in-person and virtual), preparing agendas, briefing materials, and presentations, and tracking action items to completion., • Draft, edit, proofread, and format professional correspondence, internal memoranda, reports, proposals, and other documents using Microsoft Word, Excel, and PowerPoint with a high degree of accuracy and polish., • Coordinate logistics for meetings, leadership offsites, visitor hosting, and special corporate events; take and distribute meeting minutes when required.Office Administration & General Operations, • Manage front-desk operations: professionally greet visitors, answer and route incoming calls on a multi-line system, manage incoming/outgoing mail, packages, and courier services., • Maintain inventory of office supplies and equipment; place orders and coordinate with vendors and building management to ensure a well-functioning headquarters office., • Provide backup administrative support to Human Resources functions, including new-hire onboarding paperwork processing, I-9 form verification assistance, and maintenance of personnel files in compliance with applicable regulations., • Perform other administrative duties and special projects as assigned to support the efficient and professional operation of Corporate Headquarters.Required Qualifications, • Associate’s degree in Business Administration, Office Management, Communications, or a related field; Bachelor’s degree strongly preferred. Equivalent combination of education and extensive relevant experience will be considered., • Minimum of four (4) years of progressive administrative experience, with at least two (2) years providing direct, high-level support to C-suite executives or senior leadership in a corporate, professional services, or government contracting environment., • Advanced, demonstrated proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Must be able to independently create professional correspondence, complex spreadsheets with formulas/pivot tables, polished presentations, and manage shared calendars and document libraries., • Exceptional organizational skills, time management, and attention to detail with the proven ability to prioritize competing demands, manage multiple projects simultaneously, and consistently meet deadlines in a fast-paced, dynamic environment., • Outstanding written and verbal communication skills; professional, polished, and articulate presence when interacting with executives, government clients, vendors, and colleagues at all levels., • Demonstrated ability to exercise sound judgment and maintain the highest level of confidentiality and discretion when handling sensitive company, financial, contractual, personnel, and client information., • Experience with insurance administration, processing Certificates of Insurance, working with insurance brokers, or supporting employee benefits programs is strongly preferred., • Must be legally authorized to work in the United States without current or future visa sponsorship., • Ability and willingness to work full-time on-site at the Hauppauge, New York Corporate Headquarters (this is not a remote or hybrid position).Preferred Qualifications, • Prior experience in the government contracting, defense, engineering, construction management, or professional services industries., • Working knowledge of insurance terminology, federal contract insurance requirements (e.g., Defense Base Act, professional liability, general liability coverages), or risk management practices., • Active Notary Public commission for the State of New York is a plus.Compensation & BenefitsASR International Corporation offers a competitive salary commensurate with experience and qualifications, along with a comprehensive benefits package that includes:, • Medical, Dental, and Vision Insurance plans, • 401(k) Retirement Savings Plan with company match (subject to eligibility requirements), • Paid Time Off (PTO), Paid Holidays, and Sick Leave, • Life Insurance and Accidental Death & Dismemberment (AD&D) coverage, • Professional development, training, and career growth opportunities, • Supportive, collaborative work environment within a stable and growing small business dedicated to mission success for our clients.Equal Employment OpportunityASR International Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, ancestry, ethnicity, or any other characteristic protected by applicable federal, state, or local law. We actively encourage any qualified individual with to apply and join our team. About ASR International ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide. Benefits Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan. The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any. ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR’s hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law. Powered by JazzHR oSYUcKaGm7

Job DescriptionDescription: The Receptionist/Administrative Assistant in Account Services primary responsibility is to manage CPC’s Reception area for efficient operation of the office while supporting the Account Services Department in all day-to-day customer-related responsibilities. Requirements: Responsibilities: Responsibilities include, but are not limited to: Reception: • Greet and manage all walk-in traffic at 165 Oser Avenue including vendors and visitors., • Answer and direct phone calls., • Maintains security by following procedures, issuing visitor badges., • Sort and distribute inter-office mail and external mail., • Order catering for meetings as required., • Arrange travel itineraries for customers and employees as required, including car service, flight, hotel, etc., • Maintain conference rooms, executive areas and office supplies., • Send calendar notifications for upcoming audits/visits from customers/agencies., • General office administrative responsibilities. Account Services: • Handle incoming calls from established accounts., • Data input and scanning of purchase orders., • Provide customers with tracking information and proof of delivery., • Create agendas for customer visits., • Work with in-house departments to gather data for customers’ open order trackers and ensure timely turnaround for sales., • Prepare sample requests for mailing to existing and potential customers., • Order product samples, as needed., • Assisting Account Managers with other administrative responsibilities., • Other responsibilities as assigned by Senior Management. Qualifications: • High School or GED diploma is required., • Associate’s degree preferred., • 1-2 years of work experience in an office environment preferred with reception experience a plus. Required Skills: • Excellent oral and written communications skills – Bi-lingual Spanish required., • Motivated, detailed-oriented, organized, extremely personable and professional., • Excellent customer service skills., • Ability to prioritize and multitask in a fast-paced environment., • Knowledge of MS Office., • Knowledge of Smartsheet., • Reliable and punctual with attendance. Physical Demands: • Required to use hands to handle or feel objects such as computer controls., • May be required to lift and/or move up to 50 pounds., • Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear., • Specific vision abilities required include close vision, ability to focus. Work Environment: • Required to be present in the office to collaborate with peers and supervisors on an as needed basis., • Potential to move between office sites/areas, including stairs, to complete job functions., • Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements., • Employee work hours/schedule and/or shift are subject to change based on business needs and Management discretion. Personnel Protective Equipment or Attire Required for Position: • As needed.

The Receptionist/Administrative Assistant in Account Services primary responsibility is to manage CPC's Reception area for efficient operation of the office while supporting the Account Services Department in all day-to-day customer-related responsibilities. Reception: • Greet and manage all walk-in traffic at 165 Oser Avenue including vendors and visitors., • Answer and direct phone calls., • Maintains security by following procedures, issuing visitor badges., • Sort and distribute inter-office mail and external mail., • Order catering for meetings as required., • Arrange travel itineraries for customers and employees as required, including car service, flight, hotel, etc., • Maintain conference rooms, executive areas and office supplies., • Send calendar notifications for upcoming audits/visits from customers/agencies., • General office administrative responsibilities. Account Services: • Handle incoming calls from established accounts., • Data input and scanning of purchase orders., • Provide customers with tracking information and proof of delivery., • Create agendas for customer visits., • Work with in-house departments to gather data for customers' open order trackers and ensure timely turnaround for sales., • Prepare sample requests for mailing to existing and potential customers., • Order product samples, as needed., • Assisting Account Managers with other administrative responsibilities., • Other responsibilities as assigned by Senior Management., • High School or GED diploma is required., • Associate's degree preferred., • 1-2 years of work experience in an office environment preferred with reception experience a plus., • Excellent oral and written communications skills Bi-lingual Spanish required., • Motivated, detailed-oriented, organized, extremely personable and professional., • Excellent customer service skills., • Ability to prioritize and multitask in a fast-paced environment., • Knowledge of MS Office., • Knowledge of Smartsheet., • Reliable and punctual with attendance., • Required to use hands to handle or feel objects such as computer controls., • May be required to lift and/or move up to 50 pounds., • Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear., • Specific vision abilities required include close vision, ability to focus., • Required to be present in the office to collaborate with peers and supervisors on an as needed basis., • Potential to move between office sites/areas, including stairs, to complete job functions., • Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements., • Employee work hours/schedule and/or shift are subject to change based on business needs and Management discretion., • As needed.

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

In-Home Usage Testing is a quick, easy and fun way to make extra cash by telling big brands what you think about their upcoming products and services in the American market.

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

Daily or Weekly Pay | Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores.At Bath & Body Works, we believe everybody deserves to feel good.When you join us, you're part of more than an iconic fragrance and personal care brand - you become part of Gingham Nation, where people are at

Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, r

Responsive recruiter Replies within 24 hours.I opened my State Farm agency in 2019 after spending several years working for State Farm Corporate, where I developed a strong understanding of the company's mission and how to best serve customers.I hold an MBA and live here with my wife, our two boys,

Administrative Support Assistant - Non-Invasive Cardiology. At Stony Brook Medicine, an Administrative Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Duties

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. MUST actually

The Administrative Assistant is responsible for assisting the QC Manager in one of the assigned QC laboratories (Raw Material, Finished Product, Microbiology, ICP, Technical Support) with any tasks including, but not limited to, maintenance of laboratory documentation, initiation of laboratory chang

Performs complex administrative duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files,

Need to be onsite, not a remote role Ordering/Managing Dept office supplies Proficiency in Microsoft Teams Proficiency in Outlook Processing of document approvals and filing within job Batch Records Drafting of Administrative Change Notices Processing of Preliminary Jobs for submission to Quoting de

Administrative Assistant, Senior - Stony Brook Internists, UFPC. Administrative Assistant experience in a healthcare setting.

Administrative Support Position.Join our team in Manhasset, NY, for a full-time administrative support role.The position is scheduled for evenings, beginning at 11:30 AM and ending at 7:30 PM.The salary range for this position is from $34,820 to $51,950.

The Executive Assistant to the Dean of Touro Law Center is responsible for the smooth operation of the Dean's Office in its activities and supports the overall operation of the Touro Law Center. Executive Assistant To The Dean.

Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, r

Service Receptionist / Cashier.Empire Automotive Group Mazda Huntington is seeking a friendly, detail-oriented Service Receptionist / Cashier to be the welcoming face of our service department.If you thrive in a fast-paced environment and take pride in delivering outstanding customer experiences, we

Welcome all patients and visitors by greeting them in a pleasant, professional manner.

Performs diversified secretarial duties supporting management and/or a physician.Performs diversified secretarial duties including, but not limited to:.Typing various forms of correspondence.Scheduling appointments, meetings, etc.Transmitting various documents using computer, mail, and/or fax.Mainta

We help customers with their insurance and financial services needs, including Auto Insurance, Home Insurance, Life Insurance, Business Insurance, Health Insurance, and Renters Insurance.

Greet and assist clients, visitors, and vendors in a professional and courteous manner. Coordinate with vendors, including IT management company and courier services. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race,

Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Pilgrim Psychiatric Center, P27926. Bargaining Unit: ASU - Administrative Services Unit (CSEA).

Administrative Assistant Opportunity. Momentum at South Bay has an opportunity for an experienced Administrative Assistant. Our Healthcare Facility is seeking an Administrative Assistant with a positive attitude to manage the office, supervise staff and handle duties for upper management.

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. MUST actually use products and/or services, if provided. Administrativ

Minimum 5 years previous experience as an Executive Assistant or Administrative Assistant. POSITION SUMMARY: The Administrative Assistant provides high-level administrative support to up to three Vice Presidents, ensuring efficient day-to-day operations. Assistant must have exceptional knowledge of

You get to review and use new products or services before they are released to the public. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not r

The Long Island Clean Energy Hub Administrative Assistant provides clerical and administrative support to the Cornell Cooperative Extension Energy team to ensure program requirements are met, local community members are engaged with Energy Hub services, and reporting to funders is accurate. Maintain

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. MUST actually

Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, r

Veterinary Receptionist Join Our Pack!.Do you love people and pets? Are you the kind of person who can stay calm, organized, and upbeat while juggling ringing phones, wagging tails, and the occasional meow? If so, we'd love to meet you! We're a newly renovated, fast-growing veterinary hospital that