Director of Finance and Administration
1 month ago
Providence
Job Description The Director of Finance and Administration oversees the school's financial operations, Human Resources, risk management, facilities and administrative functions. This role ensures fiscal responsibility, compliance, operational efficiency, while supporting the school's strategic priorities and long-term sustainability. Fiscal Management and Leadership Accounting and Finances • General ledger maintenance: all disbursements, receipts, deposits, Journal Entries, • Maintenance and collection of all receivables, • Ensure the timely and accurate submission of all required reporting and compliance, including the State and Federal Filings with CPA, • Securing of annual audit or review with external accountant and Board Treasurer, • Maintenance of appropriate internal controls (verification) ; establish a regular process for review, update, and consistent application of appropriate internal control, policies, and financial procedures, • Accounting and reporting of restricted gifts and grants, • Preparation of monthly financial statements and analysis, • Preparation of financial forecasts, • Financial Record Retention, • Maintain a working relationship with the school's bankers, brokers, contractors and vendors, • Oversee all financial investments, • Oversee all school purchasing, • Lead preparation of annual budget and financial plan with Head of School and Asset Committee, • Participate in strategic planning, engaging in committees and task forces, • Supply monthly actual/budget variance reporting to Head of School and Board of Trustees, • Prepare financial forecasts and projections to provide insights to the Head of School, Board of, • Trustees and Asset Committee in evaluating strategic initiatives and establishing financial, • strategies most beneficial to the long term sustainability of the school., • Review the admission process (including implementation of a specific database), with the Director of Advancement and Director of Admissions and administer enrollment contracts., • Administer scholarship and financial aid process with Head of School and Director of Enrollment, lead the financial aid committee., • Provide enrollment reporting as required., • Process staff payroll with an outside service provider (Paychex)., • Process new employee documentation, • Serve as administrator of employee benefit plans, including working with insurance agencies, vendors and brokers, • Administer teacher visa process and other requirements with Head of School, • Prepare teaching contracts and staff salary commitments with Head of School, • Assist the Head of School with decisions regarding staffing and compensation, including salary and benefit administration for all personnel, • Manage risk at the School, • Ensure the safety of all personnel and students in their use of the facility, • Maintain appropriate levels of insurance to cover the property and to cover the liability of the school, • Oversee all inspections and compliance requirements, • Annually review all the school policies with the Head of School, • Lead the Health and Safety Risk Management Administrative Committee, • Supervise and control all cleaning and janitorial issues., • Supervise minor maintenance and repairs, • Supervise planning and execution of renovation projects, • Report all major deficiencies and needs for repairs to the Head of School, • Monitor and supervise all needed inspections and routine services, • Cooperate with inspectors for local routine inspections, • Obtain estimates and quotes for work to be performed in compliance with accounting practice; recommend action to Head of School, • Insure proper insurance for the building, • Work with school’s attorney on miscellaneous legal issues that arise, including collection work, employment law, corporate filings and school insurance, • Serve on School’s Asset Committee, Advancement Committee, Risk Management Committee and others, as required, • Represent school in ISARI Business Managers meetings, • Attend Board Meetings and some staff meetings and school functions as required, • Development responsibilities to provide advice/analysis during planning of Annual Fund Campaign or other fund raising events, • Represent the school at various regional, state, or national associations relative to the role of business manager and Director of Finance (Annual Meeting of Association French Schools in North America)., • Oversee school transportation, including transportation routes, schedules and contracts and assess the performance of the transportation companies., • Oversee and coordinate the work of the support staff in the absence of the Head of School., • Support the School and its leadership., • Perform other duties as assigned by the Head of School.Company DescriptionFounded in 1994, The French American School of Rhode Island is a co-educational independent day school for students from Nursery to Grade 8. The school's multilingual experience cultivates globally-minded, confident, creative learners. With 190 students, the school provides a unique program in Rhode Island within a close-knit, dynamic, and international community where intellectual curiosity, respect, empathy, integrity are foundational values to support openmindedness, inclusion, and agile thinking.Founded in 1994, The French American School of Rhode Island is a co-educational independent day school for students from Nursery to Grade 8. The school's multilingual experience cultivates globally-minded, confident, creative learners. With 190 students, the school provides a unique program in Rhode Island within a close-knit, dynamic, and international community where intellectual curiosity, respect, empathy, integrity are foundational values to support openmindedness, inclusion, and agile thinking.