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Administrator - Logistics & Shipping Documentation Administrator - Logistics & Shipping Documentation The location of the role is Fareham. The duration of the contract is 3-6 months. The pay rate on offer is £14 - £15 per hour (via PAYE). Department Logistics / Shipping / Export Administration Role Summary The Temporary Shipping Administrator supports the shipping and export function by ensuring SAD (Single Administrative Document) paperwork is accurately checked, verified, and scanned in line with internal procedures and customs/export compliance requirements. The role is primarily administrative and quality-focused, helping maintain complete, legible, and traceable shipping documentation for outbound orders. Key Responsibilities • SAD Checking (Accuracy & Compliance), • Review SAD documentation for completeness and accuracy prior to filing/scanning., • Validate key data fields (e.g., exporter/importer details, invoice references, commodity codes where applicable, weights, quantities, country of origin/destination)., • Check documentation is consistent with supporting paperwork (e.g., commercial invoices, packing lists, export references)., • Identify missing or unclear information and escalate issues to the Shipping/Export team for correction., • Ensure documentation is prepared and handled in accordance with internal compliance and audit standards., • Scanning & Document Control, • Scan SADs and associated shipping paperwork to required quality standards (clear, complete, correctly oriented)., • Index and upload documents to the relevant system/shared drive/document management platform using agreed naming conventions., • Maintain accurate electronic and/or physical filing, ensuring documents can be retrieved quickly for audits, queries, or customer requests., • Track document status (received/scanned/returned/archived) and follow up on outstanding items., • Administrative Support, • Support general shipping administration tasks as required (e.g., printing, collating packs, updating trackers)., • Liaise with internal teams (Warehouse, Customer Service, Transport, Finance) to resolve document discrepancies., • Assist with periodic checks to ensure records are complete and compliant. Skills & Competencies • High attention to detail and strong accuracy in repetitive administrative tasks., • Confident using scanners, PDFs, and document management/shared drive systems., • Good working knowledge of Microsoft Office (particularly Outlook and Excel)., • Ability to follow procedures and meet deadlines in a fast-paced environment., • Clear communication skills and confidence raising queries when information is missing or inconsistent., • Able to handle sensitive commercial information professionally. Experience & Knowledge (Preferred) • Previous experience in shipping/logistics administration or export documentation., • Familiarity with export paperwork and customs processes (SAD knowledge beneficial but not essential)., • Experience with filing standards, audit trails, and document control practices.

As part of our expansion from our Eastern region, we are looking for a Commercial Administrator to join the team. As Commercial Administrator, you will provide essential support to the QS and Buying teams, ensuring systems, documentation, and reporting remain accurate, compliant, and audit-ready. Yo

Commercial Administrator - Reading, Berkshire, RG1 8DBContract: PermanentSalary: Offering up to £27,000 per annum, depending on experience and skillsAs a Commercial Administrator within our Facilities Team, you will be part of a growing, supportive and inclusive team responsible for overseeing the

Were looking for a highly organized and detail-oriented Finance Administrator to join our team.

A leading UK facilities provider is seeking a meticulous Commercial Administrator to support their Facilities Team in Reading. In this hybrid role, you will manage supplier applications, maintain commercial records, and assist with financial reporting.

A leading utilities company in Derby seeks a Commercial Analyst to manage contract administration and financial processes. The ideal candidate will have a degree in Quantity Surveying or relevant experience in commercial departments.

We're looking for a Commercial Administrator to join our Places team in Heathrow. As a Commercial Administrator, you'll play a vital role supporting project delivery across both pre and post contract stages, working with a friendly team committed to excellence. Join our collaborative commercial team

To assist and administer all commercial aspects of the contracts, including (but not limited to); reviewing completed jobs to ensure measured and valuation of the works is maximised and cost and risk is minimised where possible, analysis and reporting to management, liaising with clients and supply

A leading housing services provider is seeking a Commercial Administrator in Dartford to ensure smooth administrative operations. The ideal candidate will have strong communication skills, a customer service ethos, and experience in a commercial environment.

A leading energy services firm in the UK is seeking a Commercial Administrator for a 12-month PAYE contract position.

A leading IT service provider in the UK is looking for a Commercial Sales Administrator to support their sales team.

As part of your role as Administrator you will be part of the Lancaster admin team, supporting Partners, Managers and various service lines teams with a variety of admin tasks. A successful Team Administrator should have:. If you are looking for a rewarding role as a Team Administrator in the busine

A thriving mortgage and protection brokerage in Greater London seeks a Mortgage and Protection Administrator to support their established team.

As our Commercial Administrator you will:. We’re looking for a proactive, organised, and curious Commercial Administrator to join our team. Our Administrators are a valuable part of our team playing a pivotal role in supporting our day-to-day operations.

Due to continued growth, we are seeking to employ a Commercial Administrator; the successful applicant will be joining an established team who consistently strive to deliver a better service to the United Infrastructure Energy Commercial Team. Maintain and continuously improve commercial / financial

An established construction company in Alderley Edge is seeking a Commercial Administrator to support the busy Commercial Department.

A dynamic business in Christchurch is seeking an Operations Administrator to ensure smooth operational processes and support a busy team.

Commercial Administrator Alderley Edge (Office Based) 30,000 + Pension. Excellent opportunity to join an established business supporting a busy Commercial Department across procurement, subcontractor coordination and commercial reporting. Are you an organised Administrator looking for a long-term ro

A leading glazed partitioning contractor is seeking a Contracts Administrator to join their team in Canary Wharf on a permanent basis.

Reporting to the Digital Sales & Marketing Manager, the Commercial Administrator will work closely with the sales and marketing team. To support the commercial growth of the Fold Hill brand portfolio by providing administration and coordination across ecommerce, customer services, sales support, and

A leading civil engineering contractor is seeking a Commercial Administrator to join their Highways team in England.

We are seeking a detail-oriented and organised Commercial Operations Administrator to support compliance and reporting across our commercial operations. Reporting to Service Delivery Manager (Commercial). Previous experience in compliance, transport administration, or commercial operations preferred

We are looking to recruit a Commercial Administrator to join our Highways team, supporting our Highways Traffic Management and Street Lighting contract for West Berkshire Council. The tasks will be varied to support the Highways commercial team and whilst not exhaustive, will include:.

Contracts Administrator (Commercial Fit-out Contractor) | Permanent | Canary Wharf. A leading glazed partitioning contractor that specialise in the high end commercial fit out market have an excellent opportunity for a Contracts Administrator to join them on a permanent basis, based from their offic

A leading property services company in Greater London is seeking a Commercial Administrator to provide crucial administrative support to the Commercial function. The ideal candidate will have experience in a commercial background, specifically within social housing, and excellent IT skills, includin

We are looking for a Commercial Administrator to join our fantastic team. Candidates with experience or relevant job titles of; Client Services Administrator, Administration Assistant, Admin Support, Commercial Assistant, Admin Support, Business Support and Customer Service may also be considered fo

The Cost Clerk / Cost Administrator will support the commercial and finance functions by owning the administration and processing of supplier and subcontractor invoices. Act as the first point of contact for supplier, commercial and internal cost queries. Liaise with project teams, commercial staff

Working alongside the Senior Commercial Analysts (QS) ensuring proper contractual administration of contract/project assigned, including value and cost control, and maintenance of contemporaneous records. Preparation of financial statements in respect to projects/contracts assigned, working with ope

An established manufacturing business in Bilston is seeking a Commercial Administrator to support its busy Sales and Commercial function. This role would suit someone with experience in sales administration, order processing, customer service or commercial support, ideally within a manufacturing or

Working closely with Facilities Managers and Quantity Surveyors, you will provide commercial and administrative support, including the review and validation of supplier Applications for Payment, maintaining accurate commercial records, and supporting financial reporting and governance processes to e

A leading UK construction firm is seeking a proactive Commercial Administrator to join their Smartspace Team.

JOB TITLE: COMMERCIAL ADMINISTRATOR. Understand the financial information within the commercial agreements e. Work closely with Commercial Coordinators to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of

A leading construction firm is seeking a Commercial Administrator in Heathrow to support project delivery. The role involves managing commercial administrative tasks, producing invoices, and ensuring compliance with contractual obligations.

We’re looking for a Commercial Administrator to join our team in Dartford. Experience in a commercial environment, ideally within the social housing sector.

A leading Tier 1 Civil Engineering contractor is seeking a Commercial Administrator to support the commercial team on the Carlisle Southern Link Road Project.

We are currently recruiting for an Operations Administrator to join a fast-growing and dynamic business based in Christchurch.

A leading recruitment agency is looking for a Commercial Administrator in the West Midlands area. In this role, you will support commercial operations by processing orders, raising invoices, and assisting in preparing competitive estimates within a dynamic team.

The Cost Clerk / Cost Administrator will support the commercial and finance functions by. Cost Clerk / Cost Administrator. Liaise with project teams, commercial staff and finance to resolve invoice issues.

In this context, we’re looking for a Commercial Officer/ Administrator – Customer to provide essential commercial, administrative and coordination support. This role is central to the efficiency, organisation and governance of our customer commercial activities, supporting both day‑to‑da

A critical infrastructure company in the UK is looking for a Commercial Administrator to support the Energy Commercial Team. The role involves managing and processing timesheets, assisting with monthly valuations and cost reports, and maintaining commercial awareness.

This company, an established and respected business within the infrastructure/ highway sector, is seeking a confident and enthusiastic Commercial Administrator to join further growing teams and close to 5,000 employees. As Commercial Administrator, you'll be responsible for delivering exceptional se

A leading Tier 1 Civil Engineering contractor is looking for a Commercial Administrator to support the commercial team on the Carlisle Southern Link Road Project. Commercial Administrator - Tier 1 Civil Engineering Contractor (Carlisle Southern Link Road) Freelance | Carlisle | Major Infrastructure

The Cost Clerk / Cost Administrator will support the commercial and finance functions by. Liaise with project teams, commercial staff and finance to resolve invoice issues. Cost Clerk, Cost Administrator, Accounts Assistant or similar administrative role.

A leading waste management company in Brentwood is hiring a Commercial Administrator.

In this context, we’re looking for a Commercial Officer/ Administrator – Customer to provide essential commercial, administrative and coordination support. Commercial Officer/ Administrator – Customer. We partner with strategic customers, suppliers and global partners to establish robust comme

A leading recruitment agency is seeking a Commercial Administrator for a full-time, permanent position onsite in Bilston, UK. The successful candidate will support sales and commercial functions, process customer orders, manage inquiries, and update the CRM/ERP system.