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🌟 Senior Talent Coordinator 🌟 Hybrid Salary range 50k to 60k + 15% bonus London Permanent Are you energised by delivering seamless, human‑centred experiences? Do you thrive in environments where precision, pace, and people-focus intersect? A leading organisation at the cutting edge of scientific and technological innovation is looking for a Candidate Experience Coordinator to help shape a recruiting journey that genuinely stands out. This is an incredible opportunity to join a mission‑driven team working on solutions with global impact. 💡 About the Role As a Candidate Experience Coordinator, you’ll be a central partner within the Talent Acquisition team. You’ll manage complex global scheduling, act as the face of the organisation during onsite and virtual interview days, and maintain the data excellence that enables smarter hiring decisions. You’ll also play a key role in improving processes, strengthening communication, and ensuring our operations scale effectively. ✨ What You’ll Be Doing • Serve as a reliable, friendly point of contact for candidates at all stages., • Host onsite and virtual interview days, creating a welcoming and professional experience., • Deliver consistent, human‑centred communications, including thoughtful and empathetic updates., • Coordinate complex interview schedules across time zones and disciplines, resolving last‑minute changes with confidence and calm., • Own data accuracy within the ATS, ensuring information, scorecards, and workflows are always up to standard., • Analyse candidate feedback and partner with Talent Leads to turn insights into meaningful improvements., • Spot bottlenecks and inefficiencies, proactively recommending and trialling new approaches., • Support the documentation of TA processes, helping build scalable, clear, repeatable workflows., • Partner closely with hiring managers and specific business groups to gain deep context on the roles you support., • Help streamline collaboration across the TA function, ensuring consistency and quality as the team grows. 🎯 What We’re Looking For Essential: • Strong organisational skills and the ability to balance multiple priorities., • A passion for candidate experience and a thoughtful, empathetic communication style., • Confidence with scheduling tools, calendars, and digital collaboration platforms., • Data awareness, appreciation for clean, accurate tracking., • Experience coordinating interviews across different time zones., • A curiosity-driven, process‑oriented mindset and willingness to challenge the status quo. Nice to have: • Experience with an ATS (Greenhouse is a plus)., • Project coordination or event logistics experience., • Background working with agencies or external partners. If this role is of interest, APPLY NOW!

FACILITIES & WORKPLACE SERVICES COORDINATOR Our client is a leading boutique financial services & technology firm with several offices worldwide. We are looking to hire a Facilities & Workplace Coordinator to work in the busy and vibrant London office in the city. This firm is deeply rooted in hiring the best talent and setting the highest industry standards. With a commitment to rewarding hard work, the team culture is also friendly, informal, collaborative, innovative and entrepreneurial. This role is filled with plenty of opportunities where you will be able to make a significant impact to the business. Please note this role is based on site 5 days a week in the London office. The Facilities & Workplace Services Coordinator supports the smooth, safe, and efficient operation of the workplace. The role focuses on facilities management, vendor coordination, health and safety compliance, workplace administration, and employee support. The coordinator works closely with internal teams, building management, and external suppliers to ensure the office environment is well maintained and fully operational. Workplace Operations • Monitor the Workplace Services (WPS) inbox, responding to queries and coordinating requests., • Conduct daily checks across office floors to ensure systems, equipment, and spaces are functioning correctly., • Communicate with HR, IT, and other teams regarding office issues or maintenance needs., • Organise and audit critical spare parts, keeping stockrooms tidy and accessible., • Send new starter communications and provide WPS introductions and office information., • Support onboarding and offboarding by allocating desks and lockers, coordinating with Front of House., • Conduct desk and space audits, identifying faults and ensuring allocations remain accurate., • Submit weekly catering numbers and assist with workplace service arrangements., • Represent WPS at relevant committee meetings., • Support workplace events such as summer and Christmas parties. Facilities Management • Identify, log, and report faults or maintenance issues to contractors or building management., • Respond promptly to reactive tickets and requests (temperature, lighting, power, office faults)., • Coordinate planned preventative maintenance (PPM) schedules and contractor site visits., • Liaise with third‐party suppliers and building management to arrange service access., • Ensure contractor documentation and Permits to Work are submitted and logged., • Review contractor job reports and follow up on repairs or parts ordering., • Support contract management, including renewals and documentation., • Run monthly security access reports and work with HR to review user access and attendance., • Log contractor attendance and service records for all site visits., • Support weekend works, powerdowns, and essential out‐of‐hours activities., • Prepare workplace spaces for powerdowns, desk moves, and operational changes., • Assist with workspace reconfiguration and desk move projects., • Attend key PPM visits to ensure compliance and alignment with internal teams. Health & Safety • Conduct regular floor inspections and monitor first aid supplies., • Assist with risk assessments and general safety compliance., • Manage communications related to emergency fire evacuations., • Attend quarterly tenancy meetings with building management., • Administration & Financial Processes, • Track and process supplier invoices, receipts, and administrative documentation., • Work with Finance to manage team credit card expenses and ensure timely receipt, • submission., • Raise and amend purchase orders and maintain the WPS PO log., • Support contract administration and renewal tracking., • Provide reception cover during breaks and annual leave, including greeting visitors and, • supporting meeting room needs., • Assist with meeting room setups and event coordination. Skills & Experience • Strong Excel skills (intermediate to advanced)., • Comfortable using AI tools to streamline reporting, documentation, and operational workflows., • 2–3 years’ experience in facilities, workplace operations, or building services., • Understanding of Building Management Systems (BMS) and workplace systems., • Mechanical or engineering aptitude, with the ability to troubleshoot basic M&E issues., • Knowledge of health and safety compliance, including risk assessments and fire safety., • Experience coordinating contractors, PPM schedules, cleaning and catering staff and vendor, • relationships., • Strong organisational skills with attention to detail and the ability to manage multiple priorities., • Clear communication skills and confidence working with internal teams, contractors, and building management., • Proactive, solutions‐focused approach with an interest in improving processes and operational efficiency. Relevant certifications (advantageous but not always required): • IOSH or NEBOSH, • First Aid or Fire Marshal, • BMS or building services training, • Understanding of building operations — lifts, HVAC, electrical systems, fire panels,and access control. What we offer: • Salary between £45,000 and £55,000 plus bonus, • A great environment whereby technology is key to our success, • The upside of a start-up without the associated risks, • Friendly, informal and highly rewarding culture, • A fast-growing global firm with plenty of opportunities where you will have a significant impact

Position Title: Event Audience & Hosted Recruitment Director Reports To: Group Marketing Director, Europe & APAC – Northstar Travel Group Teams responsible for: Buyer Relations Team, telemarketing staff Products responsible for: Northstar events mainly in Europe, plus USA and Asia Pacific Direct Reports: Account Manager, Buyer Relations team and temporary telesales staff Works with: Senior management plus event, marketing, hosted buyer, data and sales teams Office Location: London, hybrid working About Northstar Northstar Travel Group is the leading business-to-business media company providing information and marketing solutions for the global travel industry. The company owns 14 media brands connecting 1.3M industry professionals through a comprehensive portfolio of digital, social, print and more than 100 events in 13 countries. Purpose The role is responsible for recruitment and engagement of senior-level buyers for Northstar Travel Media across its events / products: • Recruit delegates both personally and via the buyer relations team / telemarketing team., • On-going relationship management of buyers with the aim of securing them at Northstar events., • Is responsible for building, updating, cleaning & maintaining buyer databases for this purpose., • Leads the buyer relations and telesales team including recruitment, training, budgets and hitting KPIs., • Supports the hosted buyer and event team to deliver the delegate programmes in the lead up to and onsite at the events., • Reports numbers and targets accurately on a regular basis. Key accountabilities • Is responsible for delivery of agreed hosted buyer and delegate attendees and uses necessary strategy and tactics to deliver targets., • Ownership of the hosted buyer / event delegate databases including liaising with the data team to request and return data for the campaigns., • Manages buyer relations team to strategically find and recruit buyers to Northstar events throughout the year., • To plan and manage resource as and when required. To ensure team is trained, understands the product/show, that data is handled correctly and within GDPR guidelines. This includes overseeing the team’s day to day activities and regular 121s., • Is responsible for the recruitment budget including temporary staff and incentives and ensuring spend is within limits., • Is responsible for group coordinator recruitment including all necessary documentation, administration and reporting for this channel., • To manage the relationship with the external qualifier (if using) and being the qualifier of last resort if either the external qualifier or HB recruitment team are unable to reach a decision on suitability of buyer., • Has personal target and is responsible for actively making calls during campaigns to reach this target., • Looks to deliver the highest standard of quality in inbound and outbound calls via the team., • Assists hosted buyer & event teams to drive appointment numbers on request, and where necessary, exhibitor or sponsors appointments to fill any shortfall., • Supporting the hosted buyer & event teams to deliver the programme in the lead up to and onsite at the events., • Reporting numbers and targets on a regular basis., • Is responsible for vetting buyers across the events based on each event’s buyer criteria., • Is involved with advisory boards, workshops and other events as required., • Works closely with the marketing, sales, data, operations, and hosted buyer teams to achieve goals, feeding any industry knowledge back to the departments., • Researching and canvassing for new business., • Representing the events by attending many relevant industry events to ensure targets are met, industry expertise is expanded, and industry networks are rapidly developed. SUCCESS MEASURES • A proven understanding of and commitment to, growing the hosted and other delegate programmes through a business development approach., • Ability to manage and distribute data in a priority order., • Able to plan and work to a sales strategy., • Shows ability to think creatively to find solutions to reach targets., • Shows exemplary work ethos and actively gets ‘stuck in’ by making calls to drive numbers at times when resource is low / falling behind targets., • Strong project and time management abilities when required to juggle campaigns at similar times., • Excellent communication skills – verbal and written., • Ability to respond quickly when solving problems or complaints., • During live campaigns and events where a telesales team is available, a minimum of 25% of your time is spent on making delegate recruitment calls within the managerial role., • During small events, and with no telesales team, 75-100% of your time is spent on making delegate recruitment calls. BEHAVIOURS AND KNOWLEDGE • Highly organised with significant attention to detail., • Proven ability to manage a heavy workload and conflicting deadlines., • Self-motivated and able to lead team by example., • Team player., • Good data knowledge and abilities., • In-depth knowledge of all the technology required for this role including registration systems, diary systems and telephone systems., • Understanding USPs and benefits of own and competitor products., • Monitor competitor offering and websites to seek out new ideas., • Understanding market trends and developments to maximise sales opportunities. Please send your cover letter and your resume to . We offer a competitive compensation package, strong benefits and a dynamic and exciting culture.

Customer Experience Coordinator (Enterprise Briefings & Events) Hybrid in Central London £65,000 - £70,000 12 month contract A global technology organisation is hiring a Customer Experience, Briefings and Events Coordinator to support high-impact customer briefings and executive engagements. This is a fast-paced, customer-facing role where you will ensure the seamless delivery of meetings that directly influence sales pipeline and strategic relationships. What You'll Do • Coordinate end-to-end logistics for customer briefings and meetings, • Manage scheduling, room setup, catering, and on-site execution, • Support live sessions, resolving issues in real time, • Partner with sales teams, leadership, and external vendors, • Maintain high standards across all briefing environments What We're Looking For • Experience in event coordination, customer briefings, or hospitality, • Strong organisational skills and attention to detail, • Confident working with senior stakeholders and clients, • Ability to manage multiple priorities in a fast-moving environment, • Professional communication and a customer-first mindset Apply today, this role will move fast!

Training & Events Coordinator Permanent | £31,000 | Hybrid working A professional membership organisation is seeking a Training & Events Coordinator to support the delivery of a busy and varied programme of training courses and events for its members. This is a hands-on coordination role suited to someone with strong organisational skills, excellent attention to detail and a customer-focused approach. Working as part of a small, collaborative team, the role supports the smooth operational delivery of training and events delivered online, in person and in hybrid formats. Key responsibilities include: • Coordinating the end-to-end delivery of a portfolio of webinars, training courses, predominantly delivered online, • Supporting the planning and operational delivery of events, including online, hybrid and in-person formats, • Managing event administration, including bookings, registrations, databases and delegate communications, • Acting as a key point of contact for members, trainers and speakers, responding to enquiries professionally and efficiently, • Setting up and supporting online training sessions, webinars and events, including troubleshooting during live delivery, • Liaising with internal teams and external suppliers to ensure venues, AV and logistics are delivered as required, • Maintaining accurate records, invoices and purchase orders linked to training and events activity, • Supporting larger, flagship events as part of a cross-functional team, • Identifying opportunities to improve processes and enhance the overall training and events experience The successful candidate will have previous experience in administration, events, training or a membership-based environment. You will be comfortable managing multiple priorities, confident using IT systems and online event platforms, and able to communicate effectively with a wide range of stakeholders, including senior professionals. This is an excellent opportunity to join a respected membership organisation offering a supportive working environment, hybrid working and the chance to contribute to a high-quality professional development programme. Interviews are expected to take place end of March / beginning of April, with the organisation keen to appoint as soon as possible. To apply to this Training Coordinator role please send your CV. Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

Events Coordinator (Events + Catering + Reception Support) London | Financial Services | Corporate Real Estate Team Central London Up to £45,000 + generous package & opportunities We are recruiting an Events Coordinator for a prestigious financial services organisation in London. This is an exciting opportunity to join a highly professional Corporate Real Estate team responsible for Hospitality, Events, Facilities, and Workplace Experience. This role requires a unique blend of Events, Catering, Reception and Customer Service support. It would suit a bright graduate with approximately 3 years’ experience who is looking to develop within corporate events long term. The Role This is a hands-on, varied position supporting the delivery of internal corporate events while also providing high-quality catering and reception support. You will work closely with the Events Manager, taking ownership of food and beverage coordination, assisting with event delivery, and providing reception cover when required. A flexible, service-driven mindset is essential, as the role involves ad hoc support across multiple areas of workplace experience. The successful candidate will be comfortable working across Events + Catering + Reception in one integrated position and will not view reception responsibilities as a step down, but rather as part of delivering an exceptional employee and guest experience. Key Responsibilities • Support the planning and execution of internal corporate events., • Oversee and deliver catering operations, including food preparation coordination, supplier liaison, and service setup., • Provide hands-on food and beverage support (no in-house chef model)., • Coordinate meeting room setups, breakdowns, and hospitality arrangements., • Maintain catering standards equivalent to a high-performing international corporate office model., • Provide reception cover during lunch periods and annual leave., • Act as a welcoming, professional first point of contact for guests and employees., • Assist with ad hoc internal events and flexible operational support., • Liaise with Facilities, IT/AV, Security and other internal teams., • Maintain event and catering inventories and manage supplier relationships. Ideal Candidate Profile • A bright graduate with circa 3 years’ experience supporting corporate events., • Demonstrable catering experience (essential)., • Experience in reception or front-of-house roles, with confidence providing cover., • Strong customer service ethos and genuine passion for hospitality., • Comfortable working flexibly and picking up varied responsibilities., • Organised, proactive, and calm under pressure., • Impeccable presentation and communication skills., • Experience within a corporate or professional services environment preferred., • Proficient in MS Office; experience with event systems such as Cvent advantageous. Why Apply? This is an excellent opportunity to join a prestigious financial services firm and develop within a structured, professional events team. The role offers long-term growth potential for someone who wants to build a career in corporate events and workplace hospitality.

Training & Events Coordinator Permanent | £31,000 | Hybrid working A professional membership organisation is seeking a Training & Events Coordinator to support the delivery of a busy and varied programme of training courses and events for its members. This is a hands-on coordination role suited to someone with strong organisational skills, excellent attention to detail and a customer-focused approach. Working as part of a small, collaborative team, the role supports the smooth operational delivery of training and events delivered online, in person and in hybrid formats. Key responsibilities include: • Coordinating the end-to-end delivery of a portfolio of training courses, predominantly delivered online, • Supporting the planning and operational delivery of events, including online, hybrid and in-person formats, • Managing event administration, including bookings, registrations, databases and delegate communications, • Acting as a key point of contact for members, trainers and speakers, responding to enquiries professionally and efficiently, • Setting up and supporting online training sessions and events, including troubleshooting during live delivery, • Liaising with internal teams and external suppliers to ensure venues, AV and logistics are delivered as required, • Maintaining accurate records, invoices and purchase orders linked to training and events activity, • Supporting larger, flagship events as part of a cross-functional team, • Identifying opportunities to improve processes and enhance the overall training and events experience The successful candidate will have previous experience in administration, events, training or a membership-based environment. You will be comfortable managing multiple priorities, confident using IT systems and online event platforms, and able to communicate effectively with a wide range of stakeholders, including senior professionals. This is an excellent opportunity to join a respected membership organisation offering a supportive working environment, hybrid working and the chance to contribute to a high-quality professional development programme. Interviews are expected to take place end of March / beginning of April, with the organisation keen to appoint as soon as possible. To apply to this Training Coordinator role please send your CV. Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.

About Woods Bagot – Architecture for Worlds Ahead We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations. Woods Bagot is part of the 7C Network. The 7C Network is an integrated network of design and architecture companies that provides "Total Place Design," a holistic approach to creating transformative environments. It combines capabilities from its constituent brands - including Woods Bagot, ERA-co, Impact Futures, and Customs Bureau - to offer services in placemaking, sustainability, architecture and interior design, and luxury concepts. About You We are looking for someone who has had a minimum of 3 years' experience working within the built environment in business development / marketing / executive support and has a confident and professional client facing manner. The suitable candidate will be professional, proactive, analytical, solution-orientated and able to work with discretion. This position is a maternity cover role offered on a 12-month fixed-term contract. The successful candidate will be employed on a temporary basis to cover a period of maternity leave, with the contract expected to run for approximately 12 months. About the Role The Client Experience / Business Development Coordinator plays a central role in supporting the growth Strategy of W-B in London. You will be pivotal in understanding our client and contractor relationships across the business. This role encompasses a blend of BD support, client engagement tracking, event planning, marketing coordination, and bid support. You will report monthly to both the local Executive Team and the broader ‘Global Client Stream’ team and Global BDMC Teams. This role, however, will take primary responsibility for delivery and coordination for London-based activities. Key Responsibilities: Business Development Support • Work with the leadership team to deliver the business development strategy., • Identify opportunities for new and existing client engagement., • Update and track business development progress., • Arrange meetings and venue bookings., • Ensure CRM & Introhive client database is kept up to date. Client Experience (CX) Analysis • Liaise with Global CX Lead, to align and support relevant global CX workshops for London., • Run and track actions from CX workshops for key accounts., • Identify operational improvements and initiatives to engage new and existing clients., • Contribute to major project pursuits by assisting with: Client and project mapping, messaging, interview and presentation preparation., • Client project mapping and relationships to support bid work and presentations., • Schedule and conduct client reviews. Marketing and Industry Engagement • Identify events, networking opportunities, and awards submissions., • Support our sister company Customs Bureau with initiatives through identifying and recommending relevant industry events, trade fairs and engagement opportunities., • Collaborate with the Communication team to identify speaking opportunities. Client Stream Support • Assist the Global Client Stream team with activities including responding to market snapshot requests and supporting broader CX/BD initiatives. Marketing Admin • Responsible for maintaining and updating the BDMC Planner., • Responsible for the marketing budget., • Responsible for membership and subscription renewals. Skills & Competencies • Experience in a similar role within the architecture or built environment industry., • Strong organisational and administrative skills., • Excellent communication and stakeholder management., • Attention to detail and process-oriented approach., • Ability to manage multiple priorities and deadlines., • Excellent collaboration and teamwork skills., • Experience with Dynamics 365 platforms and Introhive is preferential., • InDesign and PowerPoint skills required. Benefits we offer In addition to working for a world-class design Studio, you will enjoy benefits such as: • A balance between Studio and home working, • Access to global resources to enhance your learning and development, • Private healthcare and dental cover, • Annual discretionary bonus, • Company pension scheme How to Apply Please send your resume via this LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. Mandatory Requirement: It is an essential requirement that applicants must have the legal right to work in the UK when applying for this position. Due to the high volume of applications, we kindly ask that you refrain from following up on your CV submission, as this may slow down the process. We truly appreciate your interest in joining Woods Bagot, and should your application progress, we will be in touch directly. Thank you for your understanding. All personal data collected by the Company will be kept confidential and only be used for recruitment purposes. 7C - Total Place Design Network 7C is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. At 7C, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

Role Overview - OFFICE BASED FULLY Ideal candidates from a legal background preferred A highly capable Executive PA / Office Manager / Marketing Coordinator is required to support the Chief Executive Officer and contribute to the overall efficiency and professionalism of the business. This is a pivotal, multifaceted position combining executive support, office management, and marketing coordination. The successful candidate will support senior leadership, manage daily office operations, and assist with marketing initiatives to maintain the organisation’s professional image and operational effectiveness. Key Responsibilities Executive PA Responsibilities • Act as the primary point of contact for the CEO, managing internal and external communications with discretion., • Manage complex diary scheduling, meetings, appointments, and travel arrangements., • Oversee inbox management, ensuring prioritisation, confidentiality, and timely responses., • Prepare and edit reports, presentations, and correspondence ensuring clarity, consistency, branding, and professionalism., • Oversee daily office operations, ensuring a professional and productive working environment., • Manage office supplies, equipment maintenance, and service provider contracts., • Lead and coordinate office relocation projects, including logistics, supplier management, and workspace optimisation., • Support the delivery of marketing materials and initiatives., • Produce branded documents and marketing collateral using design and office software, ensuring consistency and quality., • Assist with preparation of investor presentations, proposals, and event materials., • Support website content updates and maintenance where required. Skills and Competencies • Excellent organisational and multitasking abilities., • Strong written and verbal communication skills., • High level of discretion and confidentiality., • Exceptional attention to detail, formatting, and proofreading skills., • Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and design software such as InDesign., • Familiarity with AI productivity tools is advantageous., • Proactive, adaptable, and solutions-focused., • Strong collaborative skills with the ability to work independently., • Previous experience in Executive Assistant, Office Management, or Marketing Coordination roles within professional services or real estate environments preferred., • Experience supporting senior executives and managing complex schedules., • Strong document production and design experience (e.g., InDesign, Canva, or similar)., • A key position within an ambitious and expanding real estate business., • Exposure to senior leadership and strategic decision-making., • Competitive salary and benefits package., • Opportunity to contribute to operational and organisational development.

Title of the position: Medical Administrator Reports to (which function): Medical Operations & Excellence Manager Purpose of the job (sum up of the main mission in 2 or 3 lines): The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

"I FEEL really LUCKY to be SURROUNDED by SUCH a GREAT TEAM. I’m not only GRATEFUL that they’ve HELPED me ACHIEVE my GOALS, but also that I CAN GIVE them a PLACE WHERE THEY can ACHIEVE theirs." • MICHAEL KORS - We have an exciting opportunity for an People COE Coordinator – Learning, Culture and Engagement (12 month fixed-term) based in our London office. What You’ll Do: The People COE Coordinator will join Capri Holdings on a 12month fixed-term contract to support the operational effectiveness of the People Centers of Excellence. This role coordinates and delivers global talent initiatives across North America and EMEA, with a focus on learning, culture, and engagement. Working closely with Global L&D, Culture & Belonging, and Communications & Engagement teams, the coordinator supports employee development programs, communications, events, and engagement platforms to ensure consistent, high-quality execution across regions. Key Responsibilities: Communications & Design • Support the design and development of promotional emails, event invitations, surveys, training materials, and general communications, leveraging AI-enabled tools., • Create and format communications assets using tools such as Adobe InDesign, PageTiger, Canva, PowerPoint, Workvivo, MS Forms, Articulate, and basic video editing platforms -Speaker series -Training workshops -ERG initiatives -Team Development Seminars & Offsites -Roadshows and strategy sessions • Occasionally facilitate segments of workshops, orientations, engagement sessions, or virtual events, • Leverage AI-enabled tools to support event logistics such as scheduling, materials preparation, registration management, and invoice processing, • Maintain the NA and EMEA L&D open enrollment calendar, including session setup, registration, surveys, and follow-up, • Assist with quarterly regional L&D scorecards, including tracking, measurement, and data support, • Support the maintenance and ongoing development of L&D and Communications digital platforms, • Assist in maintaining the global training, events, engagement and communications calendar, • Partner with Global and Regional L&D, HR, and Culture & Belonging teams to ensure alignment and execution, • Provide communications support for Jimmy Choo initiatives, as needed You’ll need to have: • 1-2 years of experience in HR, L&D, Culture, Communications, or similar, • Graphic Design and content formatting capabilities, • Strong organizational skills and ability to manage multiple workstreams, • High attention to detail and strong follow-through, • Comfortable working across regions and time zones, • Proficiency in PowerPoint, Excel, and digital collaboration tools, • Preferred experience with Microsoft Co-Pilot, Adobe InDesign, Canva, PageTiger, Articulate, Workvivo, Microsoft Forms, • Basic video editing experience is a plus, • Experience supporting learning programs, events, or employee engagement initiatives We’d Love to See: • Collaboration, • Communication, • Drive results, • Functional skills MK Perks: Our purpose is to make all employees and customers #FeelGreat with Michael Kors. When you join our business, we want you to feel like a valued member of the team from Day 1. To make your journey enriching with us, we offer: • Cross-brand Discount, • Exclusive Employee Sales, • Paid Parental Leave, • Generous Holiday Schedule and Vacation Days, • Summer Fridays, • Internal mobility across Capri Brands (Michael Kors, Jimmy Choo), • Thrive Wellness Program, • LifeWorks Employee Assistance Program, • #FeelGreat program that include the following pillars: Connected Communities/Inspired Innovation/ Responsible Future/Meaningful Experiences, • Hybrid working, • Pension scheme, • Health and Life insurance, • Season ticket loan To know more about working at Michael Kors, click here! At Capri, we are all responsible for creating a diverse and inclusive workplace. We try to inspire change and growth within each other and believe success is a result that comes from our differences. Capri is proud to be an equal opportunity employer committed to inclusivity regardless of age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. M/D/F/V

Allegis Global Solutions is recruiting for a contract position, and the assignment will be at Warner Bros. Discovery Role: Travel coordinator Contract: 6 months Location: Chiswick Mode: Hybrid Your Role Accountabilities • Proactively manage all administrative tasks relating to event logistics, from initial planning through to on-site delivery, • Coordinate comprehensive travel arrangements including rooming lists, flights, and ground transportation, • Collaborate confidently with multiple departments across Europe to track and fulfil logistics requirements, • Maintain accurate data management and oversee critical timelines, • Communicate clearly and professionally with suppliers, partners, and travellers, providing detailed logistical briefings, • Raise purchase orders and process invoices to ensure accurate and timely vendor payments, • Support post-event financial reconciliation, including budget tracking and reporting Qualifications & Experience • Proven administrative experience with exceptional attention to detail and accuracy, • Experience working with large volumes of data confidently and efficiently, • Strong organisational skills with the ability to prioritise and deliver high-quality work within tight deadlines, • Excellent written and verbal communication skills, • Strong interpersonal skills with the ability to build and maintain effective working relationships, • Ability to manage multiple projects simultaneously in a fast-paced, evolving environment, • Proactive, solutions-focused mindset with strong initiative and motivation, • Strong-service orientated approach, • Willingness to travel on-site for short periods during key events Beneficial Experience • Experience within the travel industry and/or live sports events, • Ability to communicate in French within a business environment

Empower Advisory UK (a part of the BMD Group based in Australia) is a project management and advisory business that makes large, complex projects simple. Our team is composed entirely of people who have made a career in delivering large, complex projects both here in UK and in Australia and who know how to make projects deliver ahead of time and budget and generate exceptional outcomes. BMD Group is Australia's leading integrated engineering, construction, and urban development business. We are dedicated to powering futures and creating legacies through a commitment to collaboration. Our team is built on the principles of collaboration and sustainability, ensuring the highest standards are met for every project and client. We are looking for an Operations Director to join our team, reporting into the Managing Director. The role will be based from our North London office. The Operations Director will: • Own and redesign the company’s operating system, • Take full responsibility for operational performance and delivery discipline, • Improve margin architecture and economic performance, • Build scalable systems capable of supporting £7–10m+ revenue Key Responsibilities 1. Operational Leadership • Own end-to-end operational workflow, • Standardise operating procedures across consultancy and labour supply functions, • Lead delivery performance across ~60 staff and contractors, • Ensure robust contractor compliance (IR35, AWR, Right to Work, etc.) 2. Commercial & Financial Accountability • Supporting the MD to drive gross margin expansion and EBITDA improvement, • Supported by the Financial Coordinator, implement contribution analysis by client and service line, • Supported by the Financial Coordinator, own utilisation metrics and resource efficiency, • Design and maintain a monthly operational KPI dashboard, • Introduce forecasting discipline across 6–12 month horizon 3. Structural Growth & Scale • Redesign operating model for scale beyond £5m revenue, • Improve incentive alignment between sales and delivery, • Install governance mechanisms that support disciplined growth, • Identify and eliminate low-margin or structurally weak client relationships, • Introduce systems automation where commercially justified 4. Leadership & Culture • Lead and develop delivery and operational managers, • Establish performance accountability standards, • Chair weekly performance and forecasting reviews, • Act as escalation point for client delivery matters, • Create a culture of data-driven operational discipline 5. Managing Director Integration • Provide challenge and strategic input to the Managing Director, • Operate as second-in-command for business execution, • Enable the MD to focus 70–80% on strategy and client acquisition, • Support long-term strategic positioning and potential investment readiness Experience & Professional Requirements Essential • Strong interpersonal skills and Emotional Intelligence, • Key stakeholder engagement and management experience, • Demonstrated experience in:, • Engineering consultancy, • Managing 40+ staff in delivery or operations, • Technical staffing / labour supply, • Professional services delivery, • Comparable commercial environments, • Prior accountability for P&L, margin performance or divisional EBITDA, • Proven track record improving operational economics, • Strong financial literacy (margin analysis, forecasting, contribution modelling), • Experience operating in regulated UK contractor environments Highly Desirable • Experience in hybrid consultancy + labour supply models, • Lean, Six Sigma or structured process improvement exposure, • Evidence of scaling or restructuring an SME business, • Experience preparing business for investment or significant scale, • Commercial contract negotiation exposure, • Systems transformation experience (CRM, ERP, payroll integration) Benefits We believe our people do their best work when they feel supported — personally and professionally. That’s why we offer benefits that go beyond the basics: • grow your career with specialised learning and development programs, • be recognised at our annual employee awards event and through our Thrive reward and recognition platform, • prioritise wellbeing with mental health support and discounted gym access, • support your family with paid parental leave for primary and secondary carers and flexible work arrangements available We recognise that we are strengthened by diversity, and we embrace differences as an equal opportunity employer providing a flexible and inclusive workplace. So, join our team, be yourself and help us power futures and create legacies. We’re a purpose and values-led business guided by our values of family, empowered, collaborative and driven. For further details on what makes BMD unique, head to Due to the high volume of applications and enquiries, we are only able to respond to shortlisted candidates. No agency submissions will be accepted.

📍 London (Hybrid) | 💰 £30k basic – (£40k OTE) We’re looking for an Events Coordinator to take ownership of our growing events operation — planning, organising and delivering high-performing events across the UK. This is a hands-on, fast-paced role where no two weeks look the same. You’ll be at the centre of our event strategy, helping us scale efficiently while keeping everything running smoothly behind the scenes. Company Description Chubby Bear is an exciting new start up with a small but highly driven team! We specialise in crafting tailored direct-to-consumer (DTC) campaigns designed to align with each brand's unique identity. Our mission is to assist brands in entering the DTC space while minimising risks and maximising results. From small to large-scale needs, we offer diverse campaign models that we refine and adapt based on your requirements. With a committed team of sales agents, we focus on fostering growth and building a passionate, informed customer base for every client. 🚀 The Role You’ll be responsible for planning and executing events end-to-end — from sourcing opportunities to managing logistics, accommodation, and performance tracking. You’ll work closely with our teams on the ground and play a key role in ensuring events are well-organised, cost-effective, and successful. You’ll predominantly work from home with regular meetings and check-ins with the directors. The majority of this role is online, on the phone, and computer based but will require traveling to various locations when needed to help aid with events and storage requirements. 🧠 What You’ll Be Doing 🔍 Research and source new event opportunities 📅 Book and manage event schedules 🚐 Coordinate logistics for set-up and pack-down 🏨 Organise accommodation for event teams 📞 Handle communications with venues and suppliers 📊 Track KPIs and event performance 💰 Manage budgets and stock allocation 🧩 Solve problems quickly when things don’t go to plan 👀 Requirements -Experience in events, operations or similar -Full UK driving licence -LONDON BASED or surrounding areas -Highly organised with strong attention to detail -Confident communicator with great people skills -A creative thinker who can adapt quickly -A natural problem solver -Comfortable working with Google Sheets -Occasional Weekend/Outside normal working hours 🎁 What You’ll Get 💰 £30k – £40k salary (depending on experience) 🏦 3% pension contribution 🖥 MacBook provided 📱 Work phone provided 🧘 Wellbeing benefits package 🎉 Company socials 🏡 Hybrid working / work from home flexibility 🐶 Discounted Bella & Duke dog food 🌴 33–35 days holiday (including bank holidays) ⚡ Why Join Us? We’re building a high-performance events operation and need someone who thrives in a fast-moving, hands-on environment. You’ll have real ownership, real responsibility, and the chance to make a direct impact on how we grow. If you’re someone who: • Likes being organised but adaptable, • Works well in a small team, • Enjoys solving problems in real time, • Wants to be part of a growing business, • Opportunity for career growth. This role has the potential for salary and career progression. …this role is for you. We’re after someone who isn’t shy about taking on challenges and that is committed to the bigger picture of the company. Accuracy is everything, and will require extremely good time, self and data management.

Package Description: Are you looking for a rewarding career where you can really make a difference? Do you enjoy entertaining others or designing activities? You may be new to care or looking for a new challenge within one of our homes. Come and join the Agincare family as anActivities Coordinator Where you'll be working Click here to view the care home Care Quality Commission rating - As an Agincare employee you'll enjoy £12.25 per hour Refer a friend scheme up to£1000 Outstanding career development Fully funded training up to QCF level 5 Blue Light care discount package Company pension scheme What is required from you? A minimum of 12 months on your right to work 30 hours per week over weekdays and weekends A day in the life of an Activities Coordinator Companionship- providing support, companionship, communication and engagement with residents Creating activities- you will be in charge of designing an engaging activities plan both internally and with external resources. Event planning our Activities Coordinators are involved with planning events such as summer BBQs or Christmas parties for our residents. Resident interaction you will always be in conversation with residents to see which activities they want to do and bringing them to fruition. External communications as an Activities Coordinator you will be speaking with external entertainers or businesses to organise visits from entertainers or arranging for visits to businesses for the residents. Mobility - supporting the client to live as independently as possible with their mobility through activities such as Zumba or ballroom or even things like balloon tennis. Social activities- trips out, social engagements and activities within the home for all abilities. Agincare is proudly celebrating 40 years of caring for communities. As a rapidly growing, family-owned care provider with more than 5,500 team members , and expanding every day, we continue to strengthen our services through recent care home developments and the launch of our new not-for-profit Childrens Services . Today, Agincare is one of the UKs largest care providers , delivering care and nursing homes, home care, extra care, supported living, and live-in care across more than 170 locations nationwide. As a signatory of the Care Leaver Covenant , we are committed to supporting care leavers by guaranteeing either an interview or an informal career conversation.We are proud to support the Armed Forces community through our alliance, offering guaranteed interviews to service leavers and members of the military community. All of our services are regulated by the CQC and Agincare is proud to be an equal opportunities employer and encourage applications from individuals of all backgrounds and experiences. At present, we are unable to offer visa sponsorship. As care is always in high demand, we have a wide range of exciting opportunities available. If this particular role isnt the right fit for you, we encourage you to explore our other vacancies, *Refer a friend bonuses are subject to terms and conditions TPBN1_UKTJ

Candidates with the relevant experience or job titles of: Events Executive, Events Coordinator, Seminar Organiser, Event Organiser, Events Officer, Events Coordinator, Event Assistant, Event Administrator, Events Administrator, Exhibition, Conference Officer, Conference Executive, Conference Assista

The Head of Events and Sponsorship leads this company's events strategy and sponsorship portfolio, overseeing flagship events, membership engagement activities and other revenue‑generating events. Candidates with experience of: Event Manager, Event Organiser, Events Officer, Events Coordinator, Ev

Role: National Programme Coordinator Directorate: Operations Team: National Competitions Manager: Senior National Competitions Manager Direct reports: N/A Role purpose The purpose of this role is to support the National Programme Team with the implementation of operational plans that deliver successful national skills competitions. This will include supporting the activities and actions relating to the national programme cycle, projects across diversity and inclusion and transfer of global standards to maximise local and national activity in the UK. Key tasks and responsibilities • To contribute to the successful delivery of WorldSkills UK’s strategic priorities and annual business objectives., • To support skills competitions that raise standards of teaching and learning and serve as a key vehicle for practitioner development across the vocational education and training sector and the workplace, including Apprenticeship/Traineeships., • To co-ordinate activities relating to requesting, tracking and quality assuring key documents required from our Competition Organising Partners (COPs), ensuring documents are received within set deadlines., • To co-ordinate and support the planning and event delivery of national skills competition activity across the UK...

Are You Ready to Make Events Unforgettable? Join us as an Event Project Coordinator/Specialist, where your creativity and organisational prowess will shine! If you are passionate about crafting memorable experiences and thrive in a dynamic environment, we want to hear from you! Role Overview: As

With dedicated creative, design, event logistics, technological, digital and production teams this agency will produce and deliver a range of corporate events from conferences and meeting to summits and internal communications. Due to on-going business wins we are now seeking an Event Delegate

They are looking for an Event Operations Manager to join a highly skilled, supportive operations team - a group genuinely passionate about what they do and known for their innovative, ambitious culture. This is a great career move for an event organiser /coordinator with 2+ years of direct experienc

This is a truly unique opportunity for an Event Coordinator to work for a notable events company specialising in high end beauty and wellbeing events!. They are now looking for a talented Event Coordinator to join the team to support in the planning and delivery of their event portfolio. Supporting

The role involves managing end-to-end event logistics, supporting Event Project Managers, coordinating vendors/AV/venues, and ensuring accurate branding and budget tracking. Event Project Coordinator / Specialist. You'll handle attendee management, risk checks, invoice reconciliation, and onsite eve

Location : Shaw House, Oxford/Flexible Working Job Type : Full time Contract Type: Permanent Salary: £35,000 to £38,000 per annum (plus £2500 car allowance) RABI is the farmers charity. RABI supports farming people across England, Wales and NI with expert, one-to-one practical, financial and emotional help, all year round. From confidential advice and mental health support to direct financial assistance, their tailored services respond to the unique challenges of farming life. At the heart of RABIs mission is a commitment to strengthening resilience; helping farming people feel valued, supported and better equipped to navigate uncertainty and change. RABI is working to close the farming wellbeing gap and build a future where farming people can thrive. Over the past 25 years alone, RABI has delivered almost £250 Million in direct financial support to the farming community, whilst the charitys professional counselling service has provided 11,500 free sessions to farming people since 2022. RABIs wrap-around support services continue to evolve, reaching more people year on year. RABI is on a journey to help shape a future farmers deserve. ROLE OVERVIEW: This role is central to how we evolve and grow volunteering at RABI. The Volunteering Development Lead will be an experienced project lead and good relationship manager who will design, test and scale new models of volunteering that help us reach more people, increase flexibility, broaden our demographic and create meaningful ways for individuals to get involved. This is an exciting project lead role with a strong mandate to innovate and flexibility to be creative. Spanning innovation, collaboration and delivery, youll help bring people and ideas together. Youll spot where volunteers can make the biggest impact and support colleagues to put new approaches into practice with confidence. This is a dynamic role suited to someone energetic, creative and comfortable turning ideas into action. KEY RESPONSIBILITIES: Lead the project management of new volunteering opportunities across multiple stakeholders. Design, pilot and evaluate new volunteering opportunities, ensuring they are accessible, purposeful and aligned with organisational priorities. Lead the development of priority initiatives such as community, event and skills-based volunteering and involving key internal teams, existing volunteers, and external supporters of collaboration in development. Use insight, data and volunteer feedback to reiterate and improve new models before wider rollout. Build internal confidence by equipping teams with practical tools, templates, and training to involve volunteers effectively. Work in partnership with the Volunteering Experience Lead and Coordinator to ensure new roles transition smoothly into ongoing delivery. GENERAL RESPONSIBILITIES: Maintain strong relationships with internal teams, ensuring alignment across departments. Take a proactive role in team meetings, agenda setting, and action tracking. Ensure compliance with policies and other regulatory requirements. Engage in continuous professional development through training and feedback. Represent RABI at events and outreach initiatives. Support team operations during absences and assist with additional tasks as needed. PERSON SPECIFICIATION: Essential Volunteering project management experience. Good people and skills. Demonstrable ability to turn ideas into volunteering projects and opportunities. Confident in leading new and untested development and building new opportunities from scratch. Strong knowledge of volunteer management, best practice, and policy. Experience designing and delivering training or workshops. Good understanding of inclusive and accessible volunteering practice. Good digital literacy, experience using MS Office and CRM, and volunteer portals. Willingness and ability to travel occasionally, including overnight stays. A full UK driving licence, as travel within England and Wales, will be required. Desirable Experience using CRM or volunteer management systems. Understanding of rural or community-based volunteering. Experience involving people with lived experience in service development. Experience supporting organisational or cultural change. Benefits 28 days annual leave plus bank holidays (based on full time working). Enrolment to Nest on commencement of employment and then opportunity to join RABIs group pension scheme with Standard Life where RABI makes contributions equivalent to 10% of your basic salary, provided you make a personal contribution of 5%. Life assurance from day one. Access to our Employee Assistance Programme. On site parking. RABI is proud to be an equal opportunity employer and aims to ensure that all employment practices secure equality of opportunity and that no prospective or current employee receives less than favourable treatment at RABI because of their sex, sexual orientation, age, race, religion, belief, ethnic origin, disability, marital, or for any other reason which cannot be shown to be justifiable. Our recruitment process strives to ensure that individuals are selected only based on their relevant skills, experience, qualifications, and abilities. REF-227 390 TPBN1_UKTJ

Careers Adviser / Employability Coordinator An exciting opportunity for a Careers Adviser / Employability Coordinator to lead careers education, employer engagement and student progression activities within a thriving secondary education environment. The role focuses on careers programmes, stakeholder partnerships, events management and student destination tracking. If youve also worked in the following roles, wed also like to hear from you: Employability Adviser, Work Experience Coordinator, Careers & Employability Officer, Student Progression Coordinator, Careers Advisor, Employability Adviser, Employability Co-ordinator, Education Partnerships Coordinator, Careers Co-ordinator, Careers & Employability Advisor, Careers Lead, Careers Officer, Work Experience Coordinator SALARY: £27,779 per annum FTE / Actual Annual Salary £23,291 + Benefits LOCATION: Hedge End, Southampton, Hampshire JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Thursday 8.00am to 4.00pm and Friday 8.00am to 3.30pm, term time only (38 weeks) JOB OVERVIEW We have a fantastic new job opportunity for a Careers Adviser / Employability Coordinator to lead and deliver a progressive careers-related learning programme within a growing secondary school environment. Working closely with senior leadership, the Careers Adviser / Employability Coordinator will develop careers education initiatives, coordinate employer engagement activities, and oversee impactful careers events including careers fairs and practice interviews. As a Careers Adviser / Employability Coordinator you will manage destination data, support student progression, build partnerships with employers and community organisations, and ensure compliance with Gatsby Benchmarks and careers guidance standards. APPLY TODAY Ready to make your next career move? Apply Today for our Recruitment Team to review. DUTIES Your duties as the Careers Adviser / Employability Coordinator include: • Programme Leadership: Design, implement and evaluate the schools Careers Related Learning programme aligned with national careers standards and Gatsby Benchmarks, • Stakeholder Engagement: Build and manage relationships with employers, community partners and volunteers to support careers education initiatives, • Careers Event Management: Plan and deliver major careers events including careers fairs, practice interviews and employer engagement activities, • Independent Advice Coordination: Organise schedules for external careers advisers ensuring students receive impartial guidance and progression support, • Data Analysis & Reporting: Monitor student destination data and engagement metrics to inform strategic improvements and reporting, • Operational Administration: Oversee careers administration processes ensuring accurate records, efficient systems and professional standards, • Work Experience Programme Management: Coordinate workplace learning placements, ensuring health and safety compliance and appropriate opportunities for students, • Employer Partnerships: Proactively identify and secure local business partners to support placements, talks and careers enrichment activities, • Communication Strategy: Promote careers opportunities and information through digital platforms, communications and school channels, • Previous experience coordinating careers education, employability programmes, student progression or similar initiatives, • Experience organising events, managing stakeholders or coordinating external partnerships, • Strong organisational skills with the ability to manage multiple projects and deadlines, • Experience analysing data, producing reports and monitoring programme outcomes, • Excellent communication and relationship-building skills with employers, students and staff, • Strong administrative skills including database management, record keeping and digital systems, • Ability to work collaboratively with teaching staff, leadership teams and external organisations, • Exceptional team environment where all staff are valued, • Excellent Continuing Professional Development with high quality CPD programs, • Many opportunities for career progression, • One day per academic year a fully paid day off to support personal events, • Two-week October half term: Providing staff and students with an extended break during the autumn term, • Extensive department resources and facilities, • A tax efficient Cycle-to-Work scheme through salary sacrifice, • Staff membership rates to the onsite Leisure Centre We reserve the right to close any of our vacancies early. APPLY TODAY By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14510 Full-Time, Term Time, Permanent Education Jobs, Careers and Vacancies. Find a new job and work in Hedge End, Southampton, Hampshire. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ JBRP1_UKTJ

The Role at a Glance: Event Operations Coordinator Chalgrove, Oxford Permanent, Full-Time £28,000 – £33,000 Reports To: Operations & People Manager Day-to-Day Direction: Production Manager Direct Reports: (agency / casual staff when required) A Big Hello from us We are.

Manage all event enquiries, prepare tailored proposals, and proactively convert leads (weddings, social events, private dining) to achieve monthly revenue targets. Coordinate and conduct site visits and show rounds for corporate and social events, and assist with trade shows and special events. Empl

We are seeking a Commercial Events & Operations Coordinator tosupportthe delivery of commercial activity across the organisation, including catering and venue hire contracts, film location operations, retail, event partners, regular hirers, and in house events. Commercial Events and Operations Coord

Riviera Maritime Media has offices in London, New York and Singapore. We’re Riviera Maritime Media, an innovative publisher and event organiser with offices in London, New York and Singapore.

The Events Coordinator will report into the Director of Administration in London and be required to plan, produce and execute quality events, working collaboratively with the London Business Development & Marketing team (4 staff). This world class litigation US law firm is looking to hire a newly cr

Sign in to set job alerts for “Event Coordinator” roles. Digital Talent, VIP Dressing & Events Coordinator. People Experience and Internal Events Coordinator.

As Marketing & Events Coordinator, you will lead on all aspects of Colet House’s marketing and events. Marketing & Events Coordinator. Build event pages on the website via Squarespace, create ticketing links, and promote via all marketing channels.

A prestigious hotel in London is seeking an Events Sales Coordinator to manage event inquiries, prepare tailored proposals, and convert leads into bookings.The ideal candidate will bring strong communication skills, proactive selling abilities, and a background in event management.This role offers a

As a dynamic and innovative Creative Events & Production Agency, we consistently push creative boundaries and deliver exceptional results for our diverse client portfolio. Metro Production Group (MPG) is a leading global live events agency, renowned for crafting immersive,. Collaborate closely with

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Workplace Experience Coordinator to join our team in London on a permanent basis. About the Role: As a CBRE Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. Key Responsibilities: First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Experience Required: Previous experience in a similar role Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process

Merrifield Consultants are delighted to be partnering with a membership body in the infrastructure sector! We are hiring an Events and Webinar Coordinator to support the smooth delivery of a global programme of events and webinars. This is a fantastic opportunity to join a collaborative, international team. In this varied coordinator role, you will support the setup, administration and delivery of in‑person events and webinars across multiple regions. You'll manage registrations, communications, data updates and provide technical support during live sessions. This is an excellent fit for someone who thrives in a structured, detail‑driven environment. The role: Events and Webinar Coordinator Salary: £29,000 (pro rata) Contract: 8 months FTC Hours: Part-Time | 20 hours per week Working work: Monday - Thursday Working style: Hybrid Reporting to: Head of Global Operations Supporting 4/5 managers Key Responsibilities Setting up events, webinars and online networking sessions on the organisation's website. Creating and maintaining accurate event webpages. Processing registrations and managing attendee records. Providing operational and technical support during virtual events. Coordinating host and speaker communications, including confirmations, reminders and post‑event follow‑up. Managing the shared events inbox and responding to enquiries. Scheduling speaker briefing calls and coordinating meeting logistics. Supporting distribution of event materials, including slides and printed content. Updating attendance, engagement and CRM data following events. Providing administrative support for a major annual European forum, including tracking expenses and updating spreadsheets. Person specification Essential - Dynamics 365 experience or alternative CRM experience is desirable. Prior experience in events and administration. Experienced using SurveyMonkey. Confident using Microsoft Office. Fluent in English with excellent written and verbal communication skills. Ability to juggle multiple deadlines and priorities. Comfortable managing and work as part of a team. If you're an organised, detail‑focused events coordinator and/or administrator with solid Dynamics 365 experience and a passion for supporting high‑quality events, we'd love to hear from you. Apply today to be considered. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout

Job Title: Head of Events and Sponsorship Location: London / Hybrid Salary: £45,000 - £65,000 per annum based upon experience plus discretionary bonus and comprehensive benefits Job Type: Full Time, Permanent About the role: The Head of Events and Sponsorship leads techUK's events strategy and sponsorship portfolio, overseeing flagship events, membership engagement activities and other revenue‑generating events. The post holder is responsible for the full events programme, including high‑profile conferences and dinners, as well as webinars, roundtables and bespoke sponsored activities. Key Responsibilities: Events Strategy & Leadership: * Lead the planning and delivery of techUK's full portfolio of flagship events of 18+ events including industry dinners, drinks reception and conferences. * Development of a strategic events roadmap aligned with techUK's policy priorities, member needs and external opportunities. * Ensure all events meet high standards of content, production, engagement and brand visibility. * Line management of two members of staff. * Stakeholder management of senior internal clients, speakers, sponsors and venues. Sponsorship Management: * Own the techUK sponsorship strategy across conferences, webinars, roundtables and large‑scale events, ensuring sponsorship packages provide strong value and align with partner objectives. * Cultivate relationships with prospective and existing sponsors, advising on suitable activities and building long‑term partnerships. * Manage sponsored content opportunities such as thought‑leadership webinars, blogs, branding promotion and lead generation. Event Delivery & Member Engagement: * Oversee end‑to‑end event production, including pre-event promotion, logistics, operations and on‑the‑day delivery. * Collaborate with programme teams to shape relevant and impactful event content. * Alongside the programme of flagship events, deliver networking‑focused events and private roundtables that support member engagement. Commercial & Operational Oversight: * Propose, and gain Senior Leadership Team (SLT) agreement for, annual event and sponsorship revenue targets, monitor financial performance and manage event budgets effectively. * Evaluate event performance using qualitative and quantitative metrics, ensuring continuous improvement. * Report back to the SLT and Board on events performance in quarterly reports. * Identify and implement process improvements, including digital transformation, to streamline and improve the end-to-end customer experience. Skills, Knowledge and Expertise: Core Competencies: * Strategic thinking and planning - Ability to design and deliver an events strategy that supports organisational priorities, policy goals and member engagement. * Commercial acumen - Strong ability to generate and grow revenue through sponsorship, partnerships and events activity. * Event programme leadership - Ability to oversee and deliver a complex portfolio of events to a consistently high standard. * Stakeholder engagement and influence - Ability to work effectively with senior stakeholders, internal teams and external partners. * Leadership and team management - Ability to lead a team and create a high-performance culture around event delivery. * Project and operational management - Strong organisational discipline and ability to manage complex delivery programmes. * Data-driven decision making - Ability to measure performance and improve the events programme using evidence. * Innovation and digital mindset - Ability to evolve events formats and improve customer experience through technology. Essential Knowledge and Experience: * Proven experience leading complex event programmes, preferably in a membership body, trade association, policy institution or similar environment. * Demonstrable success in developing and closing sponsorship opportunities and managing sponsor relationships. * Strong project management and organisational skills, with ability to handle multiple simultaneous events. * Excellent communication and stakeholder management skills. Desired Knowledge and Experience: * Experience working in tech, public policy, government affairs or related sectors. * Experience managing cross‑functional teams. Additional Information: This is a full time role based out of techUK's London offices, however techUK operates a flexible working policy. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Event Manager, Event Organiser, Events Officer, Events Coordinator, Event Programme Manager, Public Body Events, Public Sector Event Management, Events Administrator, Marketing Manager, Sponsorship Manager, Business Development Manager, Sponsor Relationship Manager may also be considered for this role

Exams Coordinator London £30,962 Working arrangements: 35 hours a week. Standard working hours between 9am – 5pm, Monday to Friday. Hybrid working, with a minimum of 6 days per month in the office The Federation of Royal Colleges of Physicians based in the UK and with an international reach is a collaboration between the Royal College of Edinburgh, Royal College of Physicians and Glasgow and Royal College of Physicians. Collectively the colleges represent 50,000 physicians worldwide. For physicians in the UK and globally, the colleges provide an invaluable professional network, opportunities to share best practice and ongoing educational opportunities. The Federation develops and delivers services to support doctors at every stage of their careers, including: • Examinations (Membership of the Royal Colleges of Physicians of the UK – MRCP(UK), • Training (Joint Royal Colleges of Physicians Training Board – JRCPTB), • Continuing Professional Development (CPD) The Federation is looking for a Coordinator to join the Examinations team and support with the coordination and delivery of MRCP(UK) examinations. Key responsibilities • Lead the co-ordination of International PACES exams., • Coordinating various tasks within the examinations cycle (diet), ensuring tasks are performed accurately as per standard operating procedures and agreed timelines, assigning tasks to administrators where appropriate., • Coordinate scanning and results processing for International and UK PACES exams., • Manage the scheduling of all international exams – liaising with Federation Leads and suppliers to set exam calendars for future diets – confirmation of timeslots and capacity., • Lead on completing SOPs and ensuring they are reviewed regularly and fully up to date., • Track, monitor and report on exams related income, overseeing monthly reconciliation and support with the annual setting of budgets., • Prepare various management information reports, for both internal and external meetings, as necessary, • Lead on processing reasonable adjustment requests for International and UK PACES exams, • Lead on project work to meet the needs of the business (including development of business systems/ processes) and deliver on initiatives identified in the business planning process., • Support examination managers in identifying and mitigating risks, as per the risk register., • Deputise for the Exams Managers as required., • Other: Some packing and shipping exam materials might be a part of your role., • Any other duties as may be reasonably expected and which are commensurate with the level of the post, adhere and comply with the provisions of the RCP’s health and safety policy, undertake all duties and responsibilities in compliance with the rules and regulations encompassing equal opportunities. About you • Experience of coordinating and delivering exams or similar event management., • Experience of delivering strong customer service., • Experience of working in a busy team, delivering complex and high-stakes work., • Experience of building and developing relationships with a range of internal and external stakeholders at all levels., • Excellent written and verbal communication, tailored for audience and purpose., • Expertise of general office software and able to quickly become competent with specialist software used by Federation., • A high degree of accuracy and attention to detail in all work., • Accurate data entry and good attention to detail, • Interacts with staff and other professions with respect for difference and diversity, • Demonstrates flexibility and adapts to agreed changes and new ways of working positively, effectively and completely, • Able to prioritise and manage your workload according to importance and urgency and remains focused on routine tasks and understands why achievement is important, • Demonstrates an ability to work to deadlines and to agreed standard operating procedures Closing date: 24 March 2026 Please note, we will be reviewing applications as they come in. Interviews could be arranged, and roles could be filled before the advertised closing date, we would therefore encourage those interested to apply as soon as possible. The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity. The RCP is all about our people – our members, staff, volunteers and leaders. We educate, influence and collaborate to improve health and healthcare for everyone and know we can only do this by being inclusive, encouraging and celebrating diverse perspectives. Welcoming into our community people who represent the 21st-century medical workforce and the diverse population of patients we serve is a priority for us

Company Profile CBRE's Global Workplace Solutions delivers end-to-end facilities management, engineering services, project management, and workplace support. Our teams combine technical expertise with a commitment to service excellence, innovation, and compliance. Through our engineering talent, digital tools, and focus on ESG and sustainability, CBRE helps clients reduce risk, drive performance, and enhance the workplace experience for their people. Job Title: Reception / Workplace Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in London. Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Events Coordinator to join our team and deliver exceptional event and workplace experience. As an Event/Admin Coordinator, you will be responsible for ensuring the seamless delivery of all office events. Working in partnership with internal and external stakeholders, you will ensure every event is executed to the highest standard and in full compliance with Health and Safety requirements and office event guidelines. Innovation and excellence are at the heart of what we do. Within this role, you will be accountable for continuously reviewing and updating event processes, ensuring all event guides remain current, and identifying opportunities to enhance the quality, safety, and efficiency of event delivery. The role will require strong coordination, planning, and leadership skills to guarantee that all event requirements - such as supervision, security, and support services - are properly managed. You will oversee the smooth running of events across all UK offices and ensure a best-in-class workplace experience. Key Responsibilities: Lead on the drafting, approval, and ongoing maintenance of the Event Policy, ensuring it remains current and compliant with all relevant standards. Take full responsibility for the end-to-end management of all events and large meetings across all client sites, ensuring flawless planning and execution. Manage all location requirements, including meeting room allocation, logistics, and setup for both internal and external client events. Ensure clear and consistent communication with all stakeholders, providing regular updates throughout each event's lifecycle. Oversee Host team requirements at event locations to ensure a seamless and professional attendee experience. Provide management information and reporting to the client, including delegate numbers, meeting room utilization, and financial summaries. Produce detailed post-event ("wash-up") reports following all major or complex events, highlighting successes and opportunities for improvement. Ensure all events are delivered in compliance with licensing, health, safety, and environmental requirements. Plan, coordinate, and execute client events, maintaining flexibility to support event operations outside of normal business hours when required. Provide logistical support for internal events and meetings, collaborating with the wider Workplace Operations team to deliver seamless setups and event execution - including space configuration, décor, catering (F&B), gifts, and related requirements. Support on-site operations, which may occasionally involve physical setup tasks such as moving furniture or preparing event spaces.JOB DESCRIPTION Manage on-floor stationery stocks, ensuring timely replenishment of toner, paper, laminating, and binding supplies across designated areas and meeting rooms. Possess a working knowledge of basic hand tools (training will be provided as needed). Take full ownership of your floor and surrounding areas, maintaining cleanliness and condition, reporting issues via Concept, and ensuring all service requests are completed within agreed SLAs. Manage deliveries and support operations: Oversee and report on deliveries, update staff on events and news, promote the "One Team" culture, assist with service delivery, and provide ad hoc admin support. Support building and mailroom activities: Conduct building inductions when required, and manage mailroom tasks including courier bookings, inventory, and post/gift distribution. Person Specification: Experience in Administration or Event Coordinating, Treat people the way they want to be treated - fostering respect, empathy, and understanding. Bring contagious energy and positivity to every interaction. See every day as a new opportunity to shine and show up with enthusiasm. Maintain a proactive mindset and can-do attitude, even in fast-paced or changing environments. Be highly organised and efficient, mastering task management and prioritisation. Anticipate and resolve potential issues before they become problems. Strong communication and interpersonal skills, building great relationships across teams and suppliers. Flexible, adaptable, and resourceful - thriving under pressure and during live events. Detail-oriented with a passion for creating smooth, high-quality experiences for others

Job Title: Event Coordinator - Part Time! Location: Holborn, Central London Remuneration: £14 - £16 per hour Contract Details: Temp To Perm (initially temping for 6 weeks) Hours: 20 hours per week, flexible and hybrid working! Join a global membership association dedicated to advancing infrastructure and energy financing! Our client is seeking a passionate and organised Event Coordinator to support their dynamic events and webinars. ✨ Responsibilities: As the Event Coordinator, you'll play a vital role in ensuring the seamless execution of events across North America, UK & Ireland, and APAC. This is your opportunity to shine in a coordination and delivery role! Assist with event and webinar setup, ensuring everything is ready for success! Manage website content related to events, keeping information current and engaging. Communicate effectively with delegates, handling inquiries and registration processing. Work closely with Regional Managers and the Marketing team to guarantee smooth operations. Handle post-event administration to capture valuable feedback and insights. Working Pattern: 20 hours per week, flexible on days! Initially a 6-week temporary role, with the potential for permanence.The office is conveniently located just 3 minutes' walk from Holborn train station, making it easy to commute! If you're detail-oriented, enthusiastic about event planning, and ready to make an impact, we want to hear from you! Apply now to join a supportive team that values your contributions and fosters professional growth. Ready to step into this exciting role? Don't miss out on the chance to be part of a global network making a difference! Submit your application today! ✉️ Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Reception / Workplace Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Reception / Workplace Coordinator to join the team located in Paddington. Role Summary: Ownership of office floors and the surrounding areas to ensure the best workplace experience is met each day Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, etc. Requests building and/or equipment services as needed. Assists with the CBRE community on-boarding process, including new employee orientation, training, equipment and software ordering - workflow assistance and welcoming procedures and first day orientation management. Collaborate with IT, Maintenance, Cleaning, Helpdesk teams to ensure that issues are proactively reported and addressed in line with procedures. Full JD can be provided upon application. Experience Required: A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred. Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees. Experience in facilities management and/or dealing with suppliers/contractors beneficial. Ability to solve problems and deal with a variety of options in complex situations

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Experience Coordinator to join the team located in London. About the Role: As a Workplace Experience Coordinator with CBRE, you'll be part of the team that creates unforgettable moments within our workplace. Acting as the warm, welcoming face of the building, you'll connect employees and visitors with the services, spaces, and support they need to have an effortless and enjoyable day. You will report directly to the Workplace Experience Supervisor, ensuring strong alignment, guidance, and support as you grow within the team. This role sits at the heart of the workplace, linking community engagement, events, space logistics, and ensuring the workplace is a productivity enabler for our client colleagues. If you love going above and beyond, naturally engage with people, and enjoy making a meaningful impact in the everyday experiences of others, you'll thrive here. The Four Pillars of Your Focus 1. Community Engagement 2. Conference Centre Support 3. Space Booking & Special Events Support 4. Maintaining Exceptional Office Standards What You'll Do Create a Welcoming and Seamless Experience Act as the central point of contact for colleagues, visitors, and partners, ensuring clear, consistent communication and a smooth flow of information. Provide front desk and reception cover as needed, ensuring the welcome area is always warm, professional, and efficiently managed. Greet all building entrants with warmth and professionalism, making every interaction memorable whether in person, over the phone, or through digital channels. Manage visitor processes, including parking and security protocols, with attention to detail and a guest-first mindset. Conduct regular floor walks to monitor safety, room standards, and colleague needs, spotting opportunities to help before they're even requested. Work collaboratively within a small, supportive team where everyone contributes to a positive, can-do environment. Acknowledge and respond to inquiries or issues from employees and visitors with professionalism, escalating appropriately when needed. Raise and follow through on maintenance or housekeeping work orders; support workplace services such as mail handling, office supplies, and colleague onboarding. Coordinate with vendors to support service delivery and ensure workplace needs are consistently met. Deliver Smooth & Engaging Events Organise and support on-site events, from space bookings to setup, coordination with Facilities and Dining teams, and ensuring a polished experience from start to finish. Bring our workplace to life by delivering monthly themed community events that celebrate the time of year and local culture. These experiences should feel immersive and exciting, designed to spark connection, inspire participation, and give colleagues genuine "wow" moments that draw them into the workplace. Act as the communication hub for events, ensuring relevant teams are aligned, informed, and able to support successfully. Support Safety & Security Follow all site-specific security and emergency procedures; communicate promptly with the relevant teams to keep everyone safe and informed. Share information clearly, follow manager guidance, and use established procedures to solve day-to-day challenges. What Success Looks Like Team Integration: You build strong relationships quickly and contribute to a positive, solution-focused environment. Service Excellence: Tasks are delivered with confidence, accuracy, and a genuine smile, enhancing the overall experience for employees and visitors. Reliable Communication: Information flows smoothly and promptly across teams, ensuring alignment and avoiding friction. Operational Consistency: Meeting rooms, communal areas, and event spaces are maintained to a high standard with proactive attention to detail. Role Requirements: A degree or relevant experience, with up to 2 years in a customer service, hospitality, facilities, or administrative support role. Ability to follow established routines and apply workplace standards accurately. Strong communication skills, you're clear, approachable, and confident exchanging straightforward information. Working knowledge of Microsoft Office Suite. Excellent organisational skills, curiosity, and a proactive mindset. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process

WSS (Workplace Support Specialist) Job Summary: • The experience coordinator role is at the forefront of delivering a positive office experience as a cultural ambassador. community advocate and service leader. - In this role, you will provide experience services and support to increase individual well-being, personal productivity and organisational effectiveness. - As part of the FOH team, the Experience coordinator is responsible for creating supportive and comfortable atmosphere by welcoming visitors and supporting all employee-facing services. Duties and Responsibilities: • Provides coordination and support for delivery of Workplace Services. - Services include, but not limited to: Concierge, Reception, Badges and Security, Room Management, Meeting and Event Support, Community Programs, Meeting supply equipment/Stationery points, Food Services support, Support Employment , Company Store, Pet Programs, Document Services, Legal letters and Post Room service, Record Archiving and Data Report files, Set ups, Space reset, Entrance screening protocol and Workplace onboarding. - Reception and CEC: organised and managed the weekly rotation between the 2 areas. - Support on both reception inbox and receptions as needed, data reports, daily basis tasks. - Cover post rooms duties: parcel enquires, delivery spreadsheet updated, legal letters, shipments tasks - Main point of contact for vendors on site, escorting where necessary and supporting and managing temporary badge access. - Maintains awareness of workplaces. Submit cleaning and maintenance works orders/tickets as needed and/or communicate with appropriate partners to address the issue. Respond to customers on behalf of other team members (eg Facility team, cleaning team). - Responds to customer requests and complaints promptly with accurate and thorough information according to the specific request. Assists with meeting set up, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage. - Curates and administers of the Host platform and client materials customised to meet to the full Host experience. Ensures client and company materials comply with client and company brand guidelines. - Greeting employees and announces clients and visitors. Conducts and guide guest registrations through Badging software. Issue temporary badges and Contractors badges. Receive, redirects incoming calls to appropriate parties. - Utilises and maintains integrity of databases, supports data entry of required reports and other digital tools, associated with service delivery, as requested. - Follows security and emergency procedures as defined for the property. Responds to emergency situations in a calm, efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures. - Maintains records of vendor proof of insurance and contractual documentation in place, per requirements. - Collaborates with vendors employees who provide services and goods. - Delivers orientations, such a tour of facility, how submit a workorder, where supplies are kept and ordering procedure. Provides, overview of Host Experience service. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process