Conveyancing Department - Legal Secretary
hace 2 meses
£22000–£28000 anual
Jornada completa
Bovingdon
We require an experienced legal secretary at our offices in Abingdon to start immediately.
Job description
Job Title: Conveyancing Secretary
Department: Conveyancing
Reporting to: A Senior Lawyer
Role Description
The Conveyancing Secretary role will focus on general secretarial and administrative duties.
Key responsibilities 1. Providing secretarial and administrative support to a Solicitor/Lawyer in the conveyancing department 2. Audio/copy typing (digital dictation) of all correspondence and documents using Microsoft Word, the firm’s word-processing and digital dictation systems; 3. Case and paper management’ - printing correspondence, collating and indexing enclosures and ensuring correspondence is delivered in a timely fashion; 4. Client care including sending out all client care letters, liaising with existing and established clients about ongoing or new matters; 5. Dealing with new client enquiries; 6. Managing incoming written and electronic communication in an accurate and efficient manner and ensuring that appropriate and timely action is taken in response; 7. Booking appointments, arranging meetings and managing diaries; 8. Liaising with estate agents, solicitors and clients where required 9. Attending to clients in person and on the phone 10. Opening and amending new client matters on LEAP, the firm’s document management system to ensure that all relevant information is entered correctly and kept up-to-date; 11. Completing case-related external and internal forms and documentation and entering information where relevant into the firm’s case management system; 12. Undertaking departmental-specific administrative tasks as required by the fee earner/partner in charge of the department; 13. Electronic and manual filing of documents; 14. Undertaking administration tasks such as photocopying, scanning, faxing, printing, filing as may be reasonably required. Person Specifications
It is essential that you are able to satisfy the below specifications. We have indicated when the below are not essential but desirable.
Skills
Legal Experience and knowledge of conveyancing is desirable
Excellent audio/copy typing skills
Excellent communication - convey information clearly and accurately, both orally and in writing
Excellent organisational – strong administrative and document management skills, time management and workload planning
Excellent Word processing skills
IT (Microsoft 2016 Office suite) including database (desirable) Knowledge
Previous experience as a Conveyancing Secretary
Familiar with the process for completing and filing stamp duty forms and Land Registry applications online and via Land Registry portal
Good understanding of the conveyancing process
Manual and electronic file management
Taking new client enquiries
Preparing, collating and ordering documentation
Good level of numeracy
Willingness to assume additional responsibilities
Knowledge of Anti-Money Laundering rules and procedures Ability
Attention to detail
Flexibility and adaptability.
Quality focus Qualities
Enthusiastic
Common sense
Self-motivated
Initiative and problem-solving skills
Punctual and reliable
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