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Executive Assistant to CEO Fintech Startup Central London, Hybrid Permanent Up to £70K depending on prior experience 7-EAtech/LWNCW About the Client: A fast-growing startup in the fintech industry, founded in Europe and with a small team based in London. Ideal candidates will be on no more than 1 months' notice. About the Executive Assistant role: Our client is seeking a highly organised, proactive, and motivated Executive Assistant to play a pivotal role at the heart of their position. The large majority of the role will be to provide personal support to the CEO – roughly 90%. Duties will include: • Calendar management and gatekeeping the CEO effectively., • Complex travel coordination including flights, accommodation, transportation and check-ins., • Family support, running errands and personal administration., • Preparation of documents, presentations, and briefings for key meetings; take accurate minutes; track and follow up on action items., • Building strong working relationships across the team., • Handle sensitive information with the utmost discretion and professionalism., • Other duties as required. Required Skills & Experience: • Prior Executive Assistant or Personal Assistant experience – ideally supporting senior executives with a mix of personal and business duties., • Ideal candidates have experience working in high-growth startups, or boutique financial services., • Exceptional time management, prioritisation and organisational skills., • Adaptability – happy to pick up tasks out of hours as required., • Meticulous attention to detail with a bias for action and problem-solving., • Excellent written and verbal communication skills., • Energetic and dynamic to help the CEO of a growing business. Additional Information: • Central-London office location., • As a start-up, they have a fantastic, collaborative culture and run multiple social events in the team., • Hybrid-working, 2-3 days in office per week., • Salary up to £70K depending on prior experience plus benefits., • Core hours 9am-6pm with flex to support out of hours when needed. If you are looking to take your Executive Assistant career to the next step and have the relevant skills and experience, please apply today!

Team Coordinator / 6-month contract position / London, Hybrid / Up to £240 per day (Umbrella rate) Overview: My client, a globally recognised organisation are currently looking for a Team Coordinator to join their Team in their technology team. The role will require an organised, personable and detail orientated individual who is looking to expand on their personal assistant experience. Role & Responsibilities: • Providing administrative support and technical expertise to senior leaders, • Strong communication skills, • Comfortable putting presentations together, • Minute taking, diary management and travel arrangements, • Formatting documents and templates, • Dealing with invoices and expenses, • Booking meeting rooms Essential Skills & Experience: • 3+ years’ experience working within a similar PA/EA/Team Assistant role, • Happy working at pace in a busy environment, • Experience supporting technology teams and CIO would be advantageous, • Confident in making decisions, • Confident working on a variety of technology such as SharePoint, MS Teams, and Zoom and accounting software Package: • Up to £240 per day (Umbrella rate), • Hybrid working, • Free lunch on site everyday, • On site gym, • Beautiful offices in Central London Team Coordinator / 6-month contract position / London, Hybrid / Up to £240 per day (Umbrella rate)

Our client, a leading, high-growth enterprise based in Dubai, is seeking a highly skilled and proactive Executive Assistant to the CEO. Based in our modern Dubai office, this senior position requires a strategic and proactive professional to manage both business and personal affairs, ensuring seamless execution of a wide range of responsibilities. The role is ideal for an individual with a proven history of supporting a C-level executive or high-profile principal, offering the opportunity to manage complex projects and act as a trusted partner. The successful candidate will operate with significant autonomy and will be responsible for a portfolio of confidential and high-priority initiatives. Key Responsibilities: Strategic Project & Portfolio Management: • Oversee a variety of complex personal and business projects from conception through to completion, including but not limited to property acquisitions, large-scale renovations, and significant event organization., • Manage substantial budgets, conduct necessary due diligence, and coordinate with external consultants such as legal, financial, and architectural experts., • Proactively identify potential challenges and develop robust plans to ensure all projects are delivered on schedule and within budget. Executive Operations & Strategic Support: • Serve as the primary gatekeeper for the CEO, managing correspondence and prioritizing engagements to optimize the CEO's time and strategic focus., • Prepare detailed briefing materials, conduct research, and synthesize information to ensure the CEO is well-prepared for all professional commitments., • Perform sophisticated calendar management, coordinating complex international and local travel and ensuring all logistical details are flawlessly managed. Stakeholder Management & Communication: • Act as the main point of contact between the CEO and key internal and external stakeholders, ensuring all communications are handled with professionalism and discretion., • Draft and manage correspondence on behalf of the CEO., • Cultivate and maintain relationships with important contacts, serving as a reliable proxy for the CEO as required. Ideal Candidate Profile: • A minimum of 5+ years of experience in a dedicated support role for a C-Suite executive, Founder, or UHNW Principal., • Demonstrated experience in personally managing a portfolio of complex and sensitive projects., • Exceptional ability to structure and manage multifaceted tasks, with a strong understanding of timelines, budgets, and project milestones., • Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. Absolute discretion and confidentiality are paramount., • Advanced proficiency with modern productivity and technology tools, including experience leveraging AI platforms to increase efficiency., • A proactive and resourceful professional who takes ownership of outcomes and operates with minimal supervision., • Superior verbal and written communication skills, combined with a high level of emotional intelligence to navigate complex professional relationships effectively.

We are a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world class reputation, and recent international success in London and Los Angles, we have established an international office in London to develop and execute world- class experiences in sports and entertainment outside of the Middle East. We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services. The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector. Role overview To provide proactive administrative and operational support to ensure the effective day-to-day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries. Key Responsibilities Administrative Support • Manage incoming and outgoing correspondence, including emails, post, and phone calls., • Maintain accurate records, filing systems, and databases., • Provide ad hoc support to the Executive Assistant to Directors (e.g. confirming reservations, domestic and international travel itineraries, concierge enquiries)., • Assist with expense reconciliation, processing payments, and tracking approvals., • Collate documentation for meetings, including board packs, reports, and presentations., • Support the planning and delivery of events, including staff socials and company functions., • Support the EA and HR team in onboarding new staff members. Office Management • Order, manage, and monitor office supplies and equipment., • Establish effective working relationships with ground floor reception and GPE building management., • Coordinate office maintenance, repairs, and external service providers., • Ensure office policies and procedures are adhered to at all times., • Maintain a clean, organized, and professional office environment., • Register visitors in the Bluepoint portal., • Meet and greet visitors to ensure a professional experience., • Manage the meeting room booking system and ensure rooms are prepared for use. Additional Support • Execute personal or ad hoc errands as required for the Board and Directors., • Provide flexible support for special projects and business needs. Personal Attributes • Professional and approachable manner., • Reliable, proactive, and adaptable., • Discreet with confidential information., • Team-oriented with the ability to work independently., • Self-motivated with the initiative to exceed expectations. Qualifications At least 2 years experience in a similar role desirable. Proficiency in Microsoft 365 We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.

Introduction: Founded in 1875, our long history has been built on innovation, craftsmanship and above all, incredible talent. Born from the adventurous spirit of our founder, Arthur Lasenby Liberty, we remain true to our heritage. From our fulfilment centres to our flagship store, passion, vision and dynamism are part of our DNA – and that extends to our team. Job Purpose: We are seeking an Executive Assistant to support our Managing Director and Design Director, playing a pivotal role at the heart of the business. This is a highly trusted, fast-paced role for someone who thrives on organisation, discretion and proactive problem-solving. You’ll be responsible for ensuring day-to-day operations run seamlessly while acting as a key connector between leadership, store teams, suppliers and cross-functional departments. Key Responsibilities: • Managing complex diaries and scheduling across multiple time zones., • Overseeing inbox management, prioritising communications and handling responses where appropriate., • Coordinating domestic and international travel, including flights, accommodation and itineraries., • Managing Egencia bookings and travel administration., • Processing invoices, expenses and maintaining accurate financial records., • Supporting new starters, contracts and onboarding for employees, contractors and consultants., • Organising internal and external events, meetings and room bookings., • Coordinating guest and personal travel where required., • Maintaining tax calendars, stationery supplies and general office administration., • Supporting global sales coordination and cross-functional communications., • Acting as a key point of contact between leadership, internal teams and external partners. About You: • Proven experience as an Executive Assistant or Senior PA, ideally supporting senior leadership., • Exceptional diary, inbox and travel management skills., • Strong organisational skills with the ability to manage multiple priorities simultaneously., • High level of discretion and confidentiality., • Confident communicator, able to build trusted relationships across all levels of the business., • Proactive, adaptable and solutions-focused, with a strong sense of ownership., • Comfortable working in a fast-paced, ever-changing environment. Please note, this is a fixed-term contract until March 2027.

Company Description Pivotal is the UK’s leading mortgage and protection advice provider. Backed by LSL and Pollen Street Capital, we’ve rapidly built a nationwide network of more than 20 industry-leading specialist teams with over 1,000 talented people - together delivering annual revenues exceeding £100 million. Our scale is matched by our specialism. Pivotal’s adviser teams cover every corner of the market - from mainstream residential to second charge, commercial, bridging, buy-to-let, landlord, protection, and home insurance. We are here to outperform established players by combining next-generation technology, data, and AI with the expertise and ambition of our people. As a people-first business, we want every colleague to excel, grow, and feel genuinely valued as we deliver more together. Our entrepreneurial partners lead award-winning teams that deliver exceptional advice with speed, precision, and care. We’re obsessed with the client experience - moving fast, challenging convention, and setting new standards for service. Naturally curious and driven by progress, we value learning more than what we know and never stop striving for better. At Pivotal, this is not just business – it is our business. We make smart decisions, act with ownership, and pursue excellence in everything we do. Role Description We are seeking a highly accomplished Personal Assistant to provide first-class support to our CEO and core Executive Committee. This role requires a polished, proactive, and resourceful individual who thrives in a fast-paced, high-pressure environment and is passionate about providing excellent PA support at the highest level. You will play a critical role in ensuring the diary and requirements for admin support are fully supported, enabling them to have a smooth-running day. You will handle busy diaries and will help anticipate needs with precision. This role demands discretion, strong attention to detail, and the ability to perform under pressure while maintaining a calm and professional demeanour at all times. Responsibilities will include: • PA Support: Provide seamless, high-level PA support including management of very busy diaries, handling telephone screening / gatekeeping, booking meeting rooms and catering for internal / external meetings, coordinating meetings and displaying strong attention to detail, • Meeting Papers: Provide support with polishing PowerPoint presentations, doing Board minutes, distributing papers and using Teams/ Microsoft 365 for the team collaboration, • Travel Bookings: Seamlessly and accurately book all travel requirements including hotel bookings, transfers etc., • Relationship Management: Provide solid and trustworthy PA support to the Executives via a positive and professional working relationship. Act as a first point of contact representing the firm with professionalism and discretion at all times., • Expense & Financial Administration: Prepare and process expenses, and corporate card reconciliations with accuracy and timeliness., • Confidentiality & Discretion: Handle sensitive information with the highest level of integrity and profession at all times., • Ad-hoc Projects: Provide positive contributions to ad-hoc projects as and when needed. Skills And Experience: • Stakeholder Engagement: Clearly understand stakeholder business priorities and requirements and has demonstrable experience supporting senior executives within the insurance or financial services sector. Builds positive and trusted working relationships with all key stakeholders., • Driven: Works well under pressure, ability to problem solve and remains focused during times of challenge and ambiguity, • Adapting to Change: Demonstrates openness and positive to change and embraces new processes, systems, ways of working when appropriate., • Forward Thinking: Keeps an interest on latest ideas, trends and processes on how to efficiently support busy executives within the modern world, • Collegiate Team Player: Thrives in collaborative environments, adds-value to team dynamics and consistently provides positive help and support to teamwork and aiding team culture., • MS365 expert: Curious to learn about new Microsoft 365 tools to effectively enhance PA support and identifies processes or admin support where efficiencies can be leveraged, • Continuous Improvement: Seeks stakeholder feedback to identify areas for improvement. Proposes adjustments to procedures based on learned experiences and outcomes. Proactively identifies opportunities to enhance the value of services Our Benefits We offer all employees a comprehensive benefits package that focuses on their whole well-being. This includes hybrid working with 3 days in the London office and 2 days working from home in South East England, a base salary up to £60k, 8% pension, 25 days' holiday, and a tightly knit, people-first, professional working culture. Career progression paths are actively offered, as this is a very visible role that can lead to a financial services mortgage or protection advisor role.

Personal Assistant (Russian & English speaking) Location: London, UK (no travel required) Responsibilities: • Organize and attend meetings in London with investors and property owners, • Assist in preparing, handling, and filing documents, • Provide administrative and organizational support Requirements: • Fluent in Russian and English, • Strong communication and organizational skills, • Based in London If you are interested, please send your CV and Instagram profile link via WhatsApp at +44 0734 249 1297.

Private PA – Private Office – Fixed Term Contract – £45–55k pro rata ASAP Start. Hybrid. Sloane Square. 12 month Fixed Term Contract A leading global Private Equity firm is seeking a polished and proactive Private PA to support the Private Office of the Founder. This is a unique opportunity to work within a world-class private office, providing broad support across personal and business matters. You’ll manage complex diaries and travel, coordinate logistics, and assist with ad hoc projects while collaborating with a small, experienced EA team. Key Responsibilities: • Diary and travel management for the Founder and Private Office team, • Coordinate and manage personal and corporate expenses, reconciliations, and approvals, • Handle the purchase and delivery of personal and family gifts, • Plan and oversee private dinners, parties, and office offsites, including budgets and logistics, • Maintain car and boat schedules and manage wine and cigar inventories, • Support the Senior Executive Assistant with inbox management and administrative follow-up Skills and Attributes Required: • Proven EA or PA experience in a professional or financial services environment, • Exceptionally polished, socially confident, and eager to learn, • Hands-on, proactive, and detail-oriented, • Positive attitude and professional presence Benefits: • Fixed Term Contract to January 2027, with potential to become permanent, • Salary: £45,000–£55,000 pro rata (depending on experience), • Hours: 8:30am–6:00pm (with flexibility including occasional evening or weekend support), • Hybrid: At least two days per week in the office, with flexibility to increase as needed

Executive Assistant to Founder and CEO- High Growth Sports and Fintech Business. £50-70k plus bonus. Mayfair office. Fast growing and exciting EA role. We are partnering with a founder-led, high-growth financial platform that supports professional footballers and athletes in managing and growing their wealth across their careers, providing tools for financial planning, investment, education and long-term financial security. Headquartered in Mayfair, they are now seeking an exceptional Executive Assistant to provide high-level support to both the Founder and CEO during an exciting stage of growth. The Role This is a senior, highly trusted EA role offering a blend of business and private support. You will act as a true right hand to both executives, bringing structure, pace and discretion to demanding and ever-changing schedules. Responsibilities will include: • Full diary and inbox management for the Founder and CEO, • Managing complex schedules across time zones, often involving athletes, agents, investors and partners, • Coordinating meetings, calls, travel and events (UK and international), • Preparing briefs, presentations and key materials, • Acting as an effective gatekeeper, prioritising competing demands with sound judgement, • Supporting investor relations, partnerships and athlete engagement, • Providing a level of private / personal support, handled with absolute discretion, • Working closely with the wider leadership team to improve processes and operational efficiency, • Being a visible, trusted presence within the Mayfair office and wider team The Successful Candidate You will be a confident, credible EA with the gravitas to operate at founder and CEO level, and the professionalism to interact with high-profile individuals. • Proven experience as an EA supporting senior leaders, • Background within financial services, fintech, private equity, investment or professional services, • Experience dealing with high-profile clients or UHNW individuals, • Exceptional organisational skills and attention to detail, • High levels of discretion, judgement and emotional intelligence, • A proactive, solutions-driven mindset, • Confidence working in a fast-paced, founder-led business, • A calm, polished manner with the ability to push back diplomatically when required

Executive Assistant to Creative Director - Luxury Fashion Studio 70-90k perm (or Ltd monthly) 3 days on site, 2 days WFH, with flex as per business needs You are a seasoned, Executive PA or Personal Producer with experience supporting a Creative Director commercially and personally, with professionalism and discretion. You will consistently interface with key internal stakeholders to constantly re-evaluate daily priorities and last minute changes, a can-do attitude is essential. Calendar Management: business appointments, shoots, meetings, personal appointments and travel Communication: serve as the main point of contact for all correspondence (emails, phone calls, etc.) Travel Coordination: global travel plans, flights, accommodation, transport, visa requirements Project Management: coordinate with Producers and Creative Leads to gather all projects key details and plans Administrative Support: prepare documents, reports, and presentations; manage expense reports and invoices. Client Relations: nurture positive relationships with clients, brands, and other stakeholders; assist in client communications and meetings. Event Planning: organize and coordinate events such as exhibitions and gallery openings Office Management: daily studio operations , including supplies, equipment maintenance, and liaising with 3rd parties Personal Assistance: personal tasks and errands as needed to support the CD's personal and professional life balance. Finance and Legal: interface with banks, accountants and lawyers, filing and documentation Essential: • Seasoned experience as an Executive Assistant in a creative environment (no corporates), • Premium fashion or photographers studio or music studio or for celebrities / HNWi's, • Education: Bachelor's degree or equivalent experience in a relevant field., • Full citizenship or an unlimited work permit for working in the UK Skills • responsiveness: enthusiasm and ability to work very flexibly, outside office / UK hours, • available for emergencies 24/7, • flexibility to travel at short notice, • pro-active attitude to be able to provide options and solutions for a very busy and fluid schedule management., • exceptional organizational and multitasking abilities., • strong communication skills, both written and verbal., • proficiency in Microsoft Office Suite and other relevant software., • discretion and confidentiality in handling sensitive information., • ability to work under pressure and meet tight deadlines. Please send your CV to stating your full name + REF: F1148 in the subject line. Please accept our apologies, but due to predicted high volumes, we will not be able to respond individually. If your application is successful, you will be contacted prior to Friday 9th January. Thank you for your understanding.

Spanish Speaking Executive Assistant to a Global Creative Leader Location: Central London | Employment Type: Full-Time, Permanent Salary: £40,000 to £52,000 DOE plus Bonus + Benefits "Buscamos a alguien que disfrute la idea de poner en práctica su fluidez en español (oral y escrita) cada día. Una persona que comprenda la cultura latina será especialmente relevante para trabajar estrechamente con este líder global de diseño". Picture yourself at the heart of a global architecture studio... where creativity shapes urban landscapes, influences city skylines and innovation defines culture. This is your backstage pass to the life of a design visionary... where precision meets creativity. As their Executive Assistant, you will orchestrate the rhythm of a leader whose influence spans continents, ensuring every detail behind the scenes is as flawless as the projects the studio delivers globally. This isn’t just a job… it’s an immersion into a world of design, diplomacy and discovery… where your role enhances the brilliance of the global design leader every single day. “A Day in the Life”, within this role… • Morning: Align a schedule that bridges London, New York, Dubai, Riyadh and beyond… connecting global teams and high-profile clients., • Midday: Be the calm in the storm, managing urgent priorities, coordinating international travel, and helping with preparing for pivotal presentations., • Afternoon: Shift seamlessly to personal matters, arranging private events, overseeing property logistics (+ vendors), and ensuring life outside the studio runs as smoothly as inside., • Evening: Leave knowing you’ve kept the creative engine moving for a leader shaping the future of design. Why This Role Is Different… • Global Exposure: Work side-by-side with a design icon and collaborate with senior stakeholders across international offices., • Lifestyle & Culture: From private events to cultural experiences, you will be part of a world that blends creativity with sophistication., • Professional Growth: Hone your skills in executive support, project coordination, and cross-cultural communication at the highest level., • Impact: Your work enables ideas that transform cities and influence generations. What We’re Looking For… • Fluent in English and Spanish (spoken and written)., • Highly organised, proactive and discreet… someone who thrives under pressure and brings clarity to complexity., • A polished, professional presence with exceptional communication skills., • Previous experience supporting senior leaders (ideally between 3 to 5 years), ideally in fast-paced, creative or industry adjacent settings. If you’re ambitious, resourceful, and ready to become the calm, steady force behind one of the most respected names in global design, we would love to hear from you.

Temporary Support Roles in Private Equity Would you like to become part of an exclusive and longstanding temporary community, offering the opportunity to regularly work within world leading private equity and alternative investment firms? Over 90% of our temporary candidates work exclusively with us. For over 15 years, we have been a trusted partner to private equity firms, asset managers, boutique investment banks, hedge funds, venture capital firms, and UHNW family offices. We assist our community of dedicated Receptionists, EAs and PAs in finding steady temporary opportunities and are always on the lookout for talented and dependable individuals to join our growing network! Our assignments include short-term holiday covers, ongoing temporary roles, and an increasing number of temporary-to-permanent positions. These opportunities allow you to start working quickly without the delays typical of traditional permanent hiring processes, giving you the chance to ensure a role and company are the right fit for you before making a permanent commitment. Typical responsibilities: • Complex diary and inbox management, • Arranging international travel itineraries, • Managing expenses, • Other administrative tasks to the assigned team(s)/individual(s), • Details and benefits:, • Fully office based, in London's West End and Mayfair (sometimes with hybrid working potential), • Potential hourly rate of up to £35ph plus holiday pay (dependant on level of experience), • Free breakfasts and lunches included with many of our clients, • Experience working in private equity, boutique finance and fast-paced environments is highly desirable. If you're an experienced Executive Assistant who is seeking temporary work while searching for the perfect permanent role or a career temp aiming to develop new skills while also dedicating time to your personal passions, please get in touch! “I started temping with Joss Search at the start of 2020 and I absolutely love them! Clients are lovely – great pay – and the Joss team are the loveliest group of people! I’m an actor and they really try to help and be flexible! (…) I’ve never felt so taken care of!” Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Executive Assistant Up to £55,000 + 1 Day WFH PR/026764 We’re excited to share a fantastic Team Assistant opportunity with a boutique executive search firm in Mayfair. You’ll work closely with a dynamic, entrepreneurial MD in a high-performing environment. The team is small, smart, and collaborative, and they’re looking for someone equally impressive to join them. If you’re confident, proactive, and ready to take ownership, this could be your next big career move. THE ROLE: • Provide full support to the MD/Founder, including diary management, inbox oversight, meeting scheduling, and UK travel coordination, • Proof-read documents and liaise with high-level clients and candidates, • Handle 30% personal support for the MD, with occasional ad hoc tasks for the wider team, • Assist the team and office with general support when needed, • Bring curiosity and ideas, especially around AI and tech initiatives, • Work independently while reporting remotely to a supportive Senior Operations Manager This is an ideal position for an team assistant who is keen to step into the heart of the business and bring added value. Being able to work to pace, with exceptional attention to detail, sharp problem-solving skills, and a willingness to adapt will be crucial for success. The successful candidate will be an TA who thrives in under pressure, and can maintain a calm, confident approach. BENEFITS AND DETAILS: • 1 day WFH, • Discretionary bonus, • Private medical, • 25 days holiday, • And more! This is a fantastic Team Assistant opportunity that won’t be around for long, apply now!

Your new company A leading property management company based in the City of London. Your new role You will provide PA support to a group of senior leaders within the business. Your duties will include: • Diary management, • Meeting coordination and preparation, • Domestic and international travel booking, • Expenses Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are recruiting on behalf of our client, a leading luxury streetwear brand, for an experienced Personal Assistant to provide high-level support to their Managing Director. This role also involves assisting the wider senior management team with ad hoc administrative tasks, making it ideal for a proactive and organised PA who thrives in a dynamic environment. Key Responsibilities: • Manage the Managing Director’s diary, including scheduling meetings, appointments, and all global travel., • Co-ordinate internal and external communications on behalf of the MD., • Prepare materials for meetings, presentations, and reports., • Support the wider senior management team with ad hoc administrative duties such as document management, expense reporting, and general office co-ordination., • Prioritise and manage competing demands to ensure smooth operations for the MD and team., • Act as a professional liaison with clients, stakeholders, and colleagues.\ Requirements: • Proven experience as a Personal Assistant, supporting senior executives within luxury retail or consumer services., • Exceptional organisational and time-management skills with the ability to multitask effectively., • Strong written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Professional, proactive, adaptable, and detail-oriented., • Previous experience in luxury retail or supporting in a premium retail brand environment is highly desirable. All candidates must hold a right to work in the UK as sponsorship visas will not be provided.

Personal Assistant to Deal Team – Prestigious Private Equity Firm – Mayfair - Full-time office! A rare opportunity has arisen to join a highly successful and well-respected Private Equity firm based in the heart of Mayfair. This is a fantastic PA role that you can truly make your own, while being part of a high-performing, collaborative, and sociable team. This fast-paced and varied PA position requires a proactive and intuitive individual with solid Private Equity experience. You’ll be supporting a dynamic team where you will need to stay two steps ahead and ensuring their schedules and priorities run seamlessly. Key responsibilities include: • Complex diary and calendar management, • International travel arrangements, • Preparing and updating presentations and reports, • Coordinating meetings and events across multiple time zones, • Managing the deal log and ensuring accurate data entry with Associates, • Providing general team administrative support (a hands-on attitude is essential) The role demands flexibility, strong time management, and the ability to remain calm under pressure. It’s not your typical 9-5, so a can-do mindset and flexibility are key. What they’re looking for: • A team player with excellent communication skills, • A positive, resilient attitude and a good sense of humour, • Industry knowledge is ESSENTIAL, • Degree educated or holding a QUEST qualification is a bonus In return, you’ll be part of a work hard/play hard culture where dedication is recognised and rewarded. Alongside a competitive salary, the firm offers excellent benefits and a generous bonus structure. Ready for the next step in your PA career? Send your CV today!

Executive Assistant – 6-Month Fixed Term Contract London | Financial Services (Insurance preferred) £60,000 (pro-rata) A high-growth financial services organisation within the insurance sector is seeking an experienced Executive Assistant on a 6-month fixed-term contract to provide high-level support to the CEO, executive leadership team, and board members (including internationally based directors). This is a critical role in a fast-paced, evolving environment, requiring strong judgement, discretion, and the ability to operate as a trusted partner to senior stakeholders. Office presence is 75% during probation, reducing to 60% thereafter, agreed on a weekly schedule. Key Responsibilities • Proactive management of complex diaries, schedules, and international travel for senior executives and board members, • Acting as a key liaison between executives, internal teams, and external stakeholders, • Handling sensitive and confidential information with absolute discretion, • Supporting board and executive meetings, including preparation of papers, presentations, and correspondence, • Coordinating events, off-sites, and conferences, • Supporting the onboarding of new board members and senior leaders, • Managing expenses, invoices, and related administrative processes, • Providing ad-hoc executive and project support as required Skills & Experience • Proven experience as an Executive Assistant / Personal Assistant supporting senior leadership, • Background in Financial Services, with insurance / Lloyd’s / London Market experience strongly preferred, • Exceptional organisational and time management skills, • Excellent written and verbal communication with strong attention to detail, • Advanced MS Office capability (Outlook, Word, Excel, PowerPoint), • High levels of professionalism, discretion, and sound judgement, • Comfortable working in a dynamic, changeable environment, • Able to work independently while supporting a wider leadership team

This is a highly trusted, senior-level role supporting the Family Principal across both professional and personal matters, requiring sound strategic judgement, full operational ownership, and absolute discretion. The position extends well beyond a traditional Executive Assistant remit. The successful candidate will act as a strategic partner, operational lead, and trusted proxy to the Principal, helping to design, manage, and execute the day-to-day operations of a dynamic international family office. The role demands an individual who can operate seamlessly across personal, professional, strategic, and operational domains, bringing exceptional judgement, accountability, and discretion to everything they do. Key Responsibilities • Act as the primary right hand to the Principal, providing end-to-end support across business and personal matters., • Manage and anticipate complex schedules, logistics, and priorities in a highly fluid, fast-moving environment., • Serve as a proxy for the Principal when required - attending meetings, managing stakeholders, and progressing initiatives independently., • Lead and coordinate projects across the family office, ensuring ideas are executed from concept to completion., • Support investment-related activities across healthcare biotech, life sciences, biomimicry, conservation, and impact initiatives., • Oversee international travel arrangements and be available to travel at short notice for extended periods., • Handle highly confidential matters with absolute discretion., • Identify risks, foresee issues, and proactively solve problems before they escalate., • Work closely with other senior hires to help build structure within a lean, entrepreneurial environment. LOCATION Weybridge, Surrey - United Kingdom JOB TYPE Full-Time Permanent WORKING HOURS Monday to Friday, 8 hours per day (with flexibility) SALARY OFFERED up to £100,000 gross per annum ACCOMMODATION No REQUIREMENTS • Minimum 8–10 years’ experience in a senior EA, executive partner, chief-of-staff-type, or equivalent high-trust role., • Working hours mirror the Principal and may extend beyond standard business hours., • High availability and responsiveness are essential., • Not a career diary manager - this role requires strategic thinking, ownership, and execution., • Highly adaptable, resilient, and comfortable with ambiguity and changing priorities., • Strong project management capability with the ability to manage multiple work streams simultaneously., • Tech-savvy and AI-literate, comfortable using modern tools to optimise efficiency., • Comfortable with extensive global travel., • Exceptional communication skills; fluent English essential., • Trustworthy, discreet, emotionally intelligent, and able to operate within a small, trusted circle. START DATE ASAP RESPONSIBLE CONSULTANT

Executive Assistant – Private Equity Start: November | Location: Mayfair, London | Hybrid 4:1 | Salary: £60,000–£70,000 + Completion Bonus + Excellent Benefits Are you an accomplished EA looking for a role where you’ll operate as the nerve centre to senior leadership and where no two days ever look the same? This is an outstanding opportunity to join one of London’s most prestigious Private Equity firms, a global powerhouse known for its world-class culture, long-term retention, and exceptional people. We’re searching for a dynamic Executive Assistant who thrives in high-performance environments and understands what it means to be truly indispensable. In this role, you’ll support a Managing Director, Senior Vice President and Senior Associate, acting as both a strategic business partner and a trusted right hand. With roughly 40% of your week dedicated to private PA responsibilities, you’ll become the person your MDs rely on professionally, personally, and everything in between. Based in stunning Mayfair offices and part of a 100-person London team within a global network of six international offices, you’ll be at the centre of a fast-paced, influential environment where excellence is the expectation. What you’ll be doing • Owning complex, multi-time-zone diary and meeting coordination, • Managing intricate international travel arrangements, with private aviation exposure welcomed, • Creating polished presentations, reports, and documentation, • Handling expenses and records with absolute accuracy (Concur), • Acting as a discreet and trusted gatekeeper to senior leaders, • Building strong relationships with global stakeholders at all levels, • Operating as a core member of a high-performing EA team, • Providing on-call, business-focused partnership when priorities shift, • Delivering approximately 40% private PA support, ensuring life administration runs seamlessly for your executives, • Offering out-of-hours support when needed to keep momentum moving Who we’re looking for You’re polished, proactive and unflappable someone who brings structure to complexity and thrives on being a step ahead. You’ll ideally come from Private Equity, Investment Banking, or another alternative investment setting where pace and precision are second nature. • Strong experience as a senior EA within financial or professional services, • Degree-educated with excellent academic grounding, • Articulate, confident and highly engaging communicator, • Detail-obsessed with a solutions-first approach, • Technically strong across Outlook, PowerPoint, Excel and Concur, • Professional, calm and discreet, an ambassador for your leadership team What’s on offer • £60,000–£70,000 base salary, • Contract completion bonus, • Exceptional benefits package including fully covered private medical, dental, life & disability insurance, • 15% employer pension contribution, • Hybrid model: 4 days in office, 1 day from home, • Full and supportive handover from November 2025 If you’re looking for a role where you’ll be genuinely relied upon—where you’ll be challenged, trusted, and central to the smooth running of both business and personal priorities—we’d love to hear from you. Apply now to join a firm that invests wholeheartedly in its people.

EA to Founder, Venture Capital, City (4/1) 22670 £50,000 - £70,000 + bonus + benefits Are you an exceptional, business-minded Executive Assistant looking to work in a high-energy and growing, entrepreneurial Venture Capital firm? Are you dynamic, energetic and ambitious? And do you have the credibility to deal with executives across the business as well as high-profile clients? Are you also approachable, able to gain instant trust and provide true right-hand support? This is an exciting and demanding role, with full visibility into all the internal and external work streams in a VC firm. You will need experience supporting executives in a fast-paced environment, but really it is all about the attitude and approach that will ensure your success in this role. What you’ll be doing day to day: • 1:1 360° business and personal support at C-Suite Level, • Full inbox management including drafting emails and formal correspondence, • Full calendar management – scheduling meetings and ensuring perfect coordination and diary alignment amongst partners, founders, investors and other external stakeholders, • Travel management - end-to-end travel arranging with awareness of time zones, • Proof-reading sensitive and technical documentation, • Taking responsibility of operations-related projects from inception to completion, • Expense & Credit Card management, • Taking initiative regarding internal and external communication – memos, emails, presentations, reports, • Research to support investment work The skills you need to bring: • 5+ years’ experience providing support at C-Suite level in a fast-paced environment, • Acute attention to detail, • Demonstrable interest in technology and startups, • Tech-savvy, proficient in GSuite, MSOffice and AI tools and platforms, • Understanding of complex schedules over different time zones, • Organised self-starter with excellent time management skills, • Confidence to introduce own processes, • Assertive and confident decision maker, • A positive mindset and friendly manner, • Ability to engage easily at all levels

Executive Assistant (Family Office / Investment Group) Location: Predominantly remote, with ad hoc office attendance and quarterly in-person board meetings About the Role Our client is a private investment and family office overseeing a growing portfolio. They are seeking a first-rate, experienced, highly organised, and emotionally intelligent Executive Assistant to support their young, entrepreneurial founder and other family members on a more ad-hoc basis. This is a high-trust, autonomous role operating at the centre of a dynamic investment group, working closely with CEOs and board members, as well as providing ad-hoc support to other family members. Executive & Diary Support • Full diary management for the founder and other family members, • Scheduling, prioritisation, and coordination of meetings, • Act as key liaison between the founder and portfolio company CEOs, • Coordinate board meetings and senior leadership sessions, • Attend meetings as required, taking notes and managing actions, • 5+ years’ experience supporting senior executives or founders, • Background in private equity, investment, family office or multi-entity environments, • Confident liaising with CEOs and board-level stakeholders, • Highly organised, discreet and comfortable working autonomously, • Strong written communication and note-taking skills, • Full-time with some flexibility, • Predominantly remote, with quarterly in-person meetings and occasional board attendance We are looking for candidates with a proven track record of success in remote first roles ideally.

Reference: VB7113 Salary: £60,000 -£70,000 + benefits and bonus Location: North & Central London A fabulous opportunity has arisen to join a family office and charity as EA to the CEO/ Founder. This is a high level EA position that will be supporting a UHNWI principal and other team members. Due to the nature of the role, there is enormous room for personal progression and to take on any projects that need leading. This role will suit someone who has experience working in a fluid, unstructured environment who is able to hit the ground running. Duties: • Complex and international diary management to CEO, • Booking of international travel and creating complex itineraries that include; ground transportation, accommodation, meetings and delegate entertainment, • Managing the office and additional properties, • Creating structure and processes for business, • Minute taking, creating supporting meeting documentation and drawing up correspondence, • Formatting and proof reading company documents, • Circulating a weekly update to staff Required • 5+ years’ experience as an Executive Assistant supporting a C-level executive in a fast-paced environment, • An undergraduate degree, • Proven ability to prioritise, manage multiple projects, and adapt to changing needs, • Exceptional written communication and proofreading skills, • Experience in planning and coordinating events of varying scale, • Meticulous attention to detail and high standards of organisation, • A collaborative mindset and enthusiasm for working in a dynamic, purpose-led environment, • Exceptional emotional intelligence, and a hands-on, flexible approach to working style with a ‘no job is too big or too small’ mentality, • Strong proficiency with Microsoft Office and Google Workspace, • An affinity for company's mission, values, and way of working, • Ideal, but not essential: Full UK driving licence and confident driving in London (a company vehicle is available for those 25+), • Ideal, but not essential: Comfort working in a household with cats Dress: Casual Start Date: Ideally at the end of January/start of February to allow for a comprehensive handover. We are looking for a bright, engaging candidate who is passionate about the charity’s mission. If you have experience working in a similar environment and are ready for a fresh challenge, this role could be for you. Apply ASAP to avoid disappointment. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

Job title: Household Manager/Personal Assistant to UHNWI - Russian Speaker Preferred Job type: Full time/Permanent Location: London (fully on site) We are seeking an experienced, highly organised, and proactive Household Manager/Personal Assistant to join a prestigious private office supporting an Ultra High Net Worth Individual. The ideal candidate is a Russian speaker and possess a dynamic, discreet, and solution-driven approach to managing a diverse range of responsibilities. This is a unique opportunity to support a high-profile private office in a fast-paced and demanding environment. 1. Private Household & Staff Management • Hire, train, schedule, and supervise all household staff, • Oversee daily operations of multiple residences, including maintenance, repairs, and renovations., • Manage different types of inventories, • Implement security protocols for the household and staff. 2. Private Personal Support • Maintain the principal’s personal schedule and appointments., • Arrange and manage private travel (domestic and international), including logistics, accommodations, and security., • Handle personal errands and lifestyle management Required skills: • At least 5 years of experience in a similar role, working within a private family office, providing high-level support to an UHNWI., • Excellent written and spoken English, • Russian language skills are an asset, • Willingness to work outside regular hours, • Ability to follow instructions and protocols precisely, • Enthusiastic and proactive attitude, • Willingness to travel around London for office-related tasks, • Comfortable working under pressure and meeting deadlines

Executive Assistant / Lifestyle Manager - Prestigious Family Office Location: West End Salary: £120,000 - £150,000 (plus benefits and bonus, negotiable for the right candidate) Team Size: 5-15 people Hours: Office based but with some flexibility, especially when principals are traveling About the Role: An exceptional opportunity has arisen for a highly professional and experienced Executive Assistant / Lifestyle Manager to join a prestigious family office. Reporting directly to the C-suite, you will support the principals in managing their complex lifestyle, travel arrangements, and high-level personal needs. This is not a traditional diary management role, but rather an integral position that requires meticulous attention to detail, emotional intelligence, and a deep understanding of UHNW (Ultra High Net Worth) demands. The family, who place great importance on family values, is seeking a warm, supportive, and discreet individual who thrives under pressure and can anticipate the needs of the principals and their household. You will work closely with the other team members, including the principals' individual EAs, and the household staff. Key Responsibilities: • Complex Travel Arrangements: Organising all aspects of the family's travel, including private jet bookings, luxury accommodation, and coordinating complex itineraries., • Event Management: Overseeing event planning for family gatherings, both at home and externally., • Lifestyle Management: Handling the logistics of the principals' lifestyle, from coordinating holidays and household needs to sourcing niche providers., • Liaising with Household Staff: While you will not manage household staff directly, you will work closely with the house manager to ensure seamless coordination of needs and operations., • Emotional Intelligence: You have a calm, stable, and warm personality that thrives in high-pressure environments., • Discreet & Trustworthy: Confidentiality and discretion are paramount in this role, and you must be comfortable working with extremely high-profile clients., • Solutions-Oriented: You are proactive, with an exceptional ability to anticipate and solve problems efficiently and effectively., • Experience & Network: You are already well-established in your field, with a strong network of contacts in travel, events, and high-net-worth services., • Family-Focused Values: You are empathetic and aligned with the principals' strong family values, ensuring a positive and supportive environment for all involved., • Competitive salary package with benefits and performance-based bonus. If you are an experienced Executive Assistant with a background in managing the lifestyle needs of UHNW families and possess the necessary emotional intelligence, discretion, and expertise, please submit your CV and cover letter outlining your relevant experience and suitability for the role This role offers a rare and exciting opportunity to support a prestigious family in a dynamic and fulfilling capacity. If you have the experience, drive, and dedication to thrive in this environment, apply now. Due to the level of interest expected, individual feedback on applications is not possible. Salary is dependent on experience.

Company: Elizabeth School of London Job Title: Student Support Coordinator Location: ON-SITE, London, Limeharbour, UK Salary: £31,000 Per Annum (Depending on Experience) Employment Type: Full-Time, Monday-Friday, 9am-5pm (occasional weekend & evening work may be required) Department: Student Support Reporting to: Student Support Manager & Assistant Manager Position Overview We are seeking a dedicated and experienced Student Support Officer to take responsibility to join as a Student Support Coordinator, at Elizabeth School of London (ESL). As a Student Support Coordinator, you will play a pivotal role in supporting and facilitating the academic and personal success of students. You will be responsible for working in Partnership with Bath Spa University, Canterbury Christ Church University, and St Marys University, Newcastle City College & University of Bolton. Job Description The Student Support Coordinator will help facilitate the development and efficiency of the Student Support team in their location, by working particularly closely with the Student Support Manager & Assistant Manager. Ensuring they provide comprehensive support and guidance to a diverse student population. You will be responsible for the development of the campus that you’re situated at. In addition to ensure consistency and quality, you will be required to help the manager support other campuses remotely and visiting occasionally. The Student Support team plays a critical role in helping students thrive academically, emotionally, and personally. Duties and responsibilities • Motivate, train, and support the administrative staff of the Student Support Office to ensure continuous delivery of quality service, fostering a team ethos and culture., • Attend regular training events and acquire the relevant training certifications provided by ESL to support staff with their OFS application., • Understanding of Safeguarding, Prevent & Code of Conduct policies., • Act as ‘first point of contact’ advisor for the student support team in your location while providing advice and guidance whenever necessary., • Responsible for disseminating information relating to the students’ course to the relevant student cohorts (term dates, changes, inductions, events and other relevant information)., • To ensure that a diverse range of effective communication formats are created and offered to students., • Personally manage exceptional inquiries as needed (Student feedback, complaints, concerns)., • Assist with the maintenance of an up-to-date database of student information, contacts etc., • Collaborate with other departments on campus (such as attendance and intervention, retention, admissions, academic and IT) to obtain the most up-to-date information and address pressing issues that are relevant to those departments., • When required, travel different campuses for validation events, inductions, and training purposes (travel expenses will be provided)., • May well be required to attend partner operational meetings, representing our Student Support team., • Conduct performance and development reviews for the Student Support staff for the campuses that you’re responsible for., • Provide comprehensive support and guidance to students, addressing their academic, personal, and emotional needs., • Demonstrate understanding and adherence to all procedures and legislation regarding confidentiality and information disclosure, ensuring the Student Support staff is knowledgeable and compliant., • Carry out tasks assigned by the Student Support Manager when required., • Responsible for supporting, planning and timetabling team to ensure office coverage and meet demands during peak times., • Take the responsibility to do an initially review of holiday request and liaise with Manager/Assistant Manager for official approval., • Be flexible with time as many of our campuses offer weekend/evening courses., • Act as a source of expertise for ESL on matters related to student support and wellbeing services. Conditions/Requirements Essential: • Bachelor's degree., • Experience in team management, handling student special needs queries, and supporting ESL with administrative tasks., • Experience of leading and training a small team., • Experience of data handling and Registry Support system., • Experience collaborating with multidisciplinary teams to develop an effective support system. Desirable: • Higher Education Experience, • Knowledge of counselling techniques to provide emotional support., • An understanding of counselling techniques, mental health issues. Benefits • Annual leave (7.2 weeks), • Workplace pension scheme., • Company Sick Policy., • Statutory maternity/paternity pays., • Career development opportunities, • Training and self-development opportunities., • Gym membership discounts, • Retail discount schemes, • Cinema discounts, • Grocery discounts, • Cycle to work, • Investing and savings opportunities, • Financial wellbeing – personal debt advise., • Financial wellbeing education, • My Mind Pal (mental fitness)

Youth Inclusion – Sessional Coach Locations: South West London (various youth and community sites) Pay Rate: £13.85/hr (London) | £12.60/hr (outside London) Start Date: ASAP Contract Type: Casual (flexible hours – evenings and weekends) Are you passionate about supporting young people and using sport as a tool for positive change? We're recruiting on behalf of Chelsea FC Foundation for Sessional Coaches to join their Youth Inclusion team. This is a great opportunity to get involved in meaningful, community-focused work — using sport and physical activity to engage young people, help them build life skills, and create safer, more inclusive environments. About the Role: As a Sessional Coach, you'll help deliver structured sessions in youth clubs, schools, and community venues. These include football and multi-sport activities, as well as leadership programmes and workshops covering key social topics. The focus is on engagement, inclusion, and personal development. Key Responsibilities: • Deliver inclusive and engaging sports sessions to young people aged 10–18, • Support workshops on leadership, social action, and youth issues, • Help build relationships between young people and local services (e.g. police, schools), • Plan and review sessions with colleagues, ensuring all admin and safeguarding paperwork is up to date, • Ensure a safe, professional environment at all times, • Work closely with other coaches and staff, communicating your availability regularly, • Attend ongoing training as required What We're Looking For: Essential: • FA Level 2 Coaching Certificate or Youth Work Level 2 qualification, • Emergency First Aid and Safeguarding certificates, • Experience working with young people in a community, school or youth club setting Desirable: • FA Level 1 (for Assistant Coach roles), • Youth Work Level 3 or a teaching/mentoring qualification, • Multi-sport delivery experience, • Mental Health First Aid training, • Driving licence (or ability to travel across London/Surrey using public transport) Why Join Us? At Chelsea FC Foundation, you’ll be part of a passionate, values-driven team committed to creating real change. You'll "Play Your Part" in a club proud of its community legacy. If you're motivated by purpose and ready to be part of something meaningful — apply today!

Senior Executive Assistant City of London (Near Aldgate) | Hybrid – 4 days office / 1 day WFH Up to £65,000 + excellent benefits A highly regarded international insurance firm is seeking an accomplished Senior Executive Assistant to provide trusted, high-level support to senior leaders while playing a key role in developing a growing administrative function. This is a strategic EA role, ideal for someone who enjoys operating as a true business partner rather than purely diary management. Alongside supporting senior stakeholders, you’ll act as a mentor to junior EAs, helping to shape best practice and raise standards across the team (without direct line management). Based in their London office, you’ll collaborate closely with a small, close-knit admin team and work with stakeholders across Europe and the Middle East. The business offers real autonomy, visibility, and the opportunity to influence how the EA function continues to evolve. Experience within professional services is essential, and candidates with legal sector exposure will be particularly well received. The Role • Provide proactive, high-quality executive support to senior leaders, • Manage complex diaries, meetings and international travel across multiple time zones, • Oversee a shared inbox supporting c.40 London-based stakeholders, • Take ownership of broader administrative and operational responsibilities beyond traditional EA duties, • Work closely with global colleagues across Europe and the Middle East, • Support marketing and events activity, including guest lists, mailshots and materials, • Partner with the operations team on wider business initiatives, • Mentor and support two junior assistants, sharing knowledge, guidance and best practice About You • Proven experience as an Executive Assistant or Personal Assistant supporting senior leadership, • Background within professional services (legal sector experience highly advantageous), • Exceptionally organised with strong judgement and attention to detail, • Confident, proactive and comfortable working with high levels of autonomy, • Adaptable, hands-on and thrives in a fast-paced, professional environment, • Excellent interpersonal and communication skills, • Genuinely enjoys supporting and developing junior colleagues, • A natural self-starter who takes initiative and ownership Key Details • Hybrid working: 4 days in the office, 1 day WFH, • Salary: up to £65,000 (dependent on experience), • Start date: January preferred, • Interviews taking place in January, • Legal sector experience: highly beneficial, • Mentoring experience: desirable but not essential

Principal Asset Management is seeking an Administration Assistant to join their London office on a permanent basis. This role offers an opportunity to join a global asset manager with the successful candidate being responsible for supporting a number of different departments within the European offices. What You'll Do • Meeting scheduling. Taking minutes at meetings where required, booking meeting rooms and ordering catering where required., • Travel booking. Make complex booking arrangements in line with our Corporate Travel policy., • Expenses Processing. Processing monthly cash and credit card expense reports, and logging all business entertaining to meet reporting requirements., • Communications. Compose correspondence for letters, emails or other documents. Screen incoming calls and take messages as necessary., • General Assistance. Distributing mail, arranging couriers, complete scanning and filing. Who You Are • A-Level qualifications are advantageous;, • 2-3 years in a similar role;, • Excellent communication and interpersonal skills;, • Proactive, assertive and excellent organisational skills;, • Strong attention to detail and accuracy;, • Intermediate Microsoft office and outlook skills. This is an ideal opportunity for an ambitious individual who is looking to gain exposure to a global business and further enhance their compliance career. Your Experience with us At Principal, we value connecting on both a personal and professional level. Together, we’re imagining a more purpose-led future for financial services – and that starts with you. Our success depends on the unique experiences, backgrounds, and talents of our employees. And we support our employees the same way we support our customers: with comprehensive, competitive benefit offerings crafted to protect their physical, financial, and social well-being. Who we are Operating at the intersection of financial services and technology, Principal builds financial tools that help our customers live better lives. We take pride in being a purpose-led firm, motivated by our mission to make financial security accessible to all. A member of the Fortune 500®, our mission, integrity, and customer focus have made us a trusted leader for more than 140 years! Location Based in our London office. This role offers hybrid working, with four days a week in the office. Posting Window We will accept applications for 5 full days following the Original Posting Date, after which the posting may remain open or be removed based upon applications received. Please submit applications in a timely manner as there is no guarantee the posting will be available beyond the applicable deadline.

About us: Nobody’s Child is for the free thinkers, the dreamers, and the go-getters. Born in 2015, we’ve spent the last decade creating clothes that feel as good as they look for people that embrace individuality, live with purpose, and want to leave the world a little better than they found it. It’s been 10 years of creativity, growth, and bold ideas, and the values that guide us haven’t changed. About you: The Executive Assistant (EA) will act as a trusted gatekeeper, coordinator, and right hand to Nobody’s Child, Chief Executive Officer. This role requires someone who thrives working with people, has a mix of professional polish, discretion, logistical mastery, and importantly, a genuine passion and understanding for the fashion industry. You will manage the CEO’s schedule, travel, and communications while ensuring smooth execution of daily priorities in a fast paced and evolving environment. The ideal candidate thrives in a high-energy environment, anticipates needs before they arise, and handles sensitive information with impeccable confidentiality. Key Responsibilities • Executive Support: Manage complex calendars, appointments, and meetings across time zones; prioritising and adjusting as needed., • Board Preparation: Support in gathering key insights, data and information from teams and preparing board decks for quarterly presentations to the board., • Travel Coordination: Plan detailed travel itineraries (domestic and international), including accommodations, logistics, and event preparation, for the executives and senior stakeholders in the business., • Communications Management: Draft, proof, and manage correspondence and meeting notes; filtering and prioritising inbound and outbound communication., • Meeting Preparation: Organise briefings, materials, and presentations to ensure the CEO is fully prepared for all meetings, including with press., • Project Support: Assist with special projects, events, and brand collaborations; tracking deadlines and deliverables., • Liaison Role: Serve as the point of contact between the CEO and internal/external stakeholders (press, partners, direct reports and teams)., • Confidentiality: Handle sensitive information with discretion and professionalism., • Office & Personal Coordination: Assist with personal errands and day to day support, appointments, and household management to ensure overall balance and efficiency., • Actively contribute to our company’s commitment to environmental and social responsibility by integrating sustainable practices into everyday work. This includes minimising waste, promoting responsible sourcing, supporting our circular economy initiatives, and encouraging customers and colleagues to make choices that align with our sustainability values. Every team member at NC plays a role in helping us reduce our environmental impact and create a positive legacy for our communities and the planet. Ideally, you’ll have: • Experience: 5+ years of experience as an Executive Assistant supporting an Executive in a fast moving, growing retail environment., • Industry Exposure: Experience in fashion, luxury, media, or entertainment preferred., • Exceptional organisational and multitasking skills., • Strong written and verbal communication., • Tech proficient - advanced proficiency in Microsoft Office and Canva., • High attention to detail and follow-through., • Ability to work under pressure and adapt quickly to shifting priorities., • Professional demeanour and impeccable judgment. If this sounds like your next opportunity, please apply and we will be in touch! Due to the number of applications we receive, only successful applicants will be contacted. We thank you for your time and interest in applying! At Nobody’s Child, we are committed to creating an inclusive, diverse and equitable workplace. We aim to ensure that we are always recruiting, retaining and promoting a diverse mix of talent and encourage all to apply to join our journey

Personal Assistant Salary: c. £40,000 (DOE) Ideal for: A bright graduate looking for their second job Essential requirement: Driver, with own car Location: Working from state-of-the-art new offices in Central London three days/week, one day/week in Oxfordshire, and Fridays working from home. Our client is an international contemporary real estate firm. The company is modern and exciting, and developing fast. They operate out of brand-new, state-of-the-art offices in Central London, and have a strong, collaborative team culture. Our client is recruiting an Executive Coordinator. This is an excellent opportunity for a bright, ambitious graduate seeking their second role and looking to develop their career within a dynamic, fast-paced environment. Working from the client's smart new offices in Central London three days per week, one day from Oxfordshire and Fridays working from home. Key Responsibilities: • Provide comprehensive support to the wider team, including both business and private assistance., • Manage diaries, schedules, and travel arrangements., • Run personal and professional errands as required., • Assist with the coordination of meetings, events, and projects., • Maintain confidential information with absolute discretion., • Must be a confident driver with access to your own car (weekly travel to Oxfordshire required)., • Prior experience in an administrative, PA, or coordination role (ideal for a graduate looking for their second job)., • Strong organisational skills and an ability to multitask effectively., • Excellent communication skills and a proactive, positive attitude.

Our client is a global Corporate Communications Consultancy. As Personal Assistant you will play an integral role in supporting senior business leaders and be responsible for providing best-in-class administrative support. This is an exciting, involving role with an immediate start for the New Year Key Responsibilities • Supports Executive(s) directly with their clients and teams where necessary providing administrative, presentation or support with events including securing venues, catering, IT / equipment, tracking attendance, printing documents, and attending events to support on the day, • Complex diary management across multiple time zones at a senior level, anticipating calendar changes and responding accordingly, including anticipating necessary pre-brief or debrief meetings, • Planning and management of travel arrangements and itineraries for very busy diaries, with an awareness of Senior Executive(s) priorities, • Scheduling both internal and external meetings, organising project meetings and booking meeting rooms and catering where required, • Additional administrative responsibilities which may include (but are not limited to) filing, managing document libraries, keeping marketing collateral up to date, maintaining records, expenses, invoices, timesheets, contact lists and databases, • Assisting with pitch preparation and associated tasks, as well as marketing and events, understanding these can require support and onsite coordination outside of normal working hours, • Assists with operational aspects of the Executive(s) role such as project set up forms, letters of engagement, organising client folders, scheduling meetings whilst maintaining strong professional relationships, • The successful applicant will be available to start in January; therefore, candidates must be available with no more than 2 weeks’ notice, • At least three years’ experience as a Personal Assistant/Team Assistant, • Strong proficiency with Word, PowerPoint, Excel, and Outlook skills, • Experienced in producing high quality documents i.e., PowerPoint decks, Word proposals and Excel databases, • Experience and confidence in managing expectations around busy periods (results / events), • Strong capabilities in proactive client and stakeholder management, • Able to manage business-sensitive information in a professional manner whilst maintaining highest levels of confidentiality

About Online Filings Our mission is to empower entrepreneurs to realise their dreams, giving them more time to focus on what truly matters. Our platform simplifies all administrative tasks, allowing entrepreneurs and small business owners to manage their business admin effortlessly and without the usual complexities. By harnessing cutting-edge technology and data analytics, coupled with outstanding customer service, we provide a seamless experience that emphasises simplicity, efficiency, and rapid execution. Our goal is to remove obstacles, enabling you to achieve success faster and more effectively. Role Overview As PA to the CEO and Office Administrator, you will be a key point of coordination for the CEO and the registered office service, ensuring smooth day‑to‑day operations, accurate handling of confidential mail, and an efficient office environment. You will combine executive support (calendar, communication, logistics) with hands‑on responsibility for mailroom workflows, invoice management and office administration. Key Responsibilities Executive & Personal Assistance • Manage the CEO’s calendar, meetings and travel, ensuring effective use of time across time zones., • Support inbox and communication management by prioritising messages and following up on agreed actions., • Prepare and maintain documents, presentations and reports required for internal and external meetings., • Organize internal events, offsites, and leadership meetings, including agendas, notes, and action tracking. Mailroom & Document Management • Receive, sort and collate all incoming mail and courier deliveries into bundles for scanning or delivery to agreed drop‑off points, in line with service levels., • Open, validate and batch confidential documents; log and record all mail transactions in the relevant spreadsheets or systems., • Prepare, name and scan mail into the document management system or shared drive; ensure accurate archiving of scanned items and coordinate off‑site storage., • Process outgoing mail, including printing, packaging and arranging postage or courier, ensuring high‑priority items are handled in line with their urgency., • Shred confidential documents securely and resolve issues with both hard‑copy and electronic postal scanning systems, redirecting inaccurately addressed mail where required. Office Administration & Invoice Management • Act as first point of contact in the office for deliveries and visitors; book and track deliveries as needed., • Support with office and operations tasks, including procurement, vendor coordination, subscriptions and tools access., • Liaise with the Customer Experience team regarding any issues or queries related to mail received for clients., • Maintain office supplies, equipment and a tidy, secure office environment suitable for handling confidential information., • Accurately complete daily paperwork and routine reports related to mail, scanning and office operations., • Support basic finance administration, including collecting and checking supplier invoices, coding and submitting them for approval and payment, and maintaining up‑to‑date invoice records. People & Process • Support with team onboarding and offboarding, as required., • Identify opportunities to improve processes and documentation to increase efficiency and accuracy in mail, invoice and office operations. Qualifications and Key Skills • Proven experience as a Personal Assistant, Executive Assistant, Office Administrator, or similar role, ideally in a tech, SaaS or professional services environment., • Minimum of 3 years’ experience in a PA/EA, office administration or similar role., • Strong organisational skills and high attention to detail, particularly with confidential documents and data entry., • Excellent written and verbal communication skills in English; additional languages, namely Portuguese, are a strong plus., • High proficiency in Excel, Word, PowerPoint and their G‑Suite (Google Workspace) equivalents., • Confident user of office software and document management systems; experience with basic invoice or finance tools is an advantage., • Ability to handle sensitive information with discretion and maintain strict confidentiality., • Comfortable working in an office‑based or hybrid environment with time‑sensitive workloads and clear service level expectations. Benefits and Perks Our comprehensive offering is designed around flexibility, well-being, and continuous growth, ensuring that you have the support and resources to excel both professionally and personally. • Competitive Salary: £30,000 to £32,000 per year, with the opportunity for salary reviews and increases (based on performance)., • Generous Holiday Allowance: 25 days holiday plus bank holidays., • Health insurance: private health insurance including regular health screenings and consultations, dental care, and vision tests., • Lifestyle Benefits: benefit from up to 50% discounts at selected gyms and exclusive lifestyle accessory offers and rewards to support your physical health and well-being., • Mental Health Support: access to up to 8 free Cognitive Behavioural Therapy (CBT) sessions and annual subscriptions to mindfulness apps like Headspace., • Retirement: We contribute 3% to your pension, for every 5% you contribute., • Training: 10% of your time is dedicated towards learning., • Powerful computer to work from your home., • Cycle to work scheme., • Flexible Working Options: hybrid setting (3 days in the office from the creative studio, in the heart of London). Online Filings is an equal opportunity employer. We celebrate diversity and are committed to equal employment and creating an inclusive environment for all employees, irrespective of race, gender, sex, religion, nationality, age or disability.

🏗️ Assistant Quantity Surveyors – Flagship High-Rise Developments | up to £300m 📍 Locations: Prime East London| West London | South London | North London 🏢 Developer: Leading UK Tier 1 Main Contractors & Developers 💰 Salary: Up to £50,000 basic + full package (car allowance, travel allowance, bonus, healthcare, pension) 🔍 About the Opportunities An exceptional opportunity has arisen for ambitious Assistant Quantity Surveyors to join Tier 1 contractors and developers delivering a series of high-rise, design-led residential projects across East, West South, and North London. With project values reaching up to £300 million, these schemes will shape London’s skyline — combining luxury private apartments, mixed-tenure housing, landscaped podiums, and premium amenities including wellness, leisure, and community spaces. This is an outstanding opportunity to build your career on flagship projects of real scale and complexity, working within experienced commercial teams at the forefront of the capital’s most prestigious developments. 💠 The Role Reporting directly to a Senior Quantity Surveyor, you’ll assist across all aspects of cost management, procurement, and contract administration. You’ll gain valuable hands-on experience working on major high-rise RC frame projects, supporting the delivery of key packages from early stages through to completion, while developing strong commercial and technical foundations. 🧩 Key Responsibilities • Support the Senior Quantity Surveyor with day-to-day commercial duties., • Assist in procurement, tendering, and subcontractor administration., • Prepare and update valuations, variations, and cost/value reports., • Help with forecasting, cost tracking, and progress reporting., • Liaise with suppliers and subcontractors to ensure accuracy and compliance., • Contribute to value engineering and cost optimisation initiatives., • Ensure adherence to company processes and commercial best practice. 🎓 About You • Degree-qualified in Quantity Surveying or Commercial Management (or equivalent)., • Ideally, 2–4 years’ experience within a main contractor or developer environment., • Exposure to residential, RC frame, or mixed-use projects is desirable., • Strong numerical, analytical, and organisational skills., • Excellent communicator with a collaborative mindset., • Proficient in Excel and cost management software., • Ambitious, detail-driven, and eager to progress into a Project QS position. 🌟 Why Join? • Be part of landmark high-rise developments shaping London’s skyline., • Work with Tier 1 contractors and developers on projects up to £300m., • Gain exposure to luxury residential and mixed-tenure construction., • Structured career progression with continuous professional development., • Supportive, team-driven culture with strong mentorship. 💼 What’s on Offer • Up to £50,000 basic salary + full benefits package, • Car allowance, bonus, healthcare, and pension, • Exposure to high-profile, design-led developments, • Opportunity to work alongside industry-leading professionals, • Clear pathway for progression and personal growth For a confidential discussion about this opportunity, please apply

About the Job 🏢 Firm | Oury Clark 👥 Team | Equity Partner Support 📌 Role | Personal Assistant (Maternity Cover) 🔍 Focus Areas | Diary & travel management, stakeholder liaison, confidential admin support 💡 Skills | PA/EA experience in professional services, strong organisational & communication skills, Microsoft Office proficiency 📍 Location | London (Hybrid) 💼 Offer | Competitive salary, benefits, collaborative culture, exposure to senior leadership Overview of the role We are a boutique accountancy firm based in London, known for our collaborative culture, high-quality client service, and close-knit team environment. Our equity partners work with a range of high-profile clients across sectors, and we pride ourselves on providing a personable yet professional service. Key Responsibilities • Provide high-level administrative and organisational support to Equity Partners., • Manage complex diaries, ensuring efficient scheduling of meetings, appointments, and client engagements., • Coordinate and manage international travel itineraries, including flights, accommodation, visas, and logistics., • Handle confidential information with the utmost professionalism and discretion. • Act as the first point of contact for internal and external stakeholders., • Support with expense management, time recording, and billing processes., • Proactively manage competing priorities and deadlines in a busy environment., • Skills & Experience, • Proven experience as a PA, EA, or Team Assistant within professional services (ideally accountancy, legal, or consultancy)., • Strong diary and travel management experience across multiple time zones., • Exceptional organisational and time-management skills, with a proactive and solution-focused approach., • Excellent written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Discreet, adaptable, and confident dealing with senior stakeholders., • Able to work independently and as part of a collaborative team. Interested? Apply now or get in touch directly for a confidential chat.

EA / House Manager for a hedgefund founder Location: Mayfair, London (Hybrid: Residence / Private Office / Remote) Contract: Full-time, Permanent Salary: £80,000 – £90,000 + Benefits package Overview Key Responsibilities Household & Private Management • Oversee the daily running of the Mayfair residence, ensuring seamless operations and exemplary service standards at all times., • Manage and coordinate household staff, contractors, and external service providers., • Maintain a sophisticated personal and social calendar, coordinating family events, private engagements, and high-profile commitments., • Plan and manage all travel arrangements, including private jets, chauffeured transport, luxury accommodation, and curated itineraries., • Act as the primary liaison for all domestic matters, ensuring privacy, precision, and discretion., • Provide dedicated EA support to both principals, managing complex international diaries across multiple time zones., • Serve as the central point of contact for business communications, liaising with senior executives, advisors, and global stakeholders., • Handle confidential correspondence, documents, and communications with complete discretion., • Anticipate needs, streamline workflows, and proactively resolve issues, allowing the principals to focus on strategic priorities., • 5–8 years’ experience supporting HNW or UHNW individuals in a private household or combined EA/house management setting., • Strong knowledge of London’s luxury landscape, including elite services, private members’ clubs, and cultural institutions., • Proven ability to excel in a fast-paced, high-pressure environment with competing demands., • Exceptional organisational, communication, and interpersonal skills; poised and polished at all times., • Highly discreet, solutions-oriented, and adaptable, with a hands-on approach when required., • Comfortable working flexibly, including outside standard office hours., • Willingness to travel occasionally (approximately one week per year) to the couple’s South of France residence.

PART- TIME Executive Assistant / Personal Assistant • Working Pattern: Monday, Tuesday and Thursday, full-time in-office with flexibility required for additional hours, • Salary: Pro rata £60-£70k We are seeking a highly professional and discreet Executive Assistant / Personal Assistant to support a senior executive in a dynamic financial services and advisory environment. This traditional EA/PA role blends both business and personal support responsibilities, ideal for someone who is proactive, organised, and adaptable. Day-to-day of the role: • Executive Support:, • Manage complex diaries and inboxes., • Coordinate meetings, including preparation of agendas, briefing packs, and presentations., • Assist with speech preparation and event logistics., • Liaise with internal teams and external stakeholders., • Coordinate business travel and itineraries., • Personal Assistant Duties:, • Support with personal and family travel arrangements., • Manage appointments such as veterinary visits and kennels., • Oversee administrative matters related to a portfolio of UK and international real estate properties, including insurance coordination and liaison with property management agencies., • Event & External Engagement Support:, • Schedule and manage logistics for attendance at industry events and forums., • Prepare materials and handle follow-up communications related to external board and advisory roles. Required Skills & Qualifications: • Proven experience in a traditional EA/PA role supporting senior executives., • Exceptional organisational and communication skills., • Ability to manage sensitive information with discretion., • Comfortable handling both business and personal tasks., • Flexible and responsive to changing priorities and occasional out-of-hours requirements., • Experience in financial services or a similar professional environment is advantageous. Benefits: • Join a small, collaborative team in a professional office setting., • Work closely with a respected industry leader., • Be part of a values-driven organisation. This is a immediately available role so if you are interested then please apply now!

Reference: TP7140 Salary: £40,000 - £50,000 Location: The Strand, London We have an exciting and challenging opportunity for a dynamic Personal Assistant to provide professional support to the CEO’s Office of a well-known FTSE 100. In this pivotal role, you will be instrumental in ensuring the smooth operation of the CEO’s Office day-to-day activities As a Personal Assistant, you will proactively manage the diary and emails, organise travel and accommodation, and prioritise key activities to help achieve the strategic goals of the organisation. We are looking for a highly organised and forward-thinking individual with the ability to professionally represent the CEO’s Office in communications and meetings at all times. The individual will also deputise for the CEO’s Personal Assistant during periods of annual leave. The individual will have exceptional communication skills and thrive in a fast-paced and ever-changing environment. Your ability to work independently, coupled with your confidence and professionalism, will be essential in this role. This role is based at our Strand office in London. If you are ready to take on this exciting challenge and support the CEO’s Office in driving National Grid’s vision and values forward, we want to hear from you! What you'll do • Diary Management: Proactively manage and coordinate a complex and dynamic diary, ensuring accurate scheduling and timely responses to meeting requests., • Meeting Preparation: Prepare for various National Grid Executive and Board meetings, ensuring the CEO’s Office is well prepared for all meetings, with all necessary papers in advance and appropriate time to review in advance of the meeting., • Stakeholder Management: Act as the first point of contact for internal and external stakeholders, including government, regulators and investors. Build strong relationships with key stakeholders., • Travel Coordination: Arrange complex international travel itineraries, including flights, accommodation, ground transfers, and necessary travel documents, for various executives in the business., • Communication Management: respond to queries and manage emails, ensuring data protection, confidentiality and privacy protocols are upheld in all circumstances., • Expense and Invoice Management: Compile and submit expense reports and process invoices for the CEO’s Office., • Work closely with the CEO Office team to ensure complete synchronisation of meetings, communications and requests, and tracking strategic initiatives, goals, and priorities. These responsibilities represent the core functions of the role, though there may be additional opportunities for involvement in various projects and initiatives as required by the CEO’s Office. This position is essential for ensuring the smooth operation of the CEO Office and requires a proactive, organised, and detail-oriented individual. What you'll have • Proven experience as a C-Suite Personal/Executive Assistant to an executive or Board Member., • Strong working knowledge of Microsoft applications, including Word, Excel, and PowerPoint, as well as SharePoint., • Exceptional organisational skills with the ability to prioritise and manage a busy workload effectively., • Strong communication skills and attention to detail, demonstrating initiative and a flexible, "can-do" attitude., • Ability to handle highly confidential and sensitive information with discretion at all times., • The commitment to be on call as and when required, in event of an operational emergency requiring last minute travel arrangements. Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy. Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

Entry Level Sales and Customer Service Role - Immediate Start Available in London! Are you looking to kickstart an exciting sales career right here in London? Do you want to join a dynamic and driven team that genuinely values your personal and professional growth? Our client, a successful and constantly growing sales and marketing company, based right in Central London, is currently looking for enthusiastic Entry Level Customer Sales Associates, with and without experience to join their team. As a successful candidate, you can look forward to: • A fun, driven, and supportive team environment., • The chance to learn and grow from seasoned professionals., • A busy social calendar., • Fantastic travel opportunities., • A flexible schedule and financial incentives to reward your hard work and help you hit your targets., • Weekly Pay! This sales and marketing role offers a fantastic opportunity to develop your skills in: • Customer Service, • Sales, • Marketing, • Promotions, • Face-to-face sales No prior experience is necessary for this full-time equivalent, self-employed, commission-based role, as comprehensive client and product training will be provided to enhance your knowledge in residential and event environments. If you're ready to launch a new career in Sales, Marketing, and Customer Service, apply now! Simply click the 'apply' button and complete the online application process. Please ensure your CV and contact details are up-to-date so our recruitment team can get in touch with you as soon as possible. Our client does welcome candidates with any previous experience in the following areas: customer service, sales representative, marketing supervisor, sales executive, direct sales, field sales, marketing executive, retail, call centre, call centre inbound, marketing representative, call centre outbound, bar manager, hospitality, marketing assistant, front of house, direct marketing, sales assistant, canvassing and any other customer service or sales role. This role is not suitable for candidates still in education (school/College/University), or current international students. Due to availability, our client is seeking candidates that can work 4/5 full days per week (Mon-Sat) • Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for Blackwater Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

Job description Company Profile At Kings Oak Capital, we believe in fostering creative minds. Our purpose is to push boundaries and unlock new possibilities, enabling individuals to maximize their potential. This belief has guided us since our inception. As a values-driven organization, we are dedicated to operating ethically and sustainably while promoting a collaborative environment that empowers people from diverse backgrounds to thrive. Job Purpose We are seeking a dynamic and organized Executive Assistant and Office Manager to support our Chief Executive Officer (CEO). In this pivotal role, you will ensure the smooth and efficient operation of the office while managing administrative tasks and supporting high-level strategic initiatives. This is a permanent, full-time position based in our Harrow office (5 days per week) from 8:00am to 6:00pm, and includes ad-hoc work evenings/weekends. Job Summary This is a high-responsibility, multi-faceted role that requires exceptional organizational skills, problem-solving abilities, and adaptability. As the key operational backbone of the company, this position demands expertise in Office Management, Executive Assistance, Personal Assistance, Project Coordination, and Human Resources. The individual in this role is responsible for ensuring seamless daily operations, efficient executive support, meticulous project tracking, and strategic HR oversight. A sizable portion of this role is dedicated to Personal Assistance, requiring hands-on involvement in managing the CEO’s personal and professional affairs, including scheduling, household management, travel coordination, and financial administration. This is an around-the-clock responsibility, and the perfect candidate will be available for ad-hoc request 24/7. Beyond this, the role extends into managing company-wide policies, overseeing HR functions, maintaining office efficiency, executing high-level projects, and ensuring compliance across various domains. The scope of responsibilities is vast, covering everything from board-level support, legal and financial coordination, vendor and staff oversight, IT management, compliance enforcement, and executive decision-making assistance. This role is integral to the company’s operational success, requiring someone who can preempt challenges, drive efficiency, and ensure that both business and personal matters run flawlessly. Key Responsibilities Office Manager: • Work with the relevant team on all the office maintenance, management, and efficient running. This will include ordering regular supplies such as water, drinks and food and ensuring the office stationery as well as other items are in stock. As well as any office administration and management that needs to be done., • Meet and greet all visitors, extend hospitality, and make them comfortable, • Ensure the office and meeting room is always ready and presentable, • Answer the office phone within three rings, • Maintain a filing system on the One Drive Server for all items/areas of work., • Look after the management of the phone system and deal with the Communications Provider., • Take responsibility for all IT office related issues., • Ensure a clear desk office policy for all staff, • Manage incoming and outgoing mail with date stamping and scanning into the OneDrive system, • Ensure weekly reports are received and distributed to the board at the required and set times. This involves creating spreadsheets, extracting reports from Trello and chasing up task holders, • Ensure office policies are always adhered to, • Oversea the health, safety and compliance policies of the company and ensure health and safety is always adhered to, • Book in all maintenance and ensure fire safety and plans are up to date., • Solely responsible for the scheduling of all maintenance Executive Assistant: • Management of directors’ diaries., • Help other members of the board with ad hoc admin tasks and appointments scheduling., • Managing all vehicle insurance (MOTs / insurance / services / road tax etc.), • Take accurate and well-presented minutes in various meetings, • Attend all senior meetings and Board meetings, • Preparing agendas, meeting minutes, and follow-up action points, • Coordinating internal and external communications, • Managing confidential documents and data handling, • Handling expense reports, invoices, and budget tracking Personal Assistant: • Managing calendars, scheduling appointments, and setting reminders for Deepak and his family, • Organizing events, and personal engagements, • Manage and lodge all insurance claims, • Manage and execute all refunds and returns, • Arranging car servicing, insurance renewals, and registrations., • Booking travel, accommodations, and itineraries., • Must check in all travelling guests and provide specific parameters for their travel needs, • Managing travel visas, passports, and documentation, • Being available after work and on weekends for any ad hoc tasks., • Managing household staff, vendors, and maintenance schedules daily, • Keep an updated list of tasks on Trello for The Broadwalk and follow up daily, • Producing a weekly report for the tracking of all household staff including summarizing the Household tutors' findings and extrapolating this to future childhood development, • Always be researching potential holidays for specified dates and booking restaurants,, • Assist Priti Khullar with any administrative tasks, • Purchase any online shopping items requested by Deepak or Priti for The Broadwalk., • Always be researching potential activities for CEO's daughter, • Managing subscriptions, memberships, and renewals, • Liaising with legal, financial, and professional service providers Project Management: • Circulate meeting notes, action points, and take ownership of following up on such points., • Be the manager of Project managing software Trello., • Ensure all Actionable tasks are input into the system, described, and assigned to specific members of the team, • Associate tasks with dates and ensure such tasks are delivered by the task holder within the timeline., • Monitoring project progress and ensuring deadlines are met, • Follow up with team members when their task due dates are immanent, • Regular status meetings and updates, • Maintaining detailed documentation and records Human resources: • Set up HR practices and systems and then maintain these systems going forward. This includes all forms that need to be completed on a regular basis, all legal requirements to be done for leavers and starters as well as monthly and quarterly requirements for HR such as the completion of KPIs and other relevant HR information., • Managing the holiday and out of office system for the entire group and this will include holiday requests and ensure the right managers approve them. The system will need to be set up in such a way that team members can only apply for holiday according to the rules, such as any dependencies within the system e.g., two senior managers cannot be away at the same time etc., • All fresh staff onboarding and exiting, • Set up Contracts for fresh staff, • Manage and maintain the overseas sponsorship license processes., • Maintain Connect Teams and all associate software. Use it as a team management tool for updates and rewards for the team., • Monthly HR report to be circulated, • Daily attendance tracker to be upheld and circulated Personal Profile We are looking for someone with the following qualifications and traits: • Experience:, • Proven experience as an Office Manager supporting senior management., • Background in property development or construction is advantageous., • Skills:, • Strong organizational skills with the ability to multitask and prioritize effectively., • Excellent written and verbal communication skills., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)., • Familiarity with virtual meeting tools (e.g., MS Teams, Zoom)., • Attributes:, • Professional, flexible, and calm under pressure., • High level of integrity, confidentiality, and attention to detail., • A team player with a proactive and solutions-oriented approach. Why Join Kings Oak Capital? We are an equal opportunities employer, committed to creating an inclusive workplace. At Kings Oak Capital, we hire based on skills and experience, ensuring all applicants are treated equally. If you are an organized, professional individual looking for a role where you can make a real impact, we would love to hear from you! Benefits and perks: • Competitive Salary: Up to £35,000 pa (depending on experience), • Company Pension, • Performance-Based Bonus, • Opportunity to be part of a growing company's success, • On-site parking

We are recruiting on behalf of our client, a leading financial services organisation, for an experienced Personal Assistant to provide high-level support to their Managing Director. This role also involves assisting the wider team with ad hoc administrative tasks, making it ideal for a proactive and organised PA who thrives in a dynamic corporate environment. Key Responsibilities: • Manage the Managing Director’s diary, including scheduling meetings, appointments, and travel., • Co-ordinate internal and external communications on behalf of the MD., • Prepare materials for meetings, presentations, and reports., • Support the wider team with ad hoc administrative duties such as document management, expense reporting, and general office co-ordination., • Prioritise and manage competing demands to ensure smooth operations for the MD and team., • Act as a professional liaison with clients, stakeholders, and colleagues. Requirements: • Proven experience as a Personal Assistant, supporting senior executives within banking or financial services., • Exceptional organisational and time-management skills with the ability to multitask effectively., • Strong written and verbal communication skills., • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Professional, proactive, adaptable, and detail-oriented., • Previous experience in financial services or a corporate environment is highly desirable. What’s on Offer: • Hybrid working with regular attendance at the London office., • Competitive salary and benefits., • Opportunity to work closely with senior leadership and gain exposure to strategic business operations., • Collaborative, supportive, and fast-paced working environment. This is an excellent opportunity for a confident and experienced PA who thrives on delivering exceptional support and making a tangible impact.

About Us: Our Vison is to be admired for our craft, experience, and sustainability. Desired by our customers and loved by our people. Today Moss is more than a menswear brand, we are ‘Styling individuals for moments that matter’. We’re not just for men on their big day – we’re for everyone, all the time. Whether they need to hire a one-off outfit, elevate their daily wardrobe, or create a custom piece, we’re by their side with over 170 years of tailoring know-how and considered clothing made for life as we all live it now. Our shared values encourage us to Trust our colleagues to think Creatively and plan for the sustained growth and development of Moss. For us this is about working Collaboratively and using Agility to achieve success, whilst leaving a positive impact. Embracing our core values and behavioural competencies strengthens relationships with our customers and colleagues. Purpose of the Role: As the Junior Merchandiser, you will be working closely with both internal teams and our retail partners, you will be key in ensuring stock is delivered in full and in a timely and efficient manner to our customers. Your role will involve working with many SKUs, forecasting, and keeping full availability on both new and continuity lines, as well as project managing key company launches and promotions. Key Responsibilities: • Work with the Buying team to propose the optimum range using historical analysis and current trade to present the options and plan to the Merchandise Manager., • Forecasting of MSSIs, WSSIs and Monitor Sheets to identify open to buy and potential overstock scenarios., • Manage/oversee the order process by working with Buying and Production to ensure the Critical Path dates are accurate and reflected in any commitment., • Manage relationships with suppliers to ensure that intake is in line with the phasing plans and key trading cycles., • Review trade across all channels and propose actions for both over and under-performance., • Develop and motivate junior members of team and support them to maximise individual performance and deliver business targets through their objectives., • Deputise for your line manager when required. What You'll Need to Succeed: Technical: • Proficient in Microsoft Office Suite, particularly in Excel., • Operating as a Junior Merchandiser or as an Assistant Merchandiser with at least two years’ experience., • Knowledge of the current retail environment and consumer behaviour to drive product strategy., • Understanding of supply chain dynamics, including effective supplier management and negotiation. Rewards & Benefits: • Employee Discount: 70% discount across all our stores., • Season Ticket Loan: Financial support for commuting., • Cycle to Work Scheme: Encouraging eco-friendly travel., • Discounted Gym Membership with PureGym: Promoting physical health and fitness., • Life Insurance: Providing peace of mind for colleagues., • Ongoing Development: Tailored to suit your career ambitions from day one., • Access to Moss Learning: An online learning platform for skill enhancement., • Employee Hub: Easy access on the go to colleague benefits, recognition, wellbeing, and company updates., • New Baby Gift: Celebrating important personal milestones of colleagues. Additional information: Our Hybrid Work Policy requires a minimum of 4 days in the office and 1 working from home. If you want to know more about MOSS, our people and our culture, search #LifeatMoss or TailorYourCareer on LinkedIn Moss is an editor for men, providing a versatile range of menswear. By drawing upon our 171 years of tailoring

Executive Assistant / 3-month contract position / London, Hybrid / Up to £270 per day (Umbrella rate) Overview: My client, a globally recognised organisation are currently looking for a Executive Assistant to join their Team. The role will require an organised, personable and detail orientated individual who is looking to expand on their personal assistant experience. Role & Responsibilities: • Providing administrative support and technical expertise to senior leaders, • Strong communication skills, • Comfortable putting presentations together, • Minute taking, diary management and travel arrangements, • Formatting documents and templates, • Dealing with invoices and expenses, • Booking meeting rooms Essential Skills & Experience: • 3+ years’ experience working within a similar EA role, • Happy working at pace in a busy environment, • Experience supporting C-Suite level stakeholders, • Confident in making decisions, • Confident working on a variety of technology such as SharePoint, MS Teams, and Zoom and accounting software Package: • Up to £270 per day (Umbrella rate), • Hybrid working, • Free lunch on site everyday, • On site gym, • Beautiful offices in Central London Executive Assistant / 3-month contract position / London, Hybrid / Up to £270 per day (Umbrella rate)

About The Company A leading global financial services organisation is seeking an exceptional Senior Executive Assistant to provide high-level support to a Senior Managing Director on a predominantly one-to-one basis, with occasional ad hoc support to an additional Senior Managing Director. This is a rare opportunity to operate at the centre of an internationally recognised business, partnering closely with senior leadership in a high-performance, fast-paced environment. The Opportunity This role offers the chance to become a trusted advisor and key right hand to a highly influential senior executive. You will play a critical role in ensuring the smooth running of day-to-day operations, enabling effective decision-making, and helping drive efficiency across a global remit. For a highly experienced EA with strong commercial awareness and impeccable professionalism, this position presents both challenge and reward. Key Responsibilities • Managing complex, ever-changing diaries across multiple time zones, • Coordinating global (primarily EMEA) travel, itineraries, and logistics, • Overseeing and prioritising the inbox, • Preparing documents, briefing materials, and meeting packs, • Processing expenses and maintaining accurate administrative records, • Serving as a key liaison point internally and externally, building relationships at all levels, • Navigating senior stakeholders with confidence, discretion, and diplomacy, • Providing strategic administrative support that enhances productivity and reduces operational pressure Ideal Candidate Profile: • Extensive experience supporting C-suite or senior-level executives within financial or professional services, • Highly articulate, intelligent, and polished, with exceptional judgement, • Proven ability to operate in a fast-paced, international environment, • Confident managing senior stakeholders and balancing competing priorities, • Proactive, solutions-oriented, and able to work autonomously, • Strong organisational skills with a natural ability to anticipate needs, • Discreet, reliable, and comfortable handling highly confidential information Additional Information: • Location: London, Mayfair – full-time office-based, • Hours: Monday to Friday, 9:00 am to 6:00 pm. If you are a highly skilled Senior level Executive Assistant looking for a role when you can truly add value at the highest level, we would be delighted to hear from you. To express your interest, please apply with your CV and contact details. How to apply If you are interested in discussing this role further, please apply for the position or contact Alex Levy at (Job Code 68718). If you require any adjustments, accommodation, or additional support during the recruitment process, please do not hesitate to let us know. Click here to learn more about our commitments to accessible recruitment. Privacy policy Personal data collected will be used for recruitment purposes only. By applying for this position, you consent to the collection, use, and disclosure of your personal data to Elliott Scott HR Recruitment Ltd. and all relevant third parties for the purpose of processing your application. Your personal data will be processed in accordance with our Privacy Policy.

Sales Assistant - Entry Level - New Year Starts! - Central London Are you looking for personal and professional development in a new career sector? Our client could have the opportunity for you! Due to recent growth our client is now recruiting for people to join their successful sales, marketing and customer service company in London. They are one of an award winning global organisation representing some of the biggest clients in the industry. This means they need enthusiastic and confident people with ambition and a drive to learn to help with increased client demand. No experience is required!! They provide full sales and product coaching for everybody in their team, however, any experience in a customer facing role may be an advantage. (Retail, Hospitality, Bar work, Warehouse, Sales, Sales Assistant Customer Service, Call Centre etc). They are looking for people who are; • Well presented, • Confident in customer service, • Team player, • Self motivated On top of this they can offer you; • Travel opportunities, nationally and internationally, • A busy social calendar, • Weekly Pay: A day rate plus commission-based earnings, or a commission-only structure., • Fun, fast paced and supportive environment To apply for the role follow the online application process. If successful you will then receive an email or phone call regarding appointments. You will be representing clients in event environments within the London area this could be the ideal self-employed opportunity for people looking to start a successful career in a competitive industry. Our client welcomes recent graduates, those looking to start their career in sales or individuals who have come from backgrounds in: Sales, Call Centre, Retail, Waiter, Waitress, Bar Work, Field Sales, Admin, Receptionist, Telesales. This role is not suitable for candidates still in education (school/College/University), or current international students, due to availability, our client is seeking candidates that can work 4/5 full days per week (between Mon-Sat) • Please note, by applying to this advert you acknowledge our privacy policy applies and give consent for Blackwater Recruitment to share the data you provide with our client so that they may contact you regarding the role or any other role they deem you suitable for. For more information, please see our website before applying.

Assistant Surveyor - Reading & London Join our Surveying and Reality Capture (Geomatics) team and help shape the future of infrastructure and environmental projects across the UK. As an Assistant Surveyor, you will be at the heart of delivering accurate, high-quality data that underpins major engineering schemes for clients like National Highways, The Environment Agency, and Local Authorities. You will work on a variety of projects in sectors such as Airports, Highways, Railways, Environmental, and Industrial Development, using cutting-edge technology including Laser Scanning, Drone Surveys, and Underground Utility Mapping. From day one, you will receive structured on-the-job training, and we'll support your growth with opportunities for funded studies toward recognised qualifications. This is more than just a job - it's a chance to build a career in a practical, outdoor, team-based environment, where every day brings new challenges and the satisfaction of seeing your work make a real impact. If you are curious, motivated, and ready to learn, we would love to hear from you. * Education: Minimum GCSE grade A-C / 4-9 in Mathematics and English. • Mindset: A strong desire to learn and develop your career in a hands-on, outdoor setting., • Skills: Good personal management and timekeeping abilities., • Flexibility: Willingness to work across diverse environments, including Highways, Rail, Environmental, Energy, and Property sectors., • Mobility: A full UK driving licence and readiness to travel to site locations (including time away from the regional office)., • Technical Curiosity: Enthusiasm to learn industry-standard survey equipment and processing software., • Outdoor Focus: A genuine interest in working in a site-based environment. #LI-AS5 Wokingham|Berkshire|United Kingdom London|Greater London|United Kingdom Digital and Data Environmental Joining Jacobs not only connects you locally but globally. Our values stand on a foundation of safety, integrity, inclusion and belonging. We put people at the heart of our business, and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits, and opportunities, from well-being benefits to our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture, and achieve your goals – all at a single global company. Find out more about life at ___. We aim to embed inclusion and belonging in everything we do. We know that if we are inclusive, we’re more connected and creative. We accept people for who they are, and we champion the richness of different perspectives, lived experiences and backgrounds in the workplace, as a source of learning and innovation. We are committed to building vibrant communities within Jacobs, including through our Jacobs Employee Networks, Communities of Practice and our Find Your Community initiatives, allowing every employee to find connection, purpose, and belonging. Find out more about our ___. Jacobs partners with VERCIDA to help us attract and retain talent from a wide range of backgrounds. For greater online accessibility please visit ___ to view and access our roles. As a disability confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role. We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work. Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via ___.

Executive Assistant to Founder/CEO Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered. Role Profile Flexible, remote, full-time (40 hours per week). 3-6 month trial period (by agreement, and with clear expectations and regular check-ins). £32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions). About The True Athlete Project (TAP) The True Athlete Project is an international movement of athletes, coaches, mindfulness teachers, researchers, and sport-for-change practitioners. Together, we're on a mission to build a more compassionate world through sport. Sport has the power to improve lives, but too often sport is exclusive, uninspiring, and harmful. It falls short of its potential “to unite people, to speak to youth in a language they understand, and to bring hope where once there was only despair" (Nelson Mandela). We bring an imaginative, warm, and mindful approach – transforming how sport is experienced and lived. We work across the sporting ecosystem - from Olympic, Paralympic and professional environments to community centres and schools. TAP is a registered charity in both the UK and the USA. Purpose of the EA Role To help TAP stay true to its mission. You will protect the quality, care, and integrity of TAP’s work by amplifying the Founder/CEO’s capacity for relationship-building, creative thinking, and leadership that directly serve young people, practitioners, and partners. You will play a vital role in creating the conditions for TAP to make a growing and lasting impact - through thoughtful coordination, high quality execution, trusted communication, and a calm, warm approach. Key Responsibilities • Represent our Founder/CEO via high quality communication, • Manage CEO inbox and support good diary management, • Arrange meetings, speaking opportunities, and travel/accommodation, • Facilitate effective team operations, • Build relationships with trustees and coordinate board meetings - including gathering information for board reports, taking minutes and coordinating actions, • Maintain central key documents database and support with statutory reporting requirements, • Support HR processes including recruitment, contracts, ID and background checks and staff records, • Support fundraising activities, including campaign coordination and gift aid submissions, • Liaise with the wider team, supporting with other administration / coordination as required, including basic financial administration, drafting and updating contracts and service level agreements, and sending materials to charity customers, partners and funders Doing Well Markers • We receive feedback that our EA is “a TAP person”, embodies the spirit of TAP, and contributes to the feeling of a TAP family, • Email communication reflects strong judgement, attention to detail, and an ability to represent the CEO and TAP with confidence and care, • Diary management is driven by an understanding of our CEO, • CEO’s relationships with stakeholders (customers, staff, volunteers, partners, funders, etc) are strengthened, • Consistent error free administration, meeting scheduling, and public communications, • CEO receives proactive requests and suggestions to take administrative and coordination tasks off CEO’s to-do list, and to improve systems and processes, • CEO is less involved in readying trustees for board meetings and coordinating actions, • CEO spends more time on high value projects and makes decisions based on information provided to him, • The team is clicking, with good information flows, clarity and structure Person Requirements Essential • Eye for detail, • Experience as an Executive Assistant, • Excellent written communication, with the ability to tailor tone and style as needed, • Empathetic and sensitive to the needs of others, • Personally well organised and a structured planner, • Understanding of ADHD, • Experience of managing CEO / MD diary, • Relationally open, warm, and outcome-focused, • Proactive coordination - able to initiate and follow through, • Improvement oriented, with excellent problem solving skills, • Able to judge when to problem solve independently or when to ask for support and checks, • Adept at a range of situational responses - emails / phone / Zoom, • Takes responsibility for quality of written / financial checking output, • Comfortable remote working, using Zoom/Teams/Meets etc., • Proficient at using G-Suite (gmail, google docs, etc.), • Feels strongly motivated by the aims and values of TAP Desirable: • Interest in mental health youth development, sport, mindfulness, • Experience managing community fundraising initiatives, • Experience working with small to medium-sized organisations, • Understands business development What we offer: • Flexible, remote-first working culture, • Supportive and mission-driven team, • A chance to help shape the operational future and impact of an international charity, • Professional and personal development opportunities Salary £32,000-£40,000 per annum FTE (dependent on experience), plus 3% employer pension contribution (Nest Pensions). Application Instructions Please send a C.V. and cover letter to TAP CEO, Sam Parfitt () by 5th January, 2026. Applications will be reviewed on a rolling basis and may close early if suitable candidates are identified. Please only submit applications via email - applications submitted via LinkedIn will not be considered. If you require any accessibility assistance, please let us know by emailing and we will be glad to provide support. We are committed to nurturing a diverse and inclusive environment, and we encourage applications from all suitably qualified candidates, regardless of race, colour, gender, gender identity or expression, disability, religion/belief, sexual orientation or age. The True Athlete Project is formed of two independent legal entities: The True Athlete Project (US), which is a 501(c)(3) non-profit organisation under US federal tax guidelines (EIN: 81-1063080), and The True Athlete Project Ltd (UK), which is a UK charity (charity no. 1198569). This role will be hired by the UK entity.

Assistant Creative Director (Copy) £70,000 – £85,000 per annum Technology Hybrid | Remote with monthly office travel Our client is a purpose-driven global technology organisation transforming education through creativity and innovation. The Assistant Creative Director (Copy) will take a hands-on leadership role within a high-performing in-house creative studio, shaping the brand’s voice and driving campaign excellence from concept to completion. Role Highlights – Lead the creative development of bold, strategically led ideas across multi-channel campaigns – Write standout copy for digital, social, and brand campaigns — from headlines to scripts – Mentor and inspire a small team of copywriters, raising quality and creative impact – Collaborate with art direction and design leads to deliver integrated campaign platforms – Champion the brand’s tone of voice, ensuring authenticity and empathy in every message You Will Need – Proven success as an Assistant Creative Director (Copy) or Senior Copywriter ready to step up – A strong portfolio demonstrating conceptual flair, humour, and versatility across channels – Experience leading and developing copy teams in fast-paced creative environments – Confidence in pitching, presenting, and refining creative ideas to stakeholders – Excellent communication skills and the ability to manage multiple priorities effectively Why You’ll Love It – Competitive £70k–£85k package with comprehensive benefits from day one – 33 days’ annual leave (including bank holidays) + an annual charity day – Inclusive culture with Employee Network Groups championing diversity and belonging – Access to health cover, lifestyle perks, and flexible hybrid working – Clear progression opportunities within a global, mission-led organisation – Cycle to Work scheme, life insurance, and enhanced family leave after probation – Regular team events, recognition awards, and personal development support Apply today to take your creative career to the next level with an organisation dedicated to making education better for everyone. We are committed to promoting equality of opportunity for all employees and job applicants. In line with the Equality Act 2010, we strive to create and maintain a working environment where everyone can thrive, free from discrimination or harassment, and where all decisions are based on merit. Due to a high number of applicants, we are only able to respond to successful candidates.

We’re working with a well-established, design-led architectural practice seeking a highly organised and proactive Personal Assistant & Project Secretary to support a Senior Director within the business. This is a key support role in a fast-paced, client-facing environment, combining traditional PA duties with comprehensive project administration. The successful candidate will play a central role in ensuring the smooth day-to-day operation of senior leadership commitments, while also supporting live architectural projects and wider studio administration. The Role You’ll act as the primary point of support for a Senior Director, managing diaries, correspondence and meetings, while also providing high-quality project secretarial support across multiple commissions. The role requires discretion, attention to detail and confidence working with senior stakeholders, clients and consultants. Key responsibilities include: • Managing complex diaries and coordinating meetings across multiple locations and time zones, • Preparing agendas, briefing materials and follow-up actions for meetings, • Acting as the first point of contact for visitors, clients and external contacts, • Managing inboxes, correspondence, reports and project documentation, • Providing full project secretarial support, including document control, filing and issuing information, • Maintaining accurate project and client records across internal systems, • Assisting with fee proposals, bid documentation and prospective project tracking, • Coordinating domestic and international travel, including itineraries and logistics, • Supporting client events, conferences and internal studio activities, • Assisting with expenses, timesheets and general office administrationAbout You, • Proven experience as a PA, Project Secretary or Senior Administrator, ideally within architecture, construction or professional services, • Highly organised with excellent attention to detail and the ability to manage multiple priorities, • Professional, discreet and confident dealing with senior stakeholders and clients, • Strong written and verbal communication skills, including document proof-reading and formatting, • Comfortable working in a fast-paced, deadline-driven environment, • Competent with Microsoft Office and digital document management systems, • Proactive, solution-focused and able to work independently as well as part of a team