PA to Directors & Office Manager
hace 11 horas
Stoke-on-Trent
Location: Newchapel, Surrey (Office-based) Full-time, Permanent Competitive salary (dependent on experience) About Senate Grand Prix Senate Grand Prix specialises in providing Formula One teams, drivers, sponsors, and a wide range of corporate and private clients with the finest hotel accommodation and race-viewing hospitality at F1 races around the world. From Monaco to Abu Dhabi, we deliver unforgettable experiences at the most prestigious Formula 1 events on the calendar. The Role We’re looking for a highly organised, proactive, and adaptable PA to Directors & Office Manager to join our close-knit team of around ten people. This is a busy role supporting the Founder and one of the Directors, while ensuring the smooth, day-to-day running of our Surrey head office. You’ll thrive in this role if you’re a natural organiser with a positive “can-do” attitude, and enjoy being the go-to person who keeps everything (and everyone) running smoothly. As PA to the Directors, you will: • Provide full administrative and organisational support to the Founder and Directors., • Manage diaries and coordinate meetings., • Prepare and format meeting documentation., • Support executive projects; tracking milestones, deadlines, and deliverables., • Manage detailed international travel arrangements, ensuring preferences and logistics are seamless., • Support with travel arrangements for the wider team, including flights, taxis and accommodation., • Be flexible in supporting wherever needed (especially during busy event periods) and be open to ad hoc tasks that come your way., • Carry out private PA duties, including personal errands and scheduling., • Always maintain the highest level of confidentiality and professionalism. As Office Manager, you will: • Oversee the smooth daily running of the office and create a well-organised, welcoming workspace., • Greet visitors and act as the main point of contact for the office., • Manage office technology, systems, and troubleshooting issues as needed., • Order and maintain office supplies, equipment, and manage vendor relationships., • Plan and coordinate company events, meetings, and team socials., • Support HR functions and onboarding new employees. We’re Looking For Someone Who: • Has at least 3 years’ experience in an administrative, PA, or Office Manager role — ideally within a small business environment., • Demonstrates exceptional organisational and multitasking skills, with a proactive “can-do” approach., • Communicates confidently and professionally with external contacts and clients., • Is confident in Microsoft Office and ideally familiar with CRM., • Is educated to A-level standard or equivalent., • Holds a full UK driving licence and has access to a car (due to office location)., • Is happy to travel abroad at least twice a year.