Accounts Office Manager
4 days ago
Sunderland
Company Description We have an exciting opportunity for an experienced Accounts Office Manager to join our rapidly expending innovative renewable technology company. As part of a growing organisation, your role will be vital in helping drive the business forward. As our Accounts Office Manager you will ensure the smooth running of the EcoFuture offices day-to-day, ensure all tasks are completed in a focused and thorough manner whilst managing a team of support staff. The ideal candidate would have solid experience in either Office Management, EA or PA, Financial Administration or similar roles. A sound knowledge of basic HR principles and a good level of understanding of IT hardware and software (Apple - IOS ideally) would be beneficial. The ability to work diligently and with a great attention to detail is essential. The role will be based at our newly renovated operational HQ in Sunderland. Role Description Office Management · General Office management and administrative responsibilities with impeccable attention to detail. · Oversight of compliance and insurances. · Provide business management and administrative support to the Directors. · Support Directors in producing and monitoring operational business plans. · Oversee implementation of systems and processes. · Compliance checks on completed installs. · Smooth running of weekly staff meetings (creating agendas, minute taking and circulating minutes). · HR administration including employee details, absence tracking, etc via Sage HR. · Maintaining electronic (Apple and Payaca) filing systems. · Management of Health & Safety and Fire procedures. · Company vehicle management including service and maintenance. · Onboarding of new employees (recruitment, writing job descriptions, advertising, sifting, interviewing, issuing of contracts and ensuring all right to work documents are checked, passing payroll details to accountant. · 1-2-1 reviews and support. Accounting · Raising sales and recharge invoices. · Posting purchase invoices to correct nominals, preparing payment run and paying suppliers. · Bank reconciliations · Journal entries – staff expenses, credit cards, wages, accruals & prepayments and purchase & sale of assets · Cash flow and cash forecasting. · Managing and maintaining company forecasting documents. · Preparation and submission of VAT. · Supporting company’s external accountant with year-end and payroll. · Recording and submitting CIS deductions for Subcontractors. Qualifications • Proficiency in Financial Management, Accounting, and Budgeting., • Experience with Bookkeeping, Payroll Management, and Record Keeping., • Strong Administrative and Organisational Skills., • Proficiency in software relevant to accounting and office management., • Excellent Analytical and Problem-Solving Abilities., • Can do attitude and problem-solving skills., • Strong interpersonal skills and the ability to collaborate effectively., • Prior experience in a managerial or supervisory role is a plus., • Familiarity with sustainable and eco-friendly business practices is an asset., • Experience in Sage Accounts and Microsoft package including Pages, Numbers and Gmail. What we offer • Full-Time, • Permanent, • Monday to Friday, • Company pension, • Free on-site parking, • Annual Salary from £35,000 (depending on experience)