Administrative Assistant III/ Front Desk
6 days ago
Midland
Job Description FLSA Status: Non-Exempt Location: Midland Office/In Office Position Schedule: Monday-Friday | 40 hours/ week Position Overview: XRI is seeking a highly motivated Administrative Assistant III to provide advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions. Role/Responsibilities: • Greet visitors and staff with professionalism and courtesy., • Maintain a clean, organized reception area that reflects company standards., • Manage visitor logs and monitor building entry in accordance with security protocols., • Provides support for visiting employees, including assistance with travel and transportation arrangements as needed., • Set up workstations/offices for new employees, ensuring readiness prior to first day of employment., • Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups., • Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned., • Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements., • Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism., • Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace., • Maintain confidential files and records, ensuring compliance with company policies and privacy regulations., • Identify opportunities to improve office processes and implement best practices to enhance efficiency., • Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met., • Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders., • Partner with Building Management team for office maintenance requests, building access, and parking permits., • Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience., • Notary Public certification preferred, but not required., • Minimum 3–5 years of administrative support experience, preferably in a professional office environment., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software., • Strong written and verbal communication skills., • Exceptional organizational and time-management abilities., • Demonstrated discretion in handling confidential information., • Ability to work independently and as part of a team., • Attention to detail and accuracy in all tasks., • Able to kneel, bend, stand and walk on concrete and uneven surfaces., • Competitive compensation, • PTO package and paid holidays, • 401K with Company Match, • Comprehensive Benefits Package-Including Medical, Health Savings Account, Flexible Spending Account, Dental, and Vision, • Employer paid life insurance and disability coverage hgMcYrRQpL