Executive Assistant
hace 12 días
San Antonio
Job Description About the Role We are seeking a proactive, organized, and highly discreet Personal Assistant (PA) to provide comprehensive administrative and personal support to a senior executive/manager. The successful candidate will act as a key gatekeeper and facilitator, ensuring the smooth and efficient management of both professional and personal schedules. This role requires exceptional organizational ability, strong communication skills, and a "no task too small" mentality. Key Responsibilities and Duties The Personal Assistant will be responsible for a diverse set of tasks, requiring high-level multitasking and attention to detail: • Calendar & Schedule Management: Proactively manage and maintain a complex, fast-paced calendar, scheduling appointments and meetings, anticipating conflicts, and ensuring the executive is prepared for all engagements., • Communication & Correspondence: Act as the primary point of contact, screening and directing phone calls, emails, and correspondence. Draft and edit professional letters, memos, and reports with accuracy and polish., • Travel Coordination: Arrange comprehensive travel logistics, including booking flights, accommodations, ground transportation, and creating detailed itineraries., • Administrative Support: Manage and maintain filing systems (physical and digital), prepare and proofread documents, presentations, and briefing papers, and handle general office tasks., • Project & Financial Support: Assist with managing internal projects, including tracking timelines. Handle financial tasks such as expense reporting, tracking budgets, and managing invoices., • Meeting Coordination: Organize and prepare for meetings, including booking rooms, arranging catering, drafting agendas, and accurately taking and distributing minutes/action items., • Personal Support & Errands: Handle various personal tasks and errands for the executive (e.g., shopping, scheduling personal appointments), requiring the utmost discretion and trustworthiness. Required Qualifications & Skills Education and Experience • High school diploma or GED required; a degree, diploma, or certificate in Administrative Studies, Secretarial Science, or Business Administration is highly desirable., • Proven practical experience in an administrative or executive support role (e.g., via internships, part-time work, or a prior PA position) is advantageous. Core Competencies • Exceptional Organizational & Time Management Skills: Demonstrated ability to multitask, prioritize urgent tasks, manage deadlines efficiently, and maintain a highly organized workspace and digital environment., • Superior Communication Skills: Excellent verbal and written communication skills with the capacity for professional, clear, and diplomatic liaison with internal staff, clients, and external stakeholders., • Technical Proficiency: Advanced working knowledge of office management systems, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar applications, and proficiency with database or project management software., • Discretion and Trustworthiness: Absolute commitment to ethics and confidentiality when handling sensitive personal and professional information., • Problem-Solving & Proactivity: Strong critical thinking and decision-making abilities to anticipate needs, resolve issues quickly, and take initiative without constant direction., • Adaptability: A flexible and composed demeanor when managing unexpected changes and shifting priorities in a fast-paced environment. Preferred/Bonus Skills • Proficiency in a second language to support international communications or travel., • Demonstrated commitment to continuing professional development in administrative or technology fields. If you are a resourceful, detail-oriented professional ready to partner with a senior leader and contribute to their success, we encourage you to apply! Company DescriptionCollaborative Environment: Work alongside a dedicated, supportive team focused on innovation Growth Opportunities: We invest in our employees’ professional development, offering ample opportunities for learning and career advancement Competitive Compensation: We provide a comprehensive benefits package and a competitive salary commensurate with experience Family-Oriented Culture: As a family-owned business, we foster a sense of teamwork, respect, and flexibility that helps everyone succeedCollaborative Environment: Work alongside a dedicated, supportive team focused on innovation\r\nGrowth Opportunities: We invest in our employees’ professional development, offering ample opportunities for learning and career advancement\r\nCompetitive Compensation: We provide a comprehensive benefits package and a competitive salary commensurate with experience\r\nFamily-Oriented Culture: As a family-owned business, we foster a sense of teamwork, respect, and flexibility that helps everyone succeed