Asset management jobs in Rochester, New York - Page 2Create job alerts

Job DescriptionDescription: Basic Function: Assist the Community Manager and Maintenance Supervisor in oversight of the property, to ensure a safe and habitable place to dwell. Assist in duties related to the administration of the communities required as outlined below. Some or all duties may not be assigned, others not listed may be required/added. Responds to requests by the Area/Community Manager in a timely fashion. Maintains high standards of conduct following all policies and procedures outlined in the employee handbook. Payroll: Part– time position. Prefer daily work schedule (M-F), but will be flexible. Hours may be changed as required. Compensation is on an hourly basis, with performance and salary reviewed annually (typically in the second quarter). Key Goals: • Maximize resident retention by providing excellent customer service and follow-up, • Maintain property’s emergency and risk management plan, • Maintain good record keeping system, • Reports directly to Community/Area Manager, • Maintains positive relations with residents, team members and vendors Maintaining the Physical Asset • Ensures all contractors insurance certificates are in place, • Notify Maintenance Supervisor and Area/Community Manager of reported maintenance problems Marketing and Leasing • Assist Community manager in leasing units quickly and efficiently following approved occupancy guidelines, pursuant to HUD, Low Income Housing Tax Credit and or USDA Rural Development programs, in addition to our Tenant Selection Plan. Vacancies should be filled within 30 days from move-out (or less whenever possible)., • Maintain and update waiting list., • Conduct resident interviews for initial occupancy or unscheduled/scheduled recertification process., • Assist with file maintenance, • Assist in performance of move-in, annual and move-out inspections, • Coordinate preparation of vacant units with Maintenance Supervisor and Community/Area Manager based on move-in dates, • Answer phone or in person rental inquiries Tenant Management • Record all service requests upon receipt, • Maintain work orders in software program, • Provide polite and helpful interaction with residents, • Assist manager with delivery of lease violation notices, late rent notices, receipts, • Assist with general correspondence, • Enter rent payments in software Administration • Assist Community Manager in performing her/his duties and fill in as required during absence of Community ManagerRequirements:

Job DescriptionDescription: Twelve Corners Orthodontics & Pediatric Dentistry is hiring. Looking for a warm, positive, and dynamic personality that will welcome patients and families into the practice. Dental experience is strongly preferred. We are a inclusive practice that works with patients of all abilities. We are looking for an employee that is committed to growing with our practice. Job Summary The Dental Receptionist is the first point of contact for patients and plays a vital role in creating a welcoming and efficient dental practice. This position is responsible for managing front desk operations, scheduling appointments, handling patient inquiries, and coordinating administrative tasks. The Dental Receptionist ensures smooth daily operations by maintaining accurate patient records, processing insurance information, and supporting the dental team with excellent organizational and communication skills. Education and Experience Education • High school diploma or equivalent required, • Experience in healthcare administration, medical billing, or office management is an asset Experience • Previous experience as a dental or medical receptionist preferred, • Experience with appointment scheduling, patient check-in/check-out, and phone management, • Familiarity with dental software systems (e.g., Dentrix, Eaglesoft, Open Dental), • Knowledge of dental terminology, insurance verification, and billing procedures, • Strong customer service, communication, and organizational skills Knowledge • Knowledge of dental terminology, procedures, and common treatments, • Understanding of dental office workflows and front desk operations, • Familiarity with appointment scheduling and patient record management, • Knowledge of dental insurance plans, billing processes, and claim submission, • Awareness of patient confidentiality and HIPAA regulations, • Basic understanding of infection control and workplace safety standards, • Proficiency in using dental practice management software and office equipment Skills • Excellent verbal and written communication skills, • Strong customer service and patient care skills, • Appointment scheduling and calendar management, • Multitasking and time management in a fast-paced environment, • Attention to detail and accuracy in record keeping, • Proficiency with dental practice management software and basic office applications, • Ability to handle confidential information with professionalism and discretion, • Problem-solving and conflict-resolution skills, • Teamwork and coordination with dental staff Work Context • Work is primarily performed at the front desk of a dental office or clinic, • Frequent interaction with patients, both in person and over the phone, • Requires sitting for extended periods, with occasional standing or walking, • Fast-paced environment with multiple tasks handled simultaneously, • Regular use of computers, phones, and office equipment, • Must maintain patient confidentiality and comply with HIPAA regulations, • Works closely with dentists, hygienists, and dental assistants to support daily operations, • May involve handling stressful situations, such as anxious patients or scheduling conflicts Primary Job Duties • Greet patients and visitors in a friendly and professional manner, • Answer phone calls, respond to inquiries, and route messages appropriately, • Schedule, confirm, and manage patient appointments, • Check patients in and out and update patient records accurately, • Verify insurance eligibility and process billing and payments, • Maintain patient files while ensuring confidentiality and HIPAA compliance, • Coordinate communication between patients and dental staff, • Handle correspondence, emails, and basic administrative tasks, • Maintain a clean, organized, and welcoming front desk area Activities • Interacting with patients to provide information and assistance, • Scheduling and adjusting appointments throughout the day, • Answering and making phone calls, emails, and reminders, • Entering, updating, and reviewing patient information in the system, • Processing payments, insurance forms, and billing documents, • Coordinating daily schedules with dentists and clinical staff, • Managing front desk workflow and prioritizing tasks, • Resolving patient questions or concerns courteously, • Maintaining organization of files, supplies, and reception area Tools and Technology • Dental practice management software (e.g., Carestack, Dentrix, Eaglesoft, Open Dental), • Computers and office software (word processing, spreadsheets, email), • Multi-line phone systems and voicemail, • Credit card terminals and payment processing systems, • Insurance verification and claims submission systems, • Scheduling and calendar management tools, • Printers, scanners, and copiers, • Standard office supplies and filing systems Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. Requirements:

Job DescriptionRole Overview The Marketing Coordinator serves as the operational hub of Quatela's integrated marketing team, ensuring that the right work reaches the right people at the right time. This role is essential to the day-to-day rhythm of a fast-moving, multi-brand marketing department, supporting the Marketing Director and Creative Services Manager across plastic surgery, medical spa, and hair restoration brands. This is a detail-oriented, process-driven role built for someone who thrives on keeping complex workflows organized and moving. The Marketing Coordinator owns project intake, resource scheduling, and the execution of recurring operational tasks — freeing senior team members to focus on strategy, creative direction, and leadership. The ideal candidate is organized, proactive, and energized by being the person others rely on to keep things on track. Key ResponsibilitiesTraffic Management & Project Coordination • Own the intake process for all incoming marketing requests, ensuring each is properly logged, scoped, prioritized, and routed to the appropriate team member, • Maintain and update team schedules in Forecast, reflecting accurate daily and weekly workloads for the Marketing Director and Creative Services Manager, • Proactively identify scheduling conflicts, capacity issues, or timeline risks and flag them before they become problems, • Track project progress across active initiatives, following up with internal stakeholders and other departments to keep deliverables on schedule, • Coordinate with departments across the organization to manage incoming marketing requests, set realistic expectations, and communicate status updates Content Operations Support, • Support the Creative Services Manager by coordinating patient and staff scheduling for content capture sessions, including confirmation communications and logistics, • Manage content calendars and scheduling workflows, • Organize and maintain digital asset libraries, ensuring content is properly filed, labeled, and accessible to the full team, • Assist with social media community management tasks as needed, including scheduling posts and flagging comments or inquiries for team review, • Support content repurposing workflows, helping to distribute and adapt approved content across platforms according to established templates and guidelines Marketing Operations Support, • Execute recurring website updates, including before-and-after photo uploads, staff bios, and other routine content maintenance tasks across all three brand sites, • Assist the Marketing Director with light project management on straightforward campaigns and initiatives, including task setup, timeline tracking, and status documentation, • Support email marketing workflows, including list preparation, scheduling coordination, and deployment of approved campaigns within established automation systems, • Maintain organized records of marketing activities, vendor contacts, project documentation, and campaign assets, • Assist with vendor coordination for routine matters, including scheduling, communications, and deliverable tracking under the direction of the Marketing DirectorTeam & Meeting Support, • Prepare agendas, notes, and follow-up documentation for weekly marketing L10 meetings in support of the Marketing Director, • Track issues, to-dos, and rocks from L10 meetings, ensuring accountability items are documented and followed up on between sessions, • Serve as a reliable point of coordination between the marketing team and other internal departments, representing the team professionally in day-to-day communications, • Support onboarding of new processes, tools, or workflows as the marketing team evolves and growsRequired Characteristics & AttributesOrganizational & Operational Competencies, • Exceptional organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously without things falling through the cracks, • Natural comfort with project management tools, scheduling systems, and digital workflows — experience with Forecast, Harvest, or similar platforms is a plus, • Strong attention to detail with a commitment to accuracy in all tasks, from scheduling updates to website content and asset management, • Proactive communication style — keeps the team informed, asks clarifying questions early, and surfaces issues before they escalateInterpersonal & Professional Qualities, • Collaborative team player who thrives in a coordinating role and finds satisfaction in enabling others to do their best work, • Clear and professional written and verbal communication skills, with the ability to represent the marketing team across departments, • Discretion and sensitivity when working with patient-related content, scheduling, and communications in a premium healthcare environment, • Reliability and follow-through — a track record of meeting deadlines and honoring commitmentsGrowth Orientation, • Genuine curiosity about marketing, content creation, and healthcare brand strategy, with a desire to develop professionally over time, • Openness to learning new platforms, tools, and responsibilities as the role evolves, • Willingness to operate within established systems and processes while contributing ideas for improvement, • Comfort working in a structured, accountability-driven environment consistent with EOS (Entrepreneurial Operating System) principles Industry Alignment, • Appreciation for premium brand standards and the care required when marketing in a medical aesthetics environment, • Understanding of patient privacy, professional discretion, and HIPAA-compliant communication practices, • Customer-first mindset that recognizes how operational excellence directly impacts the patient experience Benefits • Medical Insurance, • Dental Insurance, • Vision Insurance, • FSA- Flexible Spending Account, • HSA – Health Savings Account, • Life Insurance – Employer paid- 1.5x annual pay, • Paid Family Leave, • 3-Weeks Paid Vacation annually, • 401k Safe Harbor Plan (after 60 days), • 10 paid Holidays, • Employee Discounts, • Work Anniversary Milestones- Employee Bonus -1 year/5 year/15 year/20 year/25 year This role offers meaningful professional growth within an established, high-performing marketing team at one of the region's most respected medical aesthetics practices. The Marketing Coordinator will gain broad exposure to multi-brand marketing strategy, content production, and healthcare marketing operations — with clear opportunities to develop and advance over time. Note: All duties and responsibilities stated are essential job functions. Staff members may be required to perform additional job-related duties as assigned by management. It is the policy of Rhino Administrative Services, LLC, to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Job Description The Center for Youth: Started BY YOUTH FOR YOUTH. We partner with youth to realize their full potential, by creating opportunities, removing barriers and promoting social justice. Overview: In partnership with local school districts, student who commit infractions receive academic instruction and socio-emotional support to reduce repeat offenses. Help Zones are designed to intervene in crises, deescalate, and get students back into the classroom within 5-30 minutes. The Behavior Intervention Specialist works to create a youth/ family/ faculty/ friendly presence within the school that is founded on cooperative relationships and direct communication. Schedule: Full time 11- month position. Work hours may overlap the school day (before and after school). Special events or projects may occasionally take place during the early evenings and/or on a weekend. Responsibilities: • Administers, coordinates and oversees program (on-site), • Works in tandem with School Administrators to assure services are based on identified needs and meets with the administrators on a regular basis, • Attend School Support Service meetings, • Delivers a restorative-based system, • Creates and oversees data collection and program evaluation processes, • Provides monthly reports to Director of School Based Programs, • Coordinates requests for Prevention Education services, • Outreach and information dissemination, • Referral and referral readiness, • Immediate response and support, • Prevention education with fidelity including: asset-building groups, research-based curricula, planned-duplication booster sessions, • Asset development (risk reduction and protective factor) activities, • Alternatives to suspension services including pre/post assessment and transitional services, • Agency ambassador and liaison at meetings, open houses and health fairs, • Research and design of services including outcome and impact tracking, • Strong knowledge of Child and adolescent development, • Risk reduction and protective factors, • Child and adolescent development principles, • Strong crisis management and behavior management techniques, • Community resources The Center for Youth Provides Equal Employment Opportunities

Job Description Job Summary Travel RN-Admin/Mgmt in Rochester, New York Voyage Health Full-time, Contract In-Office | Rochester, NY, United States Looking to level up your career and boost your income? At Voyage Healthcare, we help connect nurses, therapists, and allied health pros with high-paying travel jobs at top-rated facilities across the U.S. With thousands of openings nationwide, you can earn up to $3,500+ per week (depending on your specialty, location, housing, and benefits)—all while making a real impact on the communities that need you most. Let your next adventure start with us! Position: RN-Admin/Mgmt (Travel/Contract) We're hiring experienced RN-Admin/Mgmt for a 13-week contract in Rochester, New York — earn up to ($2704 - $2846 per week) while providing essential care at a leading facility. Most candidates will need to have at least 2 years of recent experience in the specialty. Apply & Call us today at 800-798-6035 for details on this opportunity. Position Details Specialty: RN-Admin/Mgmt Location: Rochester, New York Employment Type: Travel/Contract Pay: $2704 - $2846 per week Shift: 5x8 Nights Start Date: ASAP Contract Length: 13-weekThe Opportunity You’re the kind of person who is always looking to learn. You want to grow into something greater and you’re looking for an employer encourages and supports your professional development. Voyage Health promotes advancement and rewards our employees based on individual performance and merit. Sure you’ll have exposure to the team, but all of our people are accountable for their success. Competitive and focused, our team is on a mission to deliver excellence. We also know that this can only be accomplished by supporting our employee growth and development. By providing frequent feedback and consistently measuring progress, we’ve discovered the recipe for success that’s delivered year over year growth since our first year of business. This a culture of winning. At Voyage Health we breed winners. Responsibilities * Manage patient care and administrative tasks efficiently in a fast-paced environment. * Participate in professional development opportunities to enhance skills. * Engage in continuous learning to stay updated with industry best practices. * Collaborate with healthcare teams to ensure optimal patient outcomes. * Set and achieve personal performance targets to drive success. * Monitor and evaluate patient progress and adjust care plans as needed. * Utilize data and metrics to assess and improve service delivery. * Facilitate communication between patients and healthcare providers. * Maintain accurate and up-to-date patient records and documentation. * Ensure compliance with healthcare regulations and standards. * Provide leadership and guidance to junior staff and interns. * Assist in the development of policies and procedures for better efficiency. Experience/Qualifications * Registered Nurse (RN) license in New York State is mandatory. * Commitment to ongoing professional development and learning opportunities. * Experience in administrative management within healthcare settings is preferred. * Knowledge of healthcare regulations and compliance standards is essential. * Ability to set, monitor, and achieve personal performance targets. * Strong organizational skills to handle multiple tasks efficiently. * Proficient in utilizing healthcare data and metrics for service improvement. * Strong communication skills to facilitate patient-provider interactions. * Ability to collaborate effectively with diverse healthcare teams. * Experience in mentoring or guiding junior staff is an asset. What's in it for you? (Salary, Commissions & Benefits) * Enjoy the vibrant atmosphere of our on-site location in Rochester, NY, where collaboration and innovation thrive. * Receive a competitive base salary that reflects your skills and contributions.

Job Description Trusts and Estates Paralegal Rochester, NY Insero Talent Solutions is thrilled to partner with a dynamic and growing law firm in Rochester, NY, in search of a Trust & Estate Paralegal. This is an excellent opportunity for a Paralegal looking to deepen their experience in trusts and estates work while contributing meaningfully to a practice that values compassion, professionalism, and long-term growth. The firm offers strong flexibility, a supportive environment, and hands-on mentorship from attorneys who prioritize training, collaboration, and opportunities for advancement. Responsibilities: • Draft and prepare a wide range of estate planning and administration documents, including wills, trusts, powers of attorney, healthcare proxies, probate filings, and related legal documents., • Prepare and file probate and administration petitions; coordinate with Surrogate's Court; track deadlines, notices, and follow-up correspondence to ensure smooth estate administration., • Draft estate and trust accountings, receipts, releases, fiduciary reports, and assist with judicial accountings as needed., • Gather and organize financial information to prepare detailed asset inventories, valuations, and supporting schedules., • Assist executors and trustees with marshaling, tracking, and managing probate and trust assets; liaise with financial institutions, insurance companies, and other third parties., • Assist in preparing federal and state estate tax returns, gift tax returns, and supporting schedules, including gathering and organizing required financial data., • Support ongoing trust administration, including funding, distributions, beneficiary communications, required notices, and fiduciary record-keeping., • Serve as a compassionate and professional point of contact for clients, beneficiaries, and outside professionals; schedule meetings and gather required information., • Conduct basic legal research and ensure compliance with state and federal regulations, court requirements, and procedural deadlines., • Maintain organized electronic and physical files, track workflows, prepare closing binders, and monitor matter progress through completion. Requirements: • A two- or four-year degree and/or Paralegal Certificate, preferred., • 3+ years of current Trusts & Estates paralegal experience., • Strong writing, drafting, and proofreading skills with exceptional attention to detail., • Ability to manage multiple matters simultaneously in a fast-moving environment., • Compassionate and professional communication style with clients navigating sensitive life events., • High level of organization, initiative, and follow-through., • Proficiency with Microsoft Office and/or legal case management systems; willingness to learn firm-specific software.