Assistant bookkeeper jobs in United States

We are a Real Estate Family Office seeking an experienced bookkeeper: Tasks: - Balance and maintain accurate ledgers bank accounts. - Track insurance carrier invoices for timeliness and accuracy. - Coordinate appropriate billing to clients. - Coordinate bank deposits and report financial results on a regular basis to management - Monitor office expenses and tally and enter cash receipts - Pay vendor invoices and track bank account balances - Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets - Report payroll to payroll service, ensure accuracy, arrange for appropriate bank transfers and enter data in accounting software ( Yardi, Quickbooks, and Quicken) - Accounts Receivable collections including tracking of Notices of Cancellation - Maintaining records for and renewal of licenses - Assist in completing the accounting information needed for EPLI and Health Insurance renewals - Administrative record keeping and follow up as needed for principal Skills: - Degree in Accounting or related field preferred - Five years experience working in accounts payable and receivable, general ledger, payroll and payroll reports Insurance experience preferred. - Extensive experience with data entry, record keeping and computer operation. - Proficiency in Microsoft Office including Word, Excel, Quickbooks Quicken, and Yardi. - Detail oriented - Organized Ability to work under fast pasted situations when necessary

Job Description - Virtual Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at Vetta Flooring. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $25- $40 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management Bookkeeping, Email management, Organization Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment

Company Description The Specialists Ltd. is a leading supplier of fabrication, graphics, and props for film & television, live theater & events, advertising & experiential marketing, art & architecture, and more. With over 40 years of experience, our team of talented artists, craftsmen, engineers, graphic designers, and programmers work together at our 60,000 square foot facility in Queens, New York. Our seamless integration of tradition and innovation means that we can deliver high-quality products at lightning speed for a fraction of the cost. Role Description This is a full-time on-site role for a Bookkeeper/Administrative Assistant at The Specialists Ltd. located in New York, NY. The Bookkeeper/Administrative Assistant will be responsible for day-to-day tasks such as handling accounts payable/receivable, collections, as well as offering support to other accounting functions. Responsibilities Proficient in QuickBooks Desktop & QuickBooks Online (QBO), BILL.com & Microsoft Office Verify and set up new vendors in accounting system. Verify the accuracy of payables and supporting documents, resolve any discrepancies, process vendor invoices. Maintain and monitor records of payables and make recommendations for prioritizing payments. Strong phone etiquette and communication skills to effectively interact with clients and customers. Coordinate with other departments on past-due accounts and submit invoices/ statements to customers. Administer collections methods and maintain cyclical communication with client accounting teams to assure effective cash in-flow process. Verify and record customer payments, deposits, and transactions. Maintain and distribute W-9’s, 1099’s, Vendor Setup Forms, Credit Applications Organize and maintain accurate records of receipts and other source documents to support credit card purchases. Perform cash and credit card reconciliations in the accounting system. Create monthly statements and reports for AP & AR- collections. Verify the accuracy of customer accounts and billing records. Recognize opportunities for process improvement across accounts payable & collections process. Practice routine standards of corporate accounting principles and procedures efficiently with prudence. Provide support with routine audits if/when required. Provide administrative support as needed. Ad hoc duties as required. Knowledge of bookkeeping and accounting principles Attention to detail and ability to multitask in a fast-paced environment Associate's degree in Accounting, Business Administration, or a related field preferred

Assistant bookkeeper intern needed on a full-time basis in our Jamaica, Queens, New York office. Must have a basic knowledge of accounting. The internship will start immediately with 40 work hours per week (your choice of days/hours between 10 am-6 pm) Must be able to commit to a 3-month work assignment. Preferred for student or college degree in accounting. We will train.

Looking for an experienced administrative office assistant with ap/ar experinece knowledge of quickbooks desktop is a must located in east ny (off pennsylvania ave) not a remote position please only serious applicants - resume by email a must experience with customer service, data entry, microsoft office, email $20 - $25/h negotiable depending on experience (bookkeeping experience - can negotiate higher salary) 20 to 40 hours a week ft or pt position available we offer great work environment, paid vacation and holidays independent self-starter would thrive in this role responsibilities: -handle administrative tasks -gather customer and vendor information/enter into qb -collect proper payment information from customer and collect payments timely -enter bills into quickbooks and make payments to vendors -follow up with customers and resolve any payment issues -follow up with vendors and resolve any billing issues ability to multi-task excellent written and oral communication skills ability to thrive in a fast paced, high-volume environment other administrative duties as assigned. Please resume with work history

Duties: - Answer phone calls. - Data Entry - Organize and file digital and physical documents - Update customer files as information is received via online portals. - Write and distribute emails, letters, and forms. - Develop and maintain filing system. - Invoice clients. - Billing claims to insurance. - Manage bookkeeping responsibilities to collect payment from clients and manage account receivables. - Contact clients for their unpaid balance. - Communicate with insurance claims departments. - Work with other staff to resolve account issues and invoicing needs. - Perform other duties and support for other positions as required. - Plan meetings and create detailed minutes. - Update and maintain office policies and procedures. Requirements: - Must have 2 years of experience as an Administrative Assistant. - Proficient in data entry. - Strong computer skills to operate multiple software packages. - Proficiency in MS Office Suite. - QuickBooks experience. - Attention to detail and problem solving. - Verbal and written communication skills to communicate with customers and vendors. - Excellent time management skills and ability to prioritize work. Candidate should possess the following qualities: - Punctual and reliable - Well-organized and detail-oriented - Strong work ethic and willing to learn new things - Honest and trustworthy - Have a professional demeanor and positive, pleasant attitude Job Type: Full-time

We are looking for an attention oriented individual with experience as an accounting clerk or assistant bookkeeper . This individual will be responsible for processing accounts payable, some general ledger entry, filing to support accounting department, maintaining accounting databases through data entry, and other tasks in support of our accounting manager. Job Description: • The Accounting Clerk performs a variety of general accounting support tasks in an accounting department including • Verifying the accuracy of invoices and other accounting documents or records. • Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs (SAP) • Compile data and prepare a variety of reports. • Reconciles records with internal company employees and management, or external vendors or customers. • Recommends actions to resolve discrepancies. Benefits for eligible employees include: Health, Dental, Life and AD&D Insurance, Employee Wellness and 401k plans.Paid Time Off and Holidays with Generous Company Discounts annual given a car ( This is to help to Motivate staff towards commencement ) Employment Type Full-Time/Part time