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Job DescriptionSalary: $80k-$120k Executive Assistant to Executive Partner Abrams Fensterman, LLP is a vibrant, busy, and growing full-service law firm with over 115+ attorneys dedicated to delivering quality counsel, innovative solutions, and personalized service. We are seeking a highly skilled and experiencedExecutive Assistant with a minimum of 10 years of administrative experience to provide direct support to the Executive Partner/Director of the Health Law Practice Group. Key Responsibilities: • Provide high-level executive support, including managing an active calendar of appointments, coordinating complex scheduling, and prioritizing demands., • Draft, edit, format, and proofread correspondence, memoranda, presentations, and legal/business documents with precision and professionalism., • Arrange and coordinate internal and external meetings, speaking engagements, and conferences; prepare related materials and logistics., • Maintain and organize paper and electronic files, ensuring efficiency and confidentiality in all matters., • Manage communications on behalf of the Executive Partner, including telephone, email, and written correspondence., • Assist with client intake, conflict checks, and opening new matters., • Prepare and track expense reports and handle other administrative functions as required., • Anticipate the needs of the Executive Partner and take initiative to ensure seamless daily operations. Knowledge, Skills & Attributes: • Minimum 10 years of experience as an Executive Assistant or in a senior administrative role, ideally within a law firm, corporate, or healthcare-related professional services environment., • Bachelors degree or equivalent preferred., • Exceptional written and verbal communication skills., • Strong organizational, time-management, and problem-solving abilities., • High degree of professionalism, discretion, and judgment in handling confidential information., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Ability to perform effectively under pressure, manage multiple priorities, and adapt to changing demands., • Demonstrated ability to work collaboratively with attorneys, staff, and clients at all levels. Salary Range: $80k-$120k Benefits: Medical, Dental, 401K, PTO and Life Insurance. This position is based out of Lake Success, NY

Job Description Estimator : • Retrieves scanned plans from system/downloads bid package and creates folder on estimating server., • Updates weekly meeting minutes notifying of new plans with bid due dates, and updates on status of open bids., • Fills out the Estimating Checklist for every bid., • Updates bid board., • Review landlord requirements, including required or preferred subcontractors., • Reviews subcontractor bid list with assistant estimator to confirm the proper subs are bidding., • Confirms that subcontractor bid invites are sent out to subs within 24-48 hours of receipt of bid package from client., • Confirms a date/time for site visit during the bid process., • Confirms project start/end dates are in the bid package., • Provides trade breakdown to know what trades need to be called for pricing., • Performs all trade take offs and unit costs in order to qualify/quantify subs prices for bid compilation., • Thoroughly reviews project bid documents and plans to get a full understanding of project scope., • Generates RFI’s during the bid process to engage and communicate with client and architect. Develops a potential VE list that gets shared with the client., • Prepares estimate on client bid form along with a separate clear, accurate budget., • Submits estimate to client on bid due date., • Complete project scope sheets for each trade to qualify subcontractors., • Upon award of a project, sits with Project Manager to review scopes, buyouts, budgets to get project started off correctly., • Taking good notes at the weekly meetings, and making sure that the topics/issues spoken about concerning estimating are being taken care of., • Review appointment in calendar for the day bid is due., • Reviews plans with subs to establish V.E. options to be submitted with our bid

Job Description About Gadge USA Founded in 1993, Gadge USA is a national packaging supply and supply-chain solutions company with a comprehensive distribution network and a commitment to customer excellence. We manage packaging portfolios across multiple categories, paired with scalable service models that improve operational performance for our customers. Our mission—Always Packed with Commitment®—guides how we build long-term partnerships and deliver meaningful value across industries. We are seeking a Chief of Staff, to serve as a strategic partner to the President/CEO and serve as an internal leader focused on strategic execution, executive alignment, operational execution, and high-priority enterprise-wide initiative support. The Role This is a high-impact role designed to translate vision into action while enhancing organizational alignment at the highest levels. In this role, you will serve as a key integrator across the Corporate Executive Team (CET), driving clarity, prioritization, and accountability for company-wide initiatives. You’ll operate seamlessly between strategy and execution—zooming out to shape cross-functional plans and zooming in to remove obstacles, streamline decision-making, and ensuring consistent follow-through. Your influence will reinforce executive focus, increase operational velocity, and strengthen communication across the organization ensuring Gadge stays agile and aligned while the Company continues to scale. This position will have operational authority and visibility across the organization playing a key role in how strategic decisions are translated into action. You will support the President / CEO on the development, review, and coordination of key commercial agreements—including supply agreements, customer agreements, and sales agreements—ensuring alignment with company goals, risk management practices, and operational readiness. You will be trusted to: · Lead and manage company-wide initiatives · Coordinate across departments to ensure proper handoffs and follow-through · Surface issues, frame recommendations and drive timely resolution · Shape internal communication and rhythm of the department leaders · Build credibility through operational excellence, strong relationships and appropriate use of discretion What You’ll Be Responsible For: Strategic Alignment & Initiative Management • Support implementation of company-wide goals and departmental OKR’s and MBO’s, • Translate strategic goals into actionable roadmaps across departments, • Lead cross-functional projects, ensuring accountability and milestone delivery, • Design and manage the CET operating rhythm (weekly check-ins, monthly "Engadgement" sessions, quarterly off-sites), • Develop and maintain structured meeting agendas, drive follow-through, and ensure alignment, • Lead planning and execution of internal leadership meetings and strategic sessions, • Act as a key liaison between the President/CEO, CET, and department leaders, • Prepare executive briefing materials, decision memos, and business review presentations, • Build efficient workflows that enhance visibility and responsiveness, • Help develop and implement reporting mechanisms and dashboards that improve performance tracking and desired outcomes, • Collaborate with VP Organizational Development & HR, and department leaders to align communication, talent strategy, and execution of company-wide initiatives. In Your First-Year, Success Looks Like • Unified OKR and MBO systems with consistent reporting touchpoints across all departments, • Optimized CET meeting cadence; executive rhythm operating with stronger focus on execution, outcomes and time efficiency, • High-priority initiatives tracked and delivered on time with strong cross-functional engagement and minimal roadblocks, • 7–10 years of experience in program management, strategy, operations, or business leadership roles, • Proven success managing cross-functional initiatives in supply chain, distribution, or service-based industries, • Strong planning, prioritization, and execution capabilities across multiple initiatives, • Exceptional written and verbal communication skills and executive presence, • Demonstrated ability to manage complexity, maintain discretion, and build strong relationships across roles and departments, • Demonstrated experience moving from planning to implementation with clarity and accountability, • High discretion, analytical thinking, and ability to influence with appropriate authority, • Proficient in Microsoft 365 applications including Outlook, Word, PowerPoint, Excel, and Teams., • Experienced in leveraging Microsoft Copilot and other AI-driven tools to enhance productivity and streamline workflows., • Experience in post-acquisition integration or enterprise transformation, • Familiarity with MBO/OKR frameworks or strategic execution systems, • Background in B2B packaging, logistics, or service-focused industries, • MBA or advanced degree preferred, • Change management or project management certification (e.g., PMP, Lean Six Sigma) Benefits • Base salary: $130,000–$150,000, commensurate with experience, • Discretionary annual performance bonus, • Comprehensive benefits: medical, dental, vision, life, and disability insurance, • 401(k) with company match and discretionary profit-sharing, • Paid time off and company holidays, • On-site role at our Lake Success, NY headquarters with direct exposure to senior leadership Equal Opportunity & Inclusion Gadge USA, Inc. is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We are committed to building a diverse and inclusive workplace where all employees feel supported and empowered to contribute. We encourage individuals of all backgrounds and experiences to apply.

Job Description Who We Are: At Community Mainstreaming, our mission is to support individuals with developmental disabilities in living fulfilling, independent lives. Through our comprehensive services, we promote inclusion and empower those we serve to thrive within their communities. We are driven by compassion, innovation, and a strong commitment to making a difference. Learn more about our impactful work at communitymainstreaming.org. Overview: Join our team as a Community Habilitation Specialist and make a meaningful impact in the lives of our program participants. You'll provide essential oversight and support, empowering individuals to manage all aspects of their lives with maturity and responsibility. Your dedication will help them achieve greater independence and thrive within their communities. Here’s what makes working with us truly special: • Meaningful Impact: Every day, you’ll make a real difference in the lives of individuals with disabilities. Your efforts will help create a nurturing and inclusive community where everyone can thrive., • Collaborative Culture: Join a passionate team dedicated to supporting each other and the individuals we serve. We foster an atmosphere of collaboration, respect, and shared goals, making it a fulfilling place to work., • Professional Development: We invest in your growth! Benefit from ongoing training and resources to enhance your skills, ensuring you’re equipped to provide the best support possible., • Diverse Community: Be part of a vibrant community that celebrates diversity. Your unique background and perspective will enrich our team and enhance the experiences of those we support., • Provide meaningful instruction to individuals to enhance community living skills., • Assist with activities of daily living, personal care, health care, and promote community inclusion., • Support the development of relationships, social skills, and leisure activities., • Help individuals access community services and resources., • Facilitate the development of independent community travel skills., • Meet with individuals to discuss behavioral concerns and sensitive topics., • Encourage individuals to identify potential outcomes and engage in problem-solving training., • Assist individuals in effectively communicating with external entities such as Care Coordinators, vendors, healthcare providers, and landlords., • High school diploma or equivalent., • Valid and clean New York State driver’s license., • Experience as a Community Habilitation Specialist, Babysitter, or Home Health Aide., • Preferred experience with individuals with intellectual and developmental disabilities., • Own vehicle with proof of insurance, registration, and inspection., • Must possess and maintain a personal cell phone for work-related communication; this is a condition of employment., • Ability to travel with participants in vehicles for at least 30 minutes., • Skill in identifying community resources for participants' daily activities., • Ability to work independently with remote supervision., • Personable and approachable demeanor., • Proficiency in computer use. Work Hours/Schedule: • Glen Cove:, • Full-time: Monday – Friday, 10 AM to 4 PM (30-hour work week, including holidays), • Other sites: Pay: $20.00/hr. Generous Benefits: • Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment., • Dental Benefits: Employer-paid., • Vision Plan, • Accident Insurance, • Critical Illness Insurance, • Pet Insurance, • Identity Theft & Fraud Protection, • Legal Services, • 403(B) Retirement Plan: Organization match of up to 5%., • Life Insurance: 100% employer-paid, coverage of 1x annual salary., • Tuition Assistance, • Section 125 Flexible Spending Program, • Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours., • Up to 48 hours of personal time per calendar year. Part-time employees are also eligible for the 403(B) retirement plan and New York State Sick Leave. Community Mainstreaming Associates is an equal opportunity employer.

Job Description Who We Are: Community Mainstreaming is a non-profit human service agency dedicated to providing services that help individuals with intellectual and developmental disabilities lead meaningful, productive lives within their community. Learn more about our impactful work at communitymainstreaming.org. Overview: An Assistant Vocational Coordinator oversees all job coaching services with a focus on employment retention, workplace accommodation, and ongoing participant support. This role ensures participants receive the guidance necessary to maintain successful employment while promoting independence and skill development. The Assistant Vocational Coordinator supervises job coaching staff, coordinates schedules, and ensures documentation and compliance for all supported employment participants. Minimum Qualifications: • Bachelor’s degree is preferred, with a focus in education., • Valid and clean New York State driver’s license, • Experience working with individuals with intellectual and developmental disabilities (ID/DD) preferred, • Reliable personal transportation with proof of insurance and registration, • Proficiency in computer use, • Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment., • Dental Benefits: Employer-paid., • Vision Plan., • Accident Insurance., • Critical Illness Insurance., • Pet Insurance., • Identity Theft & Fraud Protection., • Legal Services., • 403(B) Retirement Plan: Organization match of up to 5%., • Life Insurance: 100% employer-paid, coverage of 1x annual salary., • Tuition Assistance., • Section 125 Flexible Spending Program., • Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours., • Up to 48 hours of personal time per calendar year. Pay: $55,000/year What You Will Do: • Oversee daily operations of the supported employment program to ensure effective service delivery., • Supervise Job Coaches, providing coaching, performance management, and formal supervision., • Lead onboarding, training, and ongoing development of employment staff., • Ensure compliance with OPWDD regulations, Medicaid waiver requirements, and agency policies., • Monitor staff caseloads and guide person-centered planning for participants., • Review and approve Staff Action Plans; ensure timely and accurate documentation., • Participate in team and life plan meetings as needed., • Build relationships with employers and community partners to expand job opportunities., • Support staff in job development, employer outreach, and placement efforts. Work Hours/Schedule: Full-time, 40 hours per week. Monday through Friday, 8:00 AM to 4:00 PM. Community Mainstreaming Associates is an equal opportunity employer.

Job Description Who We Are: Community Mainstreaming is a non-profit human service agency dedicated to providing services that help individuals with intellectual and developmental disabilities lead meaningful, productive lives within their community. Learn more about our impactful work at communitymainstreaming.org. Overview: The Benefits and Entitlements Specialist is responsible for assisting individuals in the residential program with securing, managing, and maintaining all benefits and entitlements for which they qualify. This role involves developing and maintaining relationships with HRA and Social Security team members to provide effective advocacy. The specialist will ensure that individuals’ funds are properly managed and disbursed, and will serve as a resource to individuals, families, and staff on best practices for safeguarding financial resources. Minimum Qualifications: • Bachelor’s degree in human services field such as Social Work, Sociology, Rehabilitation Counseling, or Psychology (preferred), • Strong knowledge of federal, state, and local benefits systems, including HRA and Social Security services, • Minimum of 2 years of experience in case management or advocacy within the OPWDD support system, • Highly organized and detail-oriented, with excellent record-keeping skills, • Proficient in Microsoft Office Suite and electronic health record (EHR) management systems, • Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment., • Dental Benefits: Employer-paid., • Vision Plan., • Accident Insurance., • Critical Illness Insurance., • Pet Insurance., • Identity Theft & Fraud Protection., • Legal Services., • 403(B) Retirement Plan: Organization match of up to 5%., • Life Insurance: 100% employer-paid, coverage of 1x annual salary., • Tuition Assistance., • Section 125 Flexible Spending Program., • Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours., • Up to 48 hours of personal time per calendar year. Pay: $55,000 - $55,000/year What You Will Do: • Ensure that all eligible individuals have accurate and complete applications submitted for benefits and entitlements (e.g., Social Security, Medicaid, SNAP) within 30 days of admission or when there is a change in benefit eligibility (such as DACA status)., • Complete recertification and renewal documentation and ensure timely submission and follow-up to prevent any disruption in benefit eligibility or payments., • Develop and maintain working relationships with community service providers such as the SSA, Medicaid offices, and care coordination managers., • Request and represent individuals in fair hearings for denied or lapsed benefits, with the goal of reinstating benefits through effective appeals and timely documentation., • Report any demographic or employment changes to the appropriate agencies promptly to prevent benefit interruptions and ensure accurate recordkeeping., • Attend HRA and OPWDD trainings regularly to stay informed about new policies and changes in eligibility requirements., • Submit monthly reports to the Accounting and Residential departments regarding the tracking of benefits and entitlements or any changes., • Facilitate team meetings and case conferences to resolve entitlement issues, address changes in benefit programs or eligibility, and improve internal communication and document sharing., • Conduct training sessions on entitlements for individuals and agency team members as needed., • Participate in agency family information seminars related to benefits and entitlements., • Attend other meetings as requested and collaborate as part of the service delivery team. Work Hours/Schedule: Full-time, 40 hours per week. Monday through Friday, 9:00 AM to 5:00 PM. Community Mainstreaming Associates is an equal opportunity employer.

Job Description • Develop, lead and maintain activities programs for Assisted Living Residents and Reflections Program Residents. Lead programs within both Assisted Living and Reflections neighborhoods on a routine basis in accordance with organizational standards, maintain a daily presence in both neighborhoods and familiarity with all residents., • Support Residents in continuing with interests, hobbies and activities that they have previously pursued., • Offer new opportunities to enhance their lives with new learning experiences, including but not limited to, the learning of new crafts, dramatic club, choral groups, discussion groups, and new avenues for self-expression., • Plan and coordinate outings of any conceivable type, i.e., art galleries, theatre, music, racetracks, spiritual, and cultural programs., • Provide consistent activity within the community that will foster the expansion of friendships., • Assist Residents in the formation of various clubs and organizations and interest groups, thus generating opportunities for leadership and involvement in the workings of the community., • Plan a monthly calendar of events for Residents that includes on-going diversified activities that meet the religious, social, emotional, educational and recreational needs of the Residents and meet the organization’s programmatic standards., • Coordinate Resident monies for special activities and events planned and run by the Programming Department., • Write and edit a monthly newsletter, copies of which will be provided to each Resident and appropriate staff. These will be distributed to referral sources and recent inquiries and used as a marketing tool., • Coordinate transportation for all special trips planned by the Programming Department., • Interview all new Residents, provide them with a welcome basket and provide new Resident with orientation to building, available amenities, activities, etc., • Purchase and prepare seasonal decorations as well as decorate and partner with fellow department leadership/peers for various themed events, including sales and marketing events., • Establish, conduct and maintain records of Resident Council, its officers, and minutes of each meeting., • Establish a welcome committee to assure new Residents’ move-in will be as successful an experience as possible., • Request and/or purchase, in accordance with the activities budget, supplies necessary for the program., • Maintain knowledge of Residents’ backgrounds, hobbies, special interests, languages spoken, etc, and assist with ensuring resident service plans incorporate this information, as applicable., • Coordinate exercise and swim programs for active and/or residents with disabilities according to individual Resident needs and interests., • Manage the Programming Department staff, including interviewing/hiring/coaching & mentoring/training/disciplining/terminating, and coach and enable programming team members to work independently to carry out parallel programming in both neighborhoods, including additional small group or 1:1 resident programming where applicable and beneficial., • Create monthly schedules for the Programming Department staff ensuring coverage on all shifts. Responsible to cover shifts in person if coverage cannot be obtained., • Evaluate staff and perform annual evaluations., • Support fellow department leaders/peers in facilitating components of new hire orientation and/or monthly in-services for all team members, specifically as related to programming, including both not limited to programming team members and RSAs for all neighborhoods. Facilitate training and support of team members (including RSAs) in programming to ensure they are comfortable supporting any programs they assist with and/or that programs they assist with are well matched to their interests and abilities., • Perform Safety Observation reports on staff., • Selectively recruit volunteers to assist in social programs., • Arrange for photographs to be taken at major events and maintain an album of these pictures. Distribute press releases of events to local news media and partner with marketing team to create and facilitate positive publicity for the company., • Become knowledgeable on how to operate all equipment necessary to operate the Programming Department., • Network with outside contacts to recruit social and educational groups in the community to participate in the company activities., • Perform other duties as assigned by Executive Director/General Manager or Regional Director of Resident Experience.

Job Description Job Summary: As a Technology Repair Dispatcher, you will be the central point of coordination between customers, technicians, and internal teams. You will manage service appointments, track technician progress, and ensure smooth communication and documentation throughout the repair and installation process. This role is ideal for someone who thrives in a challenging environment, enjoys problem-solving, and values precision. Duties/Responsibilities: • Answer customer calls and provide timely updates on service status, • Schedule and dispatch technicians for service, installation, and equipment relocation, • Create, update, and close service and tech support tickets, • Maintain and forecast dispatch schedules and technician workloads, • Track technician locations, ETAs, and job progress, • Prepare and send daily service reports and closed job summaries to sales, • Ship inventory and installation parts to technicians, • Build installation tickets and compile reports for project managers, • Reconcile technician timecards with GPS and service logs, • Manage Outlook calendar for meetings and installations, • Upload/download panel data and maintain service documentation, • Coordinate with subcontractors and follow up on service completion and invoicing, • Perform other duties as needed to support dispatch operations Required Skills/Abilities: • Strong verbal and written communication, • Excellent organizational and multitasking abilities, • Adaptable to change and able to work independently or in a team, • Familiarity with service area geography or map-reading skills, • Advanced customer service and problem-solving skills, • Proficiency in Microsoft Office, especially Excel Education and Experience: • High school diploma, or general education degree (GED), • Two years related experience and/or training in customer service, dispatching or project management or equivalent combination of education and experience. Physical Requirements: • Prolonged periods sitting at a desk and working on a computer, • Must be able to lift twenty-five pounds All employment candidates must pass: a NON-DOT Drug screening, Criminal and Credit Background Check and a Driver License Check prior to employment.

Medical, dental & vision / 401k match / PTO - As an Administrative Coordinator at Vituity, you will: Manage an active calendar of appointments; Coordinate and schedule meetings and conference calls; Compile and distribute meeting agendas and materials; Create and maintain spreadsheets and databases

Job Description WHO WE’RE LOOKING FOR Spectrum Vision Partners (“SVP”) and OCLI Vision (“OCLI”) work together to provide world class eye care to our patients to improve lives. SVP, the management services team, supports OCLI vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and collaborative culture differentiate us in the marketplace and in our service to our patients. We build our culture one hire at a time, and we focus on building great teams and keeping our employees happy. We promote from within and offer fantastic medical, dental and vision benefits and have a generous PTO and 401k match! We want to learn more about you and the kind of team culture you can help us create. We’re interested in your relevant skills and what you can do. We’re even more interested in your positive attitude and flexible mindset! THE OPPORTUNITY AT HAND We are seeking a detail-oriented and passionate Clinical Trainer to join our team. You will be responsible for developing and delivering comprehensive training programs on computer systems, including but not limited to NextGen, Clearwave, Rivet and 4PC. The trainer will ensure that Medical Receptionist and Surgical Coordination staff are proficient in using these systems to optimize billing, coding, patient check-in, and overall revenue cycle processes to deliver outstanding customer service to our patients. OUR EXPECTATIONS OF YOU • You will educate staff on industry best practices to optimize performance and customer service, • You will train staff on standard processes and protocols to ensure consistency and compliance, • You will develop and teach efficient workflows tailored to ophthalmic practices, • You will ensure all training materials are up to date with the latest system updates and healthcare regulations, • Train staff on billing documentation and best practices, • Conduct comprehensive training sessions and offer post training support to staff, • Provide comprehensive training to new staff and entities on systems and workflows, • Ensure smooth onboarding and integration into existing processes, • Lead in-person and virtual training sessions for healthcare staff, focusing on ophthalmic practices and manage the training calendar, • Ensure timely communication and scheduling of training events, • Collaborate with business leaders to research, develop, and maintain manuals and documentation of procedures, training programs, and support materials, • Continuously improve and maintain abstraction workflows to enhance efficiency and accuracy, • Track enrollment and attendance in training classes to ensure optimal participation and engagement WHAT YOU'LL NEED TO SUCCEED • You have a Bachelor's degree in Healthcare Administration, Information Systems, or a related field, • You have 3+ years of experience in systems training, preferably with NextGen and Clearwave, • You have strong knowledge of NextGen and Clearwave RCM systems, • You have thorough knowledge of CPT coding, ICD-9 coding, and government and other third-party payor requirements and policies, with an emphasis in ophthalmology, • You have excellent communication and presentation skills and are able to easily create engaging and effective training materials, • You are proficient in e-learning platforms and virtual training tools, • You aren’t just detail oriented – You’re meticulous when it comes to training content and delivery, • You’re adaptable, supportive and approachable, and can tailor your style to your audience WHO WE ARE Our globally recognized healthcare team is comprised of some of the top minds in ocular medicine. Our senior management team has a combined 200 years of eye industry experience collaborating with some of the most recognized practices in the nation. While our providers have the expertise to diagnose and treat complex ocular, oculoplastic, and retinal conditions, we’re also uniquely qualified to provide care for our patients from childhood through adulthood. We build relationships with our patients that last a lifetime. With nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and over 110 surgeons, doctors, and other medical professionals. Our brands include OCLI Vision, Island Eye Surgi-Center, New Vision Cataract Center, AIO, and others. At Spectrum Vision Partners we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all of our team members to uphold these commitments.

Job Description About Us: We are a compassionate and professional medical practice dedicated to providing high-quality patient care. Our team is committed to creating a positive and welcoming environment for our patients from the moment they walk through the door. Job Summary: We are seeking a friendly and organized Medical Office Receptionist to be the first point of contact for our patients. The ideal candidate will have excellent customer service skills, a strong attention to detail, and the ability to manage administrative tasks efficiently. This role is crucial for ensuring a smooth and positive experience for every patient who visits our office. Key Responsibilities: * Patient & Visitor Reception: * Greet and welcome all patients and visitors in a warm and professional manner. * Check in patients, verify their information, and direct them to the appropriate area. * Answer, screen, and forward incoming phone calls, taking accurate messages as needed. * Scheduling & Records: * Schedule and confirm patient appointments, managing the appointment calendar efficiently. * Collect and update patient information, including insurance details and medical history. * Maintain patient records and ensure all information is accurate and confidential in compliance with HIPAA. * Handle medical record requests from other offices or patients. * Administrative & Financial: * Collect co-pays, deductibles, and other payments from patients. * Prepare and process daily reports and paperwork. * Assist with general administrative duties such as filing, faxing, and managing office supplies. * Communication & Support: * Communicate effectively with doctors, nurses, and other staff members to ensure a seamless workflow. * Address patient inquiries and provide information about the practice and its services. * Resolve minor patient issues or complaints with professionalism and care. Qualifications: * Proven experience in an administrative or customer service role, preferably in a medical office or healthcare setting. * Excellent verbal and written communication skills. * Strong organizational skills and meticulous attention to detail. * Proficiency in medical office software and electronic health records (EHR) systems. * Knowledge of healthcare regulations and patient privacy laws (e.g., HIPAA). * Ability to multitask and manage competing priorities in a fast-paced environment. * High school diploma or equivalent is required. Physical Requirements: * Primarily a sedentary role, but may require occasional standing, walking, and lifting of office supplies (up to 20 lbs). Company DescriptionPrivate medical practice with 2 offices located in Rockville Centre, and Lawrence NY that provide pulmonary and sleep medicine services.Private medical practice with 2 offices located in Rockville Centre, and Lawrence NY that provide pulmonary and sleep medicine services.

Job Description Paralegal - Personal Injury Law Firm Seeking an experienced Medical Malpractice Paralegal for an on-site position in Uniondale, NY. Duties involve evaluating nursing home injury and medical malpractice claims, conducting client interviews, maintaining frequent communication with clients, acquiring and organizing medical records, and compiling demand packages. Proficiency in drafting legal documents, including summons and complaints, bills of particulars, discovery, and expert witness exchanges. Calendar management skills are vital. Familiarity with File Vine software is preferred. Spanish Speaking a plus. Compensation: $60,000 - $70,000 yearly Responsibilities: You will be responsible for 4 things: • Client development – intake calls & follow-up with existing clients, • Mastering our case management system, • Meticulous follow-up for potential and existing clients, • Ability to thrive in a fast-paced environment, • Technologically Savvy – consultations, electronic filing, & Docu-Sign, you must be comfortable using technology, • Must be comfortable being part of a high-performing team Other qualifications: • Experience handling medical malpractice or nursing home neglect matters from intake to trial preparation, preferably with both legal and paralegal qualifications, • Proficiency in electronic filing, • Exceptional communication and organizational skills, • Previous management experience is highly desirable, • Adept in negotiation techniques, • Ability to drive the firm to higher levels of successAbout Company At The Rizzuto Law Firm, we put our employees first so clients can come first. Our CORE VALUES • Honesty, • Team Work, • Respect, • Accountability, • Pride, • Understanding, • Communication, • Excellence!

Job DescriptionBenefits: • 401(k) matching, • Health insurance, • Four attorney general practice law firm on northeast Nassau-Queens border seeks full-time experienced personal injury paralegal to assist attorneys with trial and pre-trial matters as well as transactional matters.General Accountabilities, • Organizes, enters and cross-references documents in a computerized database., • Obtains, assembles and organizes documents pertinent to litigation., • Prepares pleadings, discovery requests and responses., • Processes medical record requests, no fault applications and obtains lien information., • Manages calendar, schedules depositions and appearances, • Job entails significant direct communication with clientsJob Qualifications, • Experience: 2 or more years of personal injury paralegal experience, • Dependability and Promptness, • Good computer skills - experience with LEAP, Lexis, HotDocs, NYSCEF a plus, • Good Organizational skills, • Willingness and ability to work with others, • Good written and verbal communication skills, • Detail oriented, • Ability to multi-task and work independently, • Open to change and willing to learn new skills

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Competitive salary, • Health insurance Solo practitioner is seeking a legal assistant with proven experience to work independently and collaboratively in a team environment. the Assistant must be willing to be committed to the office and the clients. The successful candidate will work directly with the Senior Attorney and Junior Associate in a variety of administrative tasks. The position is full time and in-person. The Assistant must have strong interpersonal, organizational, written and communication skills. Must have the ability to effectively handle sensitive and confidential information. The Assistant must have a strong familiarity with New Jersey e-filing systems: E-Courts, JEDS, Municipal Court Searches and New York systems: EDDS and NYSCEF. Must be comfortable interacting with clients in person, email and phone. Duties include but are not limited to: • Answering a high-volume phone and greeting clients., • Client intake which involves gathering detailed information on potential cases and providing them with the information needed to proceed with a consultation., • Collating and organizing mail for the attorney., • Directing calls to the appropriate party and emailing messages in real time., • Timely respond to emails, knowing when to prioritize certain tasks., • Prepare Notice of Motions, Order Forms, CLIS forms and draft Divorce Complaints, Summons with Notices, Note of Issues, etc., • Handle all e-filing of necessary documents, including Notice of Appearances, Adjournment Requests, Briefs, Exhibits, etc., • Heavy calendar management, if a scheduling conflict emerges, you must be able to seek consent from opposing parties and file appropriate adjournment requests via various e-filing systems (e-courts, EDDS, NYSCEF, JEDS, etc.)., • In charge of scheduling court dates (avoiding potential scheduling conflicts), consultations, and virtual jail visits (both via email and NYC DOC video teleconferencing website)., • Create and maintain filing systems, both electronic and physical., • Keeping track of discovery, both media and printed, for all client files., • Make copies of all paper and media discovery for clients (detained and non-detained)., • Provide administrative support and enhance office effectiveness., • Keep track of office supplies to ensure items are always fully stocked (i.e. copy paper, toner, USBs, envelopes, etc.), • Maintain account receivables for clients monthly payments., • Sorting documents for discovery., • Perform standard secretarial duties: filing, copying, scanning, emailing and maintaining office.

Job Description DENTAL EXPERIENCE A MUST! DENTAL EXPERIENCE A MUST! BILLING EXPERIENCE please! Serious Inquiries ONLY !! This is a flexible Part time position Looking for a professional mature individual who is able to have great communication with our patients. We have a state of the art office and our practice is surrounded by great patients and a family based atmosphere. Dentrix knowledge a MUST and along with verifying insurance benefits and breakdown. Duties: • Greet and check-in patients upon arrival, ensuring a positive and welcoming experience, • Schedule appointments and manage the dental office's calendar efficiently, • Verify insurance coverage and process insurance claims, • Collect and record patient information accurately, • Answer phone calls and address patient inquiries or concerns, • Maintain patient records and ensure confidentiality in accordance with HIPAA regulations, • Assist with billing and financial transactions, • Collaborate with dental staff to ensure smooth operations of the office, • Provide general administrative support as needed Skills: • Strong organizational skills with the ability to multitask effectively, • Excellent communication skills, both verbal and written, • Proficient in medical administrative support tasks, • Familiarity with dental terminology and procedures is a plus

Job DescriptionSalary: $45k-$55k Legal Assistant/ Paralegal Our legal team is committed to providing each client with quality counsel, innovative solutions, and personalized service. Founded in 2000, the firm offers the legal expertise of its 115+ attorneys, who have accumulated experience and problem-solving skills over decades of practice. We are a vibrant, busy, and growing full-service law firm looking to increase to its talented ranks of professional staff by adding a Legal Assistant with a demonstrated interest and experience of 1-3 years in a legal administrative capacity. Key Responsibilities: • Client Intake & Communication, • Answer phones, take accurate messages, and ensure theyre routed with appropriate urgency and followup to resolution, • Greet clients and coordinate communications in a professional, clientfocused manner, • Calendar & Docket Management, • Maintain detailed calendar for guardianship practice., • Schedule and coordinate internal and external meetings, court appearances, and client appointments, • Document Preparation & Filing, • Service of legal documents; prepare simple pleadings and assemble exhibits for court filings, • Create, edit, format, and proofread letters, memos, and other documents in Word, Excel, PowerPoint, and Outlook, • Efile with NYSCEF and other portals; coordinate service of process via service companies, • File documents with state and administrative agencies (electronic and paper), ensuring compliance with deadlines, • Administrative Support, • Arrange conference calls and meetings; manage travel and expense reports, • Create and maintain paper and electronic files; handle photocopying, scanning, and printing requests, • Open new client matters, run conflict checks, and submit electronic approvals, • Special Projects & Learning, • Assist with basic legal research and case summaries in guardianship and elderlaw matters, • Participate in training sessions and take on ad hoc projects to develop paralegal skills Knowledge, Skills & Attributes • 1-3 years of experience providing administrative support in a legal environment (paralegal internships or coursework considered), • Experience with e-filing documents with NYSCEF strongly preferred, • Familiarity with elder law or guardianship matters is a plus, • Bachelors degree or paralegal certificate preferred, but not required, • Proactive, anticipatory thinker with excellent clientservice and problemsolving skills, • Strong interpersonal abilities; works cooperatively with all levels of staff, • Solid computer skills, including MS Word, Excel, PowerPoint, and Outlook, • Ability to think clearly and work well under pressure in a fastpaced environment Benefits • Medical, Dental, 401(k), PTO, and more, • Handson mentorship from experienced guardianship and elderlaw attorneys, • Support for professional development and paralegal certification, • A collaborative, growthoriented culture in our Lake Success office

Job Description THE HAGEDORN LITTLE VILLAGE SCHOOL (HLVS) – SEAFORD, NY Special Ed. Teacher Assistants & Aides - Per Diem Positions IMMEDIATE INTERVIEWS/OPENINGS 12-month Per Diem Positions: Includes working 10-month academic year and 6-week summer session Per Diem staff schedules: • Full-day position (hours/8:25 AM-2:40 PM) a minimum of 2 days per week, • Must choose from scheduled days determined by HLVS Administration, • Partial-day position: 5 days per week or Mon-Tues-Wed (hours/11:00 AM- 1:30 PM or 11:00 AM-2:40 PM), • $18.50 per hour (NYS Certified Teacher Assistants), • $18.00 per hour (Teacher Aides) This is an EXCITING and REWARDING opportunity to work in the field of special education and collaborate with teachers, other teacher aides/assistants and therapists. Great for college students or high school graduates seeking an academic school experience with special needs children. School year follows most school districts’ calendars. • Must be a caring, compassionate person who is eager to work with 3-12 year-old students with developmental disabilities in a small (i.e., 6-12 students) classroom environment. Duties include working on social, emotional and academic development of students, and assisting children with personal care., • Special Education classroom experience a plus., • 12-month position includes: 10-month school calendar plus 6-week summer session., • High school diploma or equivalent required., • Initial medical exam is required., • Must be able to handle children weighing up to 50 pounds., • Background clearances are required. It is school policy to provide equal employment opportunity and affirmative action to all employees and applicants for employment without regard to race, sex, color, creed, religion, national origin, age, disability, marital status or sexual orientation in accordance with all applicable laws. This policy applies to all the terms and conditions of employment including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. Advancements to positions of greater responsibility is based on an individual’s abilities and demonstrated performance.

Job Description Who We Are: Community Mainstreaming is a non-profit human service agency dedicated to providing services that help individuals with intellectual and developmental disabilities lead meaningful, productive lives within their community. Learn more about our impactful work at communitymainstreaming.org. Overview: As a Job Placement and Business Development Specialist, you'll be at the forefront of identifying, attracting, and engaging top talent to empower our program participants in their journey to secure meaningful employment. Join us in making a difference and transforming lives! Minimum Qualifications: • Associate’s degree., • Valid NYS Driver’s License., • Own transportation with proof of insurance, registration, and inspection sticker., • 1 to 3 years of proven experience in recruitment or talent acquisition, preferably in a headhunting or agency environment., • Strong networking and relationship-building skills with the ability to engage and influence participants and partners at all levels., • Excellent verbal and written communication skills, with the ability to articulate complex ideas clearly and concisely., • Understanding of industry-specific talent landscapes, market dynamics, and recruitment best practices., • High level of professionalism, integrity, and confidentiality in handling sensitive information and interactions., • Proficiency in computer use., • Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment., • Dental Benefits: Employer-paid., • Vision Plan., • Accident Insurance., • Critical Illness Insurance., • Pet Insurance., • Identity Theft & Fraud Protection., • Legal Services., • 403(B) Retirement Plan: Organization match of up to 5%., • Life Insurance: 100% employer-paid, coverage of 1x annual salary., • Tuition Assistance., • Section 125 Flexible Spending Program., • Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours., • Up to 48 hours of personal time per calendar year. Pay: $65,000/year What You Will Do: • Establish and maintain strong working relationships with employers, industry organizations, and public agencies to source job openings and secure employment and vocational training for our program participants., • Utilize various methods including networking, social media, job boards, referrals, and direct sourcing to find the best opportunities., • Conduct thorough reviews of participant assessments to ensure alignment with business requirements, including skills, experience, career aspirations, and accommodation., • Develop and maintain robust relationships with industry professionals and key stakeholders to establish a strong talent pipeline., • Keep updated on industry trends, competitor analysis, and market insights to provide strategic recommendations and insights to participants., • Work closely with job developers to understand hiring needs, develop recruitment strategies, and provide regular updates on participant pipelines and market trends., • Coordinate interviews between participants and business partners and facilitate the negotiation process to secure successful placements., • Ensure a positive participant experience throughout the recruitment process, from initial contact to onboarding, to enhance employer branding and foster long-term relationships., • Develop job leads by contacting employers in target industries, responding to job postings and ads, and conducting internet searches., • Maintain communication with employers and report findings to the vocational team., • Prepare reports and correspondence regarding job development and placement efforts. Work Hours/Schedule: Full-time, 40 hours per week. Monday through Friday, 8:30 AM to 4:30 PM. Community Mainstreaming Associates is an equal opportunity employer.

Job Description THE HAGEDORN LITTLE VILLAGE SCHOOL (HLVS) – SEAFORD, NYSpecial Ed. Teacher Assistants & Aides – Salaried Positions IMMEDIATE INTERVIEWS/OPENINGS 8:25am – 2:40pm or 8:05am – 2:20pm/12 months/5 days per week • $30,828 annually (NYS Certified Teacher Assistants), • Special Education classroom experience a plus., • Must be a caring, compassionate person who is eager to work with 3-12 year-old students with developmental disabilities in a small (i.e., 6-12 students) classroom environment. Duties include working on social, emotional and academic development of students, and assisting children with personal care., • 12 months includes: 10-month school calendar plus 6-week summer session., • Paid for all school holidays and breaks (Winter Holiday break; February break; Spring break; beginning/end of summer breaks surrounding the 6-week summer session)., • High school diploma or equivalent required., • Available medical, dental and vision insurance, 403b plan, paid time off (PTO)., • Initial medical exam is required., • Must be able to handle children weighing up to 50 pounds., • Background clearances are required., • Teacher Aides who pursue and obtain a New York State Assistant Teacher Certification, will be reimbursed for all costs by Little Village (additional information provided at interview). It is school policy to provide equal employment opportunity and affirmative action to all employees and applicants for employment without regard to race, sex, color, creed, religion, national origin, age, disability, marital status or sexual orientation in accordance with all applicable laws. This policy applies to all the terms and conditions of employment including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. Advancements to positions of greater responsibility is based on an individual’s abilities and demonstrated performance.

Job Description Maternal–Fetal Medicine (MFM) Physician (OB/GYN) Location: Brooklyn, Queens & Nassau County, NY (multi-site ambulatory + partner hospitals) Reports to: OB/GYN Service Line Lead; dotted line to COO Employment type: Full-time (4–5 days/week) Mission & Role Summary True Health NY is a physician-led, multi-site OB/GYN & Primary Care group focused on high-access, high-quality women’s health. We’re seeking a board-certified/eligible Maternal–Fetal Medicine physician to lead and scale our high-risk obstetrics program, co-manage complex pregnancies with our generalists, and serve as the interpreting physician for obstetric ultrasound across the practice. The ideal candidate combines superb clinical judgment with operational savvy and a passion for patient experience. What You’ll Do Clinical Care • Provide consultative and co-management care for high-risk pregnancies (preconception through postpartum) per ACOG/SMFM guidelines., • Perform and interpret advanced OB ultrasound (targeted anatomy, growth, NT, cervical length, BPP, Dopplers); oversee ultrasound quality and protocols., • Perform (or supervise) invasive prenatal diagnostics as credentialed (e.g., amniocentesis; CVS if applicable)., • Offer evidence-based management for maternal comorbidities (HTN, DM, autoimmune, cardiac, hematologic, renal, infectious disease in pregnancy)., • Provide rapid access consultations and same-day add-ons for urgent referrals; ensure closed-loop communication with referring clinicians., • Serve as section lead for MFM: standardize pathways, order sets, and referral criteria; mentor sonographers and APPs., • Lead ultrasound QA (image quality, reporting timeliness, peer review) and credentialing support for interpreting physicians., • Drive data-informed quality improvement (e.g., timely diabetes in pregnancy follow-up, aspirin prophylaxis, preeclampsia surveillance)., • Utilize eClinicalWorks (eCW) and PACS for efficient documentation and imaging workflows; finalize notes and reads within 24 hours., • Partner with operations to optimize access (templates, bump logic, no-show recovery) and referral conversion., • Ensure compliant coding, documentation, and use of appropriate ultrasound/procedure and consult codes., • Access: Next-available MFM consult ≤ 7 calendar days; reserve same-day slots for urgent cases., • Ultrasound: ≥ 95% final reads within 24 hours; < 2% addendum rate on QA review., • Quality: High adherence to ACOG/SMFM pathways; quarterly QI projects completed., • Experience: ≥ 4.7/5 patient-experience average; prompt primary OB communication on all critical results., • Primarily on-site across True Health NY locations in Queens & Nassau; limited tele-consultation as approved., • MD/DO; ABOG board-certified in OB/GYN; board-eligible or board-certified in Maternal–Fetal Medicine., • Unrestricted NY medical license (or ability to obtain), DEA, and hospital privileges eligibility., • Demonstrated expertise in advanced OB ultrasound; invasive prenatal diagnostics experience preferred., • Comfort with eClinicalWorks (or willingness to learn), DICOM/PACS, and structured reporting., • Strong communication skills; team-first, patient-centered approach., • Competitive base compensation with productivity and quality incentives. True Health NY is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. How to Apply Please send your CV and a brief note on your high-risk OB interests (ultrasound, procedures, program building)

Job Description ABOUT US New York Edge is the largest provider of after-school and summer camp programs in New York City public schools. Each year, programs in academics, including STEM, the arts, sports and wellness, and college access, help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children. SUMMARY New York Edge is seeking passionate and enthusiastic people to fill the role of Basketball Specialist. Basketball Specialists should have knowledge and experience providing targeted, skill, and age-appropriate instruction, coaching, and mentorship to youth in New York Edge’s after-school camp program. WORK SCHEDULE * 9-15 hours per week. * Monday through Friday -- 2:30 pm - 5:30 pm ESSENTIAL JOB FUNCTIONS * Motivate students to be active daily. * Ensure daily activity lesson plans and projects are structured, age-appropriate, and have clear learning goals based on the provided sports and physical activity guide. * Maintain communication with the Program Director and Center for Sports and Wellness regarding the calendar of programs, leagues, tournaments, and special events. * Motivate and encourage students to participate in organization-wide sports activities. * Establish and enforce safety rules for behavior and procedures for maintaining order among the students for whom they are responsible. * Instruct participants on the activities' principles, techniques, and safety procedures and show how to use materials and equipment properly. * Establish clear objectives for all lessons, units, and projects, and communicate those objectives to students. * Prepare facilities for group activities. * Evaluate activities to determine if they are producing the desired results. * Adapt teaching methods and instructional materials to meet students' needs and interests. * Promote and ensure the progressive development of student skills * Promotes positive character development in all youth * Most New York Edge Basketball Specialists are expected to provide support during Academic hours. * Adapt each activity to ensure safe participation in the space provided. REQUIRED SKILLS * Must be knowledgeable and skilled in basketball and have prior experience successfully teaching and instructing youth. * Must have knowledge and prior experience as a basketball specialist * Prior experience teaching and instructing youth preferred * Must be able to follow a curriculum * Must be responsible, reliable, and punctual! * Excellent communication and interpersonal skills are required. * May be required to walk up and down stairs. * May have to lift or move objects/materials as needed. * Work is performed mostly within a New York City Public School but may be required to interact with the community at-large during trips or events. QUALIFICATIONS * High School Diploma or Equivalent required; some college preferred * A minimum of one year of work-related skill, knowledge, or experience is required. * A minimum of one year of teaching experience is required. * Must have passion for New York Edge's mission and demonstrated interest in education and youth development. * Candidates qualified to lead instruction in more than one activity are also preferred. The Basketball Specialist will be required to report to the school building and interact with staff, students, parents, and school administration. At the time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health. New York Edge is an Equal Opportunity/Affirmative Action Employer Disclaimer: The statements herein are intended to describe the general nature and level of work the employee performs in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job Description Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the receptionist position on our team! You’ll act as the first point of contact for the business, answer phone calls, schedule meetings, make travel arrangements, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly. If you’re looking for a role where you make a difference every day, start your application today. Compensation: $17 - $28 hourly Responsibilities: • Organize company trips and handle employee travel itineraries to ensure off-site events go well, • Answer phone calls and emails and communicate relevant information to the appropriate parties, • Assist with other administrative tasks, such as data entry, copying, filing etc., • Handle deliveries and manage incoming and outgoing mail Responsibilities include: • Managing patient check-in/out, • Appointment scheduling, • Insurance verification, • Maintaining a smooth and efficient front desk operation Experience with dental software is preferred. Qualifications: • High school graduate, G.E.D. recipient, or equivalent, • Exhibits working knowledge of Microsoft Office and basic computer skills, • At least one year of receptionist or administrative assistant, experience, or similar preferred, • Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills, • Well-versed in taking telephone calls and handling stressful situationsAbout Company About Us: Art of Dentistry provides compassionate, comprehensive dental care for families in Lynbrook. Led by Dr. Yadgarov, our team offers personalized services, from routine checkups to specialized treatments, treating each patient like family.

Job Description Position: Legal Practice Assistant – Trusts & Estates Location: Mineola, NY Benefits: Up to $85K Base + Paid Overtime, Annual Bonus, Full Benefits, 401(k), and more Company: Renowned National Law Firm Summary for Legal Practice Assistant – Trusts & Estates An exciting and high-profile opportunity is available for a legal administrative professional to join the Trusts & Estates group at a prestigious national law firm. This role supports senior leadership within the department and offers the chance to work closely on complex estate matters in a collaborative, fast-paced environment. The ideal candidate will demonstrate superior organizational abilities, discretion, and a strong command of estate-related legal processes. The position provides a meaningful path for someone looking to deepen their expertise in estate law within a collaborative and highly respected national law firm known for its supportive and team-oriented culture. Responsibilities for Legal Practice Assistant – Trusts & Estates: • Act as a strategic administrative partner to the Chair of the Trusts & Estates Department, delivering comprehensive executive and legal support., • Coordinate and maintain an intricate and evolving calendar of appointments, meetings, and deadlines, ensuring effective communication with clients and internal teams., • Draft and file probate-related documents such as fiduciary appointments, estate claims, disclaimers, resignations, and inventories., • Prepare and assist in filing Federal and NYS estate tax returns in compliance with regulatory deadlines., • Draft, review, and finalize estate planning documents, including wills, revocable and irrevocable trusts, POAs, and healthcare directives., • Handle asset transfers and beneficiary designations related to estates and trusts, ensuring timely and accurate administration., • Track and manage time entries, billing records, and confidential department files for the Department Chair. Preferred Qualification Legal Practice Assistant – Trusts & Estates • Minimum of 5 years’ experience in Trusts & Estates within a law firm setting, supporting senior attorneys., • Strong ability to prioritize and manage multiple tasks independently while maintaining high attention to detail., • Advanced proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with legal billing/time entry platforms is highly desirable., • Excellent communication skills with a polished, client-focused demeanor., • In-depth knowledge of New York estate administration and probate procedures; experience with Medicaid applications is a plus.

Job DescriptionSalary: Founded in 1919, Holt Construction is celebrating over 100 years in business with our 3rd generation of Holt family leadership. Holt thrives on its reputation as a quality construction company that maintains its core values and family atmosphere while providing the best services to our clients. Our teams experience, training and backgrounds have allowed us to work within the most sensitive markets, including data centers, Class A secure buildings, airports as well as the healthcare and pharmaceutical industries for over 80 years. Many of Holts employees have been with the company for over 25 years which is a true indication of our particular core values and business approach. Our extensive project portfolio and repeat clientele are testament to our quality of work and ability to develop and maintain long-term client relationships. Holt s management philosophy is to be managers of the construction process, not just overseers and recorders of the process. We pride ourselves in working with owners and all team members in a collaborative process to provide cost-effective solutions to the numerous roadblocks that may be encountered during design and construction to ensure successful project execution. Job Overview The Senior Project Accountant serves a vital function in the financial reporting system of the company. Key responsibilities of this role are to assist and support the project team by reconciling and maintaining complete and accurate project accounting records. This position is highly depended upon to guide and assist junior project accountants as well as to provide timely and accurate financial information to project stakeholders including clients, subcontractors, vendors, the project team, and management. Essential Duties and Responsibilities • Attend project kick-off meeting. Review client contract for all pertinent financial information and note items, as required, • Attend monthly accounting staff meetings. Complete all duties in compliance with the month-end schedule, • Work on site with project management team (conditions permitting), • Prepare monthly requisition for Project Managers review. This includes all costs for the month, subcontractor invoices, insurance, and all applicable taxes, • Obtain the contract SOV and budget for review with Estimating and Project Management to properly assign phase codes and enter original budget into the accounting system, • Set up appropriate billing template for client billings, use the industry standard AIA format or client specific format when warranted, • Review monthly and reconcile as required:, • Owner change order requests, as prepared by project management. Update, and post as required, • Subcontracts and subcontractor change orders and submissions. Verify established billing rates for all subs, • Confirm receipt of all invoices by reviewing statements and inquire with subcontractors for any missing invoices, prior to months close, • Check invoicing forms and subcontractor progress for payment of all invoices. Follow up with client regarding project billings and payment status. Document delinquent receivable statuses weekly, • Make sure all insurance, sales and use tax rates are current and accurately reflected on all invoices for client, subcontractors, and vendors, • Compare cost and billings to date to ensure job is billed timely and properly. Identify and report any other variances to project management and accounting teams, • Work closely with Project Management to assist with the following:, • Update and balance all cost reports for financial projection and status reports monthly, • Review budget adjustments before posting, • Track budget and allowance expenditures, • Close-out procedures. Ensure that all costs have been received, processed, and included in the final billing, • Review all, • Alert Project Management and Accounting Teams as follows:, • Any instances that impede project billings, • Any unaddressed, unresolved change orders both subcontractor and client related, • Any instances that prevent close out documentation from being obtained, • Any issues that may hinder the close-out process, • Follow up with client regarding project billings and payment status. Document delinquent receivable statuses weekly, • Respond to project vendors requesting payment status, • Mentor, train and manage the day-to-day activities of Junior Project Accountants, • Interface with Owner/Owners Representative and be able to answer questions about submitted Payment Applications, • Set up the Project Specific Accounting Calendar and assist the team in maintaining deadlines, • Stay current on industry standards for project accounting, • Other duties as assigned Qualifications • Experienced with Accounting software. Viewpoint/Vista, Procore or Textura a plus, • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), • Excellent verbal and written communication skills, • Excellent organizational and time management skills, • Strong interpersonal skills to communicate with multiple participants, at all levels, involved with a construction project (i.e., clients, subcontractors, project team), • Ability to work independently and in a team environment, • Ability to supervise, direct and mentor junior employees. Supervisory experience a plus, • Ability to work on several projects simultaneously, meet critical deadlines, and prioritize assignments accordingly Holt Construction Corp. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.