Buscar empleo: 127 ofertas de trabajo de calendar en Uniondale, New York (mayo 2026) - page 2

Administrative Assistant 1 (NY HELPS)

hace 6 días

Westbury

Job Description: Position Available: Administrative Assistant 1 (NY HELPS), SG 11, Line # 06409 Location: SUNY Old Westbury - Enrollment Management and Marketing Salary: $40,391.00 to $58,447.00 plus $4,000.00 location pay. Salary may vary for appointments made at traineeship level. Shift: Monday through Friday, 8:30 a.m. to 5:00 p.m. Status: Contingent Permanent When Available: As soon as possible Duties: According to Civil Service Standards, but particularly provide administrative, technical, and customer-service support to the Director of Admissions and the admissions team in the Office of Admissions. The incumbent will play a key role in ensuring efficient office operations, positive visitor experiences, and accurate data management within a fast-paced, technology-driven enrollment environment. Duties include but not limited to the following as below: Administrative Support to the Director of Admissions • Manage and maintain the Director's digital calendar, appointments, and scheduling workflow., • Organize and routes incoming correspondence, including email, digital documents, and physical mail., • Composes, types, and distributes meeting notes, correspondence, and reports., • Provide administrative and clerical support to the Admissions team in a timely and organized manner., • Maintain office-wide calendars, recruitment schedules, and staff availability using current scheduling software., • Tracks and maintain inventory of office supplies, printed materials, and promotional items; submit orders as needed., • Serve as the first point of contact for visitors and callers, offering courteous and accurate information and directing inquiries appropriately., • Greet and assist prospective students, families, and campus guests, ensuring a welcoming office environment., • Sets up and manages paper and electronic filing systems. Uses various information technology applications such as email, database, spreadsheets and word processing applications., • Coordinate travel logistics, including reservations and requests for state vehicles, following institutional travel procedures., • Maintain Admissions, Recruitment, and Student Ambassador budget records, tracking expenditures and preparing routine budget summaries., • Assist in the planning, execution, and tracking of direct communication campaigns, including email, print mailings, and digital outreach., • Update and maintain mailing lists for high schools, counselors, community organizations, and partner programs., • Monitor general Admissions email inboxes, forwarding inquiries to relevant team members and ensuring timely follow-up., • Coordinate major mail distributions, digital campaigns, and cyclical admissions projects to ensure they are completed accurately and on schedule., • Support on-campus and virtual recruitment events as needed., • Assist with the planning, coordination, and execution of Open House, Accepted Student Days, and Orientation programs, including event logistics, communication, and day-of support., • Assist with onboarding, scheduling, and communication for Student Ambassadors. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified. Requirements: Minimum Qualifications: Competitive: Candidates must meet one of the following criteria: • Promotional: A current employee who is reachable on the appropriate Administrative Assistant 1 promotional list., • Open Competitive: Must be reachable for appointment on the appropriate NY State Civil Service eligible list for this title as an Administrative Assistant 1., • Agency Transfer: Candidates must be permanently appointed in the title of an Administrative Assistant I, transferring from another State agency., • Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework., • Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Traineeship: To advance to the full performance level of this title, you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 1, you will automatically advance to Trainee 2. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination. Non-competitive: high school diploma or high school equivalency diploma; and two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Additional Information: The successful candidate must be authorized to work in the United States. The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179. The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at . Application Instructions: Please submit the following online: • cover letter,, • resume,, • contact information (name, email address and telephone number) for three (3) references, and CLOSING DATE FOR RECEIPT: May 6, 2026 VISA sponsorship is not available for this position. We encourage protected veterans, individuals with disabilities, women and minorities to apply. Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury policies, including the completion of pre-employment screening.

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