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Job DescriptionThe salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills, and expertise. Join UP! We are lighting the path home, one person at a time. About Urban Pathways Since 1975, Urban Pathways has engaged New York City’s most vulnerable residents, people on the streets or in areas unfit for human habitation, “lighting the path home, one person at a time.” Urban Pathways is a catalyst for transformative change in the lives of unhoused adults, empowering them to discover their inherent strengths and abilities. We provide essential support and foster an environment where individuals can redefine their narratives and become their best selves. Job Summary The Executive Assistant will provide high-level administrative support to the CEO, CAO, and Board members, ensuring efficient operations and effective communication across the executive office. This role requires a highly organized, detail-oriented, and proactive individual who can manage multiple priorities in a fast-paced environment. The Executive Assistant will handle confidential information with discretion, coordinate executive calendars, prepare reports and presentations, and serve as a liaison between the executive team and internal/external stakeholders. The Executive Assistant will be an active listener, critical and strategic thinker and respond by exhibiting cross-cultural awareness with the ability to promote and contribute to an equitable and inclusive anti-racist organizational culture and environment. Key Responsibilities & Essential Functions • Provide direct administrative support to the CEO, CAO, and Board members, including managing calendars, scheduling meetings, and handling travel arrangements., • Monitor and manage emails and communications on behalf of the CEO and CAO., • Act as the point of contact between executives and internal/external clients, ensuring effective communication and follow-up., • Prepare and edit correspondence, presentations, reports, and other documents for executive review and approval., • Coordinate and organize board meetings, including agenda preparation, minute-taking, and distribution of materials., • Assist with strategic projects, ensuring deadlines are met and tasks are completed accurately., • Handle confidential and sensitive information with the utmost discretion., • Manage special projects assigned, ensuring successful completion and alignment with organizational goals., • Serve as a primary contact for the Board of Directors, ensuring timely communication and coordination., • Plan and manage logistics for board and committee meetings, including preparing materials, distributing board packets, and organizing meeting logistics ( or in-person)., • Support the board in governance-related tasks, including tracking key decisions, and maintaining board records. Project Management: • Oversee special projects as assigned by the CEO and CAO ensuring deadlines and deliverables are met., • Collaborate with cross-functional teams to advance strategic initiatives such as facilities management and admin office management (2 floors). Administrative Management: • Manage the flow of information and documents between the CEO, CAO and department leaders., • Ensure compliance with organizational policies and procedures in communications and processes., • Handle expense reports, reimbursements, and budget tracking for the executive office., • Provide supervision to the front desk receptionist and guidance to the administrative support. Event Coordination: • Organize and coordinate Sr. Leadership-level events, and retreats., • As needed, assist with planning other important events for the organization. Stakeholder Relations: • Foster and maintain positive relationships with key stakeholders, including donors, partners, community leaders, and governmental agencies., • Represent the organization at events, meetings, and presentations, acting as an ambassador of the executive office. Other related duties as assigned. Qualifications, Education and Experience • Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or a related field preferred., • Minimum of 5-7 years of experience providing executive-level support, preferably in a nonprofit environment., • Knowledge of New York City social services contracts preferred. Skills & Competencies • Excellent organizational and time-management skills., • Strong written and verbal communication abilities., • The ability to handle multiple priorities and work independently in a fast-paced environment., • High level of discretion, professionalism, and attention to detail., • High level of accountability, reliability, and responsiveness., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams)., • Knowledge of NYC PASSPORT System is a plus., • Project management experience is a plus. Attributes: • Demonstrated commitment to the mission and values of the organization., • Collaborative and adaptable, with a positive attitude and ability to work well under pressure., • High emotional intelligence and interpersonal skills to handle interactions with senior leadership, board members, and external stakeholders. License • Notary Public Required. Capabilities • Desire to perform the essential functions of this job., • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. These benefits include: • Healthcare Coverage: Medical, dental, and vision insurance plans to keep you and your family in good health., • Retirement Savings: A 403(b) plan and a 401(a) with employer annual contribution to help you plan for a secure financial future., • Paid Time Off: Generous paid time off, including vacation, holidays, and personal days., • Professional Development: Opportunities for continuous learning and professional development to enhance your skills and advance your career., • Flexible Work Arrangements: Work-life balance is important to us, and we offer flexible work arrangements to accommodate your needs., • Wellness Programs: Employee wellness programs, including fitness initiatives and mental health support., • Employee Assistance Program (EAP): Confidential counseling and support services for personal or work-related issues., • Employee Recognition: Recognition programs to celebrate and reward outstanding contributions.

Company Description CultureFly is a dynamic team of pop-culture enthusiasts passionate about creating unique, high-quality products for fans of all interests. Committed to celebrating and connecting communities, the company brings iconic franchises to life through curated experiences that encourage self-expression. Known for its popular subscription boxes like the Pusheen Box, The Nick Box, and Star Wars Galaxy Box, CultureFly continues to innovate in the pop-culture space. Join a team where creativity, fandom, and collaboration thrive. Role Description This is a full-time, on-site Receptionist role based in New York, NY. The Receptionist will be responsible for managing front desk operations, greeting visitors, answering and directing phone calls, scheduling appointments, and performing general clerical duties. Additional responsibilities include providing excellent customer service and maintaining a welcoming and organized reception area for clients, guests, and team members. Responsibilities: • Welcome and direct visitors to the company, • Answer all incoming calls in a timely fashion and direct calls to their appropriate and specific department., • Takes and retrieves messages for various personnel, • Manage food ordering for meetings, delivery and set up, • Receives, logs, and sends incoming and outgoing packages, • Assists in ordering, receiving, and distribution of office supplies, • Providing general clerical and administrative support to all levels, • Tidy and maintain the reception area Requirements: • Strong attention to detail, • Basic computer skills and proficiency in MS Office, • Ability to perform a variety of duties, often changing from one task to another of a different nature, • Effective verbal and written communication, • Able to meet deadlines in a fast-paced apparel company, • Excellent time management and organization skills, • Ability to prioritize tasks and organize to do’s, • Self-directed, able to work independently Salary Range: $50,000 - $65,000

Receptionist / Front Office Manager/Admin (Maternity Leave Coverage)- JUNE OR EARLY JULY START DATE TO COVER A MATERNITY LEAVE! Location: Fully onsite – 5 days/week Schedule: 40 hours/week Start Date: Late June / Early July (overlap expected) Duration: Minimum 3–4 months (with potential to extend) About the Role A global fashion/apparel company is seeking a polished and professional Receptionist / Front Office Manager to support maternity leave coverage. This individual will serve as the face of the office, ensuring a seamless and welcoming front desk experience while also providing administrative support to leadership. Responsibilities • Serve as the primary front desk point of contact, greeting visitors and maintaining a professional office presence, • Answer and direct incoming calls, manage inquiries, and handle day-to-day reception duties, • Coordinate conference rooms, meetings, and office logistics, • Maintain office organization including kitchen, common areas, and supplies, • Assist with ordering meals, catering, and internal event coordination, • Provide administrative support to the Executive Assistant and leadership team, • Assist with travel coordination, expense reporting, and general office support, • Help ensure smooth daily office operations and a high-quality employee and guest experience Qualifications • Prior receptionist or front desk experience required, • Highly polished, professional, and client-facing demeanor, • Strong organizational skills with the ability to multitask in a fast-paced environment, • Experience supporting executives or working in a corporate office setting, • Excellent communication skills and attention to detail, • Experience in fashion/apparel is a plus, but not required

Are you a polished administrative professional who wants meaningful, high‑end work without the commitment of a traditional full‑time role? Whether you thrive behind the scenes as an Executive Assistant or love being the warm, welcoming face of a front desk, we’re building our pipeline of temporary and contract support professionals across New York. This posting is not for one specific job. We partner with multiple clients, primarily in Private Equity and Alternative Investments, who regularly need: • Maternity leave covers, • Interim or transition support, • Short‑term absences, • Team floaters and front‑desk floaters, • High‑volume, fast‑paced coverage needs These roles are perfect for people who want variety, control over their schedules, and the ability to take on polished, professional work while balancing other goals. The Roles: Temporary Executive Assistants (Temp-to-Perm & Contract) We’re seeking experienced EAs who enjoy jumping into new environments and supporting busy executives with confidence. Assignments range from a few weeks to several months, with many turning into repeat engagements. This path is ideal for EAs who want to: • Build or deepen Private Equity experience, • Work in high‑expectation, fast‑paced corporate environments, • Strengthen their resume with top‑tier firm exposure, • Maintain flexibility without committing to a permanent role Typical EA Responsibilities • Complex calendar management and high‑volume scheduling, • Domestic and international travel coordination, • Expense processing (Concur preferred), • CRM/database updates and light project coordination, • Providing seamless coverage in fast‑paced environments, • Ad hoc team and administrative support Temporary Receptionists (Front‑of‑House Float & Contract) We’re also seeking polished front‑of‑house professionals who deliver an elevated guest experience. You do not need prior corporate receptionist experience - we welcome candidates from: • Luxury retail, • Hospitality, • Airlines/aviation, • High‑end fitness, • Client‑facing creative studios, • Any service‑driven environment where polished, warm interaction is key Assignments range from a few days to several months, with many becoming recurring or Perm! Typical Reception Responsibilities • Greeting guests and managing check‑ins, • Handling a multi‑line phone system, • Coordinating couriers, deliveries, and vendor access, • Managing conference room calendars, • Supporting printing, scanning, and administrative overflow, • Maintaining tidy, well‑presented common areas, • Assisting with hospitality, catering, or light facilities needs Pay & Benefits Executive Assistants: $35–$55 per hour, depending on experience Receptionists: $20–$30 per hour, depending on experience All temporary talent receives: • Short‑term, long‑term, and recurring assignment opportunities, • Ability to design your own schedule, • Paid training days, • Daily perks and hospitality offered by many clients, • Ongoing support from the Joss Search temp team, • Exposure to world‑class firms The Ideal Candidate You’ll be a strong fit if you are: • Professional, polished, and naturally welcoming, • Comfortable in fast‑paced, client‑facing corporate environments, • Organized, proactive, and detail‑oriented, • Confident juggling shifting priorities, • Skilled in scheduling, travel logistics, or front‑of‑house service, • Open to gaining or expanding Private Equity experience, • Interested in flexible, polished work that fits around other commitments These opportunities are especially great for experienced EAs, client‑focused service professionals, and creatives (actors, performers, writers, artists) seeking steady, professional supplemental income. ABOUT US Joss Search specializes in placing business support professionals within the Private Equity and Alternative Investments space. Our clients include many of the world’s leading PE firms, hedge funds, and global financial organizations. As these firms grow, so does the need for reliable, polished temporary Receptionists who can step in seamlessly and uphold a first‑class front‑of‑house experience. INTERESTED? If you’re excited about flexible receptionist work with some of New York’s most respected firms, we’d love to speak with you. Joss Search is proud to be an Equal Opportunity Employer. We value diversity, inclusion, and unique perspectives across all backgrounds.

THE CLIENT Our client, a globally recognized investment firm headquartered in New York, is known for its high-performing, collaborative culture and commitment to integrity, professionalism, and thoughtful growth. The firm’s New York office is a dynamic environment where team members are valued and supported. This is a fantastic opportunity to join a well-established organization in a front-facing role that offers visibility, variety, and room to grow. THE ROLE The firm is seeking a polished and personable Receptionist to manage front-of-house operations and serve as the first point of contact for visitors, clients, and internal staff. This role is ideal for someone who is eager to learn, enjoys interacting with people, and thrives in a professional, fast-paced environment. The Receptionist will work closely with the administrative and operations teams and will be a key contributor to the firm’s welcoming and efficient office culture. Key responsibilities include, but are not limited to: • Greeting and assisting guests, clients, and vendors with professionalism and warmth, • Managing incoming calls and directing inquiries appropriately, • Coordinating meeting room bookings and ensuring spaces are tidy and well-prepared, • Supporting general office operations and administrative tasks, • Assisting with mail, deliveries, and courier services, • Partnering with internal teams to support events and office initiatives, • Maintaining a polished and organized front desk area THE CANDIDATE The ideal candidate will be well‑presented, personable, and confident, with a natural ability to make others feel welcome. While attitude and potential are highly valued, candidates should have at least some prior reception experience. The firm is open to individuals who demonstrate strong potential, a positive mindset, and a genuine willingness to learn and grow. Key qualities include: • Friendly, communicative, and approachable demeanor, • Strong organizational skills with excellent attention to detail, • Ability to remain calm, professional, and polished under pressure, • Eagerness to contribute and develop within the firm, • Reliable and punctual with a strong sense of responsibility, • Previous receptionist or front‑of‑house experience within finance or a corporate setting is required THE COMP/BENEFITS • Full-time, on-site role, • Core hours: 9:30am – 5:30pm, • Base salary: $65K - $75k + overtime + discretionary bonus, • Excellent benefits package Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Receptionist/Office Coordinator Industry: Legal Salary: $55-58K Plus: Paid OT & Bonus Location: NYC - Midtown Prominent New York City based mid-sized Law Firm is seeking a receptionist/assistant to join their dynamic support team. Great opportunity for a candidate who loves the hospitality world but wants to do it in a professional services environment. Responsibilities • Serve as an ambassador of the firm, • Be the first point of contact for in-person visitors, • Answering and directing telephone calls, • Greet, announce, and escort guests, • Reserve conference rooms, • Maintain appearance and organization of front desk and reception area, • Manage hotel desk system, • Hours are 8am – 4pm with some light paid OT beyond related to onsite events Qualifications • Bachelor’s degree, • Minimum of 1-2 years of experience working in a client facing, professional services environment, • Professional with a polished demeanor, • Excellent interpersonal and client service skills, • Strong written and verbal communication, • Strong computer skills, • Be a punctual, organized, detail oriented with the ability to multi-task To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. • Only those candidates selected for an interview will be contacted.

Company Description: B&C Industries is a packaging supply company with over 25 years of experience in the industry. We offer a diverse line of products and have the largest inventory stock in the tri-state area. Our trained packaging specialists provide exceptional service to our customers. Job Overview: We are seeking a motivated, organized, and detail-oriented Receptionist to join our team. This position involves managing front-desk duties, assisting accounting and supporting the billing process. The ideal candidate will have a strong attention to detail, proficiency in data entry tasks, and the ability to handle billing duties accurately and efficiently. Key Responsibilities: Receptionist Duties: • Greet and welcome visitors in a friendly and professional manner., • Answer, screen, and direct incoming calls to the appropriate department or personnel., • Manage office email correspondence and respond to inquiries in a timely manner., • Ensure the front desk area is tidy and organized., • Assist with the billing process, ensuring invoices are generated and sent in a timely manner., • Verify that billing information is accurate and up-to-date., • Coordinate with the accounting department to resolve any billing discrepancies., • Ensure accurate billing for trucking services, including the posting of costs and reviewing pricing information. Why Join Us: • Opportunity to be part of a dynamic and growing company in the packaging supply industry., • Collaborative and supportive work environment that values innovation and initiative., • Opportunities for professional development and growth.

IMMEDIATE HIRE! Midtown NYC brokerage firm seeks a full time receptionist. People skills a must. Pleasant speaking voice a must. Hours are Monday - Friday 9AM to 5PM. Candidate must be detail oriented, customer service driven, a team player and reliable. Microsoft Office Skills are essential. Business Attire. Comprehensive benefits package available. Responsibilities Duties required but not limited to: · Answering phones/operating switchboard · Screening calls · Distributing lunches · Greeting clients and answering client inquiries · Sorting mail · Conference room scheduling · Generating Fedex Labels and pickups · Special projects/events as needed Qualifications Excellent verbal and written communication skills

COMPANY: Hedge Fund POSITION: Receptionist LOCATION: New York, NY (Fully Onsite) HOURS: 7:45am – 5:30pm (with flexibility as needed) COMPENSATION: $80K–$100K base DOE + paid OT + bonus eligible + benefits BACHELOR’S DEGREE: Preferred Our client, a top-tier hedge fund, is seeking a highly organized Receptionist to support daily operations in their New York office. This role goes beyond traditional front desk responsibilities, with a strong emphasis on office coordination, kitchen and pantry management, and billing/invoicing support. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple operational workflows in a fast-paced environment. RESPONSIBILITIES: • Serve as the face of the firm; greet and direct guests while maintaining a professional, client-ready reception area, • Remain at the front desk during peak hours and manage incoming calls and mail, • Oversee daily office operations, supplies, and inventory to ensure a seamless work environment, • Manage access cards, new hire materials, and attendance/vacation tracking, • Support general office logistics and organization, • Manage kitchen and pantry operations including ordering, stocking, and maintaining cleanliness, • Oversee daily lunch service and corporate account coordination, • Process invoices in QuickBooks and Bills.com, including coding and approvals, • Handle vendor follow-ups, expense categorization, and check processing, • Track AMEX expenses to ensure timely submission, • Assist with sales tax documentation, filings, and vendor records (W-9s/W-8s), • Support annual reporting such as charitable receipts QUALIFICATIONS: • 5–7 years of experience in a small office environment with exposure to office coordination, kitchen/pantry management, and billing/invoicing, • Strong experience with QuickBooks and general accounts payable processes, • Exceptional organizational skills and attention to detail, • Ability to multitask and manage competing priorities with a high level of ownership, • Strong communication and interpersonal skills with a professional, client-facing demeanor, • Proactive, hands-on approach with a willingness to wear multiple hats

Company Description Dynasty Equity is a global sports investment firm founded by Jonathan Nelson and K. Don Cornwell. Leveraging extensive industry relationships and significant investment expertise, the company delivers innovative partnership solutions for investments across the sports ecosystem. Dynasty Equity is dedicated to fostering growth and creating sustainable value in the sports industry through strategic opportunities. About the job As Dynasty Equity continues to grow, we are looking to add a highly organized, proactive, and detail-oriented Office Manager / Administrator / Receptionist to our New York office. This is a key hire for our team. We’re looking for someone who can create a positive and inviting atmosphere while making sure the office runs smoothly and efficiently behind the scenes. This role is ideal for someone who thrives in a fast-paced setting and enjoys supporting senior leaders as well as cross-functional teams. The ability to juggle front desk responsibilities alongside office operations, coordination, and administrative support is essential. Key Responsibilities Reception & Front Desk Support • Serve as the face of Dynasty, providing a professional and welcoming experience for investors, partners, and guests, • Manage reception coverage and Dynasty’s main phone line, • Coordinate seamless visitor arrivals and departures, including escorting guests and managing building access Office Management • Oversee all day-to-day office operations to ensure a high-functioning, polished environment, • Manage conference room scheduling and workspace coordination, • Partner with vendors and building management for maintenance, services, and repairs, • Ensure office systems and equipment (AV, printers, etc.) are fully operational, coordinating with IT as needed, • Maintain a clean, organized, and well-stocked office, including pantry management, • Coordinate deliveries, packages, and service providers, • Support CFO with onboarding and offboarding logistics for employees, • Assist with printing, binding, and shipping materials Administrative Support • Provide support to CFO and Investment Professionals, • Manage calendars, scheduling, and meeting coordination, • Book travel and assist with expense reporting, • Handle phone screening and general administrative tasks, • Assist with ad hoc requests and errands as needed Events & Hospitality • Plan and coordinate Dynasty events and internal meetings, • Manage invitations, vendors, and logistics for events, • Organize catering, and other hospitality needs Qualifications • 3+ years of experience as receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Strong communication and interpersonal skills, • High level of professionalism and attention to detail, • Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and Canva, • Ability to handle sensitive and confidential information with discretion, • Self-starter who is proactive, resourceful, and team-oriented Dynasty Equity is an Equal Opportunity Employer Dynasty Equity is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation.

Overview: We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential. Schedule: M-F, 9am-2pm Responsibilities include (but are not limited to): • Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors, • Greet and assist guests and clients, and direct them upon arrival, • Anticipate guests needs in order to accommodate them and provide an exceptional guest experience, • Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams., • ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings., • Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed., • Organize office activities, meals, entertainment, and team-building events., • Oversee general office operations and facilities management to ensure a safe and efficient work environment., • Oversee calendars and schedules for common areas (Conference rooms etc.), • Maintain inventory of supplies and place orders (Office, Kitchen), • Communicate with vendors and building management for various office needs., • Prepare keys and access fobs for new employees, • Assist with ad-hoc projects such as setting up and implementing office procedures Position Requirements: • Willingness to be in office 5 days a week, • Previous hospitality, customer service, or office experience preferred, • Exceptional communication skills and a service-oriented attitude, • Strong organization and time management skills, • Collaborative, team-player mentality, • Associate’s or Bachelor’s degree (preferred), • Proficiency in Google Workspace Attributes • Detail-oriented – you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing, • Organized – you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective, • Natural communicator – you are the type of person who almost automatically keeps the people you work with in the loop., • Thorough – you enjoy digging deep into projects and reviewing all the details and numbers, • Problem solver – you think fast, are adaptable and are bent toward solving problems as they arise, • Flexible – you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

A real estate firm in NYC seeks a receptionist to manage their front desk operations. The ideal candidate will have strong customer service skills and at least 2-3 years of experience in a front desk position. Must be professional and have strong communication skills. Onsite Monday - Friday Hours: 8:30am - 5:30pm Salary: 65k - 80k base (depending on experience) Responsibilities: • Manage the reception area, greeting visitors and ensuring a professional atmosphere., • Answer and direct phone calls, providing accurate information and assistance., • Coordinate mail distribution and expedited package handling efficiently., • Assist with scheduling and organizing meetings and appointments., • Maintain office supplies inventory and order replacements as needed., • Support administrative tasks, including document preparation and data entry., • Collaborate with team members to ensure smooth office operations., • Provide excellent customer service to enhance client and visitor experiences., • Participate in team meetings and contribute to process improvement initiatives. Requirements: • 2+ years of experience in a front-desk or administrative support role, ideally in a real estate or professional services setting, • Polished, articulate, and calm under pressure with a strong sense of discretion, • Excellent verbal and written communication skills, • Strong organizational skills and attention to detail, • Proficient in Microsoft Outlook and Word, • Must be dependable, punctual, and capable of managing a front-facing office presence independently

About the Role Heard City is seeking a highly organized and personable Receptionist / Studio Support team member to oversee front desk operations and help maintain a welcoming, well-run studio environment. This is a great entry-level position for someone interested in being exposed to the post-production industries. You will be the first point of contact for all clients in our NYC office at the front desk. This role is central to the day-to-day experience of our clients and team, ensuring that spaces are clean, prepared, and running smoothly. What You’ll Do Front Desk & Client Experience • Greet and check in clients and guests in a professional, friendly manner, • Confirm session details and coordinate arrivals with studio staff, • Escort clients as needed and offer beverages, • Maintain a clean, organized, and welcoming front desk area, • Prepare coffee and maintain beverage stations throughout the day, • Set up and organize the front desk, kitchen, and common areas, • Prepare studios with necessary supplies (pads, pens, furniture, etc.), • Set studios between sessions, • Maintain cleanliness of kitchen, common areas, and bathrooms, • Monitor and restock pantry, fridge, and office supplies, • Track inventory levels for coffee, snacks, and essentials, • Tidy shared spaces, • Restock supplies for the following day, • Turn off equipment and ensure spaces are secured, • Assist with lunch orders and food delivery during busy periods, • Help distribute meals and basic setup, • Provide light in-studio support during high-traffic times What We’re Looking For • Strong organizational skills and attention to detail, • Friendly, professional demeanor with excellent communication skills, • Ability to multitask and stay proactive in a fast-paced environment, • Team-oriented with a willingness to support where needed, • Prior receptionist, hospitality, or office support experience is a plus

Our client, a diamond wholesaler, is seeking a Receptionist to serve as the front-facing representative of their New York City office. This individual will create a warm and professional first impression for clients and partners, while supporting the team with essential administrative and operational tasks. Role Responsibilities • Welcome visitors and maintain a polished reception area., • Manage a high volume, multi-line phone system and route calls appropriately., • Oversee incoming/outgoing mail, deliveries, and merchandise shipments., • Support basic administrative tasks including filing, scanning, and data entry., • Assist with inventory handling and logging of high-value items., • Provide general office support and assist with additional day to day operational duties as needed and assigned. Role Qualifications • Prior experience in a receptionist, front desk, or administrative role., • Comfortable handling high call volume in a fast-paced environment., • Knowledge of diamonds, gemstones, or luxury goods is a plus., • Professional communication skills and polished presentation., • Strong organization, accuracy, and attention to detail., • Proficient with standard office software and administrative tools., • Reliable, customer focused, and able to manage shifting priorities. Salary: $21/hr The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required. While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you! If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process. Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law. We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law. Please refer to our website: for access to our Right to Work and E-Verify.

Our client, an investment firm, is seeking a temp to perm Administrative Assistant/Receptionist. Hours: 9am – 5pm *Fully onsite Location: Midtown Responsibilities: • Greet clients and visitors with a professional, high-touch approach, • Manage front desk operations and coordinate daily visitor logistics, • Handle incoming calls and route inquiries appropriately, • Support team with calendars, travel, expenses, and meeting coordination, • Assist with conference room setup, catering, and turnover, • Maintain organization of common areas, conference rooms, and kitchen, • Monitor and restock office supplies, • Coordinate with facilities, IT, and office services, • Assist with onboarding and visiting staff logistics, • Provide ad hoc support and backup to Executive Assistants Requirements: • Prior administrative experience required, • Strong proficiency in Microsoft Office (Outlook, Word, Excel), • Comfortable managing calendars and learning internal systems, • Energetic, motivated, and team-oriented, • Personable and flexible to adapt to last-minute changes in schedule, • Strong organizational and multi-tasking skills Please submit your resume in Word format for immediate consideration. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Citi Trends is seeking a professional, organized, and customer-focused Receptionist / Office Manager to support our New York office. This individual will serve as the face of the office, creating a welcoming experience for visitors, associates, and business partners while ensuring the office operates smoothly and efficiently. This role is ideal for someone who thrives in a fast-paced retail environment, enjoys supporting senior leaders and cross-functional teams, and can effectively balance front desk responsibilities with office operations, coordination, and administrative support. Key Responsibilities Reception & Front Desk Support • Greet and assist visitors, candidates, vendors, and associates in a professional and welcoming manner, • Answer and direct incoming calls, emails, and deliveries, • Manage visitor sign-in procedures and maintain office security protocols, • Coordinate conference room scheduling and prepare meeting spaces for internal and external meetings, • Support interview scheduling and candidate hospitality for recruiting visits, • Receive, sort, and distribute incoming mail and packages Office Management • Maintain office supplies, kitchen inventory, and general office organization, • Coordinate with vendors for office services, maintenance, repairs, cleaning, and deliveries, • Manage relationships with building management and service providers, • Ensure common areas, conference rooms, and office spaces remain clean, organized, and presentable, • Assist with planning office events, team meetings, celebrations, and employee engagement activities, • Support onboarding logistics for new hires, including workspace setup, supplies, badges, and equipment coordination, • Partner with IT, HR, and Facilities teams to address office-related needs Administrative Support • Provide administrative support to leaders and cross-functional teams as needed, • Assist with travel arrangements, expense reports, calendars, meeting coordination, and presentation preparation, • Support invoice processing, office budgets, and vendor payment tracking, • Maintain office records, contact lists, and filing systems, • Assist with special projects and ad hoc assignments as needed Qualifications • 3+ years of experience in a receptionist, office manager, administrative assistant, or similar support role, • Prior experience supporting a corporate office environment preferred, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • Excellent verbal and written communication skills, • Professional presence with strong customer service skills, • High attention to detail and follow-through, • Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, • Experience coordinating meetings, events, and office operations, • Ability to handle sensitive and confidential information with discretion, • Self-starter with the ability to work independently and anticipate needs Preferred Qualifications • Experience supporting retail, fashion, merchandising, or creative office environments, • Experience working with vendors, building management, and office budgets, • Familiarity with travel booking, expense reporting, and onboarding coordination Physical Requirements • While performing the duties of this job, the employee is regularly required to sit. The employee must frequently use their hands to handle or feel objects and must be able to speak and hear clearly. What We Offer At Citi Trends, you will have the opportunity to work in a collaborative, entrepreneurial, and fast-moving environment where your contributions will directly impact the day-to-day success of the New York office. We offer competitive pay, comprehensive benefits, career growth opportunities, and the ability to be part of an organization focused on growth and transformation. Citi Trends is an Equal Opportunity Employer Citi Trends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Join a mission-driven team bringing compassionate healthcare to all This Jobot Job is hosted by: Giulia Saier Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $15 - $16 per hour A bit about us: Our client is a mission-driven nonprofit healthcare organization dedicated to providing accessible, high-quality services to underserved populations in Albuquerque. They believe every patient deserves compassionate, respectful care regardless of background or circumstance. Our client is seeking a Medical Front Desk Coordinator to serve as the first point of contact for patients, visitors, and community members. This role ensures a welcoming environment while supporting the smooth operation of daily clinic activities. The ideal candidate will be patient-focused, detail-oriented, and thrive in a fast-paced medical setting. Why join us? Opportunity to contribute to a meaningful mission serving the Albuquerque community. Supportive and collaborative team environment. Competitive nonprofit pay and benefits package. Professional development and training opportunities. Job Details Key Responsibilities: Greet patients and visitors with warmth and professionalism. Answer and direct phone calls, schedule appointments, and manage patient check-in/check-out. Verify insurance information and assist patients with registration paperwork. Collect and process co-pays, donations, or sliding scale fees as applicable. Maintain accurate patient records in the electronic medical record (EMR) system. Coordinate with medical staff to ensure patient flow and timely care. Provide information about clinic services, programs, and community resources. Handle confidential patient information in compliance with HIPAA. Support front office operations, including filing, scanning, and administrative tasks. Qualifications: High school diploma or equivalent required; some college or medical office coursework preferred. Previous experience in a medical front desk, receptionist, or customer service role. Strong communication and interpersonal skills with a focus on patient care. Proficiency in Microsoft Office and experience with EMR systems (preferred). Bilingual (English/Spanish) strongly preferred. Ability to manage multiple priorities and work effectively in a team environment. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

JOB DESCRIPTION TITLE: Corporate Front Desk Administrative Assistant DEPARTMENT: Administrative Services LOCATION: New York, USA STATUS: Full-time non-exempt JOB SUMMARY The Front Desk Administrative Assistant reports to Corporate Services and is responsible day-to- for day general administration and office management for UBA America. Successful candidate must be able to work in an extremely fast-paced environment, requiring high degree of independent judgment and a people person. ESSENTIAL FUNCTIONS & ACCOUNTABILITIES • Assist in the effective delivery of corporate services, including Travel and Logistics, Hospitality, Procurement, and Premises/Office Management, aligned with the institution's overall objectives., • Assist in office facilities, premises/office management including prompt replacement of faulty appliances/fixes and cleaning and ensure compliance with local codes for premise occupancyensuring a safe and conduciveworking environment, and managing office space planning, renovations, and maintenance., • Function as an assist fire warden to improve and implement emergency response and control procedures, prevent emergencies wherever possible by regularly assessing the currentcondition of the workplace and its hazards,and make other staff aware of the hazards in their building. FRONT DESK DUTIES • Responsible for premise oversight walk through daily., • Maintain the organization of the pantry and kitchenin the morning with coffee,tea etc., • Greet and welcomeguests as soon as they arrive at the office and offer tea, coffee and water as needed by guests., • Direct visitors to the appropriate person and office., • Will be required to run errands such as pick up Birthday cake and chips for the monthly birthday celebrations., • Organize lunch or meals for the office if needed for TGIF or Bagel Fridays, • Maintain VisitorsLogs and buildingportal access., • Wipe down the front door handles and other commonlytouched surfaces as necessary if needed., • Answer, screen,and forward incomingphone calls., • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures), • Provide basic and accurate information in-person and via phone/email., • Receive, register, sort and distribute daily mail/deliveries, packagesand distribute them accordingly., • Maintain office securityby following safetyprocedures and controlling access via the reception desk (monitor logbook, add visitor to the security portal for building access), • Perform otherclerical receptionist dutiessuch as filing, photocopying, and faxing., • Diary and management of conference meeting rooms., • Manage officesupplies such as stationaries., • TRAVEL & LOGISTICS SERVICE, • Responsible for logistical and business travel-Works with travel agents, the company Corporate Servicesto ensure all travel is carried out in line with the bank’s policy., • Work with localembassies to ensurevisas are in place when applicable., • Ensure smooth transitions for staff transfers including hotel and groundtransportation., • PROCUREMENT & INVENTORY MANAGEMENT, • Fulfills all stationery and supplies functions (ordering/distributions and vendor interaction), • Fulfills all ArchivalRecords Maintenance Functions (retrieving/sending boxes to/from archives), • Fulfills all OutgoingMail functions (logging/postage/End of Day Proof), • Logs and distributes mail, when needed(courier and US Mail), • Maintains Messenger Servicefunction (arranging pick-ups/deliveries & maintaining log, when needed., • VENDORMANAGEMENT, • Manage Vendor Risk Assessment Files, • Responds to ExternalAudits, when needed., • Assist in supporting vendor management duties, includingcontract negotiation, processvendor invoices and ensure all vendor pricing is competitive/in line with bank’s policy., • Maintains Physical Inventory (Fixed Assets) Record Keeping, • Prioritizes conflicting needs;handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures., • Managing and documenting office expenditures, budget,and inventory., • Fulfillment of stationary and all officesupplies OTHER DUTIES • Complies with all UBA Americalegal and regulatory requirements, adheres to the Bank’s Code of Conduct, attends regular periodic training on core Bank policies, and reports any known or suspected violations of the Code of Conduct to UBA America management., • Fulfills other responsibilities as assigned, includingspecial projects from COO., • Support as needed in organizing company employee engagement events.

Job Description Now Hiring: Medical Secretaries & Administrative Assistants – Multiple Hospital Opportunities Across the Tri-State Area! Are you an experienced Medical Secretary, Patient Service Representative, Medical Receptionist, or Administrative Assistant looking for your next opportunity in healthcare? We are actively seeking strong candidates for contract assignments with prestigious hospitals and medical facilities throughout: Brooklyn Manhattan Queens Westchester Long Island (Nassau & Suffolk Counties) Position Responsibilities Include: ✔ Patient registration and intake ✔ Insurance verification and referrals ✔ Appointment scheduling ✔ Front desk and patient support ✔ Answering phones and handling inquiries ✔ Document scanning/uploading in Epic ✔ Updating patient demographics and resolving work queues ✔ Delivering exceptional customer service in fast-paced clinical settings Qualifications: • Prior medical office, hospital, or healthcare experience required, • Experience with Epic EMR is highly preferred, • Knowledge of insurance verification and front-desk workflows, • Strong administrative, communication, and multitasking skills, • Professional demeanor and attention to detail Why Apply? ✨ Opportunities with top healthcare organizations ✨ Competitive pay rates ✨ Contract roles with potential for extension or long-term placement ✨ Excellent opportunity to build hospital experience If you have experience in healthcare administration and are ready for your next opportunity, we’d love to connect. Apply today and submit your resume for immediate consideration!

Job DescriptionWe are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers., • Perform a range of administrative support duties to maintain efficient day-to-day office operations., • Enter, update, and review data with a strong focus on accuracy and completeness., • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience., • Organize files, records, and general documentation so information is easy to access when needed., • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence., • Previous experience in an administrative support or office assistant role., • Ability to manage inbound calls with professionalism and clear communication., • Strong data entry skills with careful attention to detail and accuracy., • Comfortable performing receptionist and front-desk responsibilities., • Working knowledge of general office procedures and administrative practices., • Strong organizational skills and the ability to handle multiple tasks effectively. Bilingual Spanish Speaking

A remote services company is seeking a Front Desk Receptionist/Data Entry Specialist to manage calendars and provide administrative support.

Front Desk Dental Receptionist – Bilingual (English/Spanish). Are you a friendly, upbeat, and organized professional who thrives in a fast-paced environment? Our busy dental office is looking for a Front Desk Receptionist who can greet every patient with a smile and keep our front office running s

Pure Paws Veterinary Care of Hell's Kitchen is hiring part-time and full-time Front Desk Receptionists to be the first point of contact for our veterinary clients, playing a crucial role in setting the tone for their visit. Previous experience as a veterinary receptionist is preferred.

We are looking for a friendly, organized, and detail-oriented Front Desk Receptionist to join our physical therapy clinic.As the first point of contact for our patients, you will play a key role in creating a welcoming and professional environment while supporting daily administrative operations.Thi

Day Care Center at W 91st Street - New York, NY 10024. Work Environment: Daycare setting, primarily in the office, occasionally in the classrooms.

As a Front Desk Receptionist at Essen Healthcare, you will be the first point of contact for our patients and visitors, playing a crucial role in providing a welcoming and organized environment.Your primary responsibilities include assisting patients, ensuring efficient patient flow, updating patien

A Patient Representative/Front Desk Receptionist is responsible for providing patient centered care and facilitating patient access to services in a pleasant, knowledgeable efficient manner, communicating with a diverse population using well-developed interpersonal skills. Distributes materials to p

Front Desk Receptionist/Data Entry Specialist. Remote Career is in need of a virtual front desk receptionist.

Multi-specialty dental office located in Mid-town Manhattan is currently seeking a front desk receptionist to join our team.Requirements for this position is as follows:.Must be proficient in Dentrix and Dexis.Responsibilities include but are not limited to:.Scheduling appointments on multiple phone

Part Time Medical Front Desk Receptionist (Rheumatology).

Tribeca Pediatrics Front Desk Receptionist.Tribeca Pediatrics was founded by Dr.Michel Cohen, in 1994, and has grown into New York City's largest and most respected primary care pediatric practice.With over 50 locations in vibrant neighborhoods throughout the New York City metro area and New Jersey,

Our client is seeking a skilled and dependable individual to join their team as a Front Desk Receptionist.

Secretary Duties and Responsibilities:.Answering phone calls and emails.Filing / Printing medical records.Assist in tracking end of the month billing.Tracking completion of therapy documentation.High School Diploma or equivalent.You must be goal oriented self-motivated.Highly proficient organization

The West Side Federation for Senior and Supportive Housing, Inc.WSFSSH) is a community?based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person.WSFSSH develops, manages, an

Medical Front Desk Receptionist.

Support onboarding and logistics for visiting staff (desk setup, access cards, etc. Receptionist / Front Office Coordinator. Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office.

Tribeca Pediatrics Front Desk Receptionist. Our Front Desk Receptionists are the face and spirit of each office! They team up with our medical assistants and pediatricians to provide a high level of service and care. Front Desk Receptionists start at $18/hour for their first year with us! We conduct

Secretary (Full time or Per Diem) Needed for an Outpatient Facility in Bronx, NY!.Theradynamics is proud to be recognized as one of the leading contract rehabilitative therapy companies in the Tri-State area.For more than 16 years, we have been working closely with the patients in helping them achie

Temporary Staffing Services Finance, Accounting & ERP Support Roles.Share Contractual Snohomish, WA OOJ - 7849 04/29/2026.Position Title: Temporary Staffing Services Finance, Accounting & ERP Support Roles.Location: Snohomish County, Washington.Job Type: Contract / Temporary / Project-Based.Durati

SportsCare Physical Therapy is a leading provider of physical therapy and rehabilitation services, committed to helping individuals achieve their health and fitness goals.We are currently seeking a motivated and friendly Medical Receptionist to join our team and contribute to our mission of providin

Front Desk Receptionist Opportunity.CPP Clinics is a leading provider of medical aesthetics services, offering innovative treatments across multiple medspas under the CPP umbrella.We are dedicated to delivering exceptional patient experiences and outstanding results, utilizing advanced technologies

Assisting with scheduling intake calls for new patients with the intake coordinators.

LHH Recruitment Solutions is currently seeking a Senior Receptionist with at least 5 years of experience working in a similar role.This is a Temp to Perm opportunity within the Insurance industry, located in Manhattan, NY.Serve as the main point of contact at the NYC office, managing the front desk,

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The Medical Receptionist serves as the first point of contact for patients and visitors, ensuring an exceptional patient experience from check-in through check-out.This hybrid role combines front-desk responsibilities with light clinical support, leveraging a medical assistant skillset to support sm

We are looking for a dental receptionist to join our team. The ideal candidate will have experience working in a dental office and will be able to handle all aspects of the front desk duties.

IT staffing and services company offering innovative business solutions to improve client business outcomes.We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML.Due to our globally expanding service offerings we are seeking top-talent to join our teams and

NYPCC is proud to be certified as a Platinum Bell Seal organization by Mental Health America the highest distinction for workplace mental health. We operate the largest mental health clinic in New York State and are committed to innovation and caring for the community through both in-person and tel